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City Council Minutes 1995 05-11-95 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT KENDALL COUNTY BOARD ROOM, ON May 11. 1995 Mayor Johnson called the meeting to order at 7:05 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Callmer Absent Spang Present Ward 2 - Baker Present Lynch Present Ward 3 - Prochaska Present Jones Present Ward 4 - Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Johnson welcomed those present and asked those present to state their names. MEETING DATES The meeting dates were reviewed as listed on the meeting agenda. a) Public Works Committee will be held at 7:00 p.m. instead of 6:00 p.m. b) Administration Meeting will be held on May 22, 1995 at 6:00 p.m. in the Austin room at the Beecher Center. c) Public Safety Committee will be held on May 23, 1995 at 6:30 p.m. at the Game Farm House. Amendments to the Agenda Public Safety -- Table Executive Session regarding YPPA Contract and the Police Contracts. PUBLIC HEARINGS NONE PLAN COMMISSION / ZBA NONE CITIZEN COMMENTS NONE MINUTES APPROVAL Alderman Prochaska made a motion to accept the minutes from the regular council meeting of April 27, 1995 and approve the minutes as presented. Seconded by Alderman Baker. Motion carried. BILLS APPROVAL A motion was made by Alderman Prochaska and seconded by Alderman Baker to amend the bill list to include an amount of $37,986.65 to reimburse Pavia-Marting for engineering costs received from the developers for a total bill listing in the amount of$124,764.19 with payroll. City Council Minutes May 11, 1995 page 2 A question was raised concerning the amount being reimbursed to Pavia-Marting. It was noted that these fees are received from the developers and then passed on by the City to Pavia- Marting. This amount includes fees from Purcell on Blackberry North and the Dwyers on Country Hills. Clerk Allison called the role: Baker - aye Lynch - aye Spang - aye Prochaska - aye Stafford - aye Jones - aye Motion carried. ATTORNEY'S REPORT Attorney Kramer informed the council that he has reviewed two opinion letters regarding the hiring of Public Works employees, as well as the contracts regarding the painting of the water tower and the annual review of the engineering contract. Attorney Kramer also reported that the F.E. Wheaton easements are in process. Burlington Northern wants to review the drawings prior to agreement on the easement. No problems are anticipated. Alderman Baker indicated that the final plat should be ready within two weeks. Attorney Kramer reported that the Deutschler agreement has been reviewed and is okay. MAYORS REPORT Mayor Johnson announced the following appointments: Anton Graff Police Chief James Nanninga City Administrator J.T. Johnson Superintendent Public Works Daniel Kramer City Attorney A motion was made by Alderman Prochaska and seconded by Alderman Spang to consent to the above appointments. Clerk Allison called the role: Stafford - aye Prochaska - aye Spang - aye Jones - aye Baker - aye Lynch - aye Motion carried. Mayor Johnson also made Committee assignments as listed: Public Safety Public Works Chairman - Callmer Chairman - Stafford Vice Chairman - Stafford Vice Chairman - Prochaska Jones Callmer Baker Lynch City Council Minutes May 11, 1995 page 3 *School Board Liason *Park Board Liason *Yorkville Bristol Sanitary Dist. *Adhoc Recycling Economic Development Administration Chairman - Baker Chairman - Prochaska Vice Chairman - Spang Vice Chairman - Spang Jones Lynch Ward 4 Replacement Ward 4 Replacement Planning Commission Liason - Baker *Library Board Liason Chamber of Commerce Liason - Lynch *It was noted that the committee is responsible for liason with the committees as listed. Kendall County Economic Development Committee - Mayor Johnson with alternate Administrator Nanninga Kendall County Governmental League -- Mayor Johnson and Alderman Prochaska Mayor Johnson also made the following reappointments and appointments to Boards and Commissions: Plan Commission -- Tom Lindblom will be Chairman Park Board -- reappointment of Dave Schmelze Library Board -- reappointment of Rebecca Lesmeister and Michelle Graff appointment of Russell Walter and Richard Sticka A motion was made by Alderman Baker and seconded by Alderman Lynch to consent to the appointments and reappointments to Boards and Commissions as listed. Clerk Allison called the role: Spang - aye Jones - aye Baker - aye Stafford - aye Prochaska - aye Lynch - aye