City Council Minutes 1995 05-11-95 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT
KENDALL COUNTY BOARD ROOM, ON May 11. 1995
Mayor Johnson called the meeting to order at 7:05 p.m. and led the Council in the Pledge of
Allegiance.
Clerk Allison called the roll: ROLL CALL
Ward 1 - Callmer Absent
Spang Present
Ward 2 - Baker Present
Lynch Present
Ward 3 - Prochaska Present
Jones Present
Ward 4 - Stafford Present
A quorum was established. QUORUM
INTRODUCTION OF GUESTS
Mayor Johnson welcomed those present and asked those present to state their names.
MEETING DATES
The meeting dates were reviewed as listed on the meeting agenda.
a) Public Works Committee will be held at 7:00 p.m. instead of 6:00 p.m.
b) Administration Meeting will be held on May 22, 1995 at 6:00 p.m. in the Austin room
at the Beecher Center.
c) Public Safety Committee will be held on May 23, 1995 at 6:30 p.m. at the Game Farm
House.
Amendments to the Agenda
Public Safety -- Table Executive Session regarding YPPA Contract and the Police Contracts.
PUBLIC HEARINGS
NONE
PLAN COMMISSION / ZBA
NONE
CITIZEN COMMENTS
NONE
MINUTES APPROVAL
Alderman Prochaska made a motion to accept the minutes from the regular council meeting of
April 27, 1995 and approve the minutes as presented. Seconded by Alderman Baker. Motion
carried.
BILLS APPROVAL
A motion was made by Alderman Prochaska and seconded by Alderman Baker to amend the bill
list to include an amount of $37,986.65 to reimburse Pavia-Marting for engineering costs
received from the developers for a total bill listing in the amount of$124,764.19 with payroll.
City Council Minutes
May 11, 1995
page 2
A question was raised concerning the amount being reimbursed to Pavia-Marting. It was noted
that these fees are received from the developers and then passed on by the City to Pavia-
Marting. This amount includes fees from Purcell on Blackberry North and the Dwyers on
Country Hills.
Clerk Allison called the role:
Baker - aye Lynch - aye
Spang - aye Prochaska - aye
Stafford - aye Jones - aye
Motion carried.
ATTORNEY'S REPORT
Attorney Kramer informed the council that he has reviewed two opinion letters regarding the
hiring of Public Works employees, as well as the contracts regarding the painting of the water
tower and the annual review of the engineering contract.
Attorney Kramer also reported that the F.E. Wheaton easements are in process. Burlington
Northern wants to review the drawings prior to agreement on the easement. No problems are
anticipated.
Alderman Baker indicated that the final plat should be ready within two weeks.
Attorney Kramer reported that the Deutschler agreement has been reviewed and is okay.
MAYORS REPORT
Mayor Johnson announced the following appointments:
Anton Graff Police Chief
James Nanninga City Administrator
J.T. Johnson Superintendent Public Works
Daniel Kramer City Attorney
A motion was made by Alderman Prochaska and seconded by Alderman Spang to consent to the
above appointments. Clerk Allison called the role:
Stafford - aye Prochaska - aye
Spang - aye Jones - aye
Baker - aye Lynch - aye
Motion carried.
Mayor Johnson also made Committee assignments as listed:
Public Safety Public Works
Chairman - Callmer Chairman - Stafford
Vice Chairman - Stafford Vice Chairman - Prochaska
Jones Callmer
Baker Lynch
City Council Minutes
May 11, 1995
page 3
*School Board Liason *Park Board Liason
*Yorkville Bristol Sanitary Dist.
*Adhoc Recycling
Economic Development Administration
Chairman - Baker Chairman - Prochaska
Vice Chairman - Spang Vice Chairman - Spang
Jones Lynch
Ward 4 Replacement Ward 4 Replacement
Planning Commission Liason - Baker *Library Board Liason
Chamber of Commerce Liason - Lynch
*It was noted that the committee is responsible for liason with the committees as listed.
Kendall County Economic Development Committee - Mayor Johnson with alternate
Administrator Nanninga
Kendall County Governmental League -- Mayor Johnson and Alderman Prochaska
Mayor Johnson also made the following reappointments and appointments to Boards and
Commissions:
Plan Commission -- Tom Lindblom will be Chairman
Park Board -- reappointment of Dave Schmelze
Library Board -- reappointment of Rebecca Lesmeister and Michelle Graff
appointment of Russell Walter and Richard Sticka
A motion was made by Alderman Baker and seconded by Alderman Lynch to consent to the
appointments and reappointments to Boards and Commissions as listed. Clerk Allison called the
role:
Spang - aye Jones - aye
Baker - aye Stafford - aye
Prochaska - aye Lynch - aye
Motion carried.
