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City Council Minutes 1996 11-21-96 -1- MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD IN THE KENDALL COUNTY BOARD ROOM ON Thursday, November 21, 1996 Mayor Johnson called the meeting to order at 7:00 pm and led the Council in the Pledge of Allegiance. ROLL CALL Temporary Deputy Clerk Marker called the roil: Ward I Callmer Present Spang Present Ward II Baker Absent Lynch Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Absent our-Rum A quorum was established. GUEST INTRODUCTION Mayor Johnson welcomed those present, and asked them to please introduce themselves. Those present were. Jeremy Olson The Beacon News Jeff Wigton WSPY-TV 30 J.T. Johnson City of Yorkville Tony Scott Kendall County Record Tony Graff Y.P.D. Dan Pleckham Y.P.D. Diane Pleckham Jim Nanninga City of Yorkville AMENDMENTS TO THE AGENDA Alderman Prochaska announced the Administration Committee would present the Levy for the 1996/97 fiscal year in the amount of$894.402.00. This would be presented for public hearing on December 19, 1996, and with passage of the levy the City Council can then vote on the levy in that amount or less. Alderman Callmer announced the Public Safety Committee would be tabling the traffic item on the agenda as it will go to C.O.W. first. None COMMITTEE MEETING DATES MEETING DATES Public Works Committee Monday, December 2, 1996 at 6:30 pm Economic Development Special meeting. Monday, November 25, 1996 at 7.00 prn Regular schedule, December 17, 1996 at 7:00 pm Public Safety Wednesday.Joint Nov/Dec., December 4. 1996 at 6:30 pm Administration Tuesday, December 10, 1996 at 6:30 pm CITIZEN COMMENTS None PUBLIC HEARINGS None PLAN COMMISSION /ZONING BOARD OF APPEALS No report City Council Meeting Minutes 11/21/96 -2- MINUTES APPROVAL A motion was made by Alderman Prochaska, and seconded by Alderman Lynch to approve the minutes of November 7, 1996. Motion is carried. BILLS APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve the bill list in the amount of$253,217.81 vendor, and $52,823.49 payroll., for a total of$306,041.30. Alderman Jones asked if the payment to Scorpio Construction was the final payment. Administrator Nanninga stated it was not, the City was holding 5% for retention and change order Alderman Spang asked if the bill payment to R.J. Kuhn, would have saved on costs saving if the City Crew had done the work, and what the policy was on work of that nature. Public Works Director Johnson stated that it would have saved money. but in that situation the burden to show structural damage is on the resident, and Kuhn in fact dug for two days without finding anything. Alderman Prochaska asked if the bill being paid to Pandolphi was a final. Administrator Nanninga stated he felt it wasn't as it was generally listed as final. Temporary Deputy Clerk Marker called the roll. Alderman Prochaska aye Alderman Spang aye Alderman Callmer aye Alderman Lynch aye Alderman Jones aye Alderman Sowinski aye Motion is carried 6- 0 ATTORNEYS REPORT No report MAYOR'S REPORT Mayor Johnson announced that in regard to the joint meetings between Plano Schools and City Council and Yorkville Schools and City Council, he is presenting a proclamation tonight, as discussed at the last City Council meeting. Alderman Prochaska made a motion and Alderman Spang seconded to pass the Proclamation between Plano and Yorkville. Temporary Deputy City Clerk Makrer called the roll: Alderman Callrner aye Alderman Lynch aye Alderman Jones aye Alderman Prochaska aye Alderman Sowinski aye Alderman Spang aye Motion carried 6 - 0 Mayor Johnson also reminded the Council of the C.C.I. meeting coming up on Tuesday, November 26 1996 at 7:00 pm at the Zieter Dickson Insurance Building. He encouraged the Aldermen to be involved in this through being involved in the sub-committees. CITY CLERK'S REPORT No report TREASURER'S REPORT Nn r, nnrt City Council Meeting Minutes 11/21/96 -3- CITY ADMINISTRATOR'S REPORT Administrator Nanninga announced that the cost on the Elizabeth Street Storm Sewer had been estimated at$79,954. The City received a payment for flood damage in the amount of S19,000. Making the total outlay cost amounting to $61,000. Leaf pick-up went very well, and they were able to do the North side and move to the South side the next day J.T. Johnson stated it went so well that they will do both the North and South side again on Monday, 11/25. Alderman Spang thanked Nanninga and the Public Works Director and Crew for a super job on the Elizabeth Street Storm Sewer. Stating it was a real plus, and below budget. ECONOMIC DEVELOPMENT COMMISSION REPORT The County's next meeting will be Tuesday, December 10. 