City Council Minutes 1994 09-22-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT
CITY HALL, ON SEPTEMBER 22, 1994
Mayor Kittoe called the meeting to order at 7 : 00 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the roll: ROLL CALL
Ward 1 - Baird Absent
Callmer Present
Ward 2 - Baker Present
Clark Present
Ward 3 - Prochaska Present
Ward 4 - Johnson Present
Stafford Present
A quorum was established. QUORUM
INTRODUCTION OF GUESTS
Mayor Kittoe asked those persons present to introduce themselves.
Amendments to the Agenda
1) Public Works -- Addition of payment on the DuKane Valley
Council Bill.
2) Administration Committee -- Update on building alternatives.
3) Mayor's Report -- Two appointments to be made.
MEETING DATES
Public Works - Monday, October 3 , 1994 6: 00 p.m. City Hall
Economic Development - Wednesday, Oct. 5, 1994 7 : 00 p.m. City Hall
Public Safety - Monday, October 17, 4994 5: 30 p.m. Police Dept.
Administration - to be scheduled
PUBLIC HEARINGS
Alderman Baker made a motion to move into Public Hearing regarding
PC 94-14 , Proposed Special Use request to operate a Bed and
Breakfast and the Proposed City of Yorkville Comprehensive Plan.
Seconded by Alderman Prochaska. Clerk Allison called the role:
Johnson - aye Stafford - aye
Callmer - aye Baker - aye
Clark - aye Prochaska - aye
Motion carried.
PC 94-14, Joyce / Bruce Best
Alderman Baker indicated that PC 94-14 is request for Special Use
zoning to operate a Bed and Breakfast. Property is located at 201
E. Jackson and the owners are Joyce and Bruce Best. Property is
now zoned R-2 and the request is for R-2 Special Use to operate a
Bed and Breakfast.
Tom Grant, Attorney for the Petitioners, stated that the current
Ordinance for the City of Yorkville shows Special Use for the Bed
and Breakfast under the zoning R-3 . Attorney Kramer has discussed
this and will be proposing the City to place this under R-2 zoning
as a Special Use.
Attorney Grant stated that all proposed changes recommended by both
the Plan Commission and the City Attorney, Dan Kramer have been
placed into the Ordinance.
Regular Council Minutes - September 22 , 1994 - page 2
Alderman Prochaska informed the Council that he had discussed this
proposed change with various neighbors of the Best property. All
comments were mostly in favor of the Special Use request. One
concern inquired about possibly fencing along the back lot line of
the property. Mr. Best indicated that they were planning on
installing fencing at this lot line.
Alderman Johnson asked if there was adequate parking for the
facility. It was stated that there was one parking space for each
of the five units.
Alderman Callmer asked why it was necessary for the City to change
its ordinance concerning the Special Use. Attorney Kramer stated
that this special use falls better into the ordinance for R-2
Residential versus Business zoning.
Alderman Callmer also asked if the concerns indicated by Ralph
Pfister of the Sanitary District were addressed. Attorney Grant
stated that the concerns were those of possible rate increases. It
was suggested that the Council would be asked to review this for
any future zoning change requests.
Jerry Lynch, owner of the present Bed and Breakfast in town,
indicated that he has a 20% occupancy rate at this time. It was
noted that sewer and water usage would not be changed much in
comparison of a family living in the City limits.
There being no further comments on this item, the Public Hearing
moved on to the City of Yorkville Proposed Comprehensive Plan.
Alderman Baker indicated that Jeff Palmquist of the Lannert Group
was available for anyone who has comments or questions. Mr.
Palmquist was instrumental in the development of the proposed
Comprehensive Plan. This Plan will be on display for public review
for 30 days in the City offices.
Sharon Robinson, citizen of the Bristol area, indicated that the
changes made on the Corneils Road and Cannonball Trail areas are
very positive changes.
Alderman Baker stated that the new Proposed Plan has increased
industrial area along Route 47 . Also, this plan will be discussed
at the Economic Development Committee on October 5th.
J.T Johnson stated that as a citizen of the Yorkville area he would
like to see the M-1 zoning in the downtown Van Emmon Street area be
changed in the future. Mr. Johnson indicated that this area is
much better suited for Office zoning versus the current M-1 zoning.
Alderman Baker stated that the current council is encouraging the
industrial and retail business zoning areas to help alleviate the
taxes on the residents in the area.
Jeff Palmquist of the Lannert Group indicated that the medium and
high density residential areas have been decreased also. This
information will be reviewed further at upcoming meetings.
Sharon Robinson asked if the Council was in any way discussing the
proposed lumber yard for the Bristol area. It was mentioned that
this would be handled by the County.
