Resolution 2004-31 COUNTY OF KENDALL )
ss
STATE OF ILLINOIS )
RESOLUTION NO. 2004 - 3
A RESOLUTION CREATING THE POSITION OF
CLERK'S OFFICE ASSISTANT IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, THE UNITED CITY OF YORKVILLE,through it's City Council, Mayor
and City Staff, after careful consideration have found and deemed it necessary for the benefit of
the UNITED CITY OF YORKVILLE to create the position of Clerk's Office Assistant; and
WHEREAS,the job position for Clerk's Office Assistant will have the duties and
responsibilities as set forth in the attached job description;
NOW, THEREFORE, BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,
THAT THE POSITION OF CLERK'S OFFICE ASSISTANT IS HEREBY CREATED.
That said position will be directed by and shall report directly to the Deputy Clerk. The
job description for Clerk's Office Assistant is attached hereto and is made part hereof as Exhibit
"A". The hiring of a person to fill the position of Clerk's Office Assistant shall be subject to all
probationary rules and regulations as set out in the current employee manual.
REPEALER: All ordinances, resolutions or orders,or parts thereof, in conflict with the
provisions of this resolution are to the extent of such conflict hereby repealed.
SEVERABILITY: If any section, subsection, sentence, clause,phrase or portion
of this resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate,distinct, and independent provision, and
such holding shall not affect the validity of the remaining portions hereof.
Page 1 of 2
EFFECTIVE DATE: This resolution shall be in effect from and after its passage,
approval and publication in pamphlet form as provided by law.
PAUL JAMES %�n MARTY MUNNS
RICHARD STICKA C WANDA OHARE
VALERIE BURD -0 ROSE SPEARS
LARRY KOT JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this day of ,A.D. 2004.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this day of , A.D. 2004.
CITY CLERK
Page 2 of 2
Revised 8/10/04
United City of Yorkville
CLERK'S OFFICE ASSISTANT—JOB DESCRIPTION
Department: Administration
Reports to: Deputy Clerk
Status: Full-Time, Non-Exempt
Salary Classification: General Support Staff
Position Description Overview
This individual assists the administration departments in a variety of general office tasks
including,but not limited to, typing, project tracking, and filing. This position requires
an individual who has the ability to organize and prioritize multiple tasks.
Essential Job Functions
1. Provide assistance to the Deputy Clerk with day-to-day operations such as mailings,
assist with preparing and distributing meeting packets for public meetings, and
organizing and maintaining City records.
2. Assist with the compiling, distribution and mailing of the City newsletter.
3. Assist with posting website information.
4. Type correspondence, faxing and copying as requested.
5. Act as backup relief to answer phones and provide customer service at the front
counter.
6. Assist in other areas as requested.
7. Participate in cross training with other job functions within the department.
8. Develop a thorough knowledge of the Windows Programs including office software.
9. Other duties as directed by the supervisor or City Administrator.
Requirements - Knowledge, Skills and Abilities
1. Ability to type a minimum of fifty (50) words per minute.
2. Ability to organize, prioritize and handle multiple tasks.
3. Ability to maintain strict confidentiality.
Page 1 of 2
Full-time Office Assistant Job Description (con't)
Minimum and Preferred Experience and Education
1. Previous experience in an office setting.
2. Previous computer experience in a Window setting.
3. Must be willing to attend training classes to increase knowledge of job related
duties.
4. Must successfully complete a background investigation.
The duties listed above are intended only as an illustration of the various types of tasks
that may be required. The omission of specific statements of duties does not exclude
them from the position if the work is similar,related, or a logical assignment to the
position. This job description does not constitute an employment agreement between the
employer and employee, and is subject to modification by the employer as the needs of
the employer and/or agency change, or requirements of the position change.
Page 2 of 2