1996 at 7.00 pm in the Kendall County Board Room SCHOOL COMMUNITY REPORT Next meeting. December 26. 1996 at 7'30 pm OLD BUSINESS None NEW BUSINESS None COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Alderman Lynch made, and Alderman Prochaska seconded a motion to support the U.S. EPA's new Radium Standards. Temporary Deputy Clerk Marker called the roll. Alderman Prochaska aye Alderman Sowinski aye Alderman Spang aye Alderman Callmer aye Alderman Lynch aye Alderman Jones aye Motion carried 6 - 0 ECONOMIC DEVELOPMENT COMMITTEE No report PUBLIC SAFETY COMMITTEE Alderman Callmer asked for approval of the Job Description for Chief of Police with one amendment, that it include attendance be mandatory to attend meetings. A motion was made by Alderman Callmer and seconded by Alderman Spang to adopt the Job Description for Chief of Police as amended, effective December 1, 1996. Temporary Deputy Clerk Marker called the r0,l. City Council Meeting Minutes 11/21/96 -4- Alderman Callmer aye Alderman Lynch aye Alderman Jones aye Alderman Prochaska aye Alderman Sowinski aye Alderman Spang aye Motion carried 6 - 0 Alderman Callmer made a motion and Alderman Jones seconded to approve appointment of Daniel C Pleckham, Jr. to the position of full time Police Officer effective December 15. 1996 with a one year probationary period, and with a salary prescribed by the current collective bargaining agreement for an entry level Police Officer of$26,610. annually. Temporary Deputy Clerk Marker called the roll: Alderman Prochaska aye Alderman Sowinski aye Alderman Spang aye Alderman Callmer aye Alderman Lynch aye Alderman Jones aye Motion carried 6 - 0 ADMINISTRATION COMMITTEE Alderman Prochaska stated that after the C.O.W. last week it was the consensus of the council that they present the public with a Levy for the 1996-1997 fiscal year in the amount of$894,402.00 which is 1.0076 as the taxing rate. It is an increase of 8.14% over last years expenses and therefore will go to a Public Hearing on December 19, 1996, and will be on view at the City Offices. With passage the Council can vote on a Levy in that amount or less_ ADDITIONAL BUSINESS None Alderman Lynch made a motion and Alderman Prochaska seconded to adjourn. Motion carried. Adjourned 7:30 PM By: `� 4-i.,a.. andrarker, Temporary De. ty Clerk CITY OF YORKVILLE CITY COUNCIL November 21, 1996 SIGN IN SHEET NAME (PLEASE PRINT!) REPRESENTING PHONE # At��-cl_le-:4a,A,,v■ _,I2. \/ P ss 3 - � ,,,,,, Atizzie„,} „ /D--,--oy siw(--/ /4/1)pga61. 4/(,-)CP i13 - 73K ()/1-f VI l-6/1 TO 50 (031'y 5-52 - )c-i) YORKVILLE POLICE DEPARTMENT Title: Date Issued: Date Effective: Identifier: Chief of Police 11-21-96 12-01-96 Subject: Review Date: Rescinds: Distribution: Job Description 12-01-98 Rules/Regulations All Personnel Manual Section 1.4.5 Position Summary The Chief of Police is an exempt position appointed by the Mayor with the approval of a majority vote of the City Council. The Chief of Police works closely with the City Administrator and City Staff to provide for prevention and suppression of crime,protection of life and property,enforcement of laws and ordinances and the preservation of the peace. The Chief of Police is the chief executive officer of the department and the final departmental authority on all matters of policy, operations and discipline. He is responsible for the planning, budgeting,staffing,directing,coordinating and controlling of all department functions and activities; for maintaining safe working conditions in the department and overseeing compliance with the safety procedures and policies of the City; for ensuring the continued efficient and effective operation of the department; for the maintenance of positive relations with citizens of Yorkville, the City government and all other agencies. The Chief of Police ensures the City is provided with prompt emergency police services by planning, organizing and directing the entire operation of the Police Department, including the implementation of all authorized programs and activities. Specific Duties and Responsibilities 1. Direct the administration and operations of the department in the most cost-effective manner. 2. Establish, in written form for all employees, policies, procedures,rules and regulations and directions for administration and operation of the department. 3. Discipline employees in accordance with city ordinances, employee manual, collective bargaining agreement(when applicable)and work rules for breaches of department policies, procedures, rules and regulations and directions which measure within his authority. 4. Responsible for the fiscal management of budgetary resources. 