City Council Minutes 1995 08-24-95 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT
THE KENDALL COUNTY BOARD ROOM ON Thursday, August 24, 1995
Mayor Johnson called the meeting to order at 7:00 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the role: ROLL CALL
Ward I Calimer Absent
Spang Present
Ward II Baker Present
Lynch Present
Ward III Jones Present
Prochaska Present
Ward IV Sowinski Present
Stafford Present
A quorum was established. OUORUM
INTRODUCTION OF GUESTS
Mayor Johnson asked those present to introduce themselves.
AMENDMENTS TO THE AGENDA
Addition to the Administration Committee: Resolution to Create a
Library Building Expansion Funds Account
MEETING DATES
The council reviewed the listing of meetings and made the following
adjustments:
Public Works Committee -- September 5, 1995 at 6:30 p.m. at the
Kendall County Building, Conference Room, Suite 3
Administration Committee -- September 12, 1995 at 7:00 p.m. at the
Kendall County Building, Conference Room, Suite 3
PUBLIC HEARING
A motion was made by Alderman Prochaska and seconded by Alderman
Lynch to move into Public Hearing to discuss a proposed formation
of a Special Service Area #1, for the Fox Industrial Park, Units 1 ,
2, 3 , 4 and 5. Clerk Allison read the role:
Baker - aye Stafford - aye
Sowinski - aye Jones - aye
Prochaska - aye Spang - aye
Lynch - aye
Motion carried.
Bill Schmanski made a brief presentation of the proposed Special
Service Area for the Fox Industrial Park. Mr. Schmanski discussed
the area as shown in the aerial photo. The Park has 42 acres and
the cost of the project would be split evenly among the individual
lots. This project would allow the reconstruction of all of the
streets in the industrial park except Badger Street which was
completed only three to four years previously.
Mr. Schmanski indicated that the reconstruction would include the
removal of all pavement so that the streets would be rebuilt from
the there. The new streets will be built for a 20+ year life.
Other work to be completed would be to remove and repair some of
the curb and gutter work. This would entail approximately 25% of
the work. This work would include some improved drainage systems.
Seven street lights would also be added during this project.
The estimated cost of the project would be $460,000 with the
Special Service Area absorbing $195,000 to be recovered from 39
acres at $5,000 each. The three public service lots would not be
involved in this special service area. The City of Yorkville would
City Council Minutes -- August 24 , 1995 -- page 2
pay the remaining $265,000. There would be $12 ,000 from the 1995
budget and the remaining funds would be paid by a portion of the
MFT Funds over the next 10 years. This would be approximately
$45,000 per year equating to approximately 1/3 of the MFT Funds
received by the City.
Two entrance signs would be placed at the Fox Industrial Park.
These would be improved if funds were still available at the end of
the project.
Attorney Kramer briefly described the process the City must adhere
to when proposing a Special Service Area. First the property
owners are to be given 15 days notice of the first public hearing
indicating that the City is proposing the Special Service Area. A
second Public Hearing is to be scheduled within 60 days of this.
Property owners have 60 days to file a written objection on the
proposal to develop the district. Attorney Krmaer indicated that
a prepared form will be available at the City Offices.
If 51% or more of the property owners object to the proposed
special service district, it would not go through. If less than
51% voted against the project, it would be able to go through.
Mayor Johnson asked for any public comment regarding this issue.
Verne Riemenschneider of Riemenschneider Electric stated that he
objected to the project. He indicated that he has a small business
which cannot afford the increased taxes this would entail . He
stated that he and his partner have discussed selling the property
and renting elsewhere if this was passed.
Jack McEachern of Wayne Circuits asked the Council what the new
entrance signs would include. He asked if it were possible for the
signs to identify who is located in the industrial park. He stated
that his business as well as others would be happy to pay for any
additional cost this would be. The City indicated that they would
review this issue.
