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City Council Minutes 1995 08-24-95 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT THE KENDALL COUNTY BOARD ROOM ON Thursday, August 24, 1995 Mayor Johnson called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the role: ROLL CALL Ward I Calimer Absent Spang Present Ward II Baker Present Lynch Present Ward III Jones Present Prochaska Present Ward IV Sowinski Present Stafford Present A quorum was established. OUORUM INTRODUCTION OF GUESTS Mayor Johnson asked those present to introduce themselves. AMENDMENTS TO THE AGENDA Addition to the Administration Committee: Resolution to Create a Library Building Expansion Funds Account MEETING DATES The council reviewed the listing of meetings and made the following adjustments: Public Works Committee -- September 5, 1995 at 6:30 p.m. at the Kendall County Building, Conference Room, Suite 3 Administration Committee -- September 12, 1995 at 7:00 p.m. at the Kendall County Building, Conference Room, Suite 3 PUBLIC HEARING A motion was made by Alderman Prochaska and seconded by Alderman Lynch to move into Public Hearing to discuss a proposed formation of a Special Service Area #1, for the Fox Industrial Park, Units 1 , 2, 3 , 4 and 5. Clerk Allison read the role: Baker - aye Stafford - aye Sowinski - aye Jones - aye Prochaska - aye Spang - aye Lynch - aye Motion carried. Bill Schmanski made a brief presentation of the proposed Special Service Area for the Fox Industrial Park. Mr. Schmanski discussed the area as shown in the aerial photo. The Park has 42 acres and the cost of the project would be split evenly among the individual lots. This project would allow the reconstruction of all of the streets in the industrial park except Badger Street which was completed only three to four years previously. Mr. Schmanski indicated that the reconstruction would include the removal of all pavement so that the streets would be rebuilt from the there. The new streets will be built for a 20+ year life. Other work to be completed would be to remove and repair some of the curb and gutter work. This would entail approximately 25% of the work. This work would include some improved drainage systems. Seven street lights would also be added during this project. The estimated cost of the project would be $460,000 with the Special Service Area absorbing $195,000 to be recovered from 39 acres at $5,000 each. The three public service lots would not be involved in this special service area. The City of Yorkville would City Council Minutes -- August 24 , 1995 -- page 2 pay the remaining $265,000. There would be $12 ,000 from the 1995 budget and the remaining funds would be paid by a portion of the MFT Funds over the next 10 years. This would be approximately $45,000 per year equating to approximately 1/3 of the MFT Funds received by the City. Two entrance signs would be placed at the Fox Industrial Park. These would be improved if funds were still available at the end of the project. Attorney Kramer briefly described the process the City must adhere to when proposing a Special Service Area. First the property owners are to be given 15 days notice of the first public hearing indicating that the City is proposing the Special Service Area. A second Public Hearing is to be scheduled within 60 days of this. Property owners have 60 days to file a written objection on the proposal to develop the district. Attorney Krmaer indicated that a prepared form will be available at the City Offices. If 51% or more of the property owners object to the proposed special service district, it would not go through. If less than 51% voted against the project, it would be able to go through. Mayor Johnson asked for any public comment regarding this issue. Verne Riemenschneider of Riemenschneider Electric stated that he objected to the project. He indicated that he has a small business which cannot afford the increased taxes this would entail . He stated that he and his partner have discussed selling the property and renting elsewhere if this was passed. Jack McEachern of Wayne Circuits asked the Council what the new entrance signs would include. He asked if it were possible for the signs to identify who is located in the industrial park. He stated that his business as well as others