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City Council Minutes 1994 10-27-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT CITY HALL, ON OCTOBER 27 , 1994 Mayor Kittoe called the meeting to order at 7 : 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll : ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Prochaska Present Wold Present Ward 4 - Johnson Present Stafford Absent (arrived 7 : 10) A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked all present to introduce themselves . (Ken Baldwin, Ed Ryan, Don and Kim King, Kathy Farren, Brian Ethington) AMENDMENTS TO THE AGENDA NONE MEETING DATES Public Works : November 7 , 1994 6 : 00 p.m. City Hall Economic Dev: November 2, 1994 7 : 00 p.m. City Hall Public Safety: November 21, 1994 6 : 30 p.m. Beecher Administration: November 1, 1994 7 : 00 p.m. City Hall PUBLIC HEARINGS NONE PLAN COMMISSION / ZONING BOARD OF APPEALS PC 93-5 Fox Hill Subdivision A motion was made by Alderman Baker to approve the Preliminary Plat for Pod 4 on the Fox Hill Subdivision. Seconded by Alderman Wold. Clerk Allison called the role: Johnson - aye Stafford - abs Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Wold - aye Motion carried. City of Yorkville - Comprehensive Plan Ordinance 94-38 Alderman Baker stated that there was alot of work put into the City' s Comprehensive Plan by the Council, many local residents and the City employees . A motion was made by Alderman Baker to adopt an Ordinance Adopting a Current Comprehensive Zoning Plan for the United City of the Village of Yorkville. Seconded by Alderman Johnson. Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Wold - aye Johnson - aye Stafford - abs Callmer - aye Baird - aye Motion carried. October 27, 1994 -- City Council Minutes -- page 2 CITIZEN COMMENTS Ed Ryan of Meetballs addressed the Council concerning some necessary water line work the City is to complete. He indicated that he has had to stop work on the remodeling of his building awaiting this problem. Jim Nanninga stated that a firm has been hired to complete the work and he will notify Mr. Ryan of when this will occur. MINUTES APPROVAL Alderman Clark stated that there are two corrections needed on the minutes . Page 3 - City Administrator report should read that fees were received from Burks Drywall not R & R Supplies . Also on page 4 a correction should be made to the spelling of Officer Dave Limon' s name. Alderman Prochaska moved to waive the reading of the minutes from the October 13, 1994 Regular Council Meeting and approve as corrected. Seconded by Alderman Clark. Motion carried. BILLS APPROVAL A motion was made by Alderman Stafford to accept and pay bills dated October 27 in the amount of $128, 127 . 52 with payroll . Seconded by Alderman Clark. A question was raised by Alderman Stafford concerning the payment to IDOT listed on the bill list. Deputy Treasurer King indicated that this was for partial payment on work completed on the Bridge. An agreement was in place for this . Deputy Treasurer King was asked to investigate this and report back to the Council concerning the agreement. Also questioned was the payment to be made to Riemenschneider Electric . This bill included payment for work on Well #3 for the computer network system and the library. Alderman Clark asked if the old format for bills was to be reinstated. Deputy Treasurer King stated that they do not believe this will be resolved but they will continue to attempt to correct the problem. Alderman Baird made a motion to amend the motion to pay bills in the amount of $125, 008 . 08 . Seconded by Alderman Stafford. Clerk Allison called the role on the amended motion: Stafford - aye Johnson - aye Baird - aye Callmer - aye Clark - aye Baker - aye Wold - aye Prochaska - aye Motion carried. Clerk Allison called the role on the original motion: Callmer - aye Baird - aye Baker - aye Clark - aye Johnson - aye Stafford - aye Prochaska - aye Wold - aye Motion carried. ATTORNEY' S REPORT Attorney Kramer stated that the Council had approved the cuts for the driveway at Hillcrest Avenue previously. This is placing it in ordinance format. ORDINANCE 94-39 / VARIANCE HILLCREST AVENUE A motion was made by Alderman Prochaska and seconded by Alderman Baker to approve Ordinance 94-39 An Ordinance Providing for a Variance for the Driveway Cut on Lots 215, 217, and 219 of Hillcrest Avenue, Yorkville, IL. Clerk Allison called the role: October 27 , 1994 -- City Council Minutes -- page 3 Clark - aye Baker - aye Wold - aye Prochaska - aye Stafford - aye Johnson - aye Baird - aye Callmer - aye Motion carried. Attorney Kramer stated that the revised Park Ordinance and Gang Ordinance have been distributed. These will be reviewed by the appropriate committee' s . Attorney Kramer has visited with Tom Hughes and Shell concerning the extension of the Sewer. This will be discussed at the November 2nd Economic Development Committee meeting. MAYOR' S REPORT Mayor Kittoe read aloud a letter received from NRA - Freedom Letter. Mayor Kittoe stated that a Letter of Resignation has been received from Alderman Baird effective immediately. Bill Baird will be recommended to the Council for the City Treasurer Position. Mayor Kittoe indicated that Kim King