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Resolution 2004-30 COUNTY OF KENDALL ) ss STATE OF ILLINOIS ) RESOLUTION NO. 2004- 30 A RESOLUTION CREATING THE POSITION OF PAYROLLBENEFITS SPECIALIST IN THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS,THE UNITED CITY OF YORKVILLE,through it's City Council, Mayor and City Staff, after careful consideration have found and deemed it necessary for the benefit of the UNITED CITY OF YORKVILLE to create the position of Payroll/Benefits Specialist; and WHEREAS,the job position for Payroll/Benefits Specialist will have the duties and responsibilities as set forth in the attached job description; NOW, THEREFORE, BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE, THAT THE POSITION OF PAYROLLBENEFITS SPECIALIST IS HEREBY CREATED. That said position will be directed by and shall report directly to the Finance Director. The job description for Payroll/Benefits Specialist is attached hereto and is made part hereof as Exhibit "A". The hiring of a person to fill the position of Payroll/Benefits Specialist shall be subject to all probationary rules and regulations as set out in the current employee manual. REPEALER: All ordinances, resolutions or orders, or parts thereof, in conflict with the provisions of this resolution are to the extent of such conflict hereby repealed. SEVERABILITY: If any section, subsection, sentence, clause,phrase or portion of this resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and such holding shall not affect the validity of the remaining portions hereof. Page 1 of 2 EFFECTIVE DATE: This resolution shall be in effect from and after its passage, approval and publication in pamphlet form as provided by law. PAUL JAMES � MARTY MUNNS cz- RICHARD STICKA WANDA OHARE VALERIE BURD ROSE SPEARS LARRY KOT JOSEPH BESCO APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of ,A.D. 2004. MAYOR PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of ,A.D. 2004. CI CLERK Page 2 of 2 \,QED cl)- J2 c^ 0 UNITED CITY OF YORKVII,U E Itiy`=O PAYROLLBENEFITS SPECIALIST—JOB DESCRIPTION Department: Administration Reports to: Finance Director Status: Full Time, Non-exempt Salary Classification: General Support Staff Position Description Overview This position is responsible for coordinating the payroll activities, employee benefits,new employee orientation, insurance claim coordination and the proper maintenance of the City personnel files. Work is performed with minimal supervision by the Finance Director and the City Administrator and requires the ability to handle a large volume of confidential information. Essential Job Functions 1. Coordinates and is responsible for the entire payroll process. Duties include review of departmental payroll information, data entry, and check processing and distribution. 2. Responsible for accurate recording and computer interface of all payroll related accounting postings. 3. Responsible for the accurate, timely completion, and filing of all government required deposits and reporting (i.e. 941s, W-2s, unemployment, Workman's Comp, OSHA, FMLA, etc.) 4. Coordinates processes, and maintains files for general City liability claims. 5. Responsible for tracking employee contribution amounts for City pension funds and monthly remittance processing and filing for all pension and deferred compensation plans. Coordinates benefit administration and submits required documents for all employee benefit plans. 6. Conducts new employee orientation regarding payroll, benefits, deferred compensation, pension, etc., and files necessary paperwork. 7. Coordinates COBRA and Retiree health insurance programs by providing benefit information to employees prior to termination or retirement. 8. Maintains working relationship with all benefit providers and process all employee and City insurance requests as needed. 9. Compiles and completes personnel surveys and other data requests. 10. Processes and reviews for accuracy all salary and position change of status forms for employees. 11. Maintains the official City personnel and medical files for employees. 12. Keep records of various types of City and employee insurance policies and coverage. 13. Work with insurance vendors to assess the best plan(s) for the City. 14. Retains, maintains, and processes confidential personnel and labor related documents concerning claims, grievances, complaints, ongoing disciplinary investigations, collective bargaining matters and impasse contingency planning. 15. Assist Finance Director, Administrator, and Department Heads in compiling data for budget preparation and analysis and for collective bargaining. 16. Provide data and analysis in support of personnel planning and strategy and participate in meetings to address personnel matters. 17. Create and maintain the Human Resource Procedure Manual. 18. Performs other related duties as directed. Requirements 1. Considerable knowledge of payroll, human resources, and employee benefit practices and procedures. 2. Knowledge of general accounting principles, state and federal payroll tax and benefit regulations, and the ability to apply the personnel rules and regulations of the City code. 3. Ability to handle confidential information with tact and diplomacy. 4. Requires excellent organizational skills,the ability to handle multiple projects and priorities, and the ability to exercise sound judgment. 5. Requires the skills in the use of standard office machinery, personal computers, 10-key calculators, and familiarity with spread sheet(Excel) and word processing (Word) software. 6. Ability to organize and maintain personnel and related file systems. 7. Ability to work with others and to interface with other departments. Experience and Education 1. High School Degree supplemented by courses in accounting, and business subjects,two years (60 hours) of college level courses in accounting,personnel,public administration, and/or related subjects preferred. 2. Minimum 2 years of human resource/payroll experience. 3. Any equivalent combination of experience and education that provides the required knowledge, skills, and abilities. 4. Must have successfully completed a background investigation. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and requirements of the job change.