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City Council Minutes 1997 11-20-97 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, NOVEMBER 20, 1997. Mayor Bob Johnson called the meeting to order at 7:08 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Spang Present Sticka Present Ward II Lynch Present Kot Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Absent QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Johnson stated that there would not be an Executive Session and under Public Safety Committee Reports the traffic signal pre-exempt grant was tabled. MEETING DATES Public Works Committee Monday December 15, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 Economic Development Committee Tuesday December 16, 1997 7:00 PM Kendall County Building Conference Room - Suite 3 Public Safety Committee Tuesday December 2, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 Administration Committee Tuesday December 9, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 CITIZENS COMMENTS There were none. PUBLIC HEARING There was none. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD No report MINUTES FOR APPROVAL Alderman Spang made a motion to approve the Regular City Council minutes of November 6, 1997. Seconded by Alderman Lynch. Motion carried. BILLS APPROVAL Alderman Prochaska made a motion to approve the bills dated November 20, 1997 in the amount of$91,943.96 (vendor), $61,871.92 (payroll), for a total of$153,815.88. Seconded by Alderman Lynch. City Council Minutes - November 20, 1997 Page 2 Clerk Simmons called the roll. Lynch aye Sowinski aye Jones aye Prochaska aye Spang present Sticka aye Kot aye Motion carried: Ayes: 6 Nays: None Present: 1 ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Johnson reappointed Tom Simmons to the Sign Review Committee and appointed Bob Wenman as chairman of the Zoning Board of Appeals which also designates him to be on the Planning Commission. Alderman Sowinski made a motion to reappoint Tom Simmons to the Sign Review Committee and appoint Bob Wenman as chairman of the Zoning Board of Appeals/Planning Commission. Seconded by Alderman Prochaska. Clerk Simmons called the roll. Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Motion carried: Ayes: 7 Nays: None Mayor Johnson announced that the first meeting of the Committee appointed to research possible sites for a new City Hall was held last evening, November 19, 1997. Mayor Johnson asked anyone having any suggestions for potential sites should respond in writing by December 9, 1997 to the City Office. He also stated that anyone having any questions regarding the space requirements and facility requirements should be directed to City Administrator Jim Nanninga. Mayor Johnson wished everyone a Happy Thanksgiving Holiday. CITY CLERK'S REPORT Clerk Simmons asked for a motion to accept the Executive Session Minutes of June 26, 1997 and November 6, 1997. Alderman Lynch made a motion to accept the Executive Session Minutes of June 26, 1997 and November 6, 1997. Seconded by Alderman Jones Alderman Spang asked that the Executive Session Minutes of June 26, 1997 reflect the discussion that took place. He stated that the minutes did not reflect any of the opinions or feelings that were expressed that evening. Mayor Johnson stated that it was possible that the information could not be resurrected. Alderman Spang stated that perhaps we could go back to the person who took the minutes and ask them if they have their notes to add the information. Alderman Jones withdrew her second. Alderman Lynch withdrew his motion. City Council Minutes - November 20, 1997 Page 3 Alderman Lynch made a motion to accept the Executive Session Minutes of November 6, 1997. Seconded by Alderman Jones. Motion carried. Mayor Johnson stated that the Executive Session Minutes from June 26, 1997 would be brought back to the next Regular City Council Meeting on December 4, 1997. CITY TREASURER'S REPORT No report CITY ADMINISTRATOR 'S REPORT City Administrator Jim Nanninga reported that there were now 63 blocks down at the river. He stated that Frosty was going to be installed on the water tower tomorrow. He also stated that they were going to do another city wide leaf pick up and asked that everyone have their leaves out on the curb by Monday, November 24, 1997. He stated that Aurora Blacktop was looking to pave State Street next week if the temperatures get up to at least 45 degrees. SCHOOL COMMUNITY REPORT Alderman Spang reported the next regular meeting of the School Board will be Monday, November 24, 1997 at 7:30 p.m. in the new District Office. OLD BUSINESS There was none. NEW BUSINESS Mayor Johnson welcomed Sue Vos, Executive Director of the Aurora Tourism Council. At this time Sue Vos stated that she was here to give their annual report on what the Tourism Council is all about and how our money is being spent and to renegotiate the Intergovernmental Agreement that is renewed every (5) years with all the municipalities in their service area. Sue