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City Council Minutes 1996 07-11-96 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM ON Thursday, July 11, 1996 Mayor Johnson called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the role: ROLL CALL Ward I Callmer Present Spang Present Ward II Baker Present Lynch Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Present A quorum was established. OUORUM INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves. AMENDMENTS TO THE AGENDA NONE MEETING DATES The council reviewed the listing of committee meetings. The Public Works meeting scheduled for July 15th has been canceled. A special Economic Development Committee has been scheduled for July 23 , 1996 at 7:00 p.m This is in addition to the regular meeting. Administration Committee has been scheduled for July 22, 1996 at 6: 30 p.m. CITIZEN COMMENTS Mayor Johnson asked for any citizen comments. Mary Unterbrenner, representative of the Welcome Wagon, presented a gift of appreciation to Mayor Johnson for the support the City of Yorkville has given to the Welcome Wagon. Bartosz Marciniak discussed a letter recently sent to the council members. The first question addressed was the tourism tax due. Mr. Marciniak feels that this is an unfair tax and asked if the proceeds went to Aurora. Jerry Lynch, responding as a private citizen, stated that this tax is a bed tax. The amount is 9% which is 6% to the State of Illinois and 3% to the Aurora Area Convention and Tourism. This 3% is used in the Fox Valley area to promote tourism in this area. Mr. Lynch indicated that this tax should be collected in addition to the room fee charged. Alderman Prochaska indicated that he has a pamphlet from the Aurora Area Tourism Council which is distributed in the City office as well as various sites within the state. He indicated that while Lydia's motel is not listed currently, he did feel that it used to be listed in the pamphlet. Mr. Marciniak stated that he did not feel he could charge this additional tax to his customers that they should not pay the tax. Mr. Lynch stated that this is collected at all motels. Mr. Richard Marciniak asked about the fees due to the city stating from 1991 to now? Mr. Bartosz Marciniak stated that he did not feel that they were receiving similar information from all areas and remain unclear as to what the tax is for. Mr. Richard Marciniak asked what the exact amount is due to the city? Mayor Johnson stated that he was unable to give a clear answer on what is actually due and when the tax was actually first imposed. City Council Regular Session - July 11., 1996 - page 2 He stated that the city will look up the information as to when the ordinance was passed and respond to the Marciniak's in writing as to what the actual timeline was and what is actually due. Mr. Bartosz Marciniak stated that the second issue was the sewer issue. They are unclear as to what the city is actually asking for. Jim Nanninga stated that it is recommended that they come from where the existing sewer is and hook up. Normal policy is to run across your own property so that the next property owner is able to run the sewer from the boundary. Silver Dollar did not run to the end of their property. Alderman Baker was very unhappy that the Silver Dollar was not required to go to the edge of their property line since this is a part of the City of Yorkville's ordinance requirements. J.T. Johnson stated that at the time of the Silver Dollar sewer hook up the Lydia motel was asked to extend and hook up to the sewer at that time and the did not agree to do this. Richard Marciniak stated that he is unclear as to how much this will cost them. He stated that the prices keep changing whenever discussion is held. Mayor Johnson stated that he would agree to attend a meeting to explain all the costs and that the sanitary district and the health department will be contacted so that all costs are accounted for. This will need to be held a week from Friday due to the Mayor's schedule. Mayor Johnson asked for any other citizen comments. There were none. PUBLIC HEARINGS -- NONE PLAN COMMISSION / ZONING BOARD OF APPEALS NO REPORT MINUTES APPROVAL A motion was made by Alderman Sowinski and seconded by Alderman Prochaska to accept the regular City Council minutes dated June 27, 1996 as presented. Motion carried. BILLS APPROVAL Alderman Prochaska stated that he was very concerned about the receipt of a new bill listing at such a late date. He stated that he understood the bill listing is to be ready by the Friday prior to the meeting for council to review and bring up any questions before the Thursday council meeting. This week an updated listing was received at the last meeting with almost $70,000 additional bills listed. Alderman Prochaska feels that there needs to be some clarification and adherence to the policy. He feels that if bills are added late that a separate sheet should be submitted to the council with an explanation as to why the bills need to be paid prior to the next payment date. Alderman Callmer stated that one of the major additions is the purchase of the Dodge Pickup truck. Alderman Stafford indicated that this had been budgeted for in the new fiscal year but was ordered earlier. Alderman Prochaska asked about the water fund balance. The purchase of the police car has been transferred back but with the purchase of the truck purchase, the balance is lower than normal. Is this adequate to run the City. Alderman Spang stated that the truck was not to have been received until August or September and that the budgeted amount was $30,000. J.T. Johnson stated that the box was ordered and paid for on last year's budget. City Council Regular Session - July 11 . 