Motion carried. PROCLAMATION - POPPY AWARENESS DAYS Mayor Johnson addressed the council and read the attached Proclamation announcing May 18, 19 and 20 as Poppy Awareness Days in the City of Yorkville. Mayor Johnson also announced that the City Golf outing is scheduled for Friday, May 12th at Blackberry Oaks Golf Course. City Council Minutes May 11, 1995 page 4 CITY CLERK REPORT RESOLUTION 95 - BANKING ACCOUNTS Clerk Allison stated that updated signatures are needed for the Bank of Yorkville and Yorkville National Bank accounts for the City. A motion was made by Alderman Baker and seconded by Alderman Prochaska to approve the resolution authorizing Alderman Lynch, Alderman Baker, Clerk Allison, Mayor Johnson and Treasurer Scheffrahn for banking accounts and safe deposit box. Clerk Allison called the role: Lynch - aye Baker - aye Prochaska - aye Stafford - aye Jones - aye Spang - abstain Motion carried. CITY TREASURER REPORT -- no report CITY ADMINISTRATOR REPORT Administrator Nanninga stated a citizen survey will be performed by the Explorers over two weekends in May. This survey will be used in applying for a CDAP grant. Surveys will remain confidential and will be sent directly to the State of Illinois. Residents should be made aware that this survey will be completed over the next two weekends. SUMMER HELP The City is interviewing individuals for the three summer help positions available. These three positions are budgeted for. All students listed are Yorkville High School students. Interviews will be scheduled. A motion was made by Alderman Prochaska and seconded by Alderman Lynch to allow City Administrator Jim Nanninga to hire three summer help as budgeted at $5 per hour. Clerk Allison called the role: Baker - aye Lynch - aye Spang - aye Prochaska - aye Stafford - aye Jones - aye Motion carried. Administrator Nanninga indicated that the City offices are being moved to the County building for an opening date scheduled on June 12th. This will be discussed at the next COW meeting. ECONOMIC DEVELOPMENT COMMISSION REPORT Mayor Johnson reported that the EDC approved a pre-application for a Super-8 Motel to be constructed in Yorkville. This would be a $100,000 loan. Project would be located near Route 34 and 47 intersection behind the Burger King. This will go to the county board for final approval. KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT -- no report City Council Minutes May 11, 1995 page 5 SCHOOL COMMUNITY REPORT Alderman Jones stated that the city will respond to Dr. Engler's letter by reviewing fees such as the transition fees. Alderman Prochaska and Alderman Baker have been appointed to review the fees. The next School Board meeting will be held on May 22, 1995 at 7:30 p.m. OLD BUSINESS -- NONE NEW BUSINESS Alderman Stafford stated that it is the last day for Linda Fleckinger. She has worked for the city for nine years. He asked a plaque be made to commend her for good service to the city. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE SSES project A motion was made by Alderman Prochaska and seconded by Alderman Baker to approve the Deuchler Contract for the SSES project in an amount not to exceed $31,500. It was noted that this was a continuation of the sewer project started in 1994 and hoped to be completed in 1995. Clerk Allison called the role: Spang - aye Jones - aye Baker - aye Stafford - aye Prochaska - aye Lynch - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Stafford to request J.T. Johnson be allowed to request bids for the TV portion of the SSES program. It was noted that this is in the budget. Clerk Allison called the role: Lynch - aye Baker - aye Prochaska - aye Stafford - aye Jones - aye Spang - aye Motion carried. Water Tower Paint A motion was made by Alderman Prochaska and seconded by Alderman Stafford to authorize Pavia-Marting to complete the engineering for specifications on painting the water tower at a cost not to exceed $3,595.20 including inspections. Clerk Allison called the role: Baker - aye Lynch - aye Spang - aye Prochaska - aye Stafford - aye Jones - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Stafford for an additional $897.94 MFT Funds for 1993 year. ** J.T. Johnson noted that this is a movement which is being completed to correct an error in too much spent in 1994. The funds were in the 1993 budget and this is just cleaning up the paperwork. The money is already spent. Clerk Allison called the role: City Council Minutes May 11, 1995 page 6 Stafford - aye Prochaska - aye Spang - aye Jones - aye Baker - aye Lynch - aye Motion carried. 