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City Council Minutes 1994 08-25-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT CITY HALL ON AUGUST 25, 1994 Clerk Allison called the meeting to order at 7 : 04 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll : ROLL CALL Ward 1 - Baird Present Callmer Absent Ward 2 - Baker Present Clark Present Ward 3 - Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM Mayor Pro-tem Clerk Allison requested a notion asking for a mayor pro-tem. Motion was made by Alderman Johnson and seconded by Alderman Baker to authorize Alderman Clark as Mayor Protem for the meeting. Clerk Allison called the role: Johnson - aye Stafford - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Motion carried. INTRODUCTION OF GUESTS Alderman Clark asked all those present to introduce themselves . (Kim King, Don King, Cindy S. (Beacon) , Kathy F. (Record) AMENDMENTS TO THE AGENDA The following items will be added to the agenda: PUBLIC WORKS COMMITTEE: May, June, July Beecher Building Reports Meeting date ECONOMIC DEVELOPMENT COMMITTEE: Meeting Date PUBLIC SAFETY COMMITTEE REPORT: Intergovernmental Agreement - School District Meeting Date ADMINISTRATION COMMITTEE: Meeting Date PUBLIC HEARINGS NONE PLAN COMMISSION / ZONING BOARD OF APPEALS NONE MINUTES APPROVAL Alderman Baird moved to waive the reading of the minutes from the August 11, 1994 Regular Council Meeting and approve as presented. Seconded by Alderman Prochaska. Motion carried. BILLS APPROVAL Alderman Stafford moved to approve and pay bills in the amount of $179,532 . 60 as presented. Seconded by Alderman Baird. City Council Meeting - August 25, 1994 - page 2 Alderman Stafford raised a question concerning the bills payable to Pavia & Marting. Are these all engineering fees? Chief Graff responded that the City will pay the first four bills which are engineering costs . All other fees are reimbursable to the City by developers . Alderman Clark asked if the City is running within projected numbers on the Pavia & Marting fees . The City is running within projected numbers except for the extra costs incurred with the comprehensive plan. Clerk Allison called the role: Prochaska - aye Johnson - aye Stafford - aye Baker - aye Baird - aye Motion carried. CITIZEN COMMENTS NONE MAYOR' S REPORT -- No Report CITY CLERK'S REPORT -- No Report CITY TREASURER REPORT Deputy-Treasurer King stated that the income and expense reports are current year-to-date. The preliminary budget has been distributed and she is awaiting the final audit numbers in order to finalize the budget. CITY ADMINISTRATOR REPORT SUBDIVISION CONTROL ORDINANCE 94-34 The Subdivision Control Ordinance has been recommended for approval by the Committee of a Whole, the Planning Council and all appropriate committees . A motion was made by Alderman Prochaska to adopt the new Subdivision control ordinance as submitted. Seconded by Alderman Baker. Alderman Prochaksa amended the motion to add: subject to approval of legal council . Amendment to the motion was seconded by Alderman Baker. Clerk Allison called the role on the amended motion: Prochaska - aye Johnson - aye Baker - aye Baird - aye Stafford - aye Amended Motion carried. Clerk Allison called the role on the original motion: Baird - aye Stafford - aye Baker - aye Johnson - aye Prochaska - aye Original Motion carried. FOX STREET BLOCK PARTY Alderman Baker informed the council that a block party will be held east of Mill on Fox Street on Saturday, August 27, 1994 from 4 p.m. to 12 a.m. The street will remain closed during this time period. PLANNING COUNCIL REPORT Administrator Nanninga reported on recent Planning Council Meetings . They will be finalizing the Rec Board recommendations on City Parks this next Tuesday. Much of this will follow the Fox Valley Park District procedures. City Council Meeting - August 25, 1994 - page 3 Administrator Nanninga indicated the following discussion has taken place regarding local developments : Country Hills - final engineering Oliver / Niles - problems foreseen with the sanitary work additional information is requested and suggestions and ideas will be worked on at that time. Administrator Nanninga stated he was late to the meeting due to discussions being held with St. Pats Parish concerning the City' s land for sale on Walnut Street. The next City Council meeting, September 8, 1994, will be held at the Beecher Center, Austin Room. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION -- No Report KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT The next meeting will be held on September 6 , 1994 . SCHOOL COMMUNITY REPORT -- no report OLD BUSINESS -- None NEW BUSINESS -- None COMMITTEE REPORTS ECONOMIC DEVELOPMENT COMMITTEE Alderman Baker reported on a meeting held August 24, 1994 regarding a video on the City of Yorkville to help economic growth. A demonstration was presented to those present and many of the community members present indicated they would be interested in donating funds towards the completion of a video. Jay Young of the County was contacted concerning this video today. A grant may be applied for to help cover costs but this must be applied for by the County. The program will cost approximately $12 ,000 with each additional language being an additional charge of $4,000 . Other local municipalities may be interested in joining in on this endeavor. The consensus of the City Council is that the City would be interested in participating with the County regarding this video if the grant was approved. A meeting is scheduled for Tuesday, August 30, 1994 at City Hall, 7 : 00 p.m. to discuss the Comprehensive Plan. ATTORNEYS REPORT Attorney Kramer distributed a letter regarding a question raised concerning double water rates . Also distributed was a memo regarding the Fisher / Carstar project. The courts have allowed the Soukups a chance to re-plea the case. Attorney Kramer discussed a sales contract received on the Route 47 house. This was discussed at the