5. Review offense reports, arrest reports, accident reports and case reports prepared by Yorkville Police Department officers. 6. Prepare surveys or other reports as directed by the Mayor, City Council or City Administrator making recommendations as needed. 1 7. Provide information to the media about department activities, investigations and projects. 8. Promote Community Oriented Policing philosophy by building a strong relationship with citizen groups,business organizations, school,religious organizations, service organizations, social agencies, and other law enforcement agencies. 9. Discharge all duties imposed upon him by law and ordinances of the city. 10. Be responsible for the faithful and efficient conduct of the operation of the department. 11. Be responsible for the enforcement and maintenance of law and order. 12. Have custody of all apparatus and property pertaining to the department and shall be responsible for the maintenance thereof. 13. Shall make monthly report to the Mayor and the City Council of the activities of the department during the month. The data to be submitted will indicate the current crime trend report,juvenile, accident and other statistical data. The Chief of Police shall also make a year-end report consisting of the same data. This report will be made available at the end of the calender year. 14. Shall have the custody of all lost, abandoned or stolen property recovered in the city. 15. Shall see that all records and original reports shall be preserved and secured. 16. Shall be responsible for public safety planning for special events, in regards to the public welfare of the community,IE:Traffic Plan,Carnival Safety,Crowd Control,Liquor Licensee Review. 17. The Chief of Police may make or prescribe such rules and regulations as he/she shall deem advisable. Such rules and regulations shall be binding on the members of the department. Such rules and regulations may cover, besides the conduct of the members, uniforms and equipment to be worn or carried, hours of service, vacations and all other similar matters necessary or desirable for the improved efficiency of the department. Educational Qualifications 1. Must be a state certified peace officer. 2. Minimum requirement is a Bachelor's degree in a police-related field, a Master Degree is preferred. 3. Ten(10)years progressive experience with a law enforcement agency, at least five (5)years of which are in a supervisory capacity with a comparably sized department. 4. Experience and specialized police training may substitute for education, IE: Federal Bureau 2 of Investigation, National Academy, Northwestern Staff& Command School, Southern Police Institute Certificate. 5. Thorough knowledge of principles and practices of police administration and police methods and procedures. 6. Good administrative and communication skills with a high level of professional standards. 7. Must possess strong leadership qualities. Physical Qualifications 1. Must be in excellent health. 2. Must successfully complete a physical examination by the City's designated physician. Office of the Chief of Police The office of the Chief of Police is created as an executive office of the City government by City ordinance and shall report to the Mayor. The Chief of Police shall be specifically charged with the supervision of all members of the police department and shall be held strictly responsible for the conduct and efficiency of all such members for the general good order of the police department. The Chief of Police shall have a thorough knowledge of all sections of the City of Yorkville and when going on duty shall immediately familiarize himself with all police business transacted since his last tour of duty. The Chief of Police shall diligently inquire into all complaints and charges of laxity or misconduct in the performance of duty by members under his command and shall take such steps as set forth in the department's rules and regulations, or as he may deem necessary when not in conflict with the rules and regulations. The Chief of Police in the exercise of his duties shall have the power to establish and enforce rules and regulations for the governing of the members and employees of the department, which rules shall,however, be consistent with the ordinances of the City of Yorkville and the laws of the State of Illinois. The Chief of Police shall cause the public peace to be preserved and shall enforce all ordinances of the City of Yorkville of which the police department must take cognizance. The Chief of Police is empowered to issue rules and regulations, general orders, special orders, and bulletins to govern the members of the police department in the performance of their duties; and these rules and regulations, general orders, special orders, and bulletins shall be binding on all members of the police department. The Chief of Police shall receive and give proper attention to complaints of all persons referred to him and perform such other duties as may be required from time to time prescribed by the 3 department's rules and regulations. The Chief of Police shall have full power and authority in his discretion to reprimand or suspend any department member for disciplinary purposes, with or without pay, for a period of time not to exceed three days in length. He may further file charges against any member of the department with the Mayor and/or City Council for a review on non-conformance with these rules and regulations. The Chief of Police shall maintain or cause to be maintained a personnel file for each employee of the department. He/She shall have custody and control of all books, records, machines, tools, apparatus or equipment of every kind necessary for use by the police department. The Chief of Police shall develop the organizational structure of the department in accordance with professional standards and, by consideration of sound management techniques and principles, integrate related activities under the control of intermediate supervisors. He shall hold them accountable for effective conduct of such activities. The Chief of Police shall keep or cause to be kept, a record of all arrests made,with the name of the person(s)arrested,and the cause therefor; and he shall keep or cause to be kept a record of all traffic or other accidents reported to the Police Department which result in the loss or damage or injury to persons or property. The Chief of Police shall ensure that notice is given to the City Attorney of all arrests made by the police department for violations of City ordinances. He/She shall notify the City Attorney of any violation of City ordinance of which he/she becomes cognizant. He/She shall give like notice to the State's Attorney where violations of state laws are involved. The Chief of Police shall annually report in writing to the Mayor, and the City administration,the overall condition of the police department with a detailed statement of transactions of the department for the preceding year. This report shall include the administrative and law enforcement activities of the department and shall show complete statistics of all police work in accordance with generally recognized standards. The Chief of Police shall prepare and submit to the Mayor each year a report of the financial requirements of the department for the ensuing fiscal year. The managerial duties of the position include evaluation the performance of the supervisors, as well as, directing and overseeing the performance evaluation of all department personnel. The performance evaluations are used to determine eligibility for merit pay for supervisory personnel. The Chief of Police ensures compliance to all established City and Departmental policies and procedures. This includes initiating disciplinary action and recommending promotions, demotions and dismissal of departmental personnel. The position also recommends the hiring of all civilian personnel. The position reviews and approves the monthly manpower schedule,vacation schedule and overtime requests for each division. The Chief of Police ensures that the department is properly staffed 4 according to established policy and the approved budget. This includes authorizing the temporary transfer of personnel from one activity to another so that departmental objectives can be fulfilled. The Chief of Police directs the preparation of the annual division budgets and approves the departmental budget which is submitted to the City Administrator for consideration. The position presents the budget to the City Administrator and subsequently, to the City Council. Once the budget is approved,the Chief of Police implements the budget by directing the assignment of staff and resources accordingly. The position ensures that the sworn personnel receive the proper training by identifying and assessing training needs,along with reviewing and approving the annual training programs designed by the Training Coordinator. The Chief of Police attends City Council Meetings and subcommittee meetings when necessary to provide technical advised on a broad range of police related topics. The Chief of Police develops and maintains communications and working relationships with other law enforcement agencies,judiciary officials and civic and professional groups. In addition, the position works closely with residents and citizen groups to resolve community related problems, thereby, developing a positive police image in the community. 5