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City Council Minutes 1994 12-15-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT KENDALL COUNTY BOARD ROOM, ON December 15, 1994 Mayor Kittoe called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Callmer Present Spang Present Ward 2 - Baker Absent Clark Absent Ward 3 - Prochaska Present Wold Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked those persons present to introduce themselves. Amendments to the Agenda Mayor Kittoe will be announcing some appointments. Public Safety has added two additional items to their report. A reciprocal reporting agreement with the Yorkville School District and an acceptance of a resignation. MEETING DATES The meeting dates were reviewed as listed on the meeting agenda. The Public Works meeting was changed to 5: 30 p.m. from 6: 00 p.m. The Administration Committee was announced for Monday, January 9, 1995 at 6: 30 p.m. at the Beecher Building. The Public Safety Committee was scheduled for January 17, 1995 at 5: 30 p.m. at the Beecher Center, Austin Room. PUBLIC HEARINGS NONE PLAN COMMISSION / ZONING BOARD OF APPEALS The Plan Commission meeting is scheduled for December 21, 1994 . The Fox Hill Subdivision will be discussed. CITIZEN COMMENTS Herb Tripp, local citizen raised some concerns regarding the proposed "Kitty's" to be constructed at the southside of Yorkville. Concerns included an objection to the outside seating area due to noise issues. Also mentioned was the issue of liability to the City if local police officials were to be utilized in "policing" the establishment. Mayor Kittoe assured Mr. Tripp that all of these issue are being reviewed by the City and that Chief Graff is addressing the security issue. Off duty policeman would be utilized in some area. Under this scenario the City would not be liable. MINUTES APPROVAL Alderman Johnson made a motion to accept the minutes from the regular council meeting of December 1, 1994 and approve the minutes as presented. Seconded by Alderman Wold. Motion carried. BILLS APPROVAL Alderman Stafford made a motion to approve and pay bills in the amount of $140, 201. 15 with payroll. Seconded by Alderman Johnson. City Council Regular Meeting - Dec. 15, 1994 - page 2 Clerk Allison called the role: Callmer - aye Johnson - aye Prochaska - aye Stafford - aye Wold - aye Spang - aye Motion carried. ATTORNEY'S REPORT Attorney Kramer distributed copies of three proposed ordinances. These are to be discussed at the appropriate committee meetings. MAYORS REPORT Mayor Kittoe presented Miff Mickelson with a 20 Years of Service plaque for his employment to the City of Yorkville. The Council thanked Miff for his years of service. Mayor Kittoe announced that the Committee of a Whole meetings will be held on the first and third Thursdays for the year 1995. The City Council meetings will be held the second and fourth Thursdays of each month. During November and December 1995, City Council meetings will be held on the first and third Thursday with only one Committee of a Whole meeting on the Second Thursday. APPOINTMENT PARK BOARD Mayor Kittoe announced the appointment of Sue Swithin to the Park Board. A motion was made by Alderman Prochaska and seconded by Alderman Johnson to ratify the Mayor's appointment. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. Mayor Kittoe announced that he would be accepting the resignation of Tim Zaspal from the Park Board effective immediately. APPOINTMENT - ZBA Mayor Kittoe announced the reappointment of Martin Behrens and Larry Beach to the Zoning Board of Appeals for a five year term. a motion was made by Alderman Johnson and seconded by Alderman Wold to retain Martin Behrens and Larry Beach to the Zoning Board of Appeals for a five year term. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. CITY CLERK REPORT Clerk Allison reminded all members of the council, city attorney, and mayor to return all appropriate documentation for the new City I.D. Cards so that the cards can be finalized by the City office. CITY TREASURER REPORT - no report City Council Regular Meeting - Dec. 15, 1994 - page 3 CITY ADMINISTRATOR REPORT Administrator Nanninga stated that the new position for the Public Works department will be hired in as a Journeyman. With this, an upgrade in salary will be required to $21, 840. Administrator Nanninga stated that a Post Card Evaluation form will be implemented so that the city is better able to receive and review information regarding its service. The deadline for information for the next City Newsletter is due to the City office no later than Monday, December 19th. The completed traffic study information should be available to all council members for discussion at the next Committee of a Whole meeting. KENDALL COUNTY ECONOMIC DEVELOPMENT Administrator Nanninga stated that he did attend the meeting and that the proposed "kitty's" was discussed. KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT The next meeting will be held on January 3, 1995 at 7 : 00 p.m. SCHOOL COMMUNITY REPORT The next meeting will be held on January 9, 1995. A memo has been received confirming the meeting with the City Council on Saturday, January 14, 1995 at 9: 00 a.m. at the Williamsburg. OLD BUSINESS - none NEW BUSINESS - none COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Alderman Spang made a motion to award the Snow Plo Contract to Wissmiller Evans at a cost of $6,734 . Motion was seconded by Alderman Prochaska. Alderman Spang stated that this was to purchase 2-11 foot plows with a trade in. The budget was at $9, 000. Clerk Allison called the role: Callmer - aye Johnson - aye Prochaska - aye Stafford - aye Wold - aye Spang - aye Motion carried. Alderman Spang made a motion to Award the Engineering Contract for the Fox Industrial Park to Pavia Marting at a cost not to exceed $1, 500. Motion was seconded by Alderman Johnson. It was noted that this will be to complete the study of the streets and to review and present all options to the City. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. City Council Regular Meeting - Dec. 15, 1994 - page 4 ORDINANCE 94-43/ STOP SIGN MAIN & ELIZABETH STS A motion was made by Alderman Spang to approve the Ordinance requiring the installation of a stop sign at Main and Elizabeth Streets. Motion was seconded by Alderman Callmer. It was noted that this was reviewed and recommended by Pavia Marting. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. A motion was made by Alderman Spang and seconded by Alderman Johnson to purchase a Calcium Chloride System from the County at a price of $750. Administrator Nanninga explained that this will decrease the City's usage of salt during the winter months. A new motor will be needed at a cost of approximately $250. Clerk Allison called the role: Wold - aye Callmer - aye Stafford - aye Johnson - aye Spang - aye Prochaska - aye Motion carried. ORDINANCE 94-44 / NEW PARKING AND DRIVEWAY REQUIREMENTS A motion was made by Alderman Prochaska and seconded by Alderman Spang to approve and adopt ordinance 1994 - 44 New Driveway and Parking Lot Paving requirements as presented in Exhibit A. Clerk Allison called the role: Stafford - aye Johnson - aye Wold - aye Callmer - aye Spang - aye Prochaska - aye Motion carried. A motion was made by Alderman Spang and seconded by Alderman Johnson to authorize additional $9, 000 of MFT funds for the Somonauk Street project improvements. It was noted that these fees were due to the costs incurred with the lateness of the project into the cold season. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. ECONOMIC DEVELOPMENT COMMITTEE A motion was made by Alderman Wold and seconded by Alderman Prochaska to adopt the Comprehensive Recreation Plan from the Lannert Group at a cost of $7, 000. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. City Council Regular Meeting - Dec. 15, 1994 - page 5 PUBLIC SAFETY COMMITTEE A motion was made by Alderman Callmer and seconded by Alderman Wold to accept the October and November 1994 Activity / Man Hour Report, the October and November 1994 Vehicle Usage Report, as well as the CPAT Quarter Report for Sept 1 - Nov 30, 1994 and the CPAT Monthly Report for October and November 1994 . Motion carried. COPSFAST / GRANT APPLICATION A motion was made by Alderman Callmer and seconded by Alderman Johnson to authorize the Mayor to sign the COPSFAST Federal Grant Application. This is the application for grant funds to pay for the COPS on the Beat Program under the Clinton Violent Crime Act. Clerk Allison called the role: Stafford - aye Johnson - aye Wold - aye Callmer - aye Spang - aye Prochaska - aye Motion carried. RECIPROCAL AGREEMENT A motion was made by Alderman Callmer and seconded by Alderman Johnson to authorize Chief Graff to sign