Committee of a Whole meeting and is contingent upon the City subdividing the three lots. The $78, 000 bid is within 80% of the appraised value. SALE OF ROUTE 47 (701 N BRIDGE ST) PROPERTY A motion was made by Alderman Prochaska and seconded by Alderman Baker to authorize the Mayor and City Clerk to execute the contract to sell the 701 North Bridge Street Property. Clerk Allison called the role: City Council Meeting - August 25, 1994 - page 4 Stafford - aye Johnson - aye Baird - aye Baker - aye Prochaska - aye Motion carried. Attorney Kramer stated that the remaining two lots after the subdividing will remain for sale. The City needs to have this completed and platted. A motion was made by Alderman Baker and seconded by Alderman Prochaska to authorize City Administrator Jim Nanninga to contact a surveyor for preliminary and final plat on the three lot subdivision. Clerk Allison called the role: Baker - aye Prochaska - aye Johnson - aye Baird - aye Stafford - aye Motion carried. This will be discussed at the September Plan Commission meeting. No Public Notice is required. PUBLIC WORKS COMMITTEE A motion was made by Alderman Prochaska and seconded by Alderman Baird to accept the June, 1994 Water Department Report and the May, June, July 1994 Beecher Center Reports as submitted. Motion carried. Administrator Nanninga informed the council that bids were received for the fence around the City Public Works yard. These are: Straight Fencing - low bid at $6 ,647 Kendall County Fencing - $7,311 and $6,831 if City install the slats Valley Fencing - $8, 147 The project will begin next week and should be completed within one week. References were checked and all was in order. A discussion was held concerning the color of the slats to be used. A motion was made by Alderman Baker and seconded by Alderman Prochaska to award the bid to Straight Fencing to begin on Tuesday at a cost not to exceed $6, 647 . Alderman Nanninga indicated that an amount up to $7,500 would allow additional fencing and slats that the City crew believes should be installed as well . Alderman Baker amended the motion to an amount not to exceed $7 ,500 . Seconded by Alderman Prochaska. Clerk Allison called the role on the amended motion: Stafford - aye Baker - aye Johnson - aye Prochaska - aye Baird - nay Clark - aye Amended motion carried. Clerk Allison called the role on the original motion: Baird - aye Stafford - aye Baker - aye Johnson - nay Prochaska - aye Clark - aye Original motion carried. City Council Meeting - August 25, 1994 - page 5 Attorney briefly explained the procedure needed for amended motions and original motions . The next Public Works Committee meeting will be held on Tuesday, September 6, 1994 at 6 : 00 p.m. at City Hall . PUBLIC SAFETY COMMITTEE Alderman Johnson made a motion to approve the July, 1994 Squad Report and Manhour Utilization Report. Seconded by Alderman Prochaska. Motion carried. INTERGOVERNMENTAL AGREEMENT - POLICE LIAISON OFFICER A motion was made by Alderman Johnson to approve the City Intergovernmental Agreement to provide a Police Liaison Officer to the Yorkville Community School District #115 . Seconded by Alderman Baker. Clerk Allison called the role: Baker - aye Prochaska - aye Johnson - aye Stafford - aye Baird - aye Motion carried. RESOLUTION 94 - 17 DARE CHECKING ACCOUNT A motion was made by Alderman Johnson and seconded by Alderman Baird to approve the Resolution authorizing the City of Yorkville Police Department to open a checking account for the DARE program. Clerk Allison called the role: Prochaska - aye Johnson - aye Baker - aye Stafford - aye Baird - aye Motion carried. The next Public Safety Committee Meeting will be held on September 19, 1994 at 5 : 30 p.m. at the Police Department. ADMINISTRATION COMMITTEE A motion was made by Alderman Stafford to approve payment to Senior Services for moving fees at $800 . Seconded by Alderman Johnson. Clerk Allison called the role: Baird - aye Baker - aye Johnson - aye Stafford - aye Prochaska - aye Motion carried. A motion was made by Alderman Stafford and seconded by Alderman Johnson to accept the 1993 to April, 1994 Audit report from Pandolfi . Clerk Allison called the role: Stafford - aye Johnson - aye Baird - aye Baker - aye Prochaska - aye Motion carried. Alderman Baird stated that this was the first time during his office that the City has not had to request an extension on time. He would like to express his appreciation to Kim King for her work. The next meeting will be held on August 31, 1994 at 7 : 00 p.m. at City Hall . l , City Council Meeting - August 25, 1994 - page 6 A motion was made by Alderman Stafford and seconded by Alderman Prochaska to accept he Preliminary Budget report of July 31, 1994 . Clerk Allison called the role: Baker - aye Prochaska - aye Stafford - aye Johnson - aye Baird - aye Motion carried. A question was raised concerning the City' s booth at Hometown Days . A survey will be distributed for completion. Results will be reported in local newspapers as well as radio stations . ADHOC / RECYCLING COMMITTEE -- no report ADDITIONAL BUSINESS Alderman Baird made a motion to authorize a non-binding referendum for the November 8, 1994 election asking if there should be a freeze placed on the tax assessments for senior citizens for the City of Yorkville. Seconded by Alderman Prochaska. Clerk Allison called the role: Baird - aye Prochaska - aye Johnson - aye Baker - aye Stafford - aye Motion carried. Alderman Baird stated that he feels this would be a good thing for the Senior Citizens of Yorkville. Alderman Prochaska asked if there is an update on the Richard Lucas concern discussed at the last council meeting. Jim Nanninga stated that Mr. Tanner has completed some of the requests and Attorney Kramer continues reviewing the possible violations . ADJOURNMENT A motion was made by Alderman Baird to adjourn the meeting at 8:02 p.m. Seconded by Alderman Stafford. Motion carried. By: c i, 0 V ( -() • • J que1ine S. : lison �v CQ_y Clerk