City Council Minutes 1996 05-09-96 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT
THE KENDALL COUNTY BOARD ROOM ON Thursday. May 9, 1996
Mayor Johnson called the meeting to order at 7:00 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the role: ROLL CALL
Ward I Callmer Present
Spang Present
Ward II Baker Present
Lynch Absent
Ward III Jones Present
Prochaska Present
Ward IV Sowinski Present
Stafford Present
A quorum was established. QUORUM
INTRODUCTION OF GUESTS
Mayor Johnson welcomed those present and asked them to please sign
in on the sign-in sheet provided.
AMENDMENTS TO THE AGENDA
Approval of the budget will be moved under NEW BUSINESS instead of
being under the Administration Committee Report.
MEETING DATES
The council reviewed the listing of committee meetings. All
Committee meetings will be held as listed.
CITIZEN COMMENTS
Mayor Johnson asked for any citizen comments. No comments were
made.
PUBLIC HEARINGS
A motion was made by Alderman Baker and seconded by Alderman Jones
to move into Public Hearing. Clerk Allison called the role:
Stafford - aye Jones - aye
Prochaska - aye Spang - aye
Callmer - aye Baker - aye
Sowinski - aye
Motion carried.
Mayor Johnson stated that the purpose of the public hearing was to
discuss the proposed 1996 - 1997 Budget.
Alderman Prochaska briefly described some of the proposed changes
within the budget. The budget allows for the addition of an
engineer in personnel. The police department budget is expanded to
include the COPS program. Streets and alleys have been increased
in order to allow for maintenance to be completed. Funds have been
budgeted for the proposed leaf program. Also, expanded funds have
been placed into the 50 / 50 sidewalk program. There is some
decrease in the zoning budget due to the city utilizing the
consultants less often. Additional changes have been made within
the budget as well.
Administrator Nanninga also described the actual proposed budget
numbers.
Mayor Johnson asked for any public comment regarding the proposed
budget.
Fran Klaas of Fox Street in Yorkville stated that he would like to
address the council as a concerned citizen of the city. He
indicated that he is concerned about the direction the city has
been moving over the past few years.
City Council Regular Session - May 9_, 1996 - page 2
The first concern centers around the increased real estate taxes.
Mr. Klass referred to the city's policy decision as well as
additional employees being hired as part of the problem. He stated
that in this size city, employees may be required to do many jobs.
Another concern of Mr. Klaas' was the city's debt and debt service
due to the agreements being made with new businesses in the area.
He also indicated that he feels the city must be as "tough" on
commercial properties as they have been on residential buildings
with the increased fees to build in the city.
Mr. Klaas also discussed the City's Water Fund stating that it
historically was strong and had a large balance but essentially it
is not broke even with the City of Yorkville having one of the
highest fees in relation to other cities. Mr. Klaas stated that he
feels that the City should also review the declining water rate for
larger users and possibly eliminate this item.
Mr. Klaas also asked the city to review its multi-family housing
and look closely into this issue due to the density of the
population in this area.
Mr. Klass indicated that he has brought this information to the
city as constructive criticism and is not fixing to place blame.
He also would like to applaud those who are doing this job as he
knows it is a thankless job. (A copy of the exhibit distributed by
Mr. Klaas is attached. )
Mayor Johnson thanked Mr. Klaas for his comments and asked for any
other commentary for the public hearing.
Alderman Prochaska responded to some concerns raised by Mr. Klaas.
He indicated that the council has been attempting to get things
balanced out. The plan is to equalize out the water rate and funds
will be used to repair and improve the current situation. Also,
the streets have been a problem due to several years when repairs
were not done. The council has been attempting to upgrade the city
and fix things in the city to keep up the standard of living in
Yorkville. Some of the improvements had to be done. The council
had no choice.
In regard to the expansion to the North, this has already being
covered by those who are already developing the area. While it is
hard to keep things in balance, the city is trying to do this.
Alderman Prochaska also stated that he feels that the City of
Yorkville employees currently wear many hats in trying to maintain
the city. Also, the council trys to keep spending to a minimum.
