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City Council Minutes 1994 07-28-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL, ON JULY 28, 1994 Mayor Kittoe called the meeting to order at 7 : 05 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. OUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked those persons present to introduce themselves. Amendments to the Agenda 1) The Presentation of Grant Funds by Tom Cross will be tabled until August 11th. 2) The Resolution for the Downtown Revitalization project will be discussed under the Plan Commission heading. 3) Computer conversion will be discussed under the Administration Committee heading. PLAN COMMISSION / ZONING BOARD OF APPEALS PC 94 - 9 Greenbriar Subdivision Alderman Baker stated that the park dedication has been worked out satisfactorily. Alderman Prochaska stated that the City is managing the lot size and is attempting to keep lot sizes over 12, 000 sq. ft. Also, this subdivision drainage will actually help the local residents problems occuring now. Alderman Callmer stated that there are currently 55 lots under the 12, 000 sq. ft. desired by the city and that some lot lines can be moved to pickup 20 additional lots which will not then be below 12 , 000 sq. ft. A motion was made by Alderman Baker and seconded by Alderman Jones to approve the Greenbriar Subdivision Preliminary Plat (PC 94-9) with the tree conservation placed onto the plat. Clerk Allison called the role: Stafford - aye Johnson - aye Baird - aye Callmer - aye Clark - aye Baker - aye Jones - aye Prochaska - aye Motion carried. BLACKBERRY CREEK NORTH - PC 94-4 A motion was made by Alderman Baker and seconded by Alderman Baird to approve the final plat of Blackberry Creek North (PC 94-4) subject to final engineering including all easements thereof. Clerk Allison called the role: City Council Minutes -- July 28, 1994 -- page 2 Alderman Clark asked if all engineering was approved. It was noted by the City Engineering Consultant that the general plat is okay. There are some easement issues that need to be reviewed but there are no major issues to discuss . Tony Graff reminded the alderman that the final plat will not be signed until all items discussed by council are finalized. He stated that the Fox Hill final plat is still not signed. Baker - aye Prochaska - aye Johnson - aye Callmer - aye Baird - aye Stafford - aye Jones - abstain Clark - aye Motion carried 7 aye and 1 abstain. Resolution #94-13 Hometown Revitalization Strategy A motion was made by Alderman Baker and seconded by Alderman Callmer to approve the Resolution for Revitalization Strategy of to downtown of city of Yorkville. Clerk Allison called the role: Jones aye Prochaska - aye Stafford - aye Johnson - aye Clark - aye Baker - aye Baird - aye Callmer - aye Motion carried. MINUTES APPROVAL Alderman Baird moved to waive the reading of the minutes from the Regular Council Meeting held July 14, 1994 and approve the minutes as presented. Seconded by Alderman Clark. Motion carried. Alderman Baird moved to waive the reading of the minutes from the Special Council Meeting held July 21, 1994 and approve the minutes as presented. Seconded by Alderman Prochaska. Motion carried. BILLS APPROVAL Alderman Baird moved to approve and pay bills in the amount of $146,471 . 56 for vendor bills and a total of $192,751 .26 with payroll . Seconded by Alderman Prochaska. Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - present Stafford - aye Callmer - aye Baird - aye The motion carried 7 ayes and 1 present. CITIZEN COMMENTS NONE ATTORNEYS REPORT A proposed Gang control ordinance has been distributed for review by the council members . RESOLUTION #94-14 Car Lease A motion was made by Alderman Baker and seconded by Alderman Prochaska to approve the Loan application Resolution for a car - lease purchase. Clerk Allison called the role: Prochaska - aye Jones - aye Johnson - aye Stafford - aye Baker - aye Clark - aye Callmer - aye Baird - aye Motion carried. City Council Minutes -- July 28, 1994 -- page 3 A meeting was held between the City Attorney, Dan Nicholson and his attorney regarding the sawmill . A written proposal is to be drafted by Mr. Nicholson and presented to the City for review. MAYOR' S REPORT - no report CITY CLERK' S REPORT -- no report CITY TREASURER REPORT Kim King Deputy Treasurer reported that the May and June Preliminary Budget have been distributed. The Audit is completed and a preliminary report should be received very soon. Ms . King stated that there are some "computer glitches" in some of the June budget report numbers on page seven. The actual Year-to-date figures are correct. Alderman Baird expressed a thank-you to Ms . King on behalf of the council for completing the audit earlier than usual and a job well done. ADMINISTRATOR' S REPORT Administrator Nanninga stated that the Amurol intersection project has been reviewed and projected cost is $218, 000 and could be as little as $213,000 . A meeting was held with Joe Derdzinski of Firstar and Tony Graff regarding a possible loan the City could qualify for. This