City Council Minutes 1994 08-25-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT
CITY HALL ON AUGUST 25, 1994
Clerk Allison called the meeting to order at 7 : 04 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the roll : ROLL CALL
Ward 1 - Baird Present
Callmer Absent
Ward 2 - Baker Present
Clark Present
Ward 3 - Prochaska Present
Ward 4 - Johnson Present
Stafford Present
A quorum was established. QUORUM
Mayor Pro-tem
Clerk Allison requested a notion asking for a mayor pro-tem.
Motion was made by Alderman Johnson and seconded by Alderman Baker
to authorize Alderman Clark as Mayor Protem for the meeting. Clerk
Allison called the role:
Johnson - aye Stafford - aye
Baird - aye Baker - aye
Clark - aye Prochaska - aye
Motion carried.
INTRODUCTION OF GUESTS
Alderman Clark asked all those present to introduce themselves .
(Kim King, Don King, Cindy S. (Beacon) , Kathy F. (Record)
AMENDMENTS TO THE AGENDA
The following items will be added to the agenda:
PUBLIC WORKS COMMITTEE:
May, June, July Beecher Building Reports
Meeting date
ECONOMIC DEVELOPMENT COMMITTEE:
Meeting Date
PUBLIC SAFETY COMMITTEE REPORT:
Intergovernmental Agreement - School District
Meeting Date
ADMINISTRATION COMMITTEE:
Meeting Date
PUBLIC HEARINGS
NONE
PLAN COMMISSION / ZONING BOARD OF APPEALS
NONE
MINUTES APPROVAL
Alderman Baird moved to waive the reading of the minutes from the
August 11, 1994 Regular Council Meeting and approve as presented.
Seconded by Alderman Prochaska. Motion carried.
BILLS APPROVAL
Alderman Stafford moved to approve and pay bills in the amount of
$179,532 . 60 as presented. Seconded by Alderman Baird.
City Council Meeting - August 25, 1994 - page 2
Alderman Stafford raised a question concerning the bills payable to
Pavia & Marting. Are these all engineering fees? Chief Graff
responded that the City will pay the first four bills which are
engineering costs . All other fees are reimbursable to the City by
developers .
Alderman Clark asked if the City is running within projected
numbers on the Pavia & Marting fees . The City is running within
projected numbers except for the extra costs incurred with the
comprehensive plan. Clerk Allison called the role:
Prochaska - aye Johnson - aye
Stafford - aye Baker - aye
Baird - aye
Motion carried.
CITIZEN COMMENTS
NONE
MAYOR' S REPORT -- No Report
CITY CLERK'S REPORT -- No Report
CITY TREASURER REPORT
Deputy-Treasurer King stated that the income and expense reports
are current year-to-date. The preliminary budget has been
distributed and she is awaiting the final audit numbers in order to
finalize the budget.
CITY ADMINISTRATOR REPORT
SUBDIVISION CONTROL ORDINANCE 94-34
The Subdivision Control Ordinance has been recommended for approval
by the Committee of a Whole, the Planning Council and all
appropriate committees .
A motion was made by Alderman Prochaska to adopt the new
Subdivision control ordinance as submitted. Seconded by Alderman
Baker.
Alderman Prochaksa amended the motion to add: subject to approval
of legal council . Amendment to the motion was seconded by Alderman
Baker. Clerk Allison called the role on the amended motion:
Prochaska - aye Johnson - aye
Baker - aye Baird - aye
Stafford - aye
Amended Motion carried.
Clerk Allison called the role on the original motion:
Baird - aye Stafford - aye
Baker - aye Johnson - aye
Prochaska - aye
Original Motion carried.
FOX STREET BLOCK PARTY
Alderman Baker informed the council that a block party will be held
east of Mill on Fox Street on Saturday, August 27, 1994 from 4 p.m.
to 12 a.m. The street will remain closed during this time period.
PLANNING COUNCIL REPORT
Administrator Nanninga reported on recent Planning Council
Meetings . They will be finalizing the Rec Board recommendations on
City Parks this next Tuesday. Much of this will follow the Fox
Valley Park District procedures.