Vos reported the Tourism Council has had a great year. She stated the economic impact figures for Fiscal Year 1996 were impressive and were up about 13% over 1995. She stated the 1996 figures were around $15 million dollars. She passed out packets to the Council members. She reported that Kendall County ranked 51st out of 102 counties in Domestic Visitor Expenditures for Fiscal Year 1996. She stated the attendance figures were about 910,000 people and 300,000 were visitors into Silver Springs State Park. Sue Vos stated the Illinois Bureau of Tourism has developed a new program called the Heritage Tourism Program. In order to be considered as a demonstration area they must apply for it. She stated the area would begin from McHenry County down to Kendall County using the Fox River as the spine. She stated they presented this to the Kane County Economic Development Committee and they agreed that if the Tourism Counci got the designation they would, for the first year, match the $100,000.00 grant money from the state. This area would include parts of McHenry County and Kendall County. In the packet passed out earlier, she stated there is a partial list of publications where Yorkville events, attractions and accommodations are featured. She stated these publications are distributed to over 9 million households. Sue Vos completed her talk by stating that the Aurora Tourism Council is asking the Yorkville City Council to renew the (5) year agreement and that the language is basically what it has been in the past, that the Aurora Tourism Council will support the City of Yorkville and the City of Yorkville will support the Aurora Tourism Council with 90% of our collected bed tax. Mayor Johnson asked Sue Vos if there was an alternative to the (5) year agreement, possibly a (1) year or (3) year agreement. City Council Minutes - November 20. 1997 Page 4 Sue Vos responded no, that it is one agreement that all the surrounding (6) municipalities sign. She stated that the (5) year agreement allows them some security to know that they have those dollars they can count on to enable them to make their long range strategic plans to assess what the revenues might be. Mayor Johnson asked Sue Vos if Yorkville was the first one asked to sign. Sue Vos responded no, that Yorkville is in the middle. She stated that Oswego, Sugar Grove and Montgomery has signed and will begin with Aurora and North Aurora next week. Mayor Johnson reconfirmed the deadline date of December 15th Sue Vos stated that December 15th is when the agreement expires. There was brief discussion and questions asked by the City Council members which Sue Vos answered. Mayor Johnson told Sue Vos that this will be taken up again at the next City Council meeting on December 4, 1997. Alderman Prochaska stated that the portable signs are approaching closer and closer into the right away of the streets. He stated he feels that they are creating very dangerous situations with some of them and asked that it be looked into. Mayor Johnson asked Public Safety to look into it. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT (Resolution No. 97-23) MFT Appropriation Resolution to Close out the 1995 General Maintenance Contract Alderman Sowinski made a motion to approve a Supplemental Mft Appropriation Resolution to close out the 1995 General Maintenance Contract in the amount of $6,201.46. Seconded by Alderman Lynch. Clerk Simmons called the roll: Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Motion carried: Ayes: 7 Nays: None (Resolution No. 97-24) Resolution Approving Mayor to Sign Loan Documents for Rehabilitation of the Sanitary Sewers and Manhole Project L17-1153 Alderman Sowinski made a motion to approve a resolution authorizing the Mayor of the United City of Yorkville to sign loan documents for the Rehabilitation of the Sanitary Sewers and Manhole Project L17-1153. Seconded by Alderman Prochaska. Clerk Simmons called the roll: Spang aye Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye City Council Minutes - November 20.1997 Page 5 Motion carried: Ayes: 7 Nays: None (Resolution No. 97-25) Resolution of Intent to Acquire National Flood Insurance in conjunction with the Rehabilitation of Sanitary Sewers and Manhole Project L17-1153. Alderman Sowinski made a motion to approve a resolution of intent to acquire National Flood Insurance in conjunction with the rehabilitation of sanitary sewers and manhole project L17-1153. Seconded by Alderman Lynch. Alderman Spang asked for a clarification of the need for the insurance. Alderman Sowinski replied it is required in order to obtain the loan. Clerk Simmons called the roll: Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Motion carried: Ayes: 7 Nays: None ECONOMIC DEVELOPMENT COMMITTEE REPORTS (Resolution No. 97-26) Resolution approving the application of a Community Development Assistant Program for a water sewer reservoir and pump on north Route 47. Alderman Jones made a motion to approve the resolution approving the application