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City Council Minutes 1997 06-19-97 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, JUNE 19, 1997. Mayor Bob Johnson called the meeting to order at 7:06 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons Called the role: Ward I Spang Present Sticka Absent Ward II Lynch Present Kot Present Ward III Jones Present Prochaska Present Ward IV Sowinski Absent Stafford Not Present for Role Call Came at 7:42 p.m. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Jones stated under Economic Development Committee Report there would be an update given on the Shell Oil petition but no action would be taken. MEETING DATES The council reviewed the listing of committee meetings. The Public Works Committee meeting was changed to Monday, July 21, 1997, 6:30 p.m.,Kendall County Building, City of Yorkville Conference Room Suite 3. CITIZENS COMMENTS Mayor Johnson asked for any citizens comments. There were none. PUBLIC HEARING - NONE PLANNING COMMISSION/ZONING BOARD OF APPEALS A motion was made by Alderman Jones and seconded by Alderman Sowinski to table PC 97-3 Arthur Sheridan-Requesting Rezoning from R-3 to B-3 Highway Business District Rt. 34 and Cannonball Trail(Kendall County) until Thursday, June 26, 1997 City Council Meeting. Motion carried. A motion was made by Alderman Jones and seconded by Alderman Prochaska to table PC 97-4 Ryan Special Use Request to allow single family apartment, 209 S. Bridge St. until Thursday, June 26, 1997 City Council Meeting. Motion carried. Ordinance No. 1997-13 Variance for the rear yard setback at 712 Clover St., Yorkville, IL A motion was made by Alderman Jones and seconded by Alderman Lynch to approve the ordinance providing for a variance of a rear yard setback of the property located at 712 Clover Street, Yorkville, also known as petition ZBA 97-1. Clerk Simmons called the role: Kot aye Lynch aye Sowinski aye Jones aye Prochaska no Spang no Mayor Johnson aye Motion carried 5 - 2 . City Council Minutes - June 19, 1997 - Page 2 MINUTES APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve the minutes of the Regular Meeting of the Yorkville City Council from May 22, 1997 as presented. Motion carried. BILLS APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve payment of the bills dated June 19, 1997 in the amount of$288,211.34 (vendor), $59,251.85 (payroll) for a total of$347,463.19 as corrected. Clerk Simmons called the role: Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Kot aye Motion carried 6-0. ATTORNEY'S REPORT Attorney Dan Kramer stated everything he had was in memo form. He continued stating the Ordinance regarding Thornton Oil special use permit previously granted, is just sitting out there and continues with the property owner unless its terminated or revoked. Attorney Kramer stated the property owner sent Jim Nanninga a letter asking that they surrender the special use zoning. Attorney Kramer recommended that this be done. Thornton oil is gone and did not enter into a contract with the owner as far what they have been informed and the owner is the one who is saying they don't want the special use zoning with Thornton. MAYOR'S REPORT Mayor Johnson stated he received a letter from the Yorkville School District stating that they were developing a committee to update the strategic planning study and that the committee be a cross representation of members of the community of approximately 25 people. The purpose of this committee is to evaluate how far a district has come since the last strategic plan development as well as recommending further goals for the future. The School District is asking that the City Council appoint a representative to this group. At this time Mayor Johnson announced that he is appointing Alderman Jeff Spang as the representative for this group which Alderman Spang has accepted the responsibility . Mayor Johnson reminded the council of the meeting with the members of the Bristol Incorporation Committee on Monday, June 23, 1997, 7:00 p.m. at the Beecher Center to discuss their plans or their requests for incorporation. Mayor Johnson announced that he was recently at the Competitive Community Initiative's conference and the City of Yorkville received a certificate of recognition from the Department of Commerce & Community Affairs for moving from Stage 1 to Stage 2 on the Riverfront Park project. Mayor Johnson announced that the City of Yorkville received a plaque