A motion was made by Alderman Baker and seconded by Alderman
Stafford to move out of Public Hearing back into regular council
session. Clerk Allison called the role:
Baker - aye Clark - aye
Prochaska - aye Johnson - aye
Stafford - aye Callmer - aye
Motion carried.
Regular Council Minutes - September 22 , 1994 - page 3
PLAN COMMISSION / ZONING BOARD OF APPEALS
ORDINANCE 1994 - 36 (Special Use / Bed & Breakfast Zoning)
A motion was made by Alderman Baker and seconded by Alderman
Prochaska to authorize the modification to ordinance to include the
Bed and Breakfast as a Special Use under R-2 Residential zoning.
Clerk Allison called the role:
Prochaska - aye Johnson - aye
Stafford - aye Baker - aye
Clark - aye Callmer - aye
Motion carried.
ORDINANCE 1994 - 37 (Bed & Breakfast (BEST) )
A motion was made by Alderman Baker and seconded by Alderman
Johnson on PC 94-14 a request for Special Use zoning to operate a
Bed and Breakfast. Property is located at 201 E. Jackson and the
owners are Joyce and Bruce Best. Property is now zoned R-2 and the
request is for R-2 Special Use to operate a Bed and Breakfast.
Clerk Allison called the role:
Callmer - aye Baker - aye
Clark - aye Johnson - aye
Stafford - aye Prochaska - aye
Motion carried.
The proposed City of Yorkville Comprehensive Plan will not be voted
on. This will be tabled until after all necessary meetings.
PC 94-20 CITY OF YORKVILLE REPLAT OF SUBDIVISION
A motion was made by Alderman Baker and seconded by Alderman
Prochaska to approve PC 94-20, North Bridge Street Subdivision
Preliminary Plat, Owner the City of Yorkville for replat. Clerk
Allison called the role:
Stafford - aye Johnson - aye
Callmer - nay Clark - aye
Baker - aye Prochaska - aye
Motion carried 5-1.
A motion was made by Alderman Baker and seconded by Alderman Clark
to approve the final plat on the North Bridge Street Subdivision,
Petitioner City of Yorkville. Clerk Allison called the role:
Clark - aye Baker - aye
Prochaska - aye Stafford - aye
Johnson - aye Callmer - nay
Motion carried 5-1.
CITIZEN COMMENTS
NONE
MINUTES APPROVAL
Alderman Prochaska made a motion to accept the minutes from the
regular council meeting of September 8, 1994 and approve the
minutes as presented. Seconded by Alderman Clark. Motion carried.
BILLS APPROVAL
Alderman Stafford made a motion to approve and pay bills dated
September 22 , 1994 in the amount of $64 , 820. 51 (vendors) and a
total of $109, 236. 73 with payroll as presented. Seconded by
Alderman Johnson.
Regular Council Minutes - September 22 , 1994 - page 4
Alderman Stafford asked if all the appropriate bills were being
billed to the Lannert Group. City Administrator Nanninga and
Deputy Treasurer Kim King responded yes. Clerk Allison called the
role:
Callmer - aye Clark - aye
Baker - aye Stafford - aye
Johnson - aye Prochaska - aye
Motion carried.
ATTORNEY' S REPORT
Attorney Kramer indicated that the resolution to authorize a sewer
study has been drawn up and will be discussed under Public Works
tonight.
Attorney Kramer indicated that his office has received calls from
the Yorkville National Bank asking when the City was going to
authorize the reduction in the Letter of Credit for Fox Hill
Estates Subdivision. Attorney Kramer explained that the Letter of
Credit should equal 115% of uncompleted improvements and 10% as a
retainage bond on completed improvements for one year. This can
now be reduced to $528, 279 . 45 per Jim Nanninga. This number should
be certified by the City Engineer.
Alderman Prochaska stated that this was brought to the Public Works
Committee for recommendation to reduce the Letter of Credit. Due
to their lack of knowledge regarding this data, the committee did
not want to make a recommendation.
Attorney Kramer stated that it has been the practice of the City of
Yorkville to allow the City Administrator and staff to handle these
types of situations. Alderman Prochaska responded that this
practice would be acceptable.
Fox Hill Estates Subd.
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to allow the Letter of Credit on Fox Hill Estates to be
reduced to $528, 279 . 45 pending the approval of the City
Administrator and staff. Clerk Allison called the role:
Johnson - aye Stafford - aye
Callmer - aye Baker - aye
Clark - aye Prochaska - aye
Motion carried.
Attorney Kramer informed the council that the attorney for Dan
Nicholson has not received information from his client so the City
will be proceeding with the court procedures. Alderman Jeff Baker
commented that the City has exhausted its efforts to work with Mr.
Nicholson.
The proposed Gang Ordinance has been drafted and will be reviewed
at the next Public Safety Committee meeting.
The proposed Park Ordinance has also been drafted and will be
reviewed at the next Committee of a Whole meeting.