Alderman Callmer stated that in regards to hiring of additional
employees such as the engineer and technician, this will actually
save the city money, approximately $40,000.
Alderman Stafford stated that while the council is not perfect they
are trying to keep spending to a minimum such as purchasing the
county courthouse versus building a new police station. The city
council is not using an open checkbook but is doing what has to be
done.
Alderman Callmer indicated that the city has deteriorating
infrastructure and much of this needs to be fixed now.
Mayor Johnson stated that the council has had to make some
difficult decisions and appreciates public input. He stated that
the council needs to prepare for the future and economic growth is
a part of this. He also stated that the council members are aware
of the facts and are trying to make informed decisions.
Alderman Prochaska stated that a five year plan is in place for
much of the improvements. The council is attempting to get the
money going towards the most necessary improvements and that the
council appreciates any help offered to them.
City Council Regular Session - May 9, 1996 - page 3
Alderman Baker stated that while the previous council had large
cash reserves on hand, this council has decided to make necessary
improvements to the infrastructure. Many of the funds spent are
actually being recouped faster than originally anticipated and that
the town has grown significantly.
Administrator Nanninga stated that there are actually 5, 300 people
in town now.
Mayor Johnson reiterate that the council appreciates the input of
the people and thanked Mr. Klaas for his comments.
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to move out of Public Hearing into regular council session.
Clerk Allison called the role:
Sowinski - aye Baker - aye
Jones - aye Stafford - aye
Prochaska - aye Spang - aye
Callmer - aye
Motion carried.
PLAN COMMISSION / ZONING BOARD OF APPEALS
NO REPORT
MINUTES APPROVAL
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to accept the regular City Council minutes dated April 25,
1996 as presented. Motion carried.
BILLS APPROVAL
A motion was made by Alderman Prochaska and seconded by Alderman
Jones to approve and pay bills dated April 25, 1996 in the amount
of $93,673 .13 vendor, $45, 383 .49 payroll for a total of
$139,056.62. Clerk Allison called the role:
Spang - aye Callmer - aye
Baker - aye Jones - aye
Prochaska - aye Stafford - aye
Sowinski - aye
Motion carried.
ATTORNEY'S REPORT
Attorney Kramer informed the council that the proposed buyer of the
two city lots has withdrawn their offer. Also, several resolutions
were distributed for council to review.
MAYOR'S REPORT
Proclamation
Mayor Johnson read the PROCLAMATION IN RECOGNITION OF VFW POPPY
AWARENESS DAY.
Appointment
Mayor Johnson stated that he is recommending Tom Viemont be
reappointed to the library board. A motion was made by Alderman
Baker and seconded by Alderman Prochaska to reappoint Tom Viemont
to the Library Board. Clerk Allison called the role:
Baker - aye Jones - aye
Prochaska - aye Stafford - aye
Sowinski - aye Spang - aye
Callmer - aye
Motion carried.
Mayor Johnson announced that the city is requesting the public's
input for renaming the major state routes through the city. These
are Route 71, Route 126, and Route 34. The city welcomes and
suggestions from the city residents.
City Council Regular Session - May 9, 1996 - page 4
Mayor Johnson also reported that the next Cooperative Initiative
meeting will be held on May 22 and 7:00 p.m. at the Beecher Center.
CITY CLERK'S REPORT
Clerk Allison stated that one week of Executive Session minutes was
reviewed by several council members prior to the meeting. A motion
is needed to accept the minutes with one correction for indicating
the proper persons present.
A motion was made by Alderman Callmer and seconded by Alderman
Spang to accept the Executive Session Minutes dated May 2 , 1996 as
corrected. Motion carried.
CITY TREASURER'S REPORT
Treasurer Scheffrahn reported on the January and February 1996
revenues and expenses. Balance at the end of February was
$600,337.55.
Treasurer Sheffrahn also reported that at the request of the
Administration Committee, these reports will be reviewed at the
committee meetings prior to presenting them at council.
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to accept the January and February 1996 Treasurer reports as
presented.
