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City Council Minutes 1996 05-23-96 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM ON Thursday, May 23, 1996 Mayor Johnson called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the role: ROLL CALL Ward I Callmer Present Spang Present Ward II Baker Present Lynch Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Present (arrived late) A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to please sign in on the sign-in sheet provided. AMENDMENTS TO THE AGENDA The following items were tabled from the agenda: Kushkowski Recapture Agreement under Attorney report; Secretary replacement under City Administrator's Report. An executive session was added under additional business to discuss an Evaluation of Employee Performance. MEETING DATES The council reviewed the listing of committee meetings. All Committee meetings will be held as listed. (Public Safety meeting is on Wednesday, May 29, not Tuesday. ) Riverfront Donations -- NONE CITIZEN COMMENTS Mayor Johnson asked for any citizen comments. No comments were made. PUBLIC HEARINGS -- NONE PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Jones stated that there are two items on the agenda for vote tonight. The first item, Coach Road Hills has been thru the Plan commission and was recommended for approval. PC 95-15 COACH ROAD HILLS PREL. PLAT A motion was made by Alderman Jones and seconded by Alderman Prochaska to approve PC 95-15, Coach Road Hills Preliminary Plat subject to the approval of the PUD Agreement and the engineer's approval. Clerk Allison called the role: Prochaska - aye Stafford - absent Sowinski - aye Spang - aye Callmer - aye Baker - aye Lynch - aye Jones - aye Motion carried. PC 96-11 GREENBRIAR UNIT II FINAL PLAT A motion was made by Alderman Jones and seconded by Alderman Baker to approve PC 96-11, GreenBriar Unit II Final Plat subject to approval of the SSA. Alderman Spang reminded the council members that the Plan Commission has denied this request twice and that he feels that the issues he had brought up for discussion have not been addressed by City Council Regular Session - May 23 . 1996 - page 2 the council members. Alderman Spang does not feel that this should be voted on until the issues are discussed. Clerk Allison called the role: Callmer - aye Lynch - aye Jones - aye Prochaska - aye Stafford - absent Sowinski - aye Spang - nay Baker - aye Motion carried 6-1. MINUTES APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Baker to accept the regular City Council minutes dated May 9, 1996 as presented. Motion carried. BILLS APPROVAL Alderman Prochaska stated that he has some concern about a portion of the bills. This is the bills to the Lannert Group. He feels that the purpose of those bills are unclear and that they should be reviewed before being paid. Mayor Johnson concurred that this was a good idea. A motion was made by Alderman Prochaska and seconded by Alderman Spang to approve and pay bills dated May 23 , 1996 less the amount of the Lannert Group bill in the amount of $55,010. 70 vendor, for a total of $96,804. 23. Clerk Allison called the role: Lynch - aye Stafford - absent Jones - aye Prochaska - aye Spang - aye Callmer - aye Baker - aye Sowinski - aye Motion carried. ATTORNEY'S REPORT Attorney Kramer indicated that the first issue is to authorize a Special Service Tax Area. This property has only one owner who has consented to the special service area thus waiving all of the requirements such as a public hearing. This is being developed for the maintenance of the lake and the green area that the Park District is not accepting. ORD 96- \■ ESTABLISHING A SPECIAL SERVICE AREA NUMBER 1996-2 A motion was made by Alderman Jones and seconded by Alderman Baker to approve an ordinance establishing a Special Service Area, Number 1996-2, for Phases II and II of the Greenbriar Subdivision. Clerk Allison called the role: Sowinski - aye Baker - aye Lynch - aye Jones - aye Stafford - absent Prochaska - aye Spang - abstain Callmer - aye Motion carried. ORD 96 - STORM SEWER CONSTRUCTION / MINICI A motion was made by Alderm n Jones and seconded by Alderman Sowinski to approve an ordinance in regard to the construction of storm sewer extension by Kurt Minici in the City of Yorkville. It was noted that this request was reviewed and approved at all committee levels. Clerk Allison called the role: Spang - aye Callmer - aye Baker - aye Lynch - aye Jones - aye Prochaska - aye Stafford - absent Sowinski - aye Motion carried. MAYOR'S REPORT Mayor Johnson reported that the next Cooperative Community Initiative meeting will be held on June 5 at 7:00 p.m. at the Beecher Center. Two public forums have been scheduled. These are Tuesday, July 9th at 7:30 p.m. at the Beecher Center and Tuesday, City Council Regular Session - May 23 . 