would be happy to pay for any additional cost this would be. The City indicated that they would review this issue. Scott Haws of 207 Beaver Street indicated that his business has only been located in Yorkville for 18 months and that costs are continued to rise. He asked how the streets were allowed to get to this disrepair. He also asked why it is the businesses which always end up paying. Mr. Haws indicated that he objected to the issue because he did not feel his business could absorb any additional costs. He asked that the City review other alternatives. Mr. Haws also indicated that he was not sure if his business could remain in Yorkville if costs continue to rise. Attorney Kramer stated that this is not an issue of fault. He stated that the roads are simply wearing out. The City could use a band-aid approach in fixing one street at a time but that they are looking into the issue of fixing everything at once. Again, if the majority of the property owners are against the project the city would not be implementing the project. If this is not approved, the City would need to remain within its project on street repairs and they would not be able to say when the improvements would be completed. Alderman Prochaska stated that after the City hired Administrator Nanninga, a meeting was held with the owners of the property in the Industrial Park. He stated that the majority of the owners were in favor of the city following up on this issue. So, now the city is responding to this by following the legal course of events. This is the City's first attempt to utilizing a Special Service Area. Attorney Kramer responded to Mr. Haws question concerning if this is available for residential areas. Yes, this can be implemented in a residential area as well. City Council Minutes -- August 24 , 1995 -- page 3 Don Burks of Burks Drywall thanked the Council for the work on this issue. He indicated that he attended the first meeting concerning this issue. Mr. Burks stated that he is not in favor of increasing taxes. He stated that at first the City was estimating this to cost $9,000 per lot. Mr. Burks stated that he appreciates the City's following up on this issue and appreciates the fact that they are attempting to make this equitable to the property owners. Steve Steinwart of Meadowvale stated that he understood that this $5,000 would be spread out over a 10 year repayment term. He stated that the streets have been in the need for improvements for a long time and that he is in favor of the issue. Joe Martin of Martin Plumbing also thanked the council for the negotiations which have occurred and stated that he is in favor of the project. He stated he would like to see the project move forward. Alderman Prochaska stated that the council has attempted to address the question of why this type of disrepair can occur. The City has implemented increased requirements on roads etc. in the newer developing areas so that these types of problems may not occur in the future. Mayor Johnson stated that the council has strengthened ordinances for the new developments, streets etc. Attorney Kramer agreed that increased requirements have been implemented but that everyone must remember that nothing lasts forever, the newer streets are only suppose to last longer. Alderman Baker asked if this was a one time Special Service Area or could the City implement this again. Attorney Kramer responded that the complete process would need to be followed if the City wished to implement a Special Service Area again. This would include all public hearings etc. A motion was made by Alderman Prochaska and seconded by Alderman Baker to move out of Public Hearing into regular council session. Clerk Allison called the role: Stafford - aye Jones - aye Prochaska - aye Spang - aye Lynch - aye Baker - aye Sowinski - aye Motion carried. PLAN COMMISSION / ZONING BOARD OF APPEALS No Report Citizen Comments No Report MINUTES APPROVAL Two Corrections are required on the minutes as follows: (they are indicated as underlined) Page 4 -- An Ordinance Prohibiting Parking on the East Side of Route 47 and approving Subordination Agreement with the Illinois Department of Transportation Ord 95-21 and Res 95-29. Page 5 -- Alderman Spang's vote should read nay instead of aye on the issue of the No