City Council Minutes 1997 11-20-97 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY
OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY
BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, NOVEMBER 20, 1997.
Mayor Bob Johnson called the meeting to order at 7:08 p.m. and led the Council in the
Pledge of Allegiance.
ROLL CALL
Clerk Simmons called the roll.
Ward I Spang Present
Sticka Present
Ward II Lynch Present
Kot Present
Ward III Jones Present
Prochaska Present
Ward IV Sowinski Present
Stafford Absent
QUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Johnson welcomed those present and asked them to introduce themselves and to
enter their name on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
Mayor Johnson stated that there would not be an Executive Session and under Public
Safety Committee Reports the traffic signal pre-exempt grant was tabled.
MEETING DATES
Public Works Committee
Monday December 15, 1997 6:30 PM Kendall County Building
Conference Room - Suite 3
Economic Development Committee
Tuesday December 16, 1997 7:00 PM Kendall County Building
Conference Room - Suite 3
Public Safety Committee
Tuesday December 2, 1997 6:30 PM Kendall County Building
Conference Room - Suite 3
Administration Committee
Tuesday December 9, 1997 6:30 PM Kendall County Building
Conference Room - Suite 3
CITIZENS COMMENTS
There were none.
PUBLIC HEARING
There was none.
PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD
No report
MINUTES FOR APPROVAL
Alderman Spang made a motion to approve the Regular City Council minutes of November
6, 1997. Seconded by Alderman Lynch. Motion carried.
BILLS APPROVAL
Alderman Prochaska made a motion to approve the bills dated November 20, 1997 in the
amount of$91,943.96 (vendor), $61,871.92 (payroll), for a total of$153,815.88. Seconded
by Alderman Lynch.
City Council Minutes - November 20, 1997 Page 2
Clerk Simmons called the roll.
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang present Sticka aye
Kot aye
Motion carried: Ayes: 6 Nays: None Present: 1
ATTORNEY'S REPORT
No report.
MAYOR'S REPORT
Mayor Johnson reappointed Tom Simmons to the Sign Review Committee and appointed
Bob Wenman as chairman of the Zoning Board of Appeals which also designates him to
be on the Planning Commission.
Alderman Sowinski made a motion to reappoint Tom Simmons to the Sign Review
Committee and appoint Bob Wenman as chairman of the Zoning Board of
Appeals/Planning Commission. Seconded by Alderman Prochaska. Clerk Simmons
called the roll.
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye
Motion carried: Ayes: 7 Nays: None
Mayor Johnson announced that the first meeting of the Committee appointed to research
possible sites for a new City Hall was held last evening, November 19, 1997. Mayor
Johnson asked anyone having any suggestions for potential sites should respond in
writing by December 9, 1997 to the City Office. He also stated that anyone having any
questions regarding the space requirements and facility requirements should be directed
to City Administrator Jim Nanninga.
Mayor Johnson wished everyone a Happy Thanksgiving Holiday.
CITY CLERK'S REPORT
Clerk Simmons asked for a motion to accept the Executive Session Minutes of June 26,
1997 and November 6, 1997.
Alderman Lynch made a motion to accept the Executive Session Minutes of June 26, 1997
and November 6, 1997. Seconded by Alderman Jones
Alderman Spang asked that the Executive Session Minutes of June 26, 1997 reflect the
discussion that took place. He stated that the minutes did not reflect any of the opinions
or feelings that were expressed that evening.
Mayor Johnson stated that it was possible that the information could not be resurrected.
Alderman Spang stated that perhaps we could go back to the person who took the minutes
and ask them if they have their notes to add the information.
Alderman Jones withdrew her second. Alderman Lynch withdrew his motion.
City Council Minutes - November 20, 1997 Page 3
Alderman Lynch made a motion to accept the Executive Session Minutes of November 6,
1997. Seconded by Alderman Jones. Motion carried.
Mayor Johnson stated that the Executive Session Minutes from June 26, 1997 would be
brought back to the next Regular City Council Meeting on December 4, 1997.
CITY TREASURER'S REPORT
No report
CITY ADMINISTRATOR 'S REPORT
City Administrator Jim Nanninga reported that there were now 63 blocks down at the river.
He stated that Frosty was going to be installed on the water tower tomorrow. He also
stated that they were going to do another city wide leaf pick up and asked that everyone
have their leaves out on the curb by Monday, November 24, 1997. He stated that Aurora
Blacktop was looking to pave State Street next week if the temperatures get up to at least
45 degrees.
SCHOOL COMMUNITY REPORT
Alderman Spang reported the next regular meeting of the School Board will be Monday,
November 24, 1997 at 7:30 p.m. in the new District Office.
OLD BUSINESS
There was none.