MAYORS REPORT
ALDERMAN WARD III - REPLACEMENT
Mayor Kittoe made a recommendation to the Council to appoint John
Wold as Ward III Alderman for the remaining term. There were six
people reviewed for this position.
Regular Council Minutes - September 22 , 1994 - page 5
A motion was made by Alderman Johnson and seconded by Alderman
Prochaska to concur with the recommendation for John Wold for
Alderman, Ward III, to fulfill the unexpired term of Jack Jones.
Clerk Allison called the role:
Baker - aye Clark - aye
Prochaska - aye Johnson - aye
Stafford - aye Callmer - aye
Motion carried.
Alderman Johnson stated that he has known Mr. Wold for years and
believes this to be an excellent choice.
A motion was made by Alderman Prochaska and seconded by Alderman
Clark to swear in John Wold as Alderman Ward III tonight. Clerk
Allison called the role:
Prochaska - aye Johnson - aye
Baker - aye Stafford - aye
Callmer - aye Clark - aye
Motion carried.
Mr. Wold will be on those committee' s that Jack Jones had been on.
Mayor Kittoe swore in Mr. Wold as Alderman Ward III - effective
immediately.
LIBRARY BOARD
Mayor Kittoe stated that he is recommending Wanda O'Hara as a
replacement on the Library Board for Katrina Archer who will be
moving due to her husband's transfer.
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to accept the recommendation for Wanda O'Hara to the Library
Board to fulfill the position of Katrina Archer. Clerk Allison
called the role:
Callmer - aye Baker - aye
Clark - aye Johnson - aye
Prochaska - aye Stafford - aye
Wold - aye
Motion carried.
Mayor Kittoe reminded everyone that there is no meeting scheduled
the week of September 26th.
CITY CLERK REPORT - no report
CITY TREASURER / BUDGET OFFICER REPORT
Deputy Treasurer Kim King distributed copies of the May final
budget with all audit entries included. Also distributed were May,
June, July and August reports. Kim is meeting with Jim Nanninga,
J.T. Johnson and Tony Graff to review the budget. All up-to-date
information should be available soon.
Alderman Stafford asked Ms. King if the software package is in
place to use. Ms. King indicated that this should be available in
the next week.
CITY ADMINISTRATOR REPORT - no report
Regular Council Minutes - September 22 , 1994 - page 6
KENDALL COUNTY ECONOMIC DEVELOPMENT
City Administrator Nanninga attended the meeting. He asked the
county to act on the City's behalf in requesting the grant for the
Video. He also requested participation from the County. Mr.
Nanninga stated he has received letters from Bank of Yorkville,
Chamber of Commerce, Yorkville National Bank, Inland, and an Aurora
Bank in favor of this Video.
Mayor Kittoe stated that the City will be pushing for rapid growth
in business in the area to help with the tax burden for consumers.
KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT
The next meeting will be October 4 , 1994 , 7 : 00 p.m. at the County
building.
SCHOOL COMMUNITY REPORT
Alderman Johnson attended the September 12th meeting. He stated
that the school board will be exploring possibilities within the
school code for a Senior Citizen tax break. This may be presented
to the Intergovernmental League for support. The school board is
looking for volunteers for the facility planning committee.
The next School Board meeting will be held on Monday, September 26,
1994 at 7 : 30 p.m.
Alderman Prochaska stated that the City needs the school ' s input
regarding any proposed changes to the Land Cash fees as well as the
transition fee. Mayor Kittoe indicated that the school should be
contacting the county regarding transition fees as well.
OLD BUSINESS - none
NEW BUSINESS - none
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
RESOLUTION 94 - 19
SEWER SYSTEM EVALUATION STUDY/LINE ITEM TRANSFER
A motion was made by Alderman Prochaska to pass the resolution
Authorizing a Sewer System Evaluation Study and a Line Item
Transfer of $60, 000 from the Sewer Maintenance Fund. Seconded by
Alderman Clark.
Alderman Prochaska stated that this has been discussed at the
Public Works and the Committee of a Whole meetings.
Clerk Allison called the role:
Stafford - aye Johnson - aye
Callmer - aye Clark - aye
Baker - aye Wold - present
Prochaska - aye
Motion carried.
Regular Council Minutes - September 22 , 1994 - page 7
Motion was made by Alderman Prochaska and seconded by Alderman
Clark to authorize the Mayor and City Clerk to execute a contract
with Walter E. Deuchler and Associates for a fee of $29, 660 to
complete certain SSES tasks. Clerk Allison called the role:
Clark - aye Baker - aye
Wold - present Prochaska - aye
Stafford - aye Johnson - aye
Callmer - aye
Motion carried.
Adopt A Highway
Alderman Clark made a motion that the City Council and Mayor adopt
a section of the highway as leaders of the Community to participate
in the Adopt a Highway Program. Seconded by Alderman Prochaska.