should remain as Deputy Treasurer at this time. A motion was made by Alderman Baker and seconded by Alderman Prochaska for Bill Baird to be The City of Yorkville Treasurer. Clerk Allison called the role: Wold - aye Prochaska - aye Stafford - aye Johnson - aye Clark - aye Baker - aye Callmer - nay Motion carried. CITY CLERK' S REPORT Alderman Clark asked when April election documents will be made available. Clerk Allison will verify the dates and notify the council members . CITY TREASURER REPORT - no report CITY ADMINISTRATOR REPORT Administrator Nanninga informed the Council the approval has been received from Kendall County for use of the County Board room for the City Council meetings . The November 3 and November 17th meetings will be held there. The Committee of a Whole meeting on November 10th will be held at the City Hall . The sewer extension to Silver Dollar Restaurant and Dwyer 's has started. Administrator Nanninga stated that Commonwealth Edison has notified the City that power outages will occur the week of October 31 to November 4 from 1/2 hour to 2 hours depending upon location in the City. This project should be completed no later than November 11th. Pam Kleinwather requested permission from the City to hold a Candle Light March on Friday, November 4, 1994 at 7 : 00 p.m. in support of the proposed referendums for the school . The Walk will move from Circle Center to the new proposed High School Site on Game Farm Road. The City Police will be escorting the marchers and during planned speeches Game Farm Road will need to be closed. October 27 , 1994 -- City Council Minutes -- page 4 A motion was made by Alderman Clark and seconded by Alderman Wold to close Game Farm Road and have a police escort for the march on Friday, November 4 , 1994 . Clerk Allison called the role: Clark - aye Callmer - aye Baker - aye Stafford - aye Johnson - aye Wold - aye Prochaska - aye Motion carried. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION -- No Report KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT -- No Report SCHOOL COMMUNITY REPORT The next School Board meeting will be held on November 14, 1994 at 7 : 30 p.m. OLD BUSINESS -- None NEW BUSINESS Mayor Kittoe swore in the new City Treasurer, Bill Baird. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Televising Bid / Midwest Utility Construction A motion was made by Alderman Prochaska and seconded by Alderman Clark to authorize Televising Sewer Bid to Midwest Utility Construction at . 50 per lineal foot in the amount of $22,500 . Clerk Allison called the role: Johnson - aye Stafford - aye Callmer - aye Baker - aye Clark - aye Prochaska - aye Wold - aye Motion carried. Networking Project Bid / Software Performance Specialist Administrator Nanninga stated that the low bid was to Computerland but after discussions with the company they are recommending the Council approve the next low bid to Software Performance Specialist. This request is due to a better support offered by the company. There is a one year maintenance agreement and three year warranty on products . A motion was made by Alderman Prochaska and seconded by Alderman Clark to accept the $21, 642 networking project bid to Software performance Specialists plus $600 for wiring fees for a total of $22,242 . Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Wold - aye Johnson - nay Stafford - aye Callmer - aye Motion carried 6-1 . Fox Road Watermain Improvements / J.S . Construction Bid Administrator Nanninga stated that a fax has been received and the costs on the itemized list of contractor is at $63,575 . This has been reviewed by the Committee of a Whole. i October 27 , 1994 -- City Council Minutes -- page 5 A motion was made by Alderman Prochaska and seconded by Alderman Clark to Im pt ovement bat ay cost . not to exceed $65,000 . ox Road Fox p Allison called the role: Prochaska - aye Wold - aye Johnson - aye Stafford - aye Baker - aye Clark - aye Callmer - aye Motion carried. Neighborhood Traffic Study Copies of the preliminary report of the neighborhood traffic study have been distributed to the Council for review. A ati f rmaattive meeting has been scheduled for November 14 , Parish at 7 : 00 p.m. to discuss the study with the general public. ECONOMIC DEVELOPMENT COMMITTEE The following items will be discussed at the November 2, 1994 meeting: Interview of five potential video company' s for the marketing video, the Sign Ordinance, possibility of final plats PUBLIC SAFETY COMMITTEE A motion was made by Alderman Callmer and seconded by Alderman Johnson to accept the September 1994 monthly reports . Motion carried. ADMINISTRATION COMMITTEE At the meeting of November 1, 1994 the employee manual will be discussed as well as possibly loan amounts needed. ADHOC / RECYCLING - no report ADDITIONAL BUSINESS Alderman Clark reminded the council members that the Plano Mother' s Against Gang Walk is scheduled for this saturday at 2 : 00 p.m. beginning at the Plano Molding Company. The City of Yorkville Police Department will have a squad on hand for the walk. ADJOURNMENT A motion was made by Alderman Johnson to adjourn the meeting at 8 : 05 p.m. Seconded by Alderman Callmer. Motion carried. By: �� __k a J q ue ine S. Allison C t Clerk