for the Governors Hometown Award at a dinner in Springfield put on by the Department of Commerce& Community Affairs on Thursday June 12, 1997. Alderman Prochaska, Alderman Jones, Treasurer Richard Scheffrahn, Mayor Johnson and members of the Riverfront Foundation went to Springfield to accept the award and were also given a sign to put up at the riverfront. Mayor Johnson presented City Administrator Jim Nanninga with the award to display at the City Office and possibly display the award in other areas of the city and asked that the sign be put up at the riverfront park. CITY CLERK'S REPORT No Report. CITY TREASURER'S REPORT No report. CITY ADMINISTRATOR `S REPORT City Administrator Jim Nanninga reminded everybody that if anyone wanting to participate in the Fourth of July parade or the float to please let the City Office know. He also reported that the Farmers Market was going fairly well. City Council Minutes - June 19, 1997 - Page 3 ECONOMIC DEVELOPMENT COMMISSION REPORT Mayor Johnson stated the Economic Development Commission would be meeting on Tuesday, July 8, 1997 at 7:00 p.m. in the County Board room. SCHOOL COMMUNITY REPORT Alderman Spang stated that the next regular school board meeting will be held on Monday, June 23, 1997 at 7:30 p.m. at the district offices. OLD BUSINESS None NEW BUSINESS None COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Purchase of Pressure Washier A motion was made by Alderman Sowinski and seconded by Alderman Kot to purchase a budgeted pressure washer for Public Works from RG Hanson Company, Inc. in the amount of$4,895.00 with a payment after July 1, 1997. Clerk Simmons called the role: Sowinski aye Jones aye Prochaska aye Spang no Kot aye Lynch aye Motion carried 5-1. Letter of Credit - Greenbriar Subdivision Unit 1 A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to authorize the City Clerk to demand payment from Yorkville National Bank for the letter of credit for Greenbriar Subdivision - Unit 1 in the amount of$132,000.00, should a renewed letter of credit for the same amount not be received by August 5, 1997. The basis of the demand is that the letter of credit will expire within 30 days and has not been renewed. Clerk Simmons called the role: Jones aye Prochaska aye Spang aye Kot aye Lynch aye Sowinski aye Motion carried 6-0. Letter of Credit - White Oak Farms Subdivision Unit 1 and 2 A motion was made by Alderman Sowinski and seconded by Alderman Kot to authorize the City Clerk to demand payment from Yorkville National Bank for the letter of credit for White Oak Farms Subdivision - Unit 1 and 2 in the amount of$125,000.00, should a renewed letter of credit for the same amount not be received by July 16, 1997. The basis of the demand is that the letter of credit will expire within 30 days and has not been renewed. Clerk Simmons called the role: Prochaska aye Spang aye Kot aye Lynch aye Sowinski aye Jones aye Motion carried 6-0. Letter of Credit - White Oak Farms Subdivision Unit 3 A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to authorize the City Clerk to demand payment from Yorkville National Bank for the letter of credit for White Oak Farms Subdivision- Unit 3 in the amount of$377,867.60, should a renewed letter of credit for the same amount not be received by July 16, 1997. The basis of the demand is that the letter of credit will expire within 30 days and has not been renewed. Clerk Simmons called the role: City Council Minutes - June 19, 1997 -Page 4 Spang aye Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Motion carried 6-0. Game Farm Road Annexation Agreement - Referred to Planning Commission A motion was made by Alderman Sowinski and seconded by Alderman Jones to refer the Game Farm Road Annexation Agreement - Aister to the Planning Commission . Motion carried. April 1997 Water Report A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to accept the April 1997 Water report . Motion carried. Purchase Sanitary Sewer Degreaser A motion was made by Alderman Sowinski and seconded by Alderman Kot to purchase one year's supply of budgeted sanitary lift station degreaser from Universal of St. Louis for a cost of$3,898.50 which includes shipping. Clerk Simmons called the role: Sowinski aye Jones aye Prochaska aye Spang aye Kot aye Lynch aye Stafford aye Motion carried 7-0. Ordinance 97-14 Intergovernmental Cooperation Agreement with Yorkville School District A motion was made by Alderman Sowinski and seconded by Alderman