the reciprocal reporting agreement with the Yorkville School District. It was noted that this will be on the School District's agenda for vote at their next meeting. This involves an agreement to report information under a new state law. Clerk allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. ADMINISTRATION COMMITTEE Alderman Stafford apologized to the Council and members of the newsmedia regarding an incorrect statement made concerning the $25 fee being imposed by the City. This fee will be used to cover costs incurred by those at the City office and not to cover fees imposed by local banks. RESOLUTION 94-22 / NSF FEE A motion was made by Alderman Stafford and seconded by Alderman Prochaska to impose a $25 fee on all NSF checks written to the City of Yorkville. Clerk Allison called the role: Callmer - aye Stafford - aye Johnson - aye Prochaska - aye Spang - aye Wold - aye Motion carried. A discussion was held concerning the possibility of utilizing the Open Door facility by the City. Chief Graff has been asked to research all possibility for location of the police facilities and to report back to the Council within 30 days. Chief Graff asked what parameters he was to follow. No changes have been made from what was originally discussed. City Council Regular Meeting - Dec. 15, 1994 - page 6 ADHOC / RECYCLING COMMITTEE Alderman Johnson stated that a meeting was held. At this meeting it was decided that the City remain under the current program in use for an additional six months. At the end of the six months the program will again be reviewed. ADDITIONAL BUSINESS EXECUTIVE SESSION A motion was made by Alderman Spang and seconded by alderman Johnson to move into executive session to include all Alderman, the City Clerk, the Mayor, the City Attorney and the Police Chief, for the purpose of personnel. Clerk Allison called the role: Stafford - aye Johnson - aye Wold - aye Callmer - aye Spang - aye Prochaska - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Spang to move out of Executive Session at 8: 07 p.m. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. HIRING OF EMPLOYEES A motion was made by Alderman Callmer and seconded by Alderman Johnson to hire Officer Larry Hilt for patrolman contingent upon the satisfactory completion of the Pre-appointment testing at $12 . 30 per hour. Clerk Allison called the role: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. A motion was made by Alderman Callmer and seconded by Alderman Johnson to promote Investigator Harold Martin III to Patrol Sergeant at a cost of $16.50 per hour upon his return to the department from his CPAT duties. Clerk Allison called the role: Wold - aye Callmer - aye Stafford - aye Johnson - aye Spang - aye Prochaska - aye Motion carried. Mayor Kittoe announced the acceptance of the resignation of Police Officer Robert Smith effective December 29, 1994 . CHIEF POLICE J FBI ACADEMY A motion was made by Alderman Callmer and seconded by Alderman Johnson to authorize the Chief of Police to attend the FBI Academy for ten weeks at the time in which it is scheduled. r • City Council Regular Meeting - Dec. 15, 1994 - page 7 An amendment was made to the motion by Alderman Wold to add: on the condition of Chief Graff to work with the City of Yorkville for an additional minimum of three years. Seconded by Alderman Johnson. A discussion was held concerning the intent of the amendment. Alderman Johnson withdrew the second to the motion . Alderman Wold withdrew the motion. An amendment to the motion was made by Alderman Wold to add: on the condition that Chief Graff works with the City of Yorkville for an additional minimum of three years. In case Chief Graff does not remain employed for the required three years, a pro-rata of 1/3 will be charged for each year or part there of of the costs (not to include salary costs) to the City to send the Chief of Police to the FBI Academy. Clerk Allison called the role on the amended motion: Stafford - aye Johnson - aye Wold - aye Callmer - aye Spang - aye Prochaska - aye Motion carried. Clerk Allison called the role on the original motion: Spang - aye Prochaska - aye Stafford - aye Johnson - aye Wold - aye Callmer - aye Motion carried. ADJOURNMENT Motion was made by Alderman Prochaska and seconded by Alderman Johnson to adjourn the meeting at 8: 17 p.m. . Motion carried. 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