to and in agreement with the State of Illinois for a Community Development Assistance Program grant for a water sewer reservoir and pump on north Route 47 and authorize the Mayor and City Clerk to sign said resolution. Seconded by Alderman Lynch. Clerk Simmons called the roll: Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Motion carried: Ayes: 7 Nays: None (Resolution No. 97-27) Resolution approving the Residential Anti Displacement and Relocation Assistance Plan Alderman Jones made a motion to approve the resolution approving the Residential Anti Displacement and Relocation Assistance Plan under Section 104(d) of the Housing and Community Development Act of 1974, as amended, and authorize the Mayor and City Clerk to sign said resolution. Seconded by Alderman Lynch. Clerk Simmons called the roll: Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye City Council Minutes - November 20, 1997 Page 6 Motion carried: Ayes: 7 Nays: None PU¢LIC SAFETY COMMITTEE REPORT (Resolution No. 97-28) Resolution Approving Acceptance of and Execution of COPS More 96 Awards Alderman Kot made a motion to approve the resolution which authorizes the Chief of Police to sign the COPS grant award for problem solving partnerships, Grant #97PRWX0170 for the amount of$82,321.00 and the COPS grant award for mobile data terminals, Grant#97CMWX1011 for the amount of$33,457.00. Seconded by Alderman Lynch. Clerk Simmons called the roll: Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Motion carried: Ayes: 7 Nays: None (Resolution No. 97-29) Resolution Authorizing the Reduction of Speed Limit on Greenbriar Road Alderman Kot made a motion to approve the resolution which creates a 40 MPH speed limit on Greenbriar Road between Route 47 to Walsh Street. Seconded by Alderman Sowinski. There was a brief discussion between the Alderman in regards to the road being designed for 55 mile speed limit and that 85%of the traffic is doing 45 miles per hour, and this road does lead into a residential area. It was stated that this was recommended and if we do not go with this recommendation we are exposing ourselves to liability. It was also stated that this will have to be restudied when Greenbriar extends. Clerk Simmons called the roll: Jones aye Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Sowinski aye Motion carried: Ayes: 7 Nays: None (Agreement) Intergovernmental Agreement to provide Police Liaison Officer to Yorkville Community School District No. 115 Alderman Kot made a motion to authorize the Mayor and City Clerk to sign the Intergovernmental Agreement to provide Police Liaison Officer to Yorkville Community School No. 115. Seconded by Alderman Prochaska. Mayor Johnson stated that he feels this has been an effective program for the years we have had it. He stated he thinks that this is a good partnership with the Police Department and the School District. He stated he's glad that we have it and also stated that he feels that it is essential. City Council Minutes - November 20. 1997 Page 7. Clerk Simmons called the roll: Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Motion carried: Ayes: 7 Nays: None (Agreement) Lease Agreement with J & B Estate Investors for property located at 112 Schoolhouse Rd. -Apt C6,for a Community Resource Center for the Problem Solving Partnership COPS Grant Alderman Kot made a motion to authorize the Mayor and Chief of Police to sign a lease agreement with J & B Estate Investors for the property located at 112 Schoolhouse Rd. Apt. C6, Yorkville, IL for a Community Resource Center for the Problem Solving partnership COPS Grant. (The monthly rental payment is $575.00). Seconded by Alderman Lynch. Alderman Jones asked Police Chief Tony Graff to clarify how this was being paid. Chief Graff stated that up to May 1 Kendall County Health & Human Services has committed to pay for the rent and after May 1 the city has committed to pay for May& June then it will go on a month to month basis. He stated the plan is to apply to the Kendall County United Fund and request them to pay the monthly rent as they have paid for other Community Resource Centers. Chief Graff stated the city is committing to (2) two months for fiscal year 98/99 by signing this agreement. He stated if we notify them that we are going to terminate June 30 we would not actually pay May and June. He stated the plan is to get the last (3) three months because they are also giving us credit for the labor we are doing inside the apartment. He stated he is hoping to keep the apartment as a Community Resource Center until October 1. Alderman Jones asked Chief Graff if he was going to put the money in the budget as a contingency in case he doesn't get the funds approved by the Kendall County United Fund. Chief Graff replied yes, for fiscal year 98/99. He also stated we still get the (3) three months no matter what at the end of the contract. Alderman Spang asked how many dollars are at risk. Chief Graff replied $1,150.00 for the (2) two months. Clerk Simmons called the roll: Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Motion carried: Ayes: 7 Nays: None (Agreement) Intergovernmental Cooperative Police Service Agreement (This agreement is the renewal for mutual aid with all police agencies within Kendall County) City Council Minutes - November 20. 