Alderman Spang asked a question concerning the municipal building
fund balance being shown as $0. The funds set aside for the
courthouse renovation should be included here. Treasurer
Scheffrahn indicated that this should be corrected at the next
meeting and that the funds are included in the general fund on this
report.
The Administration committee will be discussing this as well as the
sewer / water maintenance fund which should be reflected correctly
under the new format.
Clerk Allison called the role:
Stafford - aye Sowinski - aye
Baker - aye Jones - aye
Prochaska - aye Spang - nay
Callmer - aye
Motion carried 6-1.
CITY ADMINISTRATOR REPORT
Administrator Nanninga informed the council that the new sign is up
at the entrances to the Fox Industrial Park. The old sign will now
be removed. An update was made regarding the Riverfront Project.
The project is coming along well with Harold Oliver to poor the
slab this week and the stairs to be completed by the weekend.
Brick will be layed every Saturday and Sunday as well as in the
evenings, weather permitting.
Economic Development Commission Report
The next meeting is Tuesday, May 14, 1996 at 7:00 p.m. in the
Kendall County Board Room.
Kendall County Governmental League Report
No Report
School Community Report
Alderman Jones informed the council that two meetings have been
scheduled. A special meeting to be held on May 13 at 4:00 p.m. to
discuss the financing and issuing of bonds for the new school and
the regular school board meeting on May 28, 1996 at 7: 30 p.m.
Old Business
No Report
City Council Regular Session - May 9 , 1996 - page 5
New Business
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to approve the resolution to pass the 1996 - 1997 Budget for
the United City of the Village of Yorkville. Clerk Allison called
the role:
Prochaska - aye Stafford - aye
Sowinski - aye Spang - present
Callmer - aye Baker - aye
Jones - aye
Motion carried.
The north water tower has been drained. For four to six weeks, the
city residents are being asked not to use any unnecessary water.
Alderman Sowinski reminded everyone that a meeting with Bristol is
scheduled for Monday in order for them to prepare for their
presentation to the City council. Alderman Callmer hopes that they
come to the table with some flexibility in the boundaries and that
the meeting can be a working meeting.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE - _\
Resolution 96 DOT / Signal Rt 47 & Van Emmon
A motion was made by Alderman Stafford and seconded by Alderman
Prochaska to approve the resolution authorizing the mayor to enter
into a signal improvement agreement with the Illinois Department of
Transportation for signal improvements at Route 47 and Van Emmon
St. at a cost not to exceed $5,000. Clerk Allison called the role:
Callmer - aye Jones - aye
Prochska - aye Stafford - aye
Sowinski - aye Spang - aye
Baker - aye
Motion carried.
ECONOMIC DEVELOPMENT COMMITTEE No Report
PUBLIC SAFETY COMMITTEE
A motion was made by Alderman Callmer and seconded by Alderman
Baker to accept the February and March 1996 police reports. Motion
carried.
A motion was made by Alderman Callmer and seconded by Alderman
Sowinski to accept the 1995 Annual Police Reports. Motion carried.
A motion was made by Alderman Callmer and seconded by Alderman
Prochaska to accept the Quarterly CPAT reports. Motion carried.
Resolution 96-14 Position of Police Captain
A motion was made by Alderman Callmer and seconded by Alderman
Baker to create the position of Police Captain in the City of
Yorkville with appropriate job description.
A question was raised by Alderman Spang regarding the purpose of
this position. Chief Graff briefly described the purpose of this
position indicating that this position will be clearly identified
as a second in command. Currently, the three sergeants are in line
by time on the job. This new position will develop a clear chain
of command. This is different from the lieutenants position that
is vacant at this time because this position is identified by law
as a management position and can act in the chief's capacity in his
absence.
City Council Regular Session - May 9, 1996 - page 6
Clerk Allison called the role:
Stafford - aye Jones - present
Prochaska - aye Spang - aye
Callmer - aye Baker - aye
Sowinski - aye
Motion carried.
ADMINISTRATION COMMITTEE
Resolution 96- 1 Account Clerk II Position
A motion was made by Alderman Prochaska and seconded by Alderman
Jones to implement the position of an Account Clerk II including
job description and recommended hourly rate of $10. 86. Clerk
Allison called the role:
Sowinski - aye Baker - aye
Jones - aye Stafford - aye
Prochaska - aye Spang - aye
Callmer - aye
Motion carried.
