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City Council Minutes 1994 11-17-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT KENDALL COUNTY BOARD ROOM, ON November 17 , 1994 Mayor Kittoe called the meeting to order at 7: 05 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Prochaska Present - Wold Present Ward 4 - Johnson Present Stafford Absent A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked those persons present to introduce themselves. Amendments to the Agenda NONE MEETING DATES Public Works November 28, 1994 6: 00 p.m. City Hall Economic Dev. December 7, 1994 7: 00 p.m. City Hall Public Safety November 22, 1994 6: 30 p.m. Police Dept Administration December 6, 1994 7 : 00 p.m. City Hall PUBLIC HEARINGS PC 94-21 / Nemanich A motion was made by Alderman Baker and seconded by Alderman Clark to move out of regular session into Public Hearing. Clerk Allison called the role: Wold - Aye Clark - aye Johnson - aye Callmer - aye Baker - aye Prochaska - aye Motion carried. Alderman Baker stated that the Public Hearing is scheduled to hear PC 94-21, the proposed rezoning from R-2 residential to 0-Office of the following described parcel of real estate: Lot 3 in Block 5 of Black's addition to the Village of Yorkville commonly known as 301 E. Van Emmon. The property is owned by John R. and Joy E. Nemanich. Mayor Kittoe stated that it is very important that the owners address the issue of water flowing into the neighbors property. The Plan Commission has recommended approval of this rezoning. Mr. Nemanich stated that the 10 ft. right-of-way on Van Emmon Street, the 10 car parking lot required within three years as well as the requirement for handicap parking access were agreed to and will be completed. A motion was made by Alderman Baker and seconded by Alderman Johnson to move out of Public Hearing into regular council session. Clerk Allison called the role: Clark - aye Baker - aye Prochaska - aye Johnson - aye Wold - aye Callmer - aye Motion carried. City Council Minutes - Nov. 17, 1994 - page 2 PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Baker made a motion to approve PC 94-21 the rezoning from R-2 residential to 0-Office of the following described parcel of real estate: Lot 3 in Block 5 of Black's addition to the Village of Yorkville commonly known as 301 E. Van Emmon. The property is owned by John R. and Joy E. Nemanich. Seconded by Alderman Wold. Clerk Allison called the role: Wold - aye Clark - aye Johnson - aye Callmer - aye Baker - aye Prochaska - aye Motion carried. CITIZEN COMMENTS NONE MINUTES APPROVAL Alderman Johnson made a motion to accept the minutes from the regular council meeting of November 3 , 1994 and approve the minutes as presented. Seconded by Alderman Clark. Motion carried. BILLS APPROVAL Alderman Prochaska made a motion to approve and pay bills in the amount of $81, 053. 34 vendors, with total of $126, 178, 06 with payroll. Seconded by Alderman Johnson. A question was raised concerning the payment for petty cash on page 5. The usage of petty cash was discussed. Alderman Clark reminded everyone to please purchase within the City limits whenever possible. Clerk Allison called the role: Clark - aye Callmer - aye Wold - aye Baker - aye Prochaska - aye Johnson - aye Motion carried. ATTORNEY'S REPORT The proposed ordinance authorizing a liquor license for the Beecher center has been distributed for review by the Council. This will be reviewed by the Administration Committee. MAYORS REPORT Mayor Kittoe informed the council that the Executive Session originally scheduled for tonight will be rescheduled to Monday, November 21, 1994 at 7:00 p.m. at City Hall. Mayor presented J.T. Johnson and Mike Price with 20 year service plaques. Miff Mickelson will also be presented a plaque for his 20 years of service. He was unable to attend this meeting. Mayor Kittoe announced that he will fill the open Alderman position at the December 1st council meeting. CITY CLERK REPORT - no report City Council Minutes - Nov. 17, 1994 - page 3 CITY TREASURER / BUDGET OFFICER REPORT - no report CITY ADMINISTRATOR REPORT Administrator Nanninga invited all council members to attend a luncheon to be held at the tower on Friday, November 18th at Noon. The luncheon will be held in honor of J.T. , Miff and Mike for their years of service to the City. The Council will be guaranteed by the county the use of the County Board room for all council meetings but there is a problem with using the room every thursday. Therefore, the Committee of a Whole meetings will be scheduled at the Beecher Center. If the City purchases the Courthouse in the future, the third floor will be set up for meeting purposes. Mr. Nanninga stated that Bob Fleckinger will be retiring and Joe Moore has resigned his position with the City. The council needs to authorize for advertising two open positions in the Public Works area. Administrator Nanninga indicated that he recommended retaining Joe Moore on at the City on a part-time basis due to his water license and for his help in training the new personnel. A motion was made by Alderman Baker and seconded by Alderman Wold to retain Joe Moore paid at present salary on a part-time basis effective November 26, 1994 . An amendment was made to the motion by Alderman Prochaska. The motion will read at the present hourly rate. Seconded by Alderman Clark. Clerk Allison called the role on the amended motion: Wold - aye Callmer - aye Clark - aye Baker - aye Johnson - aye Prochaska - aye The amended motion carried. Clerk Allison called the role: Clark - aye Wold - aye Prochaska - aye Johnson - aye Baker - aye Callmer - aye Motion carried. KENDALL COUNTY ECONOMIC DEVELOPMENT - no report KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT - no report SCHOOL COMMUNITY REPORT The next school board meeting will be on November 28, 1994 at 7: 30. Anne Engelhardt, President of the school board has asked to schedule a meeting with the City Council to discuss several issues that concern both the school and the city. A tentative meeting date will be on Saturday, January 14th. OLD BUSINESS - none NEW BUSINESS - none City Council Minutes - Nov. 17, 1994 - page 4 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE A motion was made by Alderman Prochaska and seconded by Alderman Baker to authorize the Mayor and City Clerk to sign the IDOT permits necessary for boring the casing at the Fox Street Water Project. Clerk Allison called the role: Johnson - aye Wold - aye Callmer - aye Clark - aye Baker - aye Prochaska - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Clark to expend an amount not to exceed $2,500 to repair the storm and sewer at Elizabeth Street. Clerk Allison called the role: Prochaska - aye Johnson - aye Callmer - aye Baker - aye Clark - aye Wold - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Clark to expend an amount not to exceed $8, 100 for completion of the strip at the Amurol Entrance. Clerk Allison called the role: Baker - aye Callmer - aye Prochaska - aye Johnson - aye Clark - aye Wold - aye Motion carried. Mayor Kittoe stated that even with this $8, 100 the project will remain under budget on the acceleration / deceleration lanes at the Amurol plant. A motion was made by Alderman Prochaska and seconded by Alderman Clark to expend an amount of $980 to Phoenix Signs for the purchase of an entry sign for the Route 34 and Eldamain Road city limit. The easement is in process with Paul Dresden and Development Resource will be paying for the landscaping. Clerk Allison called the role: Johnson - aye Prochaska - aye Wold - aye Clark - aye Callmer - aye Baker - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Clark to expend an amount up to $1, 280 to Deutschler and Associates to update the manhole location maps as part of this project. Clerk Allison called the role: Wold - aye Clark - aye Johnson - aye Callmer - aye Baker - aye Prochaska - aye Motion carried. Administrator Nanninga reported on the recent meeting held with the Fox Industrial Park businesses. A petition was submitted which showed over 50% agreement on the project. This will be discussed further at Public Works Committee. City Council Minutes - Nov. 17, 1994 - page 5 A motion was made by Alderman Prochaska and seconded by Alderman Wold to expend $96 for 50% of replacement cost on sidewalks at 403 Center Pkwy (Sam Stanton) . Clerk Allison called the role: Clark - aye Baker - aye Prochaska - aye Johnson - aye Wold - aye Callmer - aye Motion carried. Alderman Prochaska reported on the recent Traffic Study meeting held. There were over 70 people in attendance. The final report will be submitted to the City very soon. Mayor Kittoe stated that a public hearing will be held when everything is to be finalized so that public comment concerning any proposed changes will be heard. It was noted that the recommendations are not binding to the city until an ordinance is in place. This must be completed in a timely manner. As of the December 5th meeting, the Public Work Committee meetings will be held at the Beecher Center. ECONOMIC DEVELOPMENT COMMITTEE The sign ordinance will be reviewed by the committee as well as the Chamber of Commerce and other organizations if needed. PUBLIC SAFETY COMMITTEE The minutes from the recent meeting were distributed for review. ADMINISTRATION COMMITTEE ORDINANCE 94-41 At the time the recycling was instituted the $2 .45 charge was not imposed on the consumer. This will begin to be imposed to the consumer. A motion was made by Alderman Johnson and seconded by Alderman Clark to approve Ordinance 1994-41, An Ordinance Providing for the Imposition of a Garbage and Refuse Pick-up Sur-charge. C l e r k A l l i s o n c a l l e d t h e role : Wold - aye Clark - aye Johnson - aye Callmer - aye Baker - aye Prochaska - aye Motion carried. RESOLUTION 94-21 A motion was made by Alderman Johnson and seconded by Alderman Prochaska to approve Resolution 94-21, a Resolution Approving Sick- Day Compensation per the request of Bob Fleckinger. Clerk Allison called the role: Stafford - aye Callmer - aye Baker - aye Clark - aye Prochaska - aye Wold - aye Motion carried. ADHOC / RECYCLING COMMITTEE City Council Minutes - Nov. 17, 1994 - page 6 Alderman Johnson stated that the quarterly report from TCD has been received. For the quarter ending September, 1994, the participation rate in the recycling stood at 93%. Mr. Johnson stated that this is a remarkable rate for such a short time period the city has been recycling. A committee meeting will be scheduled in the near future. ADDITIONAL BUSINESS Mayor Kittoe asked that City hall be prepared for the winter season so that the pipes do not freeze etc. Also, the furniture will be moved to the Beecher Center. ADJOURNMENT Motion was made by Alderman Johnson and seconded by Alderman Clark to adjourn the meeting at 7: 55 p.m. . Motion carried. By: GL t 4 -eW-" z- - — acqueiirne Allison Cty ty qlerk