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City Council Minutes 1997 02-27-97 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM ON Thursday, February 27, 1997 Mayor Johnson called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the role: ROLL CALL Ward I Callmer Absent Spang Present Ward II Baker Present Lynch Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA None MEETING DATES The council reviewed the listing of committee meetings. Meetings will be held as stated. CITIZEN COMMENTS Mayor Johnson asked for any citizen comments. There were none. PUBLIC HEARINGS - NONE PLAN COMMISSION / ZONING BOARD OF APPEALS No Report MINUTES APPROVAL Alderman Jones indicated a correction in spelling was needed on page four. Alderman Lynch asked for clarification on page one to include the word transition. Sentence will read: As a part of the agreement, neither the City nor the school is to look to this development for additional transition fees. A motion was made by Alderman Prochaska and seconded by Alderman Baker to approve the minutes of February 13 , 1997 as corrected. Motion carried. BILLS APPROVAL It was noted that a memo was attached requesting corrections to the bill list regarding payment to Waubonsee Community College. Also, a corrected payroll amount was noted. A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to approve and pay bills dated February 27, 1997 with vendor bills of $147,884. 25, payroll of $60,229.71 for a total of $208,113 .96. Clerk Allison called the role: Jones - aye Prochaska - aye Spang - aye Callmer - absent Baker - aye Lynch - aye Stafford - aye Sowinski - aye Motion carried. ATTORNEY'S REPORT Attorney Kramer indicated that the new ordinance regarding the F.E. Wheaton Bond is completed. This raises the bond to $225,000 from $210,000 . Attorney Kramer reminded everyone that there is no liability on the part of the city. This only allows F.E. Wheaton to obtain the bond on a tax free basis. City Council Regular Session - February 27_, 1997 - page 2 ORDINANCE 97-2 F.E. WHEATON BOND This ordinance provides for the issuance of $225,000 Waterworks and Sewerage Revenue Bond's. This is in agreement with the pre- annexation agreement. The increase in amount is needed for the easement. A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve as an Amended Ordinance. Clerk Allison called the role: Stafford - aye Sowinski - aye Baker - aye Lynch - aye Jones - aye Prochaska - aye Spang - aye Motion carried. MAYOR'S REPORT Mayor Johnson reminded everyone that the press conference between the City of Yorkville, the City of Plano, the Yorkville School District and the Piano School District was held. The City has received its signed copy of the Proclamation and it can now be displayed at the City offices so that everyone can remember the purpose of the proclamation each time it is seen. CITY CLERK'S REPORT No Report CITY TREASURER'S REPORT Treasurer Scheffrahn presented the data from the December 1996 and January 1997 Treasurer Reports. Ending balance for January 1997 was $760,000.73 . A motion was made by Alderman Spang and seconded by Alderman Prochaska to accept the December 1996 and January 1997 Treasurer Reports as presented. CITY ADMINISTRATOR REPORT Administrator Nanninga informed the council that the Elizabeth Storm Sewer reacted well during the recent heavy rains. Also, he thanked the approximate 50 high school students who filled sand bags in case they were needed for possible flooding in the area. Economic Development Commission Report Mayor Johnson reported that the next meeting will be held on March 11, 1997 at 7:00 p.m. School Community Report Alderman Jones stated that the next regular school board meeting will be held on March 10, 1997 at 7: 30 p.m. at the district offices. None Old Business None New Business COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Job Descriptions Two new job descriptions will be in place entitled the Field Water Department Operator in Charge and the Technical Water Operator in Charge. J.T. Johnson indicated that these will be Maintenance Worker II status employees. These are being developed to create the appropriate chain of command and to clarify job duties. The job is now large enough to require two people to complete the work previously handled by one person. Current people are on staff to fill these positions. A motion was made by Alderman Stafford and seconded by Alderman Prochaska to approve the two job descriptions. Clerk Allison called the role: Jones - aye Prochaska - aye Spang - aye Baker - aye Lynch - aye Stafford - aye Sowinski - aye Motion carried. City Council Regular Session - February 27 . 