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City Council Minutes 1996 06-27-96 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM ON Thursday, June 27, 1996 Mayor Johnson called the meeting to order at 7 :00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the role: ROLL CALL Ward I Cailmer Present Spang Present Ward II Baker Absent Lynch Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Present A quorum was established. OUORUM INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked them to introduce themselves. AMENDMENTS TO THE AGENDA NONE MEETING DATES The council reviewed the listing of committee meetings. The Administration Committee meeting will be announced at a later date. Economic Development will be held on Wednesday July 17th and the Public Safety committee will be held on July 24th -- the fourth Wednesday of each month. CITIZEN COMMENTS Mayor Johnson asked for any citizen comments. Dan Nicholson of Nicholson Logging addressed the council regarding the current litigation against his business. He feels that the council may have missed a very important item. That is a loan to a current business owner. He indicated that the city could loan him the funds to put up the required fence on his property. He stated that he has been in business for 10 years and that the city should look at maintaining its current business owners. Mr. Nicholson stated that the city spends money to bring in new business to the area. Attorney Kramer responded that the city is unable to loan money directly to anyone but that the county does have an outlet for this under the EDC Revolving Loan Fund. Mr. Nicholson should contact Jay Young of the county. Mr. Nicholson responded that he will have no alternative but to close his business if the city follows through on its litigation procedures. Mayor Johnson asked for any other citizen comments. There were none. PUBLIC HEARINGS -- NONE PLAN COMMISSION / ZONING BOARD OF APPEALS Res 96-23 -- PC 96-14 Talker Custom Homes / Final Plat Alderman Jones stated that the Plan Commission reviewed the request by Walker Custom Homes as well as the Economic Development Committee and all unanimously approved the request. A motion was made by Alderman Jones and seconded by Alderman Sowinski to approve the final plat of PC 96-14 for subdivision of that parcel. Clerk Allison called the role: Spang - aye Callmer - aye Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Motion carried. City Council Regular Session - June 27 , 1996 - page 2 Res 96-24 --- PC 96-12 White Oak Farm Unit 3 - Final Plat Alderman Jones made a motion to approve the final plat of PC 96-12, White Oak Farm Unit 3 in the United City of Yorkville. Seconded by Alderman Lynch. It was noted that the motion should include the dedication for 15 utility easement. Alderman Lynch withdrew the second. A motion was made by Alderman Jones to approve the final plat of PC 96-12 , White Oak Farm Unit 3 to include the dedication of 15 foot front yard easements in Lots 57 - 66. Seconded by Alderman Lynch. Alderman Stafford asked if the Letter of Credit has been received. Attorney Kramer indicated it was delivered today. Also asked was if the punch list items including the pond and road problems were completed. Attorney Kramer indicated that the Letter of Credits are on file for Phase I , II and the new Phase III . This will assure the city that all punch list items are completed. Clerk Allison called the role: Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - nay Callmer - aye Motion carried. MINUTES APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Sowinski to accept the regular City Council minutes dated June 13, 1996 as presented. Motion carried. BILLS APPROVAL A motion was made by Alderman Prochaska to pay bills in the amount of $154,126.90 vendor, $46 ,712 .25 payroll and a total amount of $200,839.15. Seconded by Alderman Sowinski. Several questions were raised concerning specific bill payments. All questions were answered including a question as to why the city was paying a repair bill on a Honda Accord. Evidently this was damaged during the watermain break on West Center Street along the drop in asphalt. Clerk Allison called the role: Jones - aye Prochaska - aye Spang - aye Callmer - aye Lynch - aye Stafford - aye Sowinski - aye Motion carried. ATTORNEY'S REPORT Attorney Kramer indicated that redrafted resolutions and ordinances were distributed for the council's review. These will be reviewed at the appropriate committee meetings and COW meeting. MAYOR'S REPORT Mayor Johnson recommended the appointment of Sandy Lindblom and Donna Figora to the Library Board. A motion was made by Alderman Prochaska and seconded by Alderman Spang to confirm the mayor's appointment of Sandy Lindblom and Donna Figora to the Library Board. Clerk Allison called the role: Stafford - aye Sowinski - aye Lynch - aye Jones - aye Prochaska - aye Spang - aye Callmer - aye Motion carried. Mayor Johnson announced the community forum to be held on July 9, 1996 at 7:30 p.m. Everyone is welcome to attend. City Council Regular Session - June 27, 1996 - page 3 Mayor Johnson also thanked Brian Ethington of WSPY for all the years of covering the City of Yorkville. Brian will be relocating to take another position. CITY CLERK'S REPORT No Report CITY TREASURER'S REPORT Treasurer Schefrahan briefly discussed the March and April data. Balance remaining is $655,024.07. A motion was made by Alderman Prochaska and seconded by Alderman Stafford to accept the March and April 1996 Treasurer Reports. Clerk Allison called the role: Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Callmer - aye Lynch - aye Jones - aye Motion carried. CITY ADMINISTRATOR REPORT Administrator Nanninga updated the council regarding the Riverfront Project. While the Beacon did a good job in covering the project, the paper did not correctly credit Frank Willman and Jay McCoy for the curb and gutter installation. The street light project is back on track. Com Ed is to have these in working ordered by Tuesday or Wednesday. The asphalt is to be completed on Monday. The Street light has been delivered and will be installed at the Illini Circle. Also, the city crews may be able to begin work on the Elizabeth Storm Sewer project since the rain is stopped. The Water Tower is now painted and one Fox is on one side. This should be operational by July 4th. July 4th activities are planned in the Riverfront Park. Improvements which have been made consist of about $50 ,000 if they had been paid for. This was all donations. City crews have worked on the project approximately 500 hours at a cost of $9,300. All materials have been donated. The City crews worked to get the project ready for the blacktop on Monday because if the city had missed the date then most likely they could not get Aurora Blacktop back until the fall . The Fox Street Light should be activated on Wednesday, July 3rd. and the brush pickup around the city continues. Many more citizens are utilizing this service and it is taking a lot longer to complete. Economic Development Commission Report The next meeting is July 9, 1996 at 7:00 p.m. in the Kendall County Board Room. Kendall County Governmental League Report Contact has been made with the Board members. This group will be meeting as needed so this item should be removed from the agenda. School Community Report The regular school board meeting will be July 29, 1996 at 7: 30 p.m. at the district offices. Old Business None New Business Alderman Jones wanted to wish good luck to the police officers from Yorkville who will be attending the Olympics. Also, there will be a benefit for the Riverfront project as follows: Moose on July 30th -- a breakfast HALT Club at Beecher Center - June 29th Softball benefit on July 16th at the American Legion City Council Regular Session - June 27, 1996 - page 4 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE A motion was made by Alderman Lynch and seconded by Alderman Prochaska to accept the contract with Pavia-Marting and Co. on Game Farm Road for the water main at a cost not to exceed $8,794. 20. Clerk Allison called the role: Callmer - aye Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Motion carried. Hiring of an Engineering Technician A motion was made by Alderman Lynch and seconded by Alderman Sowinski to hire Eric Dhuse as Engineering Technician at an annual salary of $28,000 per year with an increase to $29,000 with satisfactory evaluations subject to all conditions within the employment manual and effective July 1, 1996. It was noted that this should include the condition of signing the waiver of probationary period. The second was withdrawn and the motion was amended to include the condition of signing a waiver of probationary period. Motion was again seconded by Alderman Sowinski. Clerk Allison called the role: Sowinski - aye Lynch - aye Jones - aye Stafford - aye Prochaska - aye Spang - aye Callmer - aye Motion carried. ECONOMIC DEVELOPMENT COMMITTEE Res 96-25 Yorkville Economic Director A motion was made by Alderman Jones and seconded by Alderman Sowinski to authorize the mayor and city clerk to enter into contract with the City of Yorkville for an Economic Development Director. It was noted that the motion should include the name of Bobbi Erdmann. Second was withdrawn and the motion was amended by Alderman Jones to include enter into contract with Erdmann Advertising with the City of Yorkville. Seconded by Alderman Sowinski. Clerk Allison called the role: Jones - aye Prochaska - aye Spang - aye Callmer - aye Lynch - aye Stafford - aye Sowinski - aye Motion carried. Riverfront Bistro / Lease preparation A motion was made by Alderman Jones and seconded by Alderman Prochaska to authorize the city attorney to prepare a contract for lease of a portion of the parks building on Hydraulic Street. Clerk Allison called the role: Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Callmer - aye Lynch - aye Jones - aye Motion carried. PUBLIC SAFETY COMMITTEE Res 96-26 / Cruise Night McDonald's A motion was made by Alderman Callmer and seconded by Alderman Spang to adopt a resolution whereas McDonald's is sponsoring a cruise night in the City of Yorkville which serves a public purpose as stated in the resolution subject to receiving a letter of insurability. City Council Regular Session - June 27. 1996 - page 5 It was noted that this request was not received until this week and therefore has not been discussed at appropriate committee meetings. The police are paid for by McDonald's and the request is subject to IDOT approval. Clerk Allison called the role: Callmer - aye Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Motion carried. ADMINISTRATION COMMITTEE NO REPORT ADDITIONAL BUSINESS A motion was made by Alderman Prochaska and seconded by Alderman Lynch to move into executive session to include Administrator Nanninga, Attorney Kramer and Chief Graff at 7:47 p.m. to discuss pending litigation. Clerk Allison called the role: Spang - aye Callmer - aye Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Motion carried. ** A 10 minute recess will be taken ** A motion was made by Alderman Callmer and seconded by Alderman Prochaska to move out of executive session and into regular session at 8:17 p.m. Clerk Allison called the role: Lynch - aye Jones - aye Prochaska - aye Stafford - aye Sowinski - aye Spang - aye Callmer - aye Motion carried. ** There was no action taken while in executive session ** The torch in the gazebo park is out and hopefully will be lit by the 4th of July. ADJOURNMENT A motion was made by Alderman Spang and seconded by Alderman Callmer to adjourn the meeting at 8:20 p.m. Motion carrie By: La—4' . Jacg4elne4llison - City Clerk . . 106LtIkk 400610 _ 717 ( ssz5\--- -1z9)\_Eociit J-e VOLUALt 4 (.a, Le IC cik 1 . AT, • / � � - kj ,to e'D /Jicto