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City Council Minutes 1997 12-04-97 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, DECEMBER 4, 1997. Mayor Bob Johnson called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Spang Present Sticka Present Ward II Lynch Present Kot Present Ward III Jones Absent Prochaska Present Ward IV Sowinski Absent Stafford Present QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Stafford stated that the Public Safety Committee meeting will be on Wednesday, January 7, 1998. Mayor Johnson stated the Comprehensive Plan will be addressed under Additional Business. MEETING DATES Public Works Committee Monday December 15, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 Economic Development Committee Tuesday December 16, 1997 7:00 PM Kendall County Building Conference Room - Suite 3 Public Safety Committee Wednesday January 7, 1998 6:30 PM Kendall County Building Conference Room - Suite 3 Administration Committee Tuesday December 9, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 CITIZEN RECOGNITION At this time Mayor Johnson made recognition and presented a certificate of appreciation to Rusty Corneils for immediately summoning assistance in an emergency situation on September 30, 1997 involving his friend Andy Perez. Mayor Johnson presented Nichole Smith with a life saving award from the Yorkville Police Department, for her actions which saved her brothers life, Andy Perez on September 30, 1997 Mayor Johnson also made recognition to the Bristol-Kendall Paramedic Unit for their quick response and efforts in this emergency situation and also the heroic rescues they have responded to in the last couple of months which saved some of the individuals lives. CITIZENS COMMENTS There were none. City Council Minutes - December 4. 1997 - Page 2 PUBLIC HEARING A motion was made by Alderman Prochaska and seconded by Alderman Lynch to go into Public Hearing regarding the proposed Property Tax Levy Increase for 1997-1998. Clerk Simmons called the roll. Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Stafford aye Motion carried: Ayes: 6 Nays: 0 At this time Mayor Johnson asked City Attorney Dan Kramer to give a brief statement on the reason for the Public Hearing. Attorney Kramer stated that within the City of Yorkville's taxing boundaries the increased assessed valuation has gone over the 5%truth and taxation percentage, because the total pool has gone up. He stated that this allows the city to collect the dollars that basically keep the rate the same as far as its citizens. He stated that Alderman Prochaska has the net effect as far as the exact tax dollars and what it would do to an existing home. He stated that if the assessed valuation had not gone up as much as it had and if the city wasn't keeping pace with those dollars then the city would be right at, or about the 5% truth and taxation notice limit. He stated the city is over the 5% therefore notice is required. Alderman Prochaska stated the dollar amount that would be increasing the levy is $984,691.00. He stated last years levy for the cities portion was $753,478.00 and the Library was $141,138.00 making last years total levy $894,616.00. He stated this was about a 10% increase in the dollar amount but we are actually reducing the rate by over $.02 cents per hundred. He stated why this all came about is the equalized assessed value increased by approximately 12.3% and the City Council felt that it would like to hold the taxes the same as much as they could for the citizens therefore what the city is trying to pick up this year is just the new growth dollars not necessarily dollars due to someone being reassessed. He stated is was possible that someone assessed at a lower rate could see a slight decrease in the cities portion of the taxes and any seniors that elected to have their assessment frozen will definitely see a decrease in their city portion of taxes. Mayor Johnson asked if there were any public comments. There were no public comments. Mayor Johnson stated this would be placed on the agenda of the next Regular City Council meeting on December 18, 1997 for a vote. A motion was made by Alderman Prochaska and seconded by Alderman Lynch to go out of Public Hearing. Clerk Simmons called the roll. Sticka aye Kot aye Lynch aye Stafford aye Prochaska aye Spang aye Motion carried: Ayes: 6 Nays: 0 PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report MINUTES FOR APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Lynch to accept City Council Minutes - December 4. 1997 - Page 3 the minutes of the regular meeting of the City Council of November 20, 1997 as presented. Motion carried. BILLS APPROVAL Alderman Prochaska stated that there was a manual check made out after the bill list was put together. He stated that the check was for emergency repair needed to one of the trucks. He stated it was felt this was needed because there was some forecast of snow at the time and did not want the truck out of service for any length of time. He stated that this did increase the bill list by $344.66. A motion was made by Alderman Prochaska and seconded by Alderman Lynch to accept the bills as amended in the amount of $135,084.80 (vendor), $65,916.88 (payroll), for a total revised amount of$201,001.68. Clerk Simmons called the roll. Kot aye Lynch aye Stafford aye Prochaska