PROCLAMATION - POPPY AWARENESS DAYS
Mayor Johnson addressed the council and read the attached Proclamation announcing May 18,
19 and 20 as Poppy Awareness Days in the City of Yorkville.
Mayor Johnson also announced that the City Golf outing is scheduled for Friday, May 12th at
Blackberry Oaks Golf Course.
City Council Minutes
May 11, 1995
page 4
CITY CLERK REPORT RESOLUTION 95 - BANKING ACCOUNTS
Clerk Allison stated that updated signatures are needed for the Bank of Yorkville and Yorkville
National Bank accounts for the City. A motion was made by Alderman Baker and seconded by
Alderman Prochaska to approve the resolution authorizing Alderman Lynch, Alderman Baker,
Clerk Allison, Mayor Johnson and Treasurer Scheffrahn for banking accounts and safe deposit
box. Clerk Allison called the role:
Lynch - aye Baker - aye
Prochaska - aye Stafford - aye
Jones - aye Spang - abstain
Motion carried.
CITY TREASURER REPORT -- no report
CITY ADMINISTRATOR REPORT
Administrator Nanninga stated a citizen survey will be performed by the Explorers over two
weekends in May. This survey will be used in applying for a CDAP grant. Surveys will remain
confidential and will be sent directly to the State of Illinois. Residents should be made aware
that this survey will be completed over the next two weekends.
SUMMER HELP
The City is interviewing individuals for the three summer help positions available. These three
positions are budgeted for. All students listed are Yorkville High School students. Interviews
will be scheduled.
A motion was made by Alderman Prochaska and seconded by Alderman Lynch to allow City
Administrator Jim Nanninga to hire three summer help as budgeted at $5 per hour. Clerk
Allison called the role:
Baker - aye Lynch - aye
Spang - aye Prochaska - aye
Stafford - aye Jones - aye
Motion carried.
Administrator Nanninga indicated that the City offices are being moved to the County building
for an opening date scheduled on June 12th. This will be discussed at the next COW meeting.
ECONOMIC DEVELOPMENT COMMISSION REPORT
Mayor Johnson reported that the EDC approved a pre-application for a Super-8 Motel to be
constructed in Yorkville. This would be a $100,000 loan. Project would be located near Route
34 and 47 intersection behind the Burger King. This will go to the county board for final
approval.
KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT -- no report
City Council Minutes
May 11, 1995
page 5
SCHOOL COMMUNITY REPORT
Alderman Jones stated that the city will respond to Dr. Engler's letter by reviewing fees such
as the transition fees. Alderman Prochaska and Alderman Baker have been appointed to review
the fees. The next School Board meeting will be held on May 22, 1995 at 7:30 p.m.
OLD BUSINESS -- NONE
NEW BUSINESS
Alderman Stafford stated that it is the last day for Linda Fleckinger. She has worked for the
city for nine years. He asked a plaque be made to commend her for good service to the city.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
SSES project
A motion was made by Alderman Prochaska and seconded by Alderman Baker to approve the
Deuchler Contract for the SSES project in an amount not to exceed $31,500. It was noted that
this was a continuation of the sewer project started in 1994 and hoped to be completed in 1995.
Clerk Allison called the role:
Spang - aye Jones - aye
Baker - aye Stafford - aye
Prochaska - aye Lynch - aye
Motion carried.
A motion was made by Alderman Prochaska and seconded by Alderman Stafford to request J.T.
Johnson be allowed to request bids for the TV portion of the SSES program. It was noted that
this is in the budget. Clerk Allison called the role:
Lynch - aye Baker - aye
Prochaska - aye Stafford - aye
Jones - aye Spang - aye
Motion carried.
Water Tower Paint
A motion was made by Alderman Prochaska and seconded by Alderman Stafford to authorize
Pavia-Marting to complete the engineering for specifications on painting the water tower at a
cost not to exceed $3,595.20 including inspections. Clerk Allison called the role:
Baker - aye Lynch - aye
Spang - aye Prochaska - aye
Stafford - aye Jones - aye
Motion carried.