City Council Meeting - August 25, 1994 - page 3
Administrator Nanninga indicated the following discussion has taken
place regarding local developments :
Country Hills - final engineering
Oliver / Niles - problems foreseen with the sanitary work
additional information is requested and
suggestions and ideas will be worked on
at that time.
Administrator Nanninga stated he was late to the meeting due to
discussions being held with St. Pats Parish concerning the City' s
land for sale on Walnut Street.
The next City Council meeting, September 8, 1994, will be held at
the Beecher Center, Austin Room.
KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION -- No Report
KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT
The next meeting will be held on September 6 , 1994 .
SCHOOL COMMUNITY REPORT -- no report
OLD BUSINESS -- None
NEW BUSINESS -- None
COMMITTEE REPORTS
ECONOMIC DEVELOPMENT COMMITTEE
Alderman Baker reported on a meeting held August 24, 1994 regarding
a video on the City of Yorkville to help economic growth. A
demonstration was presented to those present and many of the
community members present indicated they would be interested in
donating funds towards the completion of a video. Jay Young of the
County was contacted concerning this video today. A grant may be
applied for to help cover costs but this must be applied for by the
County. The program will cost approximately $12 ,000 with each
additional language being an additional charge of $4,000 . Other
local municipalities may be interested in joining in on this
endeavor.
The consensus of the City Council is that the City would be
interested in participating with the County regarding this video if
the grant was approved.
A meeting is scheduled for Tuesday, August 30, 1994 at City Hall,
7 : 00 p.m. to discuss the Comprehensive Plan.
ATTORNEYS REPORT
Attorney Kramer distributed a letter regarding a question raised
concerning double water rates .
Also distributed was a memo regarding the Fisher / Carstar project.
The courts have allowed the Soukups a chance to re-plea the case.
Attorney Kramer discussed a sales contract received on the Route 47
house. This was discussed at the Committee of a Whole meeting and
is contingent upon the City subdividing the three lots. The
$78, 000 bid is within 80% of the appraised value.
SALE OF ROUTE 47 (701 N BRIDGE ST) PROPERTY
A motion was made by Alderman Prochaska and seconded by Alderman
Baker to authorize the Mayor and City Clerk to execute the contract
to sell the 701 North Bridge Street Property. Clerk Allison called
the role:
City Council Meeting - August 25, 1994 - page 4
Stafford - aye Johnson - aye
Baird - aye Baker - aye
Prochaska - aye
Motion carried.
Attorney Kramer stated that the remaining two lots after the
subdividing will remain for sale. The City needs to have this
completed and platted.
A motion was made by Alderman Baker and seconded by Alderman
Prochaska to authorize City Administrator Jim Nanninga to contact
a surveyor for preliminary and final plat on the three lot
subdivision. Clerk Allison called the role:
Baker - aye Prochaska - aye
Johnson - aye Baird - aye
Stafford - aye
Motion carried.
This will be discussed at the September Plan Commission meeting.
No Public Notice is required.
PUBLIC WORKS COMMITTEE
A motion was made by Alderman Prochaska and seconded by Alderman
Baird to accept the June, 1994 Water Department Report and the May,
June, July 1994 Beecher Center Reports as submitted. Motion
carried.
Administrator Nanninga informed the council that bids were received
for the fence around the City Public Works yard. These are:
Straight Fencing - low bid at $6 ,647
Kendall County Fencing - $7,311 and $6,831 if City install the
slats
Valley Fencing - $8, 147
The project will begin next week and should be completed within one
week. References were checked and all was in order. A discussion
was held concerning the color of the slats to be used.
A motion was made by Alderman Baker and seconded by Alderman
Prochaska to award the bid to Straight Fencing to begin on Tuesday
at a cost not to exceed $6, 647 .
Alderman Nanninga indicated that an amount up to $7,500 would allow
additional fencing and slats that the City crew believes should be
installed as well .
Alderman Baker amended the motion to an amount not to exceed
$7 ,500 . Seconded by Alderman Prochaska.