Resolution 96- ) eputy Treasurer Pay Increase
A motion was made by Alderman Prochaska and seconded by Alderman
Callmer to authorize an increase in pay for the Deputy Clerk
Treasurer from $1,800 to $2,900 per year. Clerk Allison called the
role:
Spang - aye Callmer - aye
Baker - aye Jones - aye
Prochaska - aye Stafford - aye
Sowinski - aye
Motion carried.
Resolution 96- / I Hiring of City Secretary_
A motion was made by Alderman Prochaska and seconded by Alderman
Callmer to authorize the City Administrator to replace the city
secretary position with Margaret Jurgens at a rate of $9.62 per
hour with a possible increase of 50 cents per hour at six months
with good job review and subject to the employee manual conditions
effective May 13 , 1996. Clerk Allison called the role:
Baker - aye Jones - aye
Prochaska - aye Stafford - aye
Sowinski - aye Spang - aye
Callmer - aye
Motion carried.
ADDITIONAL BUSINESS
Res• ut'o 96- / • •re'ment • lect've •ai 'n•
A motion was made by Alderman Callmer and seconded by Alderman
Sowinski to authorize the mayor to sign the Memorandum of Agreement
to enter into collective bargaining with the Illinois Fraternal
Order of Police Labor Council and the Yorkville Patrolman Unit.
Chief Graff stated that the 4% increase has been accepted and
ratified by the union. The addendum is for next year's wage
reopener. Alderman Spang asked a question regarding the Appendix
B attached. It was noted that those identified regions in the
country. Clerk Allison called the role:
a
o
City Council Regular Session - May 9. 1996 - page 7
Jones - aye Prochaska - aye
Spang - aye Callmer - aye
Baker - aye Stafford - aye
Sowinski - aye
Motion carried.
Chief Graff also announced that the City has maintained its level
of crime statistics as indicated in a recent press release. A copy
of this report is attached.
ADJOURNMENT
A motion was made by Alderman Callmer and seconded by Alderman
Baker to adjourn the meeting at 8:08 p.m. Motion carried
By: ,t k.4(/ll.- '1 / f Ir_
Jacielin ,Alison - City Clerk
Whereas, the American Legion Post #489, and American Legion
Auxiliary Unit #489 have for many years engaged in the services to
disabled veterans and their families, and have taken an active
part in charitable work within the community and
Whereas, the American Legion and American Legion Auxiliary
hold annual "Poppy Awareness Days" when poppies made by disabled
veterans in Illinois hospitals are dispensed publicly for the
purpose of raising funds with which to carry on their beneficial
work; and
Whereas, the one bright color of these war torn areas was the
brave little red poppy growing and blooming on the edges of the
trenches, in the ragged shell holes, on the graves of those men
buried in Flanders Field, with remembrances of the cheery bright
red flowers returned to America with our boys, the poppy becoming
the symbol of the dead, their memorial flower, and the sign that
the high ideals for which these brave young men gave their lives,
still lives; and
Whereas, a double significance was attached when disabled
veterans quickly learned to assemble poppies while growing well
again, with the American Legion and Auxiliary being united in
their efforts to help the hospitalized veterans within our state
who make these bright red poppies for distribution, fulfilling a
desperate need, with money taken in over expenses being returned
to the veterans and their families through the service programs;
and
Whereas, to Flanders Field we add Pearl Harbor, Korea, Viet
Nam, Grenada, Panama, and Operation Desert Shield; and
Whereas, the days of May 16, 17, and 19, 1996 have been
selected as "Poppy Awareness Days" in the City of Yorkville to
honor our war dead by wearing a poppy.
Therefore, I, Bob Johnson, Mayor of the United City of the
Village of Yorkville, do hereby proclaim "Poppy Awareness Days" in
the City of Yorkville, and request all citizens to observe these
days by wearing a Poppy and making contributions for this worthy
cause.
Dated this day of 4 , 1996, A.D.
Bob G nson
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