Scott Haws of 207 Beaver Street indicated that his business has
only been located in Yorkville for 18 months and that costs are
continued to rise. He asked how the streets were allowed to get to
this disrepair. He also asked why it is the businesses which
always end up paying. Mr. Haws indicated that he objected to the
issue because he did not feel his business could absorb any
additional costs. He asked that the City review other
alternatives. Mr. Haws also indicated that he was not sure if his
business could remain in Yorkville if costs continue to rise.
Attorney Kramer stated that this is not an issue of fault. He
stated that the roads are simply wearing out. The City could use
a band-aid approach in fixing one street at a time but that they
are looking into the issue of fixing everything at once. Again, if
the majority of the property owners are against the project the
city would not be implementing the project. If this is not
approved, the City would need to remain within its project on
street repairs and they would not be able to say when the
improvements would be completed.
Alderman Prochaska stated that after the City hired Administrator
Nanninga, a meeting was held with the owners of the property in the
Industrial Park. He stated that the majority of the owners were in
favor of the city following up on this issue. So, now the city is
responding to this by following the legal course of events. This
is the City's first attempt to utilizing a Special Service Area.
Attorney Kramer responded to Mr. Haws question concerning if this
is available for residential areas. Yes, this can be implemented
in a residential area as well.
City Council Minutes -- August 24 , 1995 -- page 3
Don Burks of Burks Drywall thanked the Council for the work on this
issue. He indicated that he attended the first meeting concerning
this issue. Mr. Burks stated that he is not in favor of increasing
taxes. He stated that at first the City was estimating this to
cost $9,000 per lot. Mr. Burks stated that he appreciates the
City's following up on this issue and appreciates the fact that
they are attempting to make this equitable to the property owners.
Steve Steinwart of Meadowvale stated that he understood that this
$5,000 would be spread out over a 10 year repayment term. He
stated that the streets have been in the need for improvements for
a long time and that he is in favor of the issue.
Joe Martin of Martin Plumbing also thanked the council for the
negotiations which have occurred and stated that he is in favor of
the project. He stated he would like to see the project move
forward.
Alderman Prochaska stated that the council has attempted to address
the question of why this type of disrepair can occur. The City has
implemented increased requirements on roads etc. in the newer
developing areas so that these types of problems may not occur in
the future.
Mayor Johnson stated that the council has strengthened ordinances
for the new developments, streets etc.
Attorney Kramer agreed that increased requirements have been
implemented but that everyone must remember that nothing lasts
forever, the newer streets are only suppose to last longer.
Alderman Baker asked if this was a one time Special Service Area or
could the City implement this again.
Attorney Kramer responded that the complete process would need to
be followed if the City wished to implement a Special Service Area
again. This would include all public hearings etc.
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to move out of Public Hearing into regular council session.
Clerk Allison called the role:
Stafford - aye Jones - aye
Prochaska - aye Spang - aye
Lynch - aye Baker - aye
Sowinski - aye
Motion carried.
PLAN COMMISSION / ZONING BOARD OF APPEALS
No Report
Citizen Comments
No Report
MINUTES APPROVAL
Two Corrections are required on the minutes as follows: (they are
indicated as underlined)
Page 4 -- An Ordinance Prohibiting Parking on the East Side of
Route 47 and approving Subordination Agreement with the Illinois
Department of Transportation Ord 95-21 and Res 95-29.
Page 5 -- Alderman Spang's vote should read nay instead of aye on
the issue of the No Access Easement.
A motion was made by Alderman Prochaska and seconded by Alderman
Spang to approve the minutes as corrected. Motion carried.
City Council Minutes -- August 24, 1995 -- page 4
BILLS APPROVAL
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to approve and pay bills dated August 24, 1995 in the amount
of $207,324.98 vendor, $47,276.68 payroll for a total of
$254,601.66.
Alderman Baker indicated that the D. Bell sidewalk should indicate
a Washington street address.
Alderman Stafford asked about the Midas Muffler billing. Also, a
question was asked about the payment to Patton Industries. J.T.
will review the Patton Industries bill to be sure it is not
something that should have been covered by the new Cat's warranty.
Also, Alderman Stafford will view the Midas Muffler billing.