Kot to accept an ordinance authorizing the execution of the Intergovernmental Cooperation Agreement of the Yorkville Community Unit School District #115 and the City of Yorkville for the recreational usage of the Yorkville Community School District facilities. Clerk Simmons called the role: Stafford aye Sowinski aye Jones aye Prochaska aye Spang aye Kot aye Lynch aye Motion carried 7-0. ECONOMIC DEVELOPMENT COMMITTEE A motion was made by Alderman Jones and seconded by Alderman Lynch to accept the April and May Building Reports as presented. Motion carried. RE: Development of the Northwest Corner of Rt. 34 &Rt. 47 At this time Alderman Jones asked the representatives from Shell Oil, Michael Mills-Real Estate Manager and Greg LaDoe construction engineer for Shell Oil Company to answer some questions the council may have. There was much discussion and questions asked and answered by all parties. There was no action taken. PUBLIC SAFETY COMMITTEE Public Aid Agreement Alderman Stafford stated the Public Aid Agreement resolution will be tabled until the July 10, 1997 Regular City Council Meeting. City Council Minutes - June 19, 1997 - Page 5 April Police Reports A motion was made by Alderman Stafford and seconded by Alderman Lynch to accept the April Police reports. Motion carried. Appointment of New Police Officer - Robert C. Jones A motion was made by Alderman Stafford and seconded by Alderman Kot to approve the appointment of Robert C. Jones to the position of full time police officer effective July 6, 1997, with a one year probationary period, and with a salary prescribed by the current collective bargaining agreement for an entry level police officer which is $27,674.00 annually. Clerk Simmons called the role: Kot aye Lynch aye Stafford aye Sowinski aye Jones aye Prochaska aye Spang aye Motion carried 7-0. United City of Yorkville Safety Policy- Resolution 97-8 A motion was made by Alderman Stafford and seconded by Alderman Prochaska to approve a resolution approving the United City of Yorkville Safety Policy and authorizing the Mayor to sign the policy statement as corrected and appointing a safety director. Clerk Simmons called the role: Lynch aye Stafford aye Sowinski aye Jones aye Prochaska aye Spang aye Kot aye Motion carried 7-0. ADMINISTRATION COMMITTEE REPORT Pandolfi Audit Contract - Resolution 97-9 A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve the resolution to authorize the Mayor and City Clerk to execute a three year contract with Pandolfi, Kopolski,Weiss and Co.,Ltd. at a fixed annually fee of$11,100.00 per annual audit, $1,650.00 per single audit and a regularly hourly fee as attached, starting with the fiscal year ending April 30, 1997. Clerk Simmons called the role: Sowinski aye Jones aye Prochaska aye Spang present Kot aye Lynch aye Stafford aye Motion carried 6-1. ADDITIONAL BUSINESS Regarding the Undesser Annexation Zoning Ordinance and the Ordinance Authorizing the Mayor to execute the Annexation Agreement signed at the April 10, 1997 City Council Meeting. Attorney Kramer stated there were a couple of word typo errors in the annexation agreement that needed to be corrected,the Mayor had signed it and Attorney Kramer asked the City Clerk to be sure and sign it before leaving tonight. EXECUTIVE SESSION A motion was made by Alderman Prochaska and seconded by Alderman Stafford to go into Executive Session at 9:04 p.m. for the purpose of purchase or lease of real estate. No formal action will be taken. Clerk Simmons called the role: .r City Council Minutes -June 19,1997 - Page 6 Stafford aye Sowinski aye Jones aye Prochaska aye Spang aye Kot aye Lynch aye Motion carried 7-0. Executive Session to include City Clerk Debbie Simmons, City Administrator Jim Nanninga, City Treasurer Richard Scheffrahn,Attorney Dan Kramer,Police Chief Tony Graff and Council Members. A motion was made by Alderman Lynch and seconded by Alderman Prochaska to go out of Executive Session at 10:35 p.m. Clerk Simmons called the role: Jones aye Prochaska aye Kot aye Lynch aye Stafford aye Sowinski aye Motion carried 6-0. No formal action taken on purchase or lease of Real Estate. ADJOURNMENT A motion was made by Alderman Prochaska and seconded by Alderman Lynch to adjourn the meeting at 10:36 p.m. Motion carried. By: �� K. ,kryvyrizx,o. Deborah K. Simmons - City Clerk • CITY COUNCIL MEETING -l9-97 PLEASE SIGN IN! NAME: ADDRESS: /2/71 �� �-t-- 1)/77 272 4 Id /dv /k e Da/0 --yor3 P AV. , / /.