1997 - page 3 Bid for Truck Box A written bid in the amount of $1,000 has been received. This bid is in excess of the Fair Market Value of $600. The box will not be utilized by the Public Works Department. A motion was made by Alderman Stafford and seconded by Alderman Lynch to accept the bid of $1,000 for truck box. Clerk Allison called the role: Baker - aye Lynch - aye Jones - aye Prochaska - aye Spang - aye Stafford - present Sowinski - aye Motion carried. Testing Service Corp - Cannonball Trail A motion was made by Alderman Stafford and seconded by Alderman Lynch to authorize the Mayor to contract with Testing Service Corporation to install observation wells in the area of Cannonball Trail not to exceed $4 ,500. Clerk Allison called the role: Lynch - aye Jones - aye Prochaska - aye Stafford - nay Sowinski - aye Spang - nay Baker - nay Mayor Johnson - aye Motion carried 4-3 . Alderman Sowinski stated that he received a call from Dave Kisser indicating that their engineer has received the information and is now reviewing it. Alderman Sowinski asked if after these tests it is found the city is not liable will the city be able to reimbursement? Attorney Kramer stated that the testing is being done for a review of the area and will not be received back. Alderman Spang asked if when this project was started baseline data was received. Administrator Nanninga stated that borings were completed and information was completed at that time. ECONOMIC DEVELOPMENT COMMITTEE A motion was made by Alderman Jones and seconded by Alderman Sowinski to accept the January Building Department Report as presented. Ordinance 97-3 Front Detention/Retention Areas Alderman Jones asked if everyone received the updated copies of either item #2 or #3? Item 2, the Front Detention / Retention areas is the same as previous copies except in the last two paragraphs where the run together. A motion was made by Alderman Jones and seconded by Alderman Baker to approve an ordinance setting Front Detention and Retention areas as corrected. Clerk Allison called the role: Baker - aye Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - nay Motion carried 6-1 . Alderman Jones indicated that Item #3 , Parking Standards only applies to new developments, however, this item will be tabled in order the council can obtain a clean copy to review. This will be on the agenda in two weeks. PUBLIC SAFETY COMMITTEE NO REPORT i • • City Council Regular Session - February 27, 1997 - page 4 ADMINISTRATION COMMITTEE Resolution 97 - 1 Hotel/Motel Tax Portion Alderman Prochaska stated that this is for Establishing an Account Called Hotel/Motel Tourism Tax-City Portion. The resolution will be corrected from current copy to include in the document for the purpose of promoting events and tourism in Yorkville "as deemed acceptable by the City Council" . A motion was made by Alderman Prochaska and seconded by Alderman Spang to approve the resolution as corrected. Clerk Allison called the role: Jones - aye Prochaska - aye Spang - aye Baker - aye Lynch - aye Stafford - aye Sowinski - aye Motion carried. / . 4 X71 Sale of City Property - Walnut Street Alderman Prochaska indicated that the city has received a letter of intent for St. Pat's to purchase the Walnut Street property. The contract has been negotiated and needs to be signed by Joliet Church versus the local church members. A survey will need to be obtained to verify the actual size. Approximate size of the property is 3 .42 acres. Alderman Spang stated that the resolution does not refer to the closing. Attorney Kramer indicated it does not because the legal description and the contract are attached as exhibits to the resolution. Spang asked if this requires 3/4 vote? Attorney Kramer indicated it is state statute on selling property even if the sale is over the 80% of appraised value. A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to approve the resolution for the sale of city property, 3 .42 acres, Walnut Street subject to a survey and the contract to be signed by the appropriate authorities with earnest funds received by March 6, 1997 at the end of the work day, in the amount of $232 ,800. Clerk Allison called the role: Stafford - aye Sowinski - aye Baker - aye Lynch - aye Jones - aye Prochaska - aye Spang - aye Motion carried. Attorney Kramer indicated that members of the council, Chief Graff and himself who are members of the church did not participate in any negotiations. Alderman Spang thanked the council members for their perseverance in his discussing a previous potential sale of property at $165,000 . . . eventually allowing the city to sell the property at a more profitable amount. ADDITIONAL BUSINESS Alderman Sowinski indicated he received a call from Dave Kisser regarding a problem with the gross density versus the net density in the city's zoning ordinance. This should be referred to Economic Development Committee for discussion as the requirements of zoning ordinance do not refer to either a gross or net density and it should be clarified as to which the city is requiring. ADJOURNMENT A motion was made by Alderman Spang and seconded by Alderman Sowinski to adjourn the meeting at 7:43 p.m. Motion carried. 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