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City Council Minutes 1996 05-09-96 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM ON Thursday. May 9, 1996 Mayor Johnson called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the role: ROLL CALL Ward I Callmer Present Spang Present Ward II Baker Present Lynch Absent Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to please sign in on the sign-in sheet provided. AMENDMENTS TO THE AGENDA Approval of the budget will be moved under NEW BUSINESS instead of being under the Administration Committee Report. MEETING DATES The council reviewed the listing of committee meetings. All Committee meetings will be held as listed. CITIZEN COMMENTS Mayor Johnson asked for any citizen comments. No comments were made. PUBLIC HEARINGS A motion was made by Alderman Baker and seconded by Alderman Jones to move into Public Hearing. Clerk Allison called the role: Stafford - aye Jones - aye Prochaska - aye Spang - aye Callmer - aye Baker - aye Sowinski - aye Motion carried. Mayor Johnson stated that the purpose of the public hearing was to discuss the proposed 1996 - 1997 Budget. Alderman Prochaska briefly described some of the proposed changes within the budget. The budget allows for the addition of an engineer in personnel. The police department budget is expanded to include the COPS program. Streets and alleys have been increased in order to allow for maintenance to be completed. Funds have been budgeted for the proposed leaf program. Also, expanded funds have been placed into the 50 / 50 sidewalk program. There is some decrease in the zoning budget due to the city utilizing the consultants less often. Additional changes have been made within the budget as well. Administrator Nanninga also described the actual proposed budget numbers. Mayor Johnson asked for any public comment regarding the proposed budget. Fran Klaas of Fox Street in Yorkville stated that he would like to address the council as a concerned citizen of the city. He indicated that he is concerned about the direction the city has been moving over the past few years. City Council Regular Session - May 9_, 1996 - page 2 The first concern centers around the increased real estate taxes. Mr. Klass referred to the city's policy decision as well as additional employees being hired as part of the problem. He stated that in this size city, employees may be required to do many jobs. Another concern of Mr. Klaas' was the city's debt and debt service due to the agreements being made with new businesses in the area. He also indicated that he feels the city must be as "tough" on commercial properties as they have been on residential buildings with the increased fees to build in the city. Mr. Klaas also discussed the City's Water Fund stating that it historically was strong and had a large balance but essentially it is not broke even with the City of Yorkville having one of the highest fees in relation to other cities. Mr. Klaas stated that he feels that the City should also review the declining water rate for larger users and possibly eliminate this item. Mr. Klaas also asked the city to review its multi-family housing and look closely into this issue due to the density of the population in this area. Mr. Klass indicated that he has brought this information to the city as constructive criticism and is not fixing to place blame. He also would like to applaud those who are doing this job as he knows it is a thankless job. (A copy of the exhibit distributed by Mr. Klaas is attached. ) Mayor Johnson thanked Mr. Klaas for his comments and asked for any other commentary for the public hearing. Alderman Prochaska responded to some concerns raised by Mr. Klaas. He indicated that the council has been attempting to get things balanced out. The plan is to equalize out the water rate and funds will be used to repair and improve the current situation. Also, the streets have been a problem due to several years when repairs were not done. The council has been attempting to upgrade the city and fix things in the city to keep up the standard of living in Yorkville. Some of the improvements had to be done. The council had no choice. In regard to the expansion to the North, this has already being covered by those who are already developing the area. While it is hard to keep things in balance, the city is trying to do this. Alderman Prochaska also stated that he feels that the City of Yorkville employees currently wear many hats in trying to maintain the city. Also, the council trys to keep spending to a minimum. Alderman Callmer stated that in regards to hiring of additional employees such as the engineer and technician, this will actually save the city money, approximately $40,000. Alderman Stafford stated that while the council is not perfect they are trying to keep spending to a minimum such as purchasing the county courthouse versus building a new police station. The city council is not using an open checkbook but is doing what has to be done. Alderman Callmer indicated that the city has deteriorating infrastructure and much of this needs to be fixed now. Mayor Johnson stated that the council has had to make some difficult decisions and appreciates public input. He stated that the council needs to prepare for the future and economic growth is a part of this. He also stated that the council members are aware of the facts and are trying to make informed decisions. Alderman Prochaska stated that a five year plan is in place for much of the improvements. The council is attempting to get the money going towards the most necessary improvements and that the council appreciates any help offered to them. City Council Regular Session - May 9, 1996 - page 3 Alderman Baker stated that while the previous council had large cash reserves on hand, this