1997 Page 8 Alderman Kot stated that this mutual aid agreement would include Sandwich, Minooka, Joliet, Aurora and Millington. Alderman Kot made a motion to authorize the Mayor and City Clerk to sign the Agreement for Intergovernmental Cooperative Police Service. Seconded by Alderman Lynch. Alderman Spang asked if these communities have a reciprocal agreement. Alderman Kot replied yes if they sign into this. Chief Graff stated, with Aurora we do not have an agreement right now, we are covered under the State Statute Mutual Aid. He stated that the agreement includes aid for investigation services also. Clerk Simmons called the roll: Spang aye Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Motion carried: Ayes: 7 Nays: None ADMINISTRATION COMMITTEE REPORT (Resolution No. 97-30) Resolution Approving the Operation of the Salvation Army Golden Diner's Nutrition Program at the Beecher Center Alderman Prochaska made a motion to pass a resolution approving the operation of The Salvation Army Golden Diner's Nutrition Program at the Beecher Center and authorize the Mayor and City Clerk to endorse the resolution. Seconded by Alderman Lynch. Clerk Simmons called the roll: Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Motion carried: Ayes: 7 Nays: None (Resolution No. 97-31) Resolution Establishing Engineering and Related Field Work Maximum for Yorkville Community School District Alderman Prochaska made a motion to pass a resolution establishing engineering and related field work maximum for the Yorkville Community School District and authorize the Mayor and City Clerk to endorse said resolution. Seconded by Alderman Sowinski. Alderman Spang stated he thought the resolution was to include a statement regarding the development fees, that it was not the cities intent to collect the fees on this project. It was discussed and agreed by the council members that this should have been included and it was decided that the waiving of the development fees would be done in a separate resolution. City Council Minutes - November 20,1997 Page 9 Clerk Simmons called the roll: Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Motion carried: Ayes: 7 Nays: None (Resolution No. 97-32) Waive all development fees for the High School Building Project of School District#115 Alderman Prochaska made a motion that the City Council waive all development fees for the High School Building Project of School District #115 being currently constructed. Seconded by Alderman Spang. Clerk Simmons called the roll: Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Motion carried: Ayes: 7 Nays: None Alderman Prochaska made an announcement to update anyone who may not have been at the Committee of the Whole meeting. He stated that there will be a Public Hearing on December 4, 1997 on the City Councils intention for the upcoming levy in the amount of $984,691.00 and will be looking for Council vote on December 18, 1997. Alderman Prochaska stated that he wanted to point out the article in the Kendall Record where it implied that everyone was trying to get in their last hurray before the tax cap. He stated that the cities portion is well below the proposed tax cap. Alderman Sowinski asked if was possible that people would see a decrease in their taxes. Alderman Prochaska stated that it was possible but only on the cities portion. ADDITIONAL BUSINESS Alderman Spang pointed out that in a Beacon News article it was incorrectly stated that the City of Yorkville would have had to pay twice for the Courthouse. Alderman Spang asked the Mayor to direct the School Transition Fee Ordinance to the Administration Committee for discussion. He stated he has had dialog with the school district. Mayor Johnson stated that he wouldn't mind having someone from the school board at a meeting. Alderman Spang stated he could possibly invite Joel Murphy to attend the meeting. Alderman Prochaska stated that he was questioned by a business owner regarding Schoolhouse Road by the fact that there is no identification of the roads name. Alderman Prochaska stated that the state had asked the city to come up with names for the state highways within the city limits. Alderman Spang stated that he thought the City Council authorized buying the signs. City Council Minutes - November 20, 1997 Page 10 It was determined by the Council members that the signs were authorized and Mayor Johnson asked J.T. Johnson, Public Works Director to check into this. ADJOURNMENT A motion was made by Alderman Sowinski and seconded by Alderman Lynch to adjourn the meeting at 8:24 p.m. Motion carried. By: Deborah K. Simmons, City Clerk City of Yorkville, Illinois . ^ w • CITY COUNCIL MEETING PLEASE SIGN IN! NAME: ADDRESS: / ill /41k d kti (1/