A motion was made by Alderman Prochaska and seconded by Alderman Stafford for an
additional $897.94 MFT Funds for 1993 year. ** J.T. Johnson noted that this is a movement
which is being completed to correct an error in too much spent in 1994. The funds were in the
1993 budget and this is just cleaning up the paperwork. The money is already spent. Clerk
Allison called the role:
City Council Minutes
May 11, 1995
page 6
Stafford - aye Prochaska - aye
Spang - aye Jones - aye
Baker - aye Lynch - aye
Motion carried.
50 / 50 sidewalk replacement
A motion was made by Alderman Prochaska and seconded by Alderman Stafford to reimburse
David G. Bell at 609 Heustis in an amount of$820 and reimburse John and Judith March of 106
W. Washington $406 for the 50 / 50 sidewalk replacement program.
The second was withdrawn by Alderman Stafford. The motion was withdrawn.
A motion was made by Alderman Prochaska and seconded by Alderman Spang to reimburse
David G. Bell at residence located on Washington St. in an amount of$820 and reimburse John
and Judith March of 106 W. Washington $406 for the 50 / 50 sidewalk replacement program.
Clerk Allison called the role:
Lynch - aye Baker - aye
Prochask - aye Stafford - aye
Jones - aye Spang - aye
Motion carried.
ECONOMIC DEVELOPMENT COMMITTEE
Attorney Kramer indicated that someone from Greenbrier Subd. will be at next Wednesday's
Plan Commission meeting. Engineering is being resubmitted with minor revisions. All is
progressing well. Attorney Kramer indicated that the Plan Commission had requested additional
detail and the developer has indicated he will cooperate. It was noted that Tom Lindblom will
not be at the next Plan Commission meeting.
PUBLIC SAFETY COMMITTEE
A motion was made by Alderman Stafford and seconded by Alderman Baker to purchase two
portable radios at a cost not to exceed $1,900 as per the budget. Clerk Allison called the role:
Baker - aye Lynch - aye
Spang - aye Prochaska - aye
Stafford - aye Jones - aye
Motion carried.
A motion was made by Alderman Stafford and seconded by Alderman Baker to pass the
Yorkville Police Department Safety Belt Use Policy for all personnel. Motion carried.
It was noted that this policy is required for a grant the city is applying for.
HIRING - 2 OFFICERS
A motion was made by Alderman Stafford and seconded by Alderman Baker concerning the
hiring of a police officer. Motion was withdrawn and second was withdrawn.
A motion was made by Alderman Stafford and seconded by Alderman Baker to hire a full-time
police officer, Sergio J. Fuentes to the position of a full-time Yorkville Police officer with the
Yorkville Police Department effective May 15, 1995 with an entry level starting pay of$23,657
subject to satisfactory completion of personnel probationary period. Clerk Allison called the
role:
r
City Council Minutes
May 11, 1995
page 7
Spang - aye Jones - aye
Baker - aye Stafford - aye
Prochaska - aye Lynch - aye
Motion carried.
A motion was made by Alderman Stafford and seconded by Alderman Baker to hire a full-time
police officer, Stacey L. Mott to the position of a full-time Yorkville Police officer with the
Yorkville Police Department effective May 25, 1995 with an entry level starting pay of$24,603
subject to satisfactory completion of personnel probationary period. Clerk Allison called the
role:
Lynch - aye Baker - aye
Prochaska - aye Stafford - aye
Jones - aye Spang - aye
Motion carried.
Mayor Johnson asked if all exams have been completed. It was noted they are all complete.
ADMINISTRATION COMMITTEE
Alderman Stafford indicated that they hope to review the personnel manual and visit with the
library concerning disbursements, as well as review the employee insurance program at the next
meeting.
ADDITIONAL BUSINESS
ADJOURNMENT
A motion was made by Alderman Prochaska and seconded by Alderman Baker to adjourn the
meeting at 7:47 p.m. Motion carried.
BY: ..
Jac i ijeline Allison
Ci. Clerk
Whereas, the American Legion Post #489, and American Legion
Auxiliary Unit #489 have for many years engaged in the services to
disabled veterans and their families, and have taken an active
• part in charitable work within the community and
Whereas, the American Legion and American Legion Auxiliary
hold annual "Poppy Awareness Days" when poppies made by disabled
veterans in Illinois hospitals are dispensed publicly for the
purpose of raising funds with which to carry on their beneficial
work; and
Whereas, the one bright color of these war torn areas was the
brave little red poppy growing and blooming on the edges of the
trenches, in the ragged shell holes, on the graves of those men
buried in Flanders Field, with remembrances of the cheery bright
red flowers returned to America with our boys, the poppy becoming
the symbol of the dead, their memorial flower, and the sign that
the high ideals for which these brave young men gave their lives,
still lives; and
Whereas, a double significance was attached when disabled
veterans quickly learned to assemble poppies while growing well
again, with the American Legion and Auxiliary being united in
their efforts to help the hospitalized veterans within our state
who make these bright red poppies for distribution, fulfilling a
desperate need, with money taken in over expenses being returned
to the veterans and their families through the service programs;
and
Whereas, to Flanders Field we add Pearl Harbor, Korea, Viet
Nam, Grenada, Panama, and Operation Desert Shield; and
Whereas, the days of May 18, 19, and 20, 1995 have been
selected as "Poppy Awareness Days" in the City of Yorkville to
honor our war dead by wearing a poppy.
Therefore, I, Bob Johnson, Mayor of the United City of the
Village of Yorkville, do hereby proclaim "Poppy Awareness Days" in
the City of Yorkville, and request all citizens to observe these
days by wearing a Poppy and making contributions for this worthy
cause.
nt
Dated this 0/ day of o7 , 1995, A.D.
Bob Johnson
•
CITY OF YORKVILLE
SUMMER HELP APPLICANTS
F/Y 95 -96
•
Scott Hart Sandwich (815) 786-7911 5/25/95
Noel Sutcliff Yorkville (708)554-3833 5/15/95
Gregg Beach Yorkville (708) 553-0860 5/08/95
Holly Anderson Yorkville (708) 553-0201 6/05/95
Diana Thompson Yorkville (708) 553-6184 5/29/95
- Yorkville (7t3e)--5-5:3-6o51 -5120i95-
Derek Baumann Yorkville (708) 553-7859 5/29/95
0.ssIS our,
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O`NOE. IN 0#
CITY of YORKVILLE
County Seat of Kendall County
610 Tower Lane
April,i l, 19 9 5 Yorkville,IL 60560
P 708-553-4350
Dear Yorkville Resident:
As you may know, the City of Yorkville needs to make water system
improvements . There may be grant funds available for this project.
The grant program is called the Community Development Assistance
Program (CDAP) and is administered by the Illinois Department of
Commerce and Community Affairs ( IDCCA) . In order to see if we
qualify for a grant, we need to obtain information on household
income. Therefore, we are asking you to complete the attached
survey.
Let me add that the information you provide is required to be kept
strictly confidential under the Privacy Act of 1974 (Public Law 93-
579) as amended which contains severe penalties if this information
is disclosed for unauthorized purposes . Your name or exact income
are not indicated on the form, just your address and whether your
family/household income is above or below a certain "household
size" income figure.
You must indicate your street address ( including apartment # , if
applicable) or street location (not P. 0. Box #) , so that State
officials can see where the survey came from. Not indicating this
information could jeopardize the City' s chance of acquiring this
grant.
Surveys, along with plain white envelopes, are being distributed as
a door to door handout and pickup of the completed form in a sealed
envelope.
In closing, I stress that getting a completed survey from you could
help us secure a grant which will have the effect of saving local
taxpayers money while at the same time providing residents with
needed improvements .
If you have any questions concerning this survey, please contact
me. ---.
Sincerely,
J. T. Johnson
Superintendent of Public Works
JTJ: jb
CITY OF YORKVILLE
COMMUNITY DEVELOPMENT ASSISTANCE PROGRAM SURVEY
MINORITY BENEFIT DETERMINATION
Date: Street Address: Apt.#
(MUST INDICATE ADDRESS FOR SURVEY TO BE VALID - NOT P.O. BOX ! ! )
In order to help determine the minority population of your localities, please
check the appropriate category:
[ ] White [ ] Black [ ] Asian
[ ] American Indian [ ] Hispanic
[ ] Alaskan Native [ ] Pacific Islander
This information will not affect funding determination.
[ ] Check here if female headed household.
1. How many people are living in the house?
2. How many people are over 62 years old?
3. How many physically handicapped or developmentally disabled persons
are in your household?
4. Do you own your home? or rent?
5. Based on your family size, was your 1993 adjusted gross income as
shown on your tax return higher or lower than the income eligibility
figures for your County listed below?
[ ] Our 1993 adjusted gross family income was lower than
the County income limit figures for our family size.
[ ] Our 1993 adjusted gross family income was higher than
the County income limit figures for our family size.
COUNTY: KENDALL
Number of Persons in Family/Household Income Limit
1 $ 27,950
2 $ 31,900
3 $ 35,900
4 $ 39,900
5 $ 43,100
6 $ 46,300
7 $ 49,500
8+ $ 52,650