Clerk Allison called the role on the amended motion:
Stafford - aye Baker - aye
Johnson - aye Prochaska - aye
Baird - nay Clark - aye
Amended motion carried.
Clerk Allison called the role on the original motion:
Baird - aye Stafford - aye
Baker - aye Johnson - nay
Prochaska - aye Clark - aye
Original motion carried.
City Council Meeting - August 25, 1994 - page 5
Attorney briefly explained the procedure needed for amended motions
and original motions .
The next Public Works Committee meeting will be held on Tuesday,
September 6, 1994 at 6 : 00 p.m. at City Hall .
PUBLIC SAFETY COMMITTEE
Alderman Johnson made a motion to approve the July, 1994 Squad
Report and Manhour Utilization Report. Seconded by Alderman
Prochaska. Motion carried.
INTERGOVERNMENTAL AGREEMENT - POLICE LIAISON OFFICER
A motion was made by Alderman Johnson to approve the City
Intergovernmental Agreement to provide a Police Liaison Officer to
the Yorkville Community School District #115 . Seconded by Alderman
Baker. Clerk Allison called the role:
Baker - aye Prochaska - aye
Johnson - aye Stafford - aye
Baird - aye
Motion carried.
RESOLUTION 94 - 17 DARE CHECKING ACCOUNT
A motion was made by Alderman Johnson and seconded by Alderman
Baird to approve the Resolution authorizing the City of Yorkville
Police Department to open a checking account for the DARE program.
Clerk Allison called the role:
Prochaska - aye Johnson - aye
Baker - aye Stafford - aye
Baird - aye
Motion carried.
The next Public Safety Committee Meeting will be held on September
19, 1994 at 5 : 30 p.m. at the Police Department.
ADMINISTRATION COMMITTEE
A motion was made by Alderman Stafford to approve payment to Senior
Services for moving fees at $800 . Seconded by Alderman Johnson.
Clerk Allison called the role:
Baird - aye Baker - aye
Johnson - aye Stafford - aye
Prochaska - aye
Motion carried.
A motion was made by Alderman Stafford and seconded by Alderman
Johnson to accept the 1993 to April, 1994 Audit report from
Pandolfi . Clerk Allison called the role:
Stafford - aye Johnson - aye
Baird - aye Baker - aye
Prochaska - aye
Motion carried.
Alderman Baird stated that this was the first time during his
office that the City has not had to request an extension on time.
He would like to express his appreciation to Kim King for her work.
The next meeting will be held on August 31, 1994 at 7 : 00 p.m. at
City Hall .
l ,
City Council Meeting - August 25, 1994 - page 6
A motion was made by Alderman Stafford and seconded by Alderman
Prochaska to accept he Preliminary Budget report of July 31, 1994 .
Clerk Allison called the role:
Baker - aye Prochaska - aye
Stafford - aye Johnson - aye
Baird - aye
Motion carried.
A question was raised concerning the City' s booth at Hometown Days .
A survey will be distributed for completion. Results will be
reported in local newspapers as well as radio stations .
ADHOC / RECYCLING COMMITTEE -- no report
ADDITIONAL BUSINESS
Alderman Baird made a motion to authorize a non-binding referendum
for the November 8, 1994 election asking if there should be a
freeze placed on the tax assessments for senior citizens for the
City of Yorkville. Seconded by Alderman Prochaska. Clerk Allison
called the role:
Baird - aye Prochaska - aye
Johnson - aye Baker - aye
Stafford - aye
Motion carried.
Alderman Baird stated that he feels this would be a good thing for
the Senior Citizens of Yorkville.
Alderman Prochaska asked if there is an update on the Richard Lucas
concern discussed at the last council meeting. Jim Nanninga stated
that Mr. Tanner has completed some of the requests and Attorney
Kramer continues reviewing the possible violations .
ADJOURNMENT
A motion was made by Alderman Baird to adjourn the meeting at 8:02
p.m. Seconded by Alderman Stafford. Motion carried.
By: c i, 0 V ( -() • •
J que1ine S. : lison
�v CQ_y Clerk