1996 - page 3 Alderman Stafford agreed that the truck was not to have been received until a later date but it arrived unexpectedly early. Alderman Prochaska stated that a bill for Insurance Assistance to Kim King in the amount of $454.40 should be removed form the bill list until clarification is made. A motion was made by Alderman Prochaska to pay bills in the revised amount of $125,754.83 vendor, $56,051.40 payroll and a total amount of $181,806.23. Seconded by Alderman Baker. Alderman Callmer asked that the bill on page 8 for the Long Distance Carrier be reviewed to be sure that the city was not "slammed" on its long distance carrier. Alderman Spang stated that the total bill shows $252.70 and it was reduced to $49.60. Possibly this bill should be audited for clarification. The council stated that this check to the First Group should be held until all information is verified. Alderman Spang asked about the damage to the squad car that is listed on the bill list. Is this covered by insurance? Alderman Stafford stated that this was a hit and run. Person is unknown. Four bids were received. Alderman Stafford stated that the deductible is quite high and that is why this bill is listed. Clerk Allison called the role: Lynch - aye Stafford - aye Jones - aye Prochaska - aye Spang - aye Calimer - aye Baker - present Sowinski - aye Motion carried. ATTORNEY'S REPORT No Report MAYOR'S REPORT Mayor Johnson informed everyone that the Second Annual Mayoral Canoe Race will be held at this year's Riverfront Festival. The traveling trophy is currently held by Oswego. The race will be held from Oswego to Yorkville this year. Mayor Johnson also reminded everyone of the benefit softball game to be held July 16, 1996. A meeting is scheduled for Sunday July 14 at 2:00 p.m. Practice will also be held. CITY CLERK'S REPORT Clerk Allison indicated that two sets of executive session minutes were reviewed prior to tonight's meeting. A motion was made by Alderman Baker and seconded by Alderman Spang to accept the June 20 and June 27 1996 Executive Session minutes as presented. Motion carried. CITY TREASURER'S REPORT No Report CITY ADMINISTRATOR REPORT Administrator Nanninga informed the council that the street lights in Countryside are operational. Also the Elizabeth Street Storm Sewer project is still in process. It was noted that brick laying in the riverfront park has been delayed until July 20th. The fountain is the next item on the schedule. Economic Development Commission Report The next meeting is July 9, 1996 at 7:00 p.m. in the Kendall County Board Room. School Community Report The regular school board meeting will be July 29, 1996 at 7: 30 p.m. at the district offices. 4 1 City Council Regular Session - July 11_, 1996 - page 4 None Old Business New Business Alderman Sowinski indicated that he was notified that when the streets were recently striped, that Route 34 was striped to Hickory but Cannonball Trail was not striped. The city will take care of this. Alderman Jones stated that she was notified a letter was to have been sent by Ropollo regarding a temporary sewer request. Has this been received? Noone recalls seeing it but Administrator Nanninga will follow up on this request. Alderman Jones also stated that she was inquiring if other alderman had received a complaint from a Mr. Tinsley in her ward. She indicated that Mr. Tinsley was complaining that his alderman has not responded to his calls and she has not received a call. Neither has Art Prochaska. The other alderman had not received a call either. Mayor Johnson stated that the Community Forum held last Tuesday had over 70 people in attendance with good discussion. A follow up meeting is scheduled for July 30th. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE A motion was made by Alderman Stafford and seconded by Alderman Baker to accept the May 1996 Water Department report. Motion carried. The Public Works meeting will be scheduled for July 29th at 6: 30 p.m. ECONOMIC DEVELOPMENT COMMITTEE NO REPORT PUBLIC SAFETY COMMITTEE NO REPORT ADMINISTRATION COMMITTEE Alderman Prochaska indicated that a presentation has been made to the employees by New York Life. The city has received tentative acceptance. The next step is to take applications from the employees along with one month's premium. It has been received in writing that the amount will be refunded to the city if the city is not accepted. This will be a savings of over $4,000. a month if the city is accepted. A motion was made by Alderman Prochaska and seconded by Alderman Spang to payout $8,483 .80 to New York Life for the first month's premium in order to continue the process. Clerk Allison called the role: Jones - aye Prochaska - aye Spang - aye Callmer - aye Baker - aye Lynch - aye Stafford - aye Sowinski - aye Motion carried. ADDITIONAL BUSINESS NONE ADJOURNMENT A motion was made by Alderman Callmer and seconded by Alderman Baker to adjourn the meeting at 7:55 p.m. Motion Carrie• Ja •uelin= All1 on - C. 'y Clerk J • • r (e-c-tAue.."(1-r -7 / / / (1k /La-0 uLt_ A 4-dA.)&0 - i 6� � r- --- if✓ (-.A.-t-e ,N_ ttl d, CGS c_ . - 4 .-ar., ii„......, 7n-4.(Za-z-ee-/e-- ,,ezt,.._..uas C L. It21 c S 4.7`...-1