Access Easement. A motion was made by Alderman Prochaska and seconded by Alderman Spang to approve the minutes as corrected. Motion carried. City Council Minutes -- August 24, 1995 -- page 4 BILLS APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Baker to approve and pay bills dated August 24, 1995 in the amount of $207,324.98 vendor, $47,276.68 payroll for a total of $254,601.66. Alderman Baker indicated that the D. Bell sidewalk should indicate a Washington street address. Alderman Stafford asked about the Midas Muffler billing. Also, a question was asked about the payment to Patton Industries. J.T. will review the Patton Industries bill to be sure it is not something that should have been covered by the new Cat's warranty. Also, Alderman Stafford will view the Midas Muffler billing. Clerk Allison read the role: Spang - aye Baker - aye Lynch - aye Stafford - aye Jones - aye Sowinski - aye Prochaska - aye Motion carried. ATTORNEY'S REPORT Attorney Kramer stated that he has no additional report other than that a letter has been received on the Fisher Carstar easements. These are being reviewed by the attorneys. MAYOR'S REPORT Mayor Johnson reminded the council that the proposed Bristol incorporation issue will be discussed at the next Committee of a Whole meeting on September 7, 1995. Also, the City of Yorkville Town Meeting has been scheduled for October 16, 1995 in the Perkins Room at the Beecher Building. All of the city residents are invited to attend. Some presentations will be completed. The City will be holding two town meetings each year. CITY CLERK'S REPORT No Report CITY TREASURER'S REPORT Treasurer Scheffrahn presented the May, June and July month end totals. May and June Income represented +889,662 and expenditures totaled -986, 344. 10. For the month of July, income was at +319,580 .03 with expenditures being -221 , 350. 44 . Current balance is at $940, 225.92. A motion was made by Alderman Prochaska and seconded by Alderman Jones to accept the Treasurer's report for May, June and July, 1995 as presented. Clerk Allison called the role: Baker - aye Stafford - aye Prochaska - aye Sowinski - aye Jones - aye Spang - aye Lynch - aye Motion carried. CITY ADMINISTRATOR REPORT Administrator Nanninga stated that the DCCA Competitive Communities Initiative application is to be completed this week. RESOLUTION 95 - 3O DCCA COMPETITIVE COMMUNITIES INITIATIVE A motion was made by Alderman Prochaska and seconded by Alderman Jones to approve the Resolution authorizing the application for the Competitive Communities Initiative program with the State of Illinois. Clerk Allison called the role: City Council Minutes -- August 24� 1995 -- page 5 RESOLUTION 95 - 31 City Engineer Position A motion was made by Alderman Prochaska and seconded by Alderman Baker to pass the resolution to establish, ratify and advertise for the position of City Engineer with the qualifications and job duties as described in Attachment A. Clerk Allison called the role: Prochaska - aye Baker - aye Stafford - aye Jones - aye Sowinski - aye Spang - aye Lynch - aye Motion carried. Administrator Nanninga updated the Council concerning several projects throughout the City. These included the Club 47, Super 8 Motel, Countryside Medical , F.E. Wheaton, Hydraulic Street and Center Parkway. Administrator Nanninga also informed the council that bids were not taken on the painting of the water tower. He indicated this would be delayed until the week of September 21st. Economic Development Commission Report No Report Kendall County Governmental League Report No Report School Community Report The next School Board meeting will be held on August 28, 1995 at 7: 30 p.m. in the District Offices. Old Business No Report New Business No Report COMMITTEE REPORTS PUBLIC WORKS COMMITTEE A motion was made by Alderman Stafford and seconded by Alderman Prochaska to approve the June 1995 Water Department Report. Motion carried. Contract - Visu Sewer Clean and Seal Inc. A motion was made by Alderman Stafford and seconded by Alderman Baker to approve the awarding of the cleaning and televising of sanitary sewer mains north of the Fox River to Visu Sewer Clean and Seal Inc. in an amount not to exceed $35,000 and to authorize the Mayor and City Clerk to execute the contract. Mayor Johnson stated that they were the low bidder on the project. Clerk Allison called the role: Baker - aye Sowinski - aye Stafford - aye Jones - aye Prochaska - aye Spang - aye Lynch - aye Motion carried. 