Clerk Allison read the role:
Spang - aye Baker - aye
Lynch - aye Stafford - aye
Jones - aye Sowinski - aye
Prochaska - aye
Motion carried.
ATTORNEY'S REPORT
Attorney Kramer stated that he has no additional report other than
that a letter has been received on the Fisher Carstar easements.
These are being reviewed by the attorneys.
MAYOR'S REPORT
Mayor Johnson reminded the council that the proposed Bristol
incorporation issue will be discussed at the next Committee of a
Whole meeting on September 7, 1995. Also, the City of Yorkville
Town Meeting has been scheduled for October 16, 1995 in the Perkins
Room at the Beecher Building. All of the city residents are
invited to attend. Some presentations will be completed. The City
will be holding two town meetings each year.
CITY CLERK'S REPORT
No Report
CITY TREASURER'S REPORT
Treasurer Scheffrahn presented the May, June and July month end
totals. May and June Income represented +889,662 and expenditures
totaled -986, 344. 10. For the month of July, income was at
+319,580 .03 with expenditures being -221 , 350. 44 . Current balance
is at $940, 225.92.
A motion was made by Alderman Prochaska and seconded by Alderman
Jones to accept the Treasurer's report for May, June and July, 1995
as presented. Clerk Allison called the role:
Baker - aye Stafford - aye
Prochaska - aye Sowinski - aye
Jones - aye Spang - aye
Lynch - aye
Motion carried.
CITY ADMINISTRATOR REPORT
Administrator Nanninga stated that the DCCA Competitive Communities
Initiative application is to be completed this week.
RESOLUTION 95 - 3O DCCA COMPETITIVE COMMUNITIES INITIATIVE
A motion was made by Alderman Prochaska and seconded by Alderman
Jones to approve the Resolution authorizing the application for the
Competitive Communities Initiative program with the State of
Illinois. Clerk Allison called the role:
City Council Minutes -- August 24� 1995 -- page 5
RESOLUTION 95 - 31 City Engineer Position
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to pass the resolution to establish, ratify and advertise for
the position of City Engineer with the qualifications and job
duties as described in Attachment A. Clerk Allison called the
role:
Prochaska - aye Baker - aye
Stafford - aye Jones - aye
Sowinski - aye Spang - aye
Lynch - aye
Motion carried.
Administrator Nanninga updated the Council concerning several
projects throughout the City. These included the Club 47, Super 8
Motel, Countryside Medical , F.E. Wheaton, Hydraulic Street and
Center Parkway.
Administrator Nanninga also informed the council that bids were not
taken on the painting of the water tower. He indicated this would
be delayed until the week of September 21st.
Economic Development Commission Report
No Report
Kendall County Governmental League Report
No Report
School Community Report
The next School Board meeting will be held on August 28, 1995 at
7: 30 p.m. in the District Offices.
Old Business
No Report
New Business
No Report
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
A motion was made by Alderman Stafford and seconded by Alderman
Prochaska to approve the June 1995 Water Department Report. Motion
carried.
Contract - Visu Sewer Clean and Seal Inc.
A motion was made by Alderman Stafford and seconded by Alderman
Baker to approve the awarding of the cleaning and televising of
sanitary sewer mains north of the Fox River to Visu Sewer Clean and
Seal Inc. in an amount not to exceed $35,000 and to authorize the
Mayor and City Clerk to execute the contract. Mayor Johnson stated
that they were the low bidder on the project. Clerk Allison called
the role:
Baker - aye Sowinski - aye
Stafford - aye Jones - aye
Prochaska - aye Spang - aye
Lynch - aye
Motion carried.
1208 Game Farm Road / Connection to City Sewer
Attorney Kramer briefly described the request to connect to City
Sewer. This lot is only one lot away from city continuity. The
owner would need to execute a petition to annex so that at the time
they became contiguous to the city, they would be automatically
annexed in. This request is conditional upon the signature of the
owner on the petition to annex.