council has decided to make necessary improvements to the infrastructure. Many of the funds spent are actually being recouped faster than originally anticipated and that the town has grown significantly. Administrator Nanninga stated that there are actually 5, 300 people in town now. Mayor Johnson reiterate that the council appreciates the input of the people and thanked Mr. Klaas for his comments. A motion was made by Alderman Prochaska and seconded by Alderman Baker to move out of Public Hearing into regular council session. Clerk Allison called the role: Sowinski - aye Baker - aye Jones - aye Stafford - aye Prochaska - aye Spang - aye Callmer - aye Motion carried. PLAN COMMISSION / ZONING BOARD OF APPEALS NO REPORT MINUTES APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Baker to accept the regular City Council minutes dated April 25, 1996 as presented. Motion carried. BILLS APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Jones to approve and pay bills dated April 25, 1996 in the amount of $93,673 .13 vendor, $45, 383 .49 payroll for a total of $139,056.62. Clerk Allison called the role: Spang - aye Callmer - aye Baker - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Motion carried. ATTORNEY'S REPORT Attorney Kramer informed the council that the proposed buyer of the two city lots has withdrawn their offer. Also, several resolutions were distributed for council to review. MAYOR'S REPORT Proclamation Mayor Johnson read the PROCLAMATION IN RECOGNITION OF VFW POPPY AWARENESS DAY. Appointment Mayor Johnson stated that he is recommending Tom Viemont be reappointed to the library board. A motion was made by Alderman Baker and seconded by Alderman Prochaska to reappoint Tom Viemont to the Library Board. Clerk Allison called the role: Baker - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Callmer - aye Motion carried. Mayor Johnson announced that the city is requesting the public's input for renaming the major state routes through the city. These are Route 71, Route 126, and Route 34. The city welcomes and suggestions from the city residents. City Council Regular Session - May 9, 1996 - page 4 Mayor Johnson also reported that the next Cooperative Initiative meeting will be held on May 22 and 7:00 p.m. at the Beecher Center. CITY CLERK'S REPORT Clerk Allison stated that one week of Executive Session minutes was reviewed by several council members prior to the meeting. A motion is needed to accept the minutes with one correction for indicating the proper persons present. A motion was made by Alderman Callmer and seconded by Alderman Spang to accept the Executive Session Minutes dated May 2 , 1996 as corrected. Motion carried. CITY TREASURER'S REPORT Treasurer Scheffrahn reported on the January and February 1996 revenues and expenses. Balance at the end of February was $600,337.55. Treasurer Sheffrahn also reported that at the request of the Administration Committee, these reports will be reviewed at the committee meetings prior to presenting them at council. A motion was made by Alderman Prochaska and seconded by Alderman Baker to accept the January and February 1996 Treasurer reports as presented. Alderman Spang asked a question concerning the municipal building fund balance being shown as $0. The funds set aside for the courthouse renovation should be included here. Treasurer Scheffrahn indicated that this should be corrected at the next meeting and that the funds are included in the general fund on this report. The Administration committee will be discussing this as well as the sewer / water maintenance fund which should be reflected correctly under the new format. Clerk Allison called the role: Stafford - aye Sowinski - aye Baker - aye Jones - aye Prochaska - aye Spang - nay Callmer - aye Motion carried 6-1. CITY ADMINISTRATOR REPORT Administrator Nanninga informed the council that the new sign is up at the entrances to the Fox Industrial Park. The old sign will now be removed. An update was made regarding the Riverfront Project. The project is coming along well with Harold Oliver to poor the slab this week and the stairs to be completed by the weekend. Brick will be layed every Saturday and Sunday as well as in the evenings, weather permitting. Economic Development Commission Report The next meeting is Tuesday, May 14, 1996 at 7:00 p.m. in the Kendall County Board Room. Kendall County Governmental League Report No Report School Community Report Alderman Jones informed the council that two meetings have been scheduled. A special meeting to be held on May 13 at 4:00 p.m. to discuss the financing and issuing of bonds for the new school and the regular school board meeting on May 28, 1996 at 7: 30 p.m. Old Business No Report City Council Regular Session - May 9 , 1996 - page 5 New Business A motion was made by Alderman Prochaska and seconded by Alderman Baker to approve the resolution to pass the 1996 - 1997 Budget for the United City of the Village of Yorkville. Clerk Allison called the role: Prochaska - aye Stafford - aye Sowinski - aye Spang - present Callmer - aye Baker - aye Jones - aye Motion carried. The north water tower has been drained. For four to six weeks, the city residents are being asked not to use any unnecessary water. Alderman Sowinski reminded everyone that a meeting with Bristol is scheduled for Monday in order for them to prepare for their presentation to the City council. Alderman Callmer hopes that they come to the table with some flexibility in the boundaries and that the meeting can be a working meeting. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE - _\ Resolution 96 DOT / Signal Rt 47 & Van Emmon A motion was made by Alderman Stafford and seconded by Alderman Prochaska to approve the resolution authorizing the mayor to enter into a signal improvement agreement with the Illinois Department of Transportation for signal improvements at Route 47 and Van Emmon St. at a cost not to exceed $5,000. Clerk Allison called the role: Callmer - aye Jones - aye Prochska - aye Stafford - aye Sowinski - aye Spang - aye Baker - aye Motion carried. ECONOMIC DEVELOPMENT COMMITTEE No Report PUBLIC SAFETY COMMITTEE A motion was made by Alderman Callmer and seconded by Alderman Baker to accept the February and March 1996 police reports. Motion carried. A motion was made by Alderman Callmer and seconded by Alderman Sowinski to accept the 1995 Annual Police Reports. Motion carried. A motion was made by Alderman Callmer and seconded by Alderman Prochaska to accept the Quarterly CPAT reports. Motion carried. Resolution 96-14 Position of Police Captain A motion was made by Alderman Callmer and seconded by Alderman Baker to create the position of Police Captain in the City of Yorkville with appropriate job description. A question was raised by Alderman Spang regarding the purpose of this position. Chief Graff briefly described the purpose of this position indicating that this position will be clearly identified as a second in command. Currently, the three sergeants are in line by time on the job. This new position will develop a clear chain of command. This is different from the lieutenants position that is vacant at this time because this position is identified by law as a management position and can act in the chief's capacity in his absence. City Council Regular Session - May 9, 1996 - page 6 Clerk Allison called the role: Stafford - aye Jones - present Prochaska - aye Spang - aye Callmer - aye Baker - aye Sowinski - aye Motion carried. ADMINISTRATION COMMITTEE Resolution 96- 1 Account Clerk II Position A motion was made by Alderman Prochaska and seconded by Alderman Jones to implement the position of an Account Clerk II including job description and recommended hourly rate of $10. 86. Clerk Allison called the role: Sowinski - aye Baker - aye Jones - aye Stafford - aye Prochaska - aye Spang - aye Callmer - aye Motion carried. Resolution 96- ) eputy Treasurer Pay Increase A motion was made by Alderman Prochaska and seconded by Alderman Callmer to authorize an increase in pay for the Deputy Clerk Treasurer from $1,800 to $2,900 per year. Clerk Allison called the role: Spang - aye Callmer - aye Baker - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Motion carried. Resolution 96- / I Hiring of City Secretary_ A motion was made by Alderman Prochaska and seconded by Alderman Callmer to authorize the City Administrator to replace the city secretary position with Margaret Jurgens at a rate of $9.62 per hour with a possible increase of 50 cents per hour at six months with good job review and subject to the employee manual conditions effective May 13 , 1996. Clerk Allison called the role: Baker - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Callmer - aye Motion carried. ADDITIONAL BUSINESS Res• ut'o 96- / • •re'ment • lect've •ai 'n• A motion was made by Alderman Callmer and seconded by Alderman Sowinski to authorize the mayor to sign the Memorandum of Agreement to enter into collective bargaining with the Illinois Fraternal Order of Police Labor Council and the Yorkville Patrolman Unit. Chief Graff stated that the 4% increase has been accepted and ratified by the union. The addendum is for next year's wage reopener. Alderman Spang asked a question regarding the Appendix B attached. It was noted that those identified regions in the country. Clerk Allison called the role: a o City Council Regular Session - May 9. 1996 - page 7 Jones - aye Prochaska - aye Spang - aye Callmer - aye Baker - aye Stafford - aye Sowinski - aye Motion carried. Chief Graff also announced that the City has maintained its level of crime statistics as indicated in a recent press release. A copy of this report is attached. ADJOURNMENT A motion was made by Alderman Callmer and seconded by Alderman Baker to adjourn the meeting at 8:08 p.m. Motion carried By: ,t k.4(/ll.- '1 / f Ir_ Jacielin ,Alison - City Clerk Whereas, the American Legion Post #489, and American Legion Auxiliary Unit #489 have for many years engaged in the services to disabled veterans and their families, and have taken an active part in charitable work within the community and Whereas, the American Legion and American Legion Auxiliary hold annual "Poppy Awareness Days" when poppies made by disabled veterans in Illinois hospitals are dispensed publicly for the purpose of raising funds with which to carry on their beneficial work; and Whereas, the one bright color of these war torn areas was the brave little red poppy growing and blooming on the edges of the trenches, in the ragged shell holes, on the graves of those men buried in Flanders Field, with remembrances of the cheery bright red flowers returned to America with our boys, the poppy becoming the symbol of the dead, their memorial flower, and the sign that the high ideals for which these brave young men gave their lives, still lives; and Whereas, a double significance was attached when disabled veterans quickly learned to assemble poppies while growing well again, with the American Legion and Auxiliary being united in their efforts to help the hospitalized veterans within our state who make these bright red poppies for distribution, fulfilling a desperate need, with money taken in over expenses being returned to the veterans and their families through the service programs; and Whereas, to Flanders Field we add Pearl Harbor, Korea, Viet Nam, Grenada, Panama, and Operation Desert Shield; and Whereas, the days of May 16, 17, and 19, 1996 have been selected as "Poppy Awareness Days" in the City of Yorkville to honor our war dead by wearing a poppy. 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