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City Council Minutes 1997 10-23-97 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM, 111 W. FOX ST., YORKVILLE ON THURSDAY, OCTOBER 23, 1997. Mayor Bob Johnson called the meeting to order at 7:02 p.m. and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Simmons called the roll. Ward I Spang Present Sticka Present Ward II Lynch Present Kot Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Absent QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves and to enter their name on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Prochaska stated under Administration Committee Reports the Approval of the Audit is moved to new business. Mayor Johnson stated the Executive Session is tabled. Alderman Jones stated under Economic Development Committee Reports the two items would be one motion. MEETING DATES Public Works Committee Monday November 17, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 Economic Development Committee Monday November 10, 1997 7:00 PM Kendall County Building Conference Room - Suite 3 Public Safety Committee Monday October 27, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 Administration Committee Wednesday November 12, 1997 6:30 PM Kendall County Building Conference Room - Suite 3 CITIZENS COMMENTS There were none. PUBLIC HEARING There was none. PLANNING COMMISSION/ZONING BOARD OF APPEALS/SIGN REVIEW BOARD Alderman Jones stated that there would be a special Zoning Board of Appeals meeting on October 28, 1997 at 7:00 pm in the City Council Conference Room for the purpose of electing a chairman to the Zoning Board of Appeals. MINUTES APPROVAL Clerk Simmons stated there was a correction on page 1 under Planning Commission/Zoning Board of Appeals, it should have read "Alderman Jones stated that the Planning Commission met Wednesday, October 8, 1997." City Council Minutes - October 23, 1997 - Page 2 A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to accept the minutes of the regular City Council Meeting of October 9,1997 as corrected. Motion carried. BILLS APPROVAL Alderman Prochaska stated that there was a correction in the bills on page 5 of the bill list Motor Fuel Tax Account for Center Parkway for $6,148.53 should be $4,125.58. A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve the bills as corrected in the amount of$256,233,01 vendor, $60,245.85 payroll, for a total disbursement of$316,478.86. Clerk Simmons called the roll. Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Motion carried 7 aye - 0 nay. ATTORNEY'S REPORT No report. MAYOR'S REPORT Mayor Johnson reminded everyone that because of the holidays in November and December the Regular City Council meetings will be the first and third Thursday's with only one Committee of Whole meeting, which will be on the second Thursday of each month. Mayor Johnson stated that on Thursday, October 30 there will be a open community forum in regards to the Competitive Community Initiative and welcomed everyone to come. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT City Treasurer Richard Scheffrahn made the following reports; for the months of June and July there was a revenue of $1,385,116.79, expense of $998,554.92; for the month of August a revenue of$313,470.59, expense of$510,610.79; for the month of September a revenue of $750,539.28, expense of $392,878.77 leaving a balance at the end of September of$1,127,011.27. A motion was made by Alderman Prochaska and seconded by Alderman Lynch to accept the City Treasurer's reports for the months of June, July, August and September 1997 as presented. Motion carried. CITY ADMINISTRATOR 'S REPORT City Administrator Jim Nanninga reported that the State Street storm sewer project was finished today and they are ready for Aurora Blacktop to resurface. City Administrator Nanninga also announced that we have the Governor's Hometown Award signs and the Mayor is going to install the first one tomorrow at 9:00 and also stated that all the entryways into town will have the new Hometown sign. SCHOOL COMMUNITY REPORT Alderman Spang announced the next regularly scheduled meeting of the District #115 School Board will be on Monday, October 27, 1997 at 7:30 pm in the District Office. Alderman Spang stated that the meeting will have several items that should be of great interest to everyone including the Life Safety Bond sale and the discussion surrounding the proposed high school block scheduling. In addition to that, Alderman Spang reported City Council Minutes October 23, 1997 - Page 3 that the Strategic Plan Update Committee has completed their report and it will be presented to the School Board on Monday, October 27. Alderman Spang stated that two members of the committee Dean Fisher and Joel Otteson will present the report to the board. He also stated that the report will be available for public viewing at that time. OLD BUSINESS Alderman Lynch made a Haunted House update. Alderman Lynch stated that the Haunted House was open Friday October 17 and Saturday October 18 . There was a classic car show from 2:00 until 6:00 and there were approximately 50 cars there. They had 588 people through the haunted house and collected a ton of food for the Food Pantry. Alderman Lynch stated the Haunted House will be open Friday and Saturday October 24th and 25th and Friday and Saturday October 31St and November 1St. On Saturday, October 25th there will be 10 to 15 police departments bringing their DARE cars between 2:00 and 5:00 and the United States Army will be bringing one of their High Tech Hovers out along with one of their recruiting officers for information or questions anyone might have. NEW BUSINESS Alderman Prochaska stated the first item is regarding the audit. The changed pages are page 14, 15 and page 4 which include the reduction in the debt to the Yorkville National Bank loan of$147,522.00. Approve the 1996-1997 Audit for Period Ending April 30, 1997 A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve the 1996-1997 Audit for the period ending April 30, 1997 as prepared by the Certified Public Accounting firm of Pandolfi, Topolski,Weiss & Co., LTD. with the revised sheets 14, 15 and page 4. Clerk Simmons called the roll. Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Motion carried 7 aye - 0 nay. Alderman Prochaska stated that the next item is a Resolution approving the budget amendment and there is a correction on the resolution. The second sentence, the amount is $115,000.00 not$119,000.00 and also item#1 the amount should be $115,000.00. Item #2 A. the sum is $103,500.00 not $107,500.00. Resolution No. 97-20 Approving Budget Amendment and Allocation of Budgeted Funds A motion was made by Alderman Prochaska and seconded by Alderman Lynch to adopt a resolution approving the budget amendment and allocation of budgeted funds $115,000.00. Clerk Simmons called the roll. Jones aye Prochaska aye Spang nay Sticka aye Kot aye Lynch aye Sowinski aye Motion carried 6 aye - 1 nay. City Council Minutes October 23, 1997 - Page 4 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Cimarron Ridge Letter of Credit Reduction A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to approve the letter of credit reduction as recommended by the City Engineer from $129,785.15 to $71,701.40. Clerk Simmons called the roll. Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Motion carried 7 aye - 0 nay. System Evaluation Study (SSES) Ordinance No. 97-25 A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to authorize the Mayor and City Clerk to execute an ordinance authorizing the United City of Yorkville to borrow funds from the Water Pollution Control Revolving Fund for Sanitary Sewer Rehabilitation Project in the amount of$2,326,000.00. Alderman Spang asked if this was an authorization to borrow an amount not to exceed so if during the scope of the project we do not need the entire amount then we do not have to enter into the full indebtedness Attorney Dan Kramer stated that was correct and as far as distribution of funds, we do not have to borrow all that amount at one time, only on a as need basis. Alderman Spang asked if it needed to be stated in the motion "not to exceed an amount of$2,326,000.00 Attorney Kramer stated the wording was not needed as long as the top amount was in the motion. Alderman Spang asked if the full intent was to pay this loan back out of tap on fees that were passed a year ago and are applied to new construction in the city. Mayor Johnson stated that is the intent. Clerk Simmons called the roll. Spang aye Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Motion carried 7 aye - 0 nay. Aurora Blacktop, Inc. Contract for Road Repairs on Spring Street and State Street A motion was made by Alderman Sowinski and seconded by Alderman Kot to authorize the Mayor and City Clerk to execute a contract with Aurora Blacktop, Inc. as low bidder for road repairs on Spring Street and State Street in the amount of$74,205.50. City Council Minutes October 23, 1997 - Page 5 Clerk Simmons called the roll. Sticka aye Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Motion carried 7 aye - 0 nay. ECONOMIC DEVELOPMENT COMMITTEE REPORTS Sunflower Estates R-2 Zoning Ordinance No. 97-26 A motion was made by Alderman Jones and seconded by Alderman Sowinski to approve an ordinance authorizing allocation of R-2 zoning for Sunflower Estates and approving the final plat of Unit I Sunflower Estates Subdivision subject to Engineering approval. Clerk Simmons called the roll. Kot aye Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye PUBLIC SAFETY COMMITTEE REPORT Resolution No. 97-21 Illinois Department of Public Aid Work Experience Agreement A motion was made by Alderman Kot and seconded by Alderman Sowinski to adopt a Resolution to authorize the Chief of Police to execute the Illinois Department of Public Aid Work Experience Agreement. There was a question raised and discussion by the City Council Members as to why the Chief of Police was authorized to execute the agreement. It was stated by Attorney Kramer and Police Chief Tony Graff that it was because the Chief of Police would be supervising it. Mayor Johnson concurred with this. Clerk Simmons called the roll. Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Lynch aye Motion carried 7 aye - 0 nay. Resolution No. 97-22 To Approve and Adopt Job Description for Community Work Experience Position A motion was made by Alderman Kot and seconded by Alderman Prochaska to adopt the Resolution to approve and adopt Job Description for Community Work Experience Position titled "Custodian". Clerk Simmons called the roll. Lynch aye Sowinski aye Jones aye Prochaska aye Spang aye Sticka aye Kot aye Motion carried 7 aye - 0 nay. • • City Council Minutes October 23, 1997 - Page 6 ADMINISTRATION COMMITTEE REPORT Alderman Prochaska stated that the financial statement portion of everyone's copy of the audit needs to be returned to Kim King at the City of Yorkville Office so that the corrected pages can be inserted and that everyone should write their names on their copy. Alderman Prochaska also stated that new W-4 forms were put in everyone's box and need to be returned to Kim King by Wednesday, October 29, 1997. ADDITIONAL BUSINESS There was none. ADJOURNMENT A motion was made by Alderman Lynch and seconded by Alderman Sowinski to adjourn the meeting at 7:42 p.m. Motion carried. By: Deborah K. Simmons City Clerk CITY COUNCIL MEETING PLEASE SIGN IN! NAME: ADDRESS: -P.E LAD F-(2_ //6 . ficuvi 5I, .51r CAc"-5 -- ,'7,1))2// / //ex