1996 - page 3 July 30th at 7: 30 p.m. at the Beecher Center. The public are asked to attend these sessions to discuss the future direction of the City of Yorkville. CITY CLERK'S REPORT No Report CITY TREASURER'S REPORT No Report CITY ADMINISTRATOR REPORT Administrator Nanninga informed the council that the new secretary they were hoping to hire received a raise to stay where she was working. The City will continue to look for a replacement. Administrator Nanninga informed the council that he will be on vacation this next week. J.T. and Joel will be available if the council requires any help. The City Hall is to be moved on May 29th with a rain date being scheduled for May 31st. Administrator Nanninga stated that the Riverfront project has been slightly delayed due to the rain. Economic Development Commission Report The next meeting is Tuesday, June 11, 1996 at 7:00 p.m. in the Kendall County Board Room. Kendall County Governmental League Report No Report School Community Report The regular school board meeting will be May 28, 1996 at 7: 30 p.m. Old Business No Report New Business It was noted that a call has been received from Mr. Gauer who owns the house on Route 47 near the City property. He indicated that there are people dumping on lots to the north which are owned by the City. The City Administrator will look into this complaint. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Alderman Stafford informed the council that the public works committee is recommending Eric Dhuse for the Engineering Technician Position recently developed. Eric currently works for the city. A motion was made by Alderman Lynch and seconded by Alderman Prochaska to approve the hiring of Eric Dhuse for the new position of Engineering Technician effective June 3 , 1996 at a cost not to exceed the predetermined cap of $29,000. Administrator Nanninga indicated that actual wage will be $28,000 with a proposed 50 cent per hour increase upon completion of a six month probationary period. A discussion was held regarding the probationary period due to the new position and how it would be handled if Eric did not meet the requirements during this six month probationary period. A motion was made by Alderman Spang and seconded by Alderman Prochaska for the purpose of this being discussed at the next committee meeting to clarify the information with Eric Dhuse regarding probationary periods and other terms of the employment. Clerk Allison called the role: Jones - aye Prochaska - aye Spang - aye Callmer - aye Baker - aye Lynch - aye Stafford - aye Sowinski - aye Motion carried. . City Council Regular Session - May 23 . 1996 - page 4 ECONOMIC DEVELOPMENT COMMITTEE A motion was made by Alderman Spang and seconded by Alderman Jones to approve the April, 1996 Building Department report. Motion carried. PUBLIC SAFETY COMMITTEE -- NO REPORT ADMINISTRATION COMMITTEE RES 96- 19 Consolidation of Funds A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to approve the resolution consolidating certain funds of the United City of the Village of Yorkville. Clerk Allison called the role: Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Callmer - aye Baker - aye Lynch - aye Jones - aye Motion carried. New Beecher Center Rules A motion was made by Alderman Prochaska and seconded by Alderman Baker to accept the revised Beecher Building Rules under the condition that the new rates will become effective July 1, 1996 and that the recreation board may adjust the hours of the rec office from time to time as deemed necessary. Clerk Allison called the role: Callmer - aye Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Baker - aye Motion carried. ADDITIONAL BUSINESS A motion was made by Alderman Callmer and seconded by Alderman Baker to move to executive session for the purpose of evaluation of employee performance. Clerk Allison called the role: Lynch - aye Stafford - aye Jones - aye Prochaska - aye Spang - aye Callmer - aye Baker - aye Sowinski - aye Motion carried. *** A five minute recess will be taken. ** A motion was made by Alderman Baker and seconded by Alderman Spang to move out of executive session into regular council session. Clerk Allison called the role: Spang - aye Callmer - aye Baker - aye Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Motion carried. There was no action taken while in Executive Session. ADJOURNMENT A motion was made by Alderman Baker and seconded by Alderman Spang to adjourn the meeting at 8:08 p.m. Motion carri-d. By: vr.2 2 . ' WAW---- Jac+u- inci All son - ' y Clerk