Clerk Allison called the role:
Wold - aye Prochaska - aye
Stafford - aye Johnson - aye
Clark - aye Baker - aye
Callmer - aye
Motion carried.
Alderman Clark informed the council that the following
organizations have adopted sections of the highway:
Pack 344 Boy Scouts
YCC High School Youth
Yorkville Junior Womens Club
SAFE
AAUW
Boy Scouts, Troop 40
Yorkville Moose
Mason's
Chamber of Commerce
SIDWALKS - COUNTRYSIDE
A motion was made by Alderman Prochaska and seconded by Alderman
Stafford to allow the City to make payment of 50% of the costs for
sidewalk repair in Countryside Subdivision, totaling $2 , 274 as the
city portion. Clerk Allison called the role:
Callmer - aye Clark - aye
Baker - aye Stafford - aye
Johnson - aye Wold - aye
Prochaska - aye
Motion carried.
DUKANE VALLEY COUNCIL MEMBERSHIP
A motion was made by Alderman Prochaska and seconded by Alderman
Callmer to authorize payment of $178. 50 to remain a member of the
DuKane Valley Council. Clerk Allison called the role:
Johnson - aye Stafford - aye
Callmer - aye Baker - aye
Clark - aye Prochaska - aye
Wold - aye
Motion carried.
ECONOMIC DEVELOPMENT COMMITTEE - no additional report
Regular Council Minutes - September 22 , 1994 - page 8
PUBLIC SAFETY COMMITTEE
Alderman Callmer informed the group that Chief Graff along with Lt.
Barna, Officer Groesch and J. Strukel from the Highschool were
accepting a donation to the DARE Program tonight from the Hollywood
Casino in Aurora.
A motion was made by Alderman Callmer and seconded by Alderman
Johnson to approve the August monthly Activity / Man Hour
Utilization and the Vehicle Usage / Monthly Squad report as
presented. Motion carried.
A motion was made by Alderman Callmer and seconded by Alderman
Johnson to accept the Quarterly CPAT report, June - August 1994 and
the August 1994 CPAT Treasurer's Balance report as presented.
Clerk Allison called the role:
Stafford - aye Johnson - aye
Callmer - aye Clark - aye
Baker - aye Wold - present
Prochaska - aye
Motion carried.
A $500 donation was received from the C.P.A.T. towards the
Yorkville P.D. DARE Fund.
A motion was made by Alderman Callmer and seconded by Alderman
Johnson to hire a full-time secretary, Linda Fleckinger, at $9 . 62
per hour for the Yorkville Police Department.
Alderman Clark asked if the budget was prepared to cover these
costs including any benefit package since this is normally two
part-time positions now being formed into one full-time. (It was
noted that the Fleckingers did not participate in the insurance
program. ) Alderman Clark stated that this should be addressed for
next year.
Clerk Allison called the role:
Clark - aye Baker - aye
Wold - aye Prochaska - aye
Stafford - aye Johnson - aye
Callmer - aye
Motion carried.
A motion was made by Alderman Callmer and seconded by Alderman
Johnson to hire Community Service Officer, Jacqui Watkins, part-
time at $6. 25 per hour for a maximum of 400 hours as allowed in the
Budget. Clerk Allison called the role:
Wold - aye Prochaska - aye
Stafford - aye Johnson - aye
Clark - aye Baker - aye
Callmer - aye
Motion carried.
ADMINISTRATION COMMITTEE
Alderman Stafford stated that they are continuing the review of the
budget to analyze and know exactly where the City stands. Kim King
is doing an excellent job in this matter and the Council
appreciates her efforts.
. d
•
r.-
Regular Council Minutes - September 22 , 1994 - page 9
Alderman Stafford also indicated that the numbers will be organized
to be sure the loans are received on time.
The City Council is looking at the County Court House for possible
use by the City. Alderman Stafford would like authority to ask the
County for additional information regarding this issue.
Alderman Clark was asked to attend the committee meeting as well
for her input into this matter.
Alderman Stafford reiterated that the City will review all possibly
options and that nothing is decided for sure concerning a new
building. There are two reasons why the Courthouse would be an
exceelent choice for the City, to preserve the building and also to
save money for the City.
Mayor Kittoe stated that all options will be reviewed before a
final decision is made.
City Administrator Nanninga was aksed to draft a Letter of Intent
to begin negotiations with the County. The Administration
Committee and the City Administrator will handle these discussions.
ADHOC / RECYCLING COMMITTEE - no report
ADDITIONAL BUSINESS - no report
ADJOURNMENT
Motion was made by Alderman Johnson and seconded by Alderman
Callmer to adjourn the meeting at 8 : 37 p.m. . Motion carried.
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