50 / 50 sidewalk replacement A motion was made by Alderman Prochaska and seconded by Alderman Stafford to reimburse David G. Bell at 609 Heustis in an amount of$820 and reimburse John and Judith March of 106 W. Washington $406 for the 50 / 50 sidewalk replacement program. The second was withdrawn by Alderman Stafford. The motion was withdrawn. A motion was made by Alderman Prochaska and seconded by Alderman Spang to reimburse David G. Bell at residence located on Washington St. in an amount of$820 and reimburse John and Judith March of 106 W. Washington $406 for the 50 / 50 sidewalk replacement program. Clerk Allison called the role: Lynch - aye Baker - aye Prochask - aye Stafford - aye Jones - aye Spang - aye Motion carried. ECONOMIC DEVELOPMENT COMMITTEE Attorney Kramer indicated that someone from Greenbrier Subd. will be at next Wednesday's Plan Commission meeting. Engineering is being resubmitted with minor revisions. All is progressing well. Attorney Kramer indicated that the Plan Commission had requested additional detail and the developer has indicated he will cooperate. It was noted that Tom Lindblom will not be at the next Plan Commission meeting. PUBLIC SAFETY COMMITTEE A motion was made by Alderman Stafford and seconded by Alderman Baker to purchase two portable radios at a cost not to exceed $1,900 as per the budget. Clerk Allison called the role: Baker - aye Lynch - aye Spang - aye Prochaska - aye Stafford - aye Jones - aye Motion carried. A motion was made by Alderman Stafford and seconded by Alderman Baker to pass the Yorkville Police Department Safety Belt Use Policy for all personnel. Motion carried. It was noted that this policy is required for a grant the city is applying for. HIRING - 2 OFFICERS A motion was made by Alderman Stafford and seconded by Alderman Baker concerning the hiring of a police officer. Motion was withdrawn and second was withdrawn. A motion was made by Alderman Stafford and seconded by Alderman Baker to hire a full-time police officer, Sergio J. Fuentes to the position of a full-time Yorkville Police officer with the Yorkville Police Department effective May 15, 1995 with an entry level starting pay of$23,657 subject to satisfactory completion of personnel probationary period. Clerk Allison called the role: r City Council Minutes May 11, 1995 page 7 Spang - aye Jones - aye Baker - aye Stafford - aye Prochaska - aye Lynch - aye Motion carried. A motion was made by Alderman Stafford and seconded by Alderman Baker to hire a full-time police officer, Stacey L. Mott to the position of a full-time Yorkville Police officer with the Yorkville Police Department effective May 25, 1995 with an entry level starting pay of$24,603 subject to satisfactory completion of personnel probationary period. Clerk Allison called the role: Lynch - aye Baker - aye Prochaska - aye Stafford - aye Jones - aye Spang - aye Motion carried. Mayor Johnson asked if all exams have been completed. It was noted they are all complete. ADMINISTRATION COMMITTEE Alderman Stafford indicated that they hope to review the personnel manual and visit with the library concerning disbursements, as well as review the employee insurance program at the next meeting. ADDITIONAL BUSINESS ADJOURNMENT A motion was made by Alderman Prochaska and seconded by Alderman Baker to adjourn the meeting at 7:47 p.m. Motion carried. BY: .. Jac i ijeline Allison Ci. Clerk Whereas, the American Legion Post #489, and American Legion Auxiliary Unit #489 have for many years engaged in the services to disabled veterans and their families, and have taken an active • part in charitable work within the community and Whereas, the American Legion and American Legion Auxiliary hold annual "Poppy Awareness Days" when poppies made by disabled veterans in Illinois hospitals are dispensed publicly for the purpose of raising funds with which to carry on their beneficial work; and Whereas, the one bright color of these war torn areas was the brave little red poppy growing and blooming on the edges of the trenches, in the ragged shell holes, on the graves of those men buried in Flanders Field, with remembrances of the cheery bright red flowers returned to America with our boys, the poppy becoming the symbol of the dead, their memorial flower, and the sign that the high ideals for which these brave young men gave their lives, still lives; and Whereas, a double