Resolution 2004-33 J
COUNTY OF KENDALL )
ss
STATE OF ILLINOIS )
RESOLUTION NO. 2004- 33
A RESOLUTION CREATING THE POSITION OF
PART-TIME ACCOUNTING CLERK I IN THE UNITED CITY OF YORKVILLE,
KENDALL COUNTY, ILLINOIS
WHEREAS, THE UNITED CITY OF YORKVILLE,through it's City Council, Mayor
and City Staff, after careful consideration have found and deemed it necessary for the benefit of
the UNITED CITY OF YORKVILLE to create the position of Part-time Accounting Clerk I; and
WHEREAS,the job position for Part-time Accounting Clerk I will have the duties and
responsibilities as set forth in the attached job description;
NOW, THEREFORE, BE IT RESOLVED BY THE UNITED CITY OF YORKVILLE,
THAT THE POSITION OF PART-TIME ACCOUNTING CLERK I IS HEREBY CREATED.
That said position will be directed by and shall report directly to the Finance Director.
The job description for Part-time Accounting Clerk I is attached hereto and is made part hereof
as Exhibit"A". The hiring of a person to fill the position of Part-time Accounting Clerk I shall
be subject to all probationary rules and regulations as set out in the current employee manual.
REPEALER: All ordinances, resolutions or orders, or parts thereof, in conflict with the
provisions of this resolution are to the extent of such conflict hereby repealed.
SEVERABILITY: If any section, subsection, sentence, clause, phrase or portion
of this resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct, and independent provision, and
such holding shall not affect the validity of the remaining portions hereof.
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EFFECTIVE DATE: This resolution shall be in effect from and after its passage,
approval and publication in pamphlet form as provided by law.
PAUL JAMES MARTY MUNNS
RICHARD STICKA WANDA OHARE
VALERIE BURD ROSE SPEARS
LARRY KOT � JOSEPH BESCO
APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois,
this�_day o � ,A.D. 2004.
MAYOR
PASSED by the City Council of the United City of Yorkville, Kendall County, Illinois,
this V"4 day of ,A.D. 2004.
CIT CLERK
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Copy
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UNITE CITY O RKVIIILE
<E ACCOUNTING CLERK I—JOB DESCRIPTION
Department: Administration
Reports To: Finance Director
Status: Part-time 20 hours per week not to exceed 1000 hours annually
Position Description Overview:
Person is responsible for assisting the Finance Department with various accounting functions,
inquiry, and maintenance of A/P records. Assist with all routine functions relating to Accounts
Payable, General Accounting, and other duties assigned by the Finance Department.
Essential Job Functions:
1. Assist with preparation of the 5 monthly bill lists for the City. Duties include sorting and
distribution of invoices to appropriate department heads, data entry, vendor setup, inquiry,
invoice filing, and mailing of payments.
2. Cancel/void checks. Prepares replacement checks as required.
3. Research credit or outstanding invoices and respond to vendor inquiries.
4. Maintain vendor files.
5. Assist with capital asset inventory tracking relating to GASB 34 reporting and budgeting
purposes.
6. Assist with the bank account reconciliation process.
7. Maintain accounting records for Motor Fuel Tax.
8. Reviews payment requests and secures all backup documentation.
9. Assist in gathering annual audit report information.
10. Assist with the development of the Accounting Procedure Manual and ongoing reviews and
updates as directed.
11. Perform other duties/projects as assigned.
Position Requirements—Knowledge, Skills, and Abilities:
1. Knowledge of accounting practices, procedures, and office terminology
2. Strong analytical skills
3. Strong communication skills
4. Ability to work under pressure and/or frequent interruptions
5. Ability to operate in a multi-task environment
6. Ability to understand department priorities and adjust work activities to meet them.
7. Ability to perform report preparation and periodic duties in a timely fashion and on schedule.
8. Ability to operate a variety of office equipment including a typewriter, copy machine, FAX
machine,telephone, and calculator.
9. Must be computer literate and have knowledge of Microsoft Excel and Word.
Minimum and Preferred Experience and Education:
1. High School diploma or G.E.D.
2. Minimum of 12 credit hours in college level accounting or finance courses.
3. Previous experience in an office and Windows-based computer environment.
4. Any equivalent combination of experience and education that provides the required
knowledge, skills, and abilities.
5. Must successfully complete a background investigation:
The duties listed above are intended only as an illustration of the various types of tasks that may be
required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position. This job description does not
constitute an employment agreement between the employer and employee, and is subject to
modification by the employer as the needs of the employer and/or agency change, or requirements of
the position change.