City Council Minutes -- Auaust 24 , 1995 -- page 6
A motion was made by Alderman Baker and seconded by Alderman Jones
to move to approve and authorize the issuance of a sewer permit to
hook up contingent upon the property owner executing and
petitioning to annex to the city which will become effective upon
continuity to the city boundaries. Clerk Allison called the role:
Sowinski - aye Spang - aye
Baker - aye Lynch - aye
Stafford - aye Jones - aye
Prochaska - aye
Motion carried.
ECONOMIC DEVELOPMENT COMMITTEE -- NO REPORT
PUBLIC SAFETY COMMITTEE
REQUEST FOR SEALED BID / COMPUTER VENDORS
A motion was made by Alderman Stafford and seconded by Alderman
Baker to ratify to advertise for sealed bids for a computer network
at the Yorkville Police Department.
Chief Graff indicated that one clarification was required due to
the Holiday Date of September 4th being used. The vendors have
been notified of the date change to September 5, 1995 . Bids are to
be in by 10 am. and will be opened at 11 a.m. A memo will be
posted on the building concerning the continuance of the bids.
Specifications can be picked up at the police station. Clerk
Allison called the role:
Jones - aye Prochaska - aye
Baker - aye Lynch - aye
Stafford - aye Sowinski - aye
Spang - aye
Motion carried.
YORKVILLE HOMETOWN DAYS
Administrator Nanninga stated that the council is being asked to
waive the permit fee of $300 for the Hometown Days carnival . The
City will complete the inspection but are asking the fees be
waived.
A motion was made by Alderman Stafford and seconded by Alderman
Baker to waive the required fees for the Carnival at the Hometown
Days. Clerk Allison called the role:
Prochaska - aye Baker - aye
Stafford - aye Jones aye
Spang - aye Lynch - aye
Sowinski - aye
Motion carried.
Alderman Prochaska stated that the City must approve the placement
of the Yorkville Hometown Days sign per the new city ordinances.
The Committee would like to place the sign near the Chamber sign at
the corner of Route 34 and 47.
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to allow placement of the Hometown Days sign at the
intersection of Route 34 and 47 as well as any other temporary
signage for the Hometown Days placed through September 5, 1995.
Motion carried.
Mayor Johnson stated that he has granted permission for O.J. 's Tap
to serve alcohol at the Yorkville Hometown Days from September 1,
to September 5, 1995.
A
City Council Minutes -- August 24, 1995 -- page 7
ADMINISTRATION COMMITTEE
Ordinance 95 - 22
Special Service Area - Fox Industrial Park
A motion was made by Alderman Prochaska and seconded by Alderman
Lynch to approve and Ordinance Proposing the Establishment of
Special Service Area Number 1 in the United City of the Village of
Yorkville and Providing for a Public Hearing and Other Procedures
in Conjunction Therewith for the Benefit of Fox Industrial Park.
Clerk Allison called the role:
Spang - nay Sowinski - aye
Baker - nay Lynch - aye
Stafford - aye Jones - aye
Prochaska - aye
Motion carried.
Resolution 95 - 32 - Creating Library
Building Expansion Fund Account
A motion was made by Alderman Prochaska and seconded by Alderman
Lynch to approve the Resolution Creating a Library Building
Expansion Fund Account. Clerk Allison called the role:
Baker - aye Stafford - aye
Prochaska - aye Jones - aye
Spang - aye Lynch - aye
Sowinski - aye
Motion carried.
It was announced that the next Public Hearing concerning the Fox
Industrial Park Special Service Area will be held on September 28,
1995 at 7:00 p.m. This will be within the 60 day time period but
will allow adequate time for the property owners to make a decision
concerning the project. The petition concerning this issue will be
available in the City offices by next week.
ADDITIONAL BUSINESS -- None
ADJOURNMENT
A motion was made by Alderman Baker and seconded by Alderman Jones
to adjourn the meeting at 8:00 p.m. Motion carried.
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DEPARTMENT of POLICE
CITY of YORKVILLE
CHIEF OF POLICE Yorkville,Illinois 60560 Phone(708)553-4343
ANTON GRAFF Phone(708)553-4340
August 24, 1995
TO : Computer Vendor
FM: City of Yorkville - Chief Anton L. Graff
RE: Request for Sealed Bid
Attached are the Specifications
LEGAL NOTICE
The City of Yorkville is seeking bids for a computer network
system and computer hardware for the Yorkville Police Department .
The specifications may be obtains at the Yorkville Police
Department 804 Game Farm Road, Yorkville, IL 60560, contact Chief
Anton L. Graff 708-553-4340 . The sealed bids must be delivered no
later than 10 : 00AM on September 4, 1995, to the City of Yorkville
Office, Kendall County Office Building 111 W. Fox Street, 3rd
Floor, Yorkville, IL 60560 . The sealed bids will be opened on
September 4, 1995, at 11 : 00AM at the City of Yorkville Offices
located at the Kendall County Office Building, City of Yorkville
Office 111 W. Fox St . 3rd Floor, Yorkville, IL 60560 .
The City of Yorkville will award the bid to the responsible low
bidder .
Attested By Jackie Allison, City Clerk
This Public Notice appeared in the Kendall County Record,
Yorkville, IL, on August 24, 1995.
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DEPARTMENT of POLICE
CITY of YORKVILLE
CHIEF OF POLICE Yorkville,Illinois 60560 Phone(708)553-4343
ANTON GRAFF Phone(708)553-4340
August 24, 1995
TO : Computer Vendor
FM: City of Yorkville - Chief Anton L. Graff
RE: Request for Sealed Bid
Attached are the Specifications
LEGAL NOTICE
CLOSE/OPEN BID DATE REVISED
(September 4th is a legal hoilday offices are closed)
The City of Yorkville is seeking bids for a computer network
system and computer hardware for the Yorkville Police Department.
The specifications may be obtains at the Yorkville Police
Department 804 Game Farm Road, Yorkville, IL 60560, contact Chief
Anton L. Graff 708-553-4340. The sealed bids must be delivered no
later than 10 : 00AM on September 5, 1995, to the City of Yorkville
Office, Kendall County Office Building 111 W. Fox Street, 3rd
Floor, Yorkville, IL 60560. The sealed bids will be opened on
September 5, 1995, at 11 : OOAM at the City of Yorkville Offices
located at the Kendall County Office Building, City of Yorkville
Office 111 W. Fox St. 3rd Floor, Yorkville, IL 60560.
The City of Yorkville will award the bid to the responsible low
bidder.
Attested By Jackie Allison, City Clerk
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DEPARTMENT of POLICE
CITY of YORKVILLE
CHIEF OF POLICE Yorkville,Illinois 60560 Phone(708)553-4343
ANTON GRAFF Phone(708)553-4340
CITY OF YORKVILLE POLICE DEPARTMENT
804 GAME FARM ROAD
YORKVILLE, IL
COMPUTER NETWORK SPECIFICATIONS
1 486-66mhz Intel based system, 16 meg. memory, 3.5" floppy
keyboard, parallel port, serial port, vga monochrome monitor, graphics card,
1 Scsi controller (file server), network card
2.0 gigabyte Seagate or Conner scsi hard disk
2 486DX-66mhz Intel based computer, parallel & serial ports, 8 meg. memory,
vga card, svga 15" color monitor, 3.5" floppy drive, internal' 14400 fax modem,
540 meg. hard disk, Windows 3.1, Dos 6.2 & Word Perfect 6.1, mouse
1 Novell Netware 3.12-5 user license
4 Network cards for workstations (each)
2 280 watt UPS for workstations (each)
1 600 watt UI'S with monitoring software for file server
5 2 foot drop cables (each)
5 10 foot drop cables (each)
1 1 - 8 port stackable huh
INSTALLATION SPECIFICATIONS
Install network operating system, configure printers, user groups, UPS
software, install NIC's, install two workstations
Install & configure NIC
Install & configure IPX & NetX, terminate wiring
Police Department is prewired, Bidders can call for an appointment for inspection
Installation cost must be provided in the bid