significance was attached when disabled veterans quickly learned to assemble poppies while growing well again, with the American Legion and Auxiliary being united in their efforts to help the hospitalized veterans within our state who make these bright red poppies for distribution, fulfilling a desperate need, with money taken in over expenses being returned to the veterans and their families through the service programs; and Whereas, to Flanders Field we add Pearl Harbor, Korea, Viet Nam, Grenada, Panama, and Operation Desert Shield; and Whereas, the days of May 18, 19, and 20, 1995 have been selected as "Poppy Awareness Days" in the City of Yorkville to honor our war dead by wearing a poppy. Therefore, I, Bob Johnson, Mayor of the United City of the Village of Yorkville, do hereby proclaim "Poppy Awareness Days" in the City of Yorkville, and request all citizens to observe these days by wearing a Poppy and making contributions for this worthy cause. nt Dated this 0/ day of o7 , 1995, A.D. Bob Johnson • CITY OF YORKVILLE SUMMER HELP APPLICANTS F/Y 95 -96 • Scott Hart Sandwich (815) 786-7911 5/25/95 Noel Sutcliff Yorkville (708)554-3833 5/15/95 Gregg Beach Yorkville (708) 553-0860 5/08/95 Holly Anderson Yorkville (708) 553-0201 6/05/95 Diana Thompson Yorkville (708) 553-6184 5/29/95 - Yorkville (7t3e)--5-5:3-6o51 -5120i95- Derek Baumann Yorkville (708) 553-7859 5/29/95 0.ssIS our, LT _ F (( gv�`Ir i4 O`NOE. IN 0# CITY of YORKVILLE County Seat of Kendall County 610 Tower Lane April,i l, 19 9 5 Yorkville,IL 60560 P 708-553-4350 Dear Yorkville Resident: As you may know, the City of Yorkville needs to make water system improvements . There may be grant funds available for this project. The grant program is called the Community Development Assistance Program (CDAP) and is administered by the Illinois Department of Commerce and Community Affairs ( IDCCA) . In order to see if we qualify for a grant, we need to obtain information on household income. Therefore, we are asking you to complete the attached survey. Let me add that the information you provide is required to be kept strictly confidential under the Privacy Act of 1974 (Public Law 93- 579) as amended which contains severe penalties if this information is disclosed for unauthorized purposes . Your name or exact income are not indicated on the form, just your address and whether your family/household income is above or below a certain "household size" income figure. You must indicate your street address ( including apartment # , if applicable) or street location (not P. 0. Box #) , so that State officials can see where the survey came from. Not indicating this information could jeopardize the City' s chance of acquiring this grant. Surveys, along with plain white envelopes, are being distributed as a door to door handout and pickup of the completed form in a sealed envelope. In closing, I stress that getting a completed survey from you could help us secure a grant which will have the effect of saving local taxpayers money while at the same time providing residents with needed improvements . If you have any questions concerning this survey, please contact me. ---. Sincerely, J. T. Johnson Superintendent of Public Works JTJ: jb CITY OF YORKVILLE COMMUNITY DEVELOPMENT ASSISTANCE PROGRAM SURVEY MINORITY BENEFIT DETERMINATION Date: Street Address: Apt.# (MUST INDICATE ADDRESS FOR SURVEY TO BE VALID - NOT P.O. BOX ! ! ) In order to help determine the minority population of your localities, please check the appropriate category: [ ] White [ ] Black [ ] Asian [ ] American Indian [ ] Hispanic [ ] Alaskan Native [ ] Pacific Islander This information will not affect funding determination. [ ] Check here if female headed household. 1. How many people are living in the house? 2. How many people are over 62 years old? 3. How many physically handicapped or developmentally disabled persons are in your household? 4. Do you own your home? or rent? 5. Based on your family size, was your 1993 adjusted gross income as shown on your tax return higher or lower than the income eligibility figures for your County listed below? [ ] Our 1993 adjusted gross family income was lower than the County income limit figures for our family size. [ ] Our 1993 adjusted gross family income was higher than the County income limit figures for our family size. COUNTY: KENDALL Number of Persons in Family/Household Income Limit 1 $ 27,950 2 $ 31,900 3 $ 35,900 4 $ 39,900 5 $ 43,100 6 $ 46,300 7 $ 49,500 8+ $ 52,650