NEW BUSINESS
Mayor Johnson welcomed Sue Vos, Executive Director of the Aurora Tourism Council.
At this time Sue Vos stated that she was here to give their annual report on what the
Tourism Council is all about and how our money is being spent and to renegotiate the
Intergovernmental Agreement that is renewed every (5) years with all the municipalities
in their service area.
Sue Vos reported the Tourism Council has had a great year. She stated the economic
impact figures for Fiscal Year 1996 were impressive and were up about 13% over 1995.
She stated the 1996 figures were around $15 million dollars. She passed out packets to
the Council members. She reported that Kendall County ranked 51st out of 102 counties
in Domestic Visitor Expenditures for Fiscal Year 1996. She stated the attendance figures
were about 910,000 people and 300,000 were visitors into Silver Springs State Park.
Sue Vos stated the Illinois Bureau of Tourism has developed a new program called the
Heritage Tourism Program. In order to be considered as a demonstration area they must
apply for it. She stated the area would begin from McHenry County down to Kendall
County using the Fox River as the spine. She stated they presented this to the Kane
County Economic Development Committee and they agreed that if the Tourism Counci got
the designation they would, for the first year, match the $100,000.00 grant money from the
state. This area would include parts of McHenry County and Kendall County. In the
packet passed out earlier, she stated there is a partial list of publications where Yorkville
events, attractions and accommodations are featured. She stated these publications are
distributed to over 9 million households.
Sue Vos completed her talk by stating that the Aurora Tourism Council is asking the
Yorkville City Council to renew the (5) year agreement and that the language is basically
what it has been in the past, that the Aurora Tourism Council will support the City of
Yorkville and the City of Yorkville will support the Aurora Tourism Council with 90% of our
collected bed tax.
Mayor Johnson asked Sue Vos if there was an alternative to the (5) year agreement,
possibly a (1) year or (3) year agreement.
City Council Minutes - November 20. 1997 Page 4
Sue Vos responded no, that it is one agreement that all the surrounding (6) municipalities
sign. She stated that the (5) year agreement allows them some security to know that they
have those dollars they can count on to enable them to make their long range strategic
plans to assess what the revenues might be.
Mayor Johnson asked Sue Vos if Yorkville was the first one asked to sign. Sue Vos
responded no, that Yorkville is in the middle. She stated that Oswego, Sugar Grove and
Montgomery has signed and will begin with Aurora and North Aurora next week.
Mayor Johnson reconfirmed the deadline date of December 15th
Sue Vos stated that December 15th is when the agreement expires.
There was brief discussion and questions asked by the City Council members which Sue
Vos answered.
Mayor Johnson told Sue Vos that this will be taken up again at the next City Council
meeting on December 4, 1997.
Alderman Prochaska stated that the portable signs are approaching closer and closer into
the right away of the streets. He stated he feels that they are creating very dangerous
situations with some of them and asked that it be looked into.
Mayor Johnson asked Public Safety to look into it.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
(Resolution No. 97-23) MFT Appropriation Resolution to Close out the 1995
General Maintenance Contract
Alderman Sowinski made a motion to approve a Supplemental Mft Appropriation
Resolution to close out the 1995 General Maintenance Contract in the amount of
$6,201.46. Seconded by Alderman Lynch.
Clerk Simmons called the roll:
Sticka aye Kot aye
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye
Motion carried: Ayes: 7 Nays: None
(Resolution No. 97-24) Resolution Approving Mayor to Sign Loan Documents for
Rehabilitation of the Sanitary Sewers and Manhole Project
L17-1153
Alderman Sowinski made a motion to approve a resolution authorizing the Mayor of the
United City of Yorkville to sign loan documents for the Rehabilitation of the Sanitary
Sewers and Manhole Project L17-1153. Seconded by Alderman Prochaska.
Clerk Simmons called the roll:
Spang aye Sticka aye
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye
City Council Minutes - November 20.1997 Page 5
Motion carried: Ayes: 7 Nays: None
(Resolution No. 97-25) Resolution of Intent to Acquire National Flood Insurance
in conjunction with the Rehabilitation of Sanitary Sewers
and Manhole Project L17-1153.
Alderman Sowinski made a motion to approve a resolution of intent to acquire National
Flood Insurance in conjunction with the rehabilitation of sanitary sewers and manhole
project L17-1153. Seconded by Alderman Lynch.
Alderman Spang asked for a clarification of the need for the insurance.
Alderman Sowinski replied it is required in order to obtain the loan.
Clerk Simmons called the roll:
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye
Motion carried: Ayes: 7 Nays: None
ECONOMIC DEVELOPMENT COMMITTEE REPORTS
(Resolution No. 97-26) Resolution approving the application of a Community
Development Assistant Program for a water sewer
reservoir and pump on north Route 47.