1208 Game Farm Road / Connection to City Sewer Attorney Kramer briefly described the request to connect to City Sewer. This lot is only one lot away from city continuity. The owner would need to execute a petition to annex so that at the time they became contiguous to the city, they would be automatically annexed in. This request is conditional upon the signature of the owner on the petition to annex. City Council Minutes -- Auaust 24 , 1995 -- page 6 A motion was made by Alderman Baker and seconded by Alderman Jones to move to approve and authorize the issuance of a sewer permit to hook up contingent upon the property owner executing and petitioning to annex to the city which will become effective upon continuity to the city boundaries. Clerk Allison called the role: Sowinski - aye Spang - aye Baker - aye Lynch - aye Stafford - aye Jones - aye Prochaska - aye Motion carried. ECONOMIC DEVELOPMENT COMMITTEE -- NO REPORT PUBLIC SAFETY COMMITTEE REQUEST FOR SEALED BID / COMPUTER VENDORS A motion was made by Alderman Stafford and seconded by Alderman Baker to ratify to advertise for sealed bids for a computer network at the Yorkville Police Department. Chief Graff indicated that one clarification was required due to the Holiday Date of September 4th being used. The vendors have been notified of the date change to September 5, 1995 . Bids are to be in by 10 am. and will be opened at 11 a.m. A memo will be posted on the building concerning the continuance of the bids. Specifications can be picked up at the police station. Clerk Allison called the role: Jones - aye Prochaska - aye Baker - aye Lynch - aye Stafford - aye Sowinski - aye Spang - aye Motion carried. YORKVILLE HOMETOWN DAYS Administrator Nanninga stated that the council is being asked to waive the permit fee of $300 for the Hometown Days carnival . The City will complete the inspection but are asking the fees be waived. A motion was made by Alderman Stafford and seconded by Alderman Baker to waive the required fees for the Carnival at the Hometown Days. Clerk Allison called the role: Prochaska - aye Baker - aye Stafford - aye Jones aye Spang - aye Lynch - aye Sowinski - aye Motion carried. Alderman Prochaska stated that the City must approve the placement of the Yorkville Hometown Days sign per the new city ordinances. The Committee would like to place the sign near the Chamber sign at the corner of Route 34 and 47. A motion was made by Alderman Prochaska and seconded by Alderman Baker to allow placement of the Hometown Days sign at the intersection of Route 34 and 47 as well as any other temporary signage for the Hometown Days placed through September 5, 1995. Motion carried. Mayor Johnson stated that he has granted permission for O.J. 's Tap to serve alcohol at the Yorkville Hometown Days from September 1, to September 5, 1995. A City Council Minutes -- August 24, 1995 -- page 7 ADMINISTRATION COMMITTEE Ordinance 95 - 22 Special Service Area - Fox Industrial Park A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve and Ordinance Proposing the Establishment of Special Service Area Number 1 in the United City of the Village of Yorkville and Providing for a Public Hearing and Other Procedures in Conjunction Therewith for the Benefit of Fox Industrial Park. Clerk Allison called the role: Spang - nay Sowinski - aye Baker - nay Lynch - aye Stafford - aye Jones - aye Prochaska - aye Motion carried. Resolution 95 - 32 - Creating Library Building Expansion Fund Account A motion was made by Alderman Prochaska and seconded by Alderman Lynch to approve the Resolution Creating a Library Building Expansion Fund Account. Clerk Allison called the role: Baker - aye Stafford - aye Prochaska - aye Jones - aye Spang - aye Lynch - aye Sowinski - aye Motion carried. It was announced that the next Public Hearing concerning the Fox Industrial Park Special Service Area will be held on September 28, 1995 at 7:00 p.m. This will be within the 60 day time period but will allow adequate time for the property owners to make a decision concerning the project. The petition concerning this issue will be available in the City offices by next week. ADDITIONAL BUSINESS -- None ADJOURNMENT A motion was made by Alderman Baker and seconded by Alderman Jones to adjourn the meeting at 8:00 p.m. Motion carried. fr By: Agix.k_ . If _ ; Jacq e ine •11i on - City Clerk a (1 . .---?s- (1 . ^ lRs- • • 1 L ;/ i ek„,..q.,(___ , .,,4„--\,, -6-- 4} - 1/\- , / -I---o C'---- • , fc_____ $ if ,.. Ati?, , fY .---L, �A / ......„ � > 9 / w:4 ;I di —J& . . .N.,_ „,,,,.)- 1 L9^'--■ YT) F60,t)--2 l"—LL52— )/cfAV 1 ((-12 • —�e:7 pr. 'ric),S- 6 /ft/•//..--- j11 1t OUA O*� fGr �OGMpEp IM�� DEPARTMENT of POLICE CITY of YORKVILLE CHIEF OF POLICE Yorkville,Illinois 60560 Phone(708)553-4343 ANTON GRAFF Phone(708)553-4340 August 24, 1995 TO : Computer Vendor FM: City of Yorkville - Chief Anton L. Graff RE: Request for Sealed Bid Attached are the Specifications LEGAL NOTICE The City of Yorkville is seeking bids for a computer network system and computer hardware for the Yorkville Police Department . The specifications may be obtains at the Yorkville Police Department 804 Game Farm Road, Yorkville, IL 60560, contact Chief Anton L. Graff 708-553-4340 . The sealed bids must be delivered no later than 10 : 00AM on September 4, 1995, to the City of Yorkville Office, Kendall County Office Building 111 W. Fox Street, 3rd Floor, Yorkville, IL 60560 . The sealed bids will be opened on September 4, 1995, at 11 : 00AM at the City of Yorkville Offices located at the Kendall County Office Building, City of Yorkville Office 111 W. Fox St . 3rd Floor, Yorkville, IL 60560 . The City of Yorkville will award the bid to the responsible low bidder . Attested By Jackie Allison, City Clerk This Public Notice appeared in the Kendall County Record, Yorkville, IL, on August 24, 1995. 1�'E�•11 R `r Q7 `7 • / Y ► 1+ 4OED iM o DEPARTMENT of POLICE CITY of YORKVILLE CHIEF OF POLICE Yorkville,Illinois 60560 Phone(708)553-4343 ANTON GRAFF Phone(708)553-4340 August 24, 1995 TO : Computer Vendor FM: City of Yorkville - Chief Anton L. Graff RE: Request for Sealed Bid Attached are the Specifications LEGAL NOTICE CLOSE/OPEN BID DATE REVISED (September 4th is a legal hoilday offices are closed) The City of Yorkville is seeking bids for a computer network system and computer hardware for the Yorkville Police Department. The specifications may be obtains at the Yorkville Police Department 804 Game Farm Road, Yorkville, IL 60560, contact Chief Anton L. Graff 708-553-4340. The sealed bids must be delivered no later than 10 : 00AM on September 5, 1995, to the City of Yorkville Office, Kendall County Office Building 111 W. Fox Street, 3rd Floor, Yorkville, IL 60560. The sealed bids will be opened on September 5, 1995, at 11 : OOAM at the City of Yorkville Offices located at the Kendall County Office Building, City of Yorkville Office 111 W. Fox St. 3rd Floor, Yorkville, IL 60560. The City of Yorkville will award the bid to the responsible low bidder. Attested By Jackie Allison, City Clerk ow �� o ao L� • w - Yn ►{�.p�► �i �EN1 �71� V ` 0eo 111 `% DEPARTMENT of POLICE CITY of YORKVILLE CHIEF OF POLICE Yorkville,Illinois 60560 Phone(708)553-4343 ANTON GRAFF Phone(708)553-4340 CITY OF YORKVILLE POLICE DEPARTMENT 804 GAME FARM ROAD YORKVILLE, IL COMPUTER NETWORK SPECIFICATIONS 1 486-66mhz Intel based system, 16 meg. memory, 3.5" floppy keyboard, parallel port, serial port, vga monochrome monitor, graphics card, 1 Scsi controller (file server), network card 2.0 gigabyte Seagate or Conner scsi hard disk 2 486DX-66mhz Intel based computer, parallel & serial ports, 8 meg. memory, vga card, svga 15" color monitor, 3.5" floppy drive, internal' 14400 fax modem, 540 meg. hard disk, Windows 3.1, Dos 6.2 & Word Perfect 6.1, mouse 1 Novell Netware 3.12-5 user license 4 Network cards for workstations (each) 2 280 watt UPS for workstations (each) 1 600 watt UI'S with monitoring software for file server 5 2 foot drop cables (each) 5 10 foot drop cables (each) 1 1 - 8 port stackable huh INSTALLATION SPECIFICATIONS Install network operating system, configure printers, user groups, UPS software, install NIC's, install two workstations Install & configure NIC Install & configure IPX & NetX, terminate wiring Police Department is prewired, Bidders can call for an appointment for inspection Installation cost must be provided in the bid