aye Spang aye Sticka aye Motion carried: Ayes: 6 Nays: 0 ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Johnson stated that everyone should have received in their boxes the 1998 City Council meeting dates. He stated the regular City Council Meetings will be the 2nd and 4th Thursday of every month. He stated the meetings will be in the County Board room until further notice. He stated the Committee of the Whole meetings will be the 1St and 3rd Thursday of every month, with the exception of January 1998 which he stated there will only be one Committee of the Whole meeting for that month. He also stated that the months of November and December 1998 there will only be one Committee of the Whole meeting and the regular City Council meetings will the 1St and 3rd Thursday for those months. He stated that everyone should have received a copy of the list of city holidays. He asked that the committee chairmans take note of the holidays as they plan their committee meeting dates. He also asked the committee chairmans to please reschedule their committee meetings if it should fall on a city holiday. Mayor Johnson called attention to Christmas events going on through out the city. He stated the Yorkville house walk would be taking place Saturday, December 6th and the Christmas walk in the Countryside shopping area will be happening on Saturday, December 6th also. He stated the first annual Christmas walk and tree decorating contest in the downtown area will be on Friday, December 12th from 4:00 to 9:00 P.M. He stated the Christmas tree lighting will be at 6:00 P.M. with a short ceremony. Mayor Johnson invited everyone to participate in the Christmas events. Alderman Prochaska stated everyone is invited to bring non breakable Christmas decorations, such as cranberries on a string, popcorn on a string, items that are natural that won't cause a problem with disintegrating for the community tree on Friday, December 12th. He also asked people coming down to please bring non perishable goods for the food pantry. CITY CLERK'S REPORT Clerk Simmons asked for a motion to approve the Executive Session Minutes of May 22, 1997, June 19, 1997 as amended and June 26, 1997. A motion was made by Alderman Lynch and seconded by Alderman Sticka to approve the Executive Session Minutes of May 22,1997, June 19, 1997 as amended and June 26, 1997. City Council Minutes - December 4. 1997 - Page 4 Alderman Spang asked that the motions be made individually as he could not accept one of the Executive Session minutes. Alderman Sticka withdrew his second and Alderman Lynch with drew his motion. A motion was made by Alderman Spang and seconded by Alderman Sticka to approve the Executive Session minutes of May 22, 1997. Clerk Simmons called the roll. Lynch aye Stafford aye Prochaska nay Spang aye Sticka aye Kot aye Motion carried: Ayes: 5 Nays: 1 A motion was made by Alderman Spang and seconded by Alderman Prochaska to approve the Executive Session minutes of June 19, 1997 as amended. Clerk Simmons called the roll. Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Stafford aye Motion carried: Ayes: 6 Nays: 0 A motion was made by Alderman Lynch and seconded by Alderman Sticka to approve the Executive Session minutes of June 26, 1997. Alderman Spang stated he found two things that occurred with these minutes that were not acceptable. He stated that 6 months had passed since this set of minutes were presented before them for approval and did not feel this length of time was acceptable. He also stated that the minutes were vague and did not accurately reflect the discussions taken place that evening. He stated that he could not move to accept these minutes. Alderman Sticka agreed that 6 months is too long to bring minutes before the council for approval. Alderman Prochaska also agreed and stated that this has been discussed and the Executive Session minutes are going to be brought for review to the following City Council meeting. He also stated that he wanted to remind everyone that minutes are not meant to be transcripts, but they are meant to be a summary of the discussions. He also stated that if there is something someone wants to be reflected in the minutes that they state "For the record I would like to say", that way this indicates to the City Clerk you want a quote put in the minutes. Mayor Johnson stated that everyone should have received in their boxes a notice on a training session, January 21, 1998 put on by the States Attorney's office regarding the Open Meetings Act. He stated that the agenda included a discussion on minutes and questions could be brought up at this training session. Clerk Simmons called the roll. Prochaska aye Spang Nay Sticka aye Kot aye Lynch aye Stafford aye Motion carried: Ayes: 5 Nays: 1 City Council Minutes - December 4, 1997 - Page 5 CITY TREASURER'S REPORT No report CITY ADMINISTRATOR `S REPORT City Administrator Jim Nanninga stated that State Street was now paved. He also reminded everybody that our crews did a nice job decorating the Riverfront park. He stated that when everybody got a chance they should go by the park after dark to see how nice it looks. He stated that there were still three copies of the Audit that were not given back to Kim for her to update them yet. He asked that those individuals please get their copies to Kim. Alderman Spang commended the Public Works Department for the fine job they did on the leaf pick up. He asked City Administrator Jim Nanninga for count on the blocks for the riverfont. Jim Nanninga stated that there was total of 71 blocks now including the 7 already down on the river. Alderman Prochaska asked City Administrator Jim Nanninga to let the Public Works Department know that the rest of the decorations they put up throughout the city also look very nice. SCHOOL COMMUNITY REPORT Alderman Spang stated the next regular meeting of the Yorkville District #115 School Board will be Monday, December 8, 1997 at 7:30 P.M. in the districts new office. He stated that in the beginning of the meeting there will be a Public Hearing on their tax levy, followed by their regular meeting which will have the levy adoption as one of the agenda items along with some bid openings for furniture for the high school along with some recognition of some of the staff and board members. He stated that there will be a Board meeting scheduled on Monday, January 12, 1998 at 7:30 P.M. Alderman Sticka stated the School Board took some action at the last meeting. He stated they voted 5-2 to accept money from the community to field a golf team. He stated the Yorkville High School will officially have a golf team. He stated that the School Board voted unanimously to sell tax anticipation warrants. OLD BUSINESS (AGREEMENT) AURORA TOURISM COUNCIL CONTRACT A motion was made by Alderman Lynch and seconded by Alderman Prochaska to authorize the Mayor and City Clerk to execute The Third Amended Intergovernmental Cooperation Agreement as presented by and between Aurora, North Aurora, Sugar Grove, Montgomery, Oswego and Yorkville relating to collection of the Hotel Operators Occupation Tax and distribution of 90% of said collections to the Aurora Area Convention and Tourism Council effective December 15, 1997. Clerk Simmons called the roll. Prochaska aye Spang abstain Sticka aye Kot aye Lynch aye Stafford aye Motion carried: Ayes: 5 Nays: 0 Abstain: 1 NEW BUSINESS The Comprehensive Plan was briefly discussed amongst the City Council members and decided that further discussion and decisions be tabled until Additional Business on the agenda in case Alderman Jones still makes it to the meeting tonight, since this item was from her committee and her item for the agenda. City Council Minutes - December 4, 1997 - Page 6 Alderman Prochaska moved that Additional Business be moved after the Executive Session. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT No report. ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. EXECUTIVE SESSION For the purpose of Personnel/Employee hiring, firing, compensation, discipline and performance. No recommended action to be taken. A motion was made by Alderman Spang and seconded by Alderman Lynch to move into Executive Session at 7:40 P.M. Clerk Simmons called the roll. Sticka aye Kot aye Lynch aye Stafford aye Prochaska aye Spang aye Motion carried: Ayes: 6 Nays: 0 A motion was made by Alderman Spang and seconded by Alderman Lynch to move out of Executive Session at 8:25 P.M. Clerk Simmons called the roll. Spang aye Sticka aye Kot aye Lynch aye Stafford aye Prochaska aye Motion carried: Ayes: 6 Nays: 0 No formal action taken. ADDITIONAL BUSINESS ACCEPT LAND USE AND TRANSPORTATION PLAN DATED DECEMBER 4, 1997 Mayor Johnson asked City Administrator Jim Nanninga to update the City Council on the changes on the Land Use and Transportation Plan map. Jim Nanninga stated there were four changes requested at the Economic Development Committee meeting. He stated that one was to put a date at the bottom right hand corner, the other was to change the medium density and high density to match the current ordinances which reduced the densities. He stated the medium density is 3.4 to 5 and high density is 5.1 to 8. He stated the fourth change was to add a small piece of commercial at the corner of Cannonball Trail and Route 47, which is in the northwest quadrant. He stated this piece of property is owned by the Remline Corporation. He stated that these changes are reflected in the plan. Mayor Johnson asked if the City Council was being asked to adopt the Land Use and Transportation Map dated December 4, 1997. ' ti . ! • • • City Council Minutes - December 4. 1997 - Page 7 Jim Nanninga stated that was correct. Alderman Prochaska stated that the whole plan is not being amended, just the land use and transportation. There were questions asked by Alderman Spang and answered by Alderman Prochaska. Alderman Prochaska stated that this was a Land Use plan and not a book on how everything is actually going to be. He stated that things will change. A motion was made by Alderman Prochaska and seconded by Alderman Kot to accept the Land Use and Transportation Plan dated December 4, 1997, and to supercede any previous Land Use and Transportation Plan. Clerk Simmons called the roll. Kot aye Lynch aye Stafford aye Prochaska aye Spang aye Sticka aye Motion carried: Ayes: 6 Nays: 0 ADJOURNMENT A motion was made by Alderman Lynch and seconded by Alderman Kot to adjourn the meeting at 8:38 p.m. Motion carried. By: 'l ,-C cry "Jc-h t,m.L7L Deborah K. 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PUBLIC / QUASI-PUBLIC 4 SECONDARY ARTERY — - - REVISED DATE PARKS / OPEN SPACE I 1 COLLECTOR STREET — - - DENSITY RANGES & 1 COMM. PARCEL 12/4/97