Alderman Jones made a motion to approve the resolution approving the application to and
in agreement with the State of Illinois for a Community Development Assistance Program
grant for a water sewer reservoir and pump on north Route 47 and authorize the Mayor
and City Clerk to sign said resolution. Seconded by Alderman Lynch.
Clerk Simmons called the roll:
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye
Motion carried: Ayes: 7 Nays: None
(Resolution No. 97-27) Resolution approving the Residential Anti Displacement
and Relocation Assistance Plan
Alderman Jones made a motion to approve the resolution approving the Residential Anti
Displacement and Relocation Assistance Plan under Section 104(d) of the Housing and
Community Development Act of 1974, as amended, and authorize the Mayor and City
Clerk to sign said resolution. Seconded by Alderman Lynch.
Clerk Simmons called the roll:
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye Sticka aye
Kot aye
City Council Minutes - November 20, 1997 Page 6
Motion carried: Ayes: 7 Nays: None
PU¢LIC SAFETY COMMITTEE REPORT
(Resolution No. 97-28) Resolution Approving Acceptance of and Execution of
COPS More 96 Awards
Alderman Kot made a motion to approve the resolution which authorizes the Chief of
Police to sign the COPS grant award for problem solving partnerships, Grant
#97PRWX0170 for the amount of$82,321.00 and the COPS grant award for mobile data
terminals, Grant#97CMWX1011 for the amount of$33,457.00. Seconded by Alderman
Lynch.
Clerk Simmons called the roll:
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye
Motion carried: Ayes: 7 Nays: None
(Resolution No. 97-29) Resolution Authorizing the Reduction of Speed Limit on
Greenbriar Road
Alderman Kot made a motion to approve the resolution which creates a 40 MPH speed
limit on Greenbriar Road between Route 47 to Walsh Street. Seconded by Alderman
Sowinski.
There was a brief discussion between the Alderman in regards to the road being designed
for 55 mile speed limit and that 85%of the traffic is doing 45 miles per hour, and this road
does lead into a residential area. It was stated that this was recommended and if we do
not go with this recommendation we are exposing ourselves to liability. It was also stated
that this will have to be restudied when Greenbriar extends.
Clerk Simmons called the roll:
Jones aye Prochaska aye
Spang aye Sticka aye
Kot aye Lynch aye
Sowinski aye
Motion carried: Ayes: 7 Nays: None
(Agreement) Intergovernmental Agreement to provide Police Liaison
Officer to Yorkville Community School District No. 115
Alderman Kot made a motion to authorize the Mayor and City Clerk to sign the
Intergovernmental Agreement to provide Police Liaison Officer to Yorkville Community
School No. 115. Seconded by Alderman Prochaska.
Mayor Johnson stated that he feels this has been an effective program for the years we
have had it. He stated he thinks that this is a good partnership with the Police Department
and the School District. He stated he's glad that we have it and also stated that he feels
that it is essential.
City Council Minutes - November 20. 1997 Page 7.
Clerk Simmons called the roll:
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye Sowinski aye
Jones aye
Motion carried: Ayes: 7 Nays: None
(Agreement) Lease Agreement with J & B Estate Investors for property
located at 112 Schoolhouse Rd. -Apt C6,for a Community
Resource Center for the Problem Solving Partnership
COPS Grant
Alderman Kot made a motion to authorize the Mayor and Chief of Police to sign a lease
agreement with J & B Estate Investors for the property located at 112 Schoolhouse Rd.
Apt. C6, Yorkville, IL for a Community Resource Center for the Problem Solving
partnership COPS Grant. (The monthly rental payment is $575.00). Seconded by
Alderman Lynch.
Alderman Jones asked Police Chief Tony Graff to clarify how this was being paid.
Chief Graff stated that up to May 1 Kendall County Health & Human Services has
committed to pay for the rent and after May 1 the city has committed to pay for May& June
then it will go on a month to month basis. He stated the plan is to apply to the Kendall
County United Fund and request them to pay the monthly rent as they have paid for other
Community Resource Centers. Chief Graff stated the city is committing to (2) two months
for fiscal year 98/99 by signing this agreement. He stated if we notify them that we are
going to terminate June 30 we would not actually pay May and June. He stated the plan
is to get the last (3) three months because they are also giving us credit for the labor we
are doing inside the apartment. He stated he is hoping to keep the apartment as a
Community Resource Center until October 1.
Alderman Jones asked Chief Graff if he was going to put the money in the budget as a
contingency in case he doesn't get the funds approved by the Kendall County United
Fund.
Chief Graff replied yes, for fiscal year 98/99. He also stated we still get the (3) three
months no matter what at the end of the contract.
Alderman Spang asked how many dollars are at risk.
Chief Graff replied $1,150.00 for the (2) two months.
Clerk Simmons called the roll:
Sticka aye Kot aye
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye
Motion carried: Ayes: 7 Nays: None
(Agreement) Intergovernmental Cooperative Police Service Agreement
(This agreement is the renewal for mutual aid with all
police agencies within Kendall County)
City Council Minutes - November 20. 1997 Page 8
Alderman Kot stated that this mutual aid agreement would include Sandwich, Minooka,
Joliet, Aurora and Millington.
Alderman Kot made a motion to authorize the Mayor and City Clerk to sign the Agreement
for Intergovernmental Cooperative Police Service. Seconded by Alderman Lynch.
Alderman Spang asked if these communities have a reciprocal agreement.
Alderman Kot replied yes if they sign into this.
Chief Graff stated, with Aurora we do not have an agreement right now, we are covered
under the State Statute Mutual Aid. He stated that the agreement includes aid for
investigation services also.
Clerk Simmons called the roll:
Spang aye Sticka aye
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye
Motion carried: Ayes: 7 Nays: None
ADMINISTRATION COMMITTEE REPORT
(Resolution No. 97-30) Resolution Approving the Operation of the Salvation Army
Golden Diner's Nutrition Program at the Beecher Center
Alderman Prochaska made a motion to pass a resolution approving the operation of The
Salvation Army Golden Diner's Nutrition Program at the Beecher Center and authorize the
Mayor and City Clerk to endorse the resolution. Seconded by Alderman Lynch.
Clerk Simmons called the roll:
Kot aye Lynch aye
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye
Motion carried: Ayes: 7 Nays: None
(Resolution No. 97-31) Resolution Establishing Engineering and Related Field
Work Maximum for Yorkville Community School District
Alderman Prochaska made a motion to pass a resolution establishing engineering and
related field work maximum for the Yorkville Community School District and authorize the
Mayor and City Clerk to endorse said resolution. Seconded by Alderman Sowinski.
Alderman Spang stated he thought the resolution was to include a statement regarding the
development fees, that it was not the cities intent to collect the fees on this project.
It was discussed and agreed by the council members that this should have been included
and it was decided that the waiving of the development fees would be done in a separate
resolution.
City Council Minutes - November 20,1997 Page 9
Clerk Simmons called the roll:
Sowinski aye Jones aye
Prochaska aye Spang aye
Sticka aye Kot aye
Lynch aye
Motion carried: Ayes: 7 Nays: None
(Resolution No. 97-32) Waive all development fees for the High School Building
Project of School District#115
Alderman Prochaska made a motion that the City Council waive all development fees for
the High School Building Project of School District #115 being currently constructed.
Seconded by Alderman Spang.
Clerk Simmons called the roll:
Lynch aye Sowinski aye
Jones aye Prochaska aye
Spang aye Sticka aye
Kot aye
Motion carried: Ayes: 7 Nays: None
Alderman Prochaska made an announcement to update anyone who may not have been
at the Committee of the Whole meeting. He stated that there will be a Public Hearing on
December 4, 1997 on the City Councils intention for the upcoming levy in the amount of
$984,691.00 and will be looking for Council vote on December 18, 1997.
Alderman Prochaska stated that he wanted to point out the article in the Kendall Record
where it implied that everyone was trying to get in their last hurray before the tax cap. He
stated that the cities portion is well below the proposed tax cap.
Alderman Sowinski asked if was possible that people would see a decrease in their taxes.
Alderman Prochaska stated that it was possible but only on the cities portion.
ADDITIONAL BUSINESS
Alderman Spang pointed out that in a Beacon News article it was incorrectly stated that
the City of Yorkville would have had to pay twice for the Courthouse.
Alderman Spang asked the Mayor to direct the School Transition Fee Ordinance to the
Administration Committee for discussion. He stated he has had dialog with the school
district.
Mayor Johnson stated that he wouldn't mind having someone from the school board at a
meeting.
Alderman Spang stated he could possibly invite Joel Murphy to attend the meeting.
Alderman Prochaska stated that he was questioned by a business owner regarding
Schoolhouse Road by the fact that there is no identification of the roads name. Alderman
Prochaska stated that the state had asked the city to come up with names for the state
highways within the city limits.
Alderman Spang stated that he thought the City Council authorized buying the signs.
City Council Minutes - November 20, 1997 Page 10
It was determined by the Council members that the signs were authorized and Mayor
Johnson asked J.T. Johnson, Public Works Director to check into this.
ADJOURNMENT
A motion was made by Alderman Sowinski and seconded by Alderman Lynch to adjourn
the meeting at 8:24 p.m. Motion carried.
By:
Deborah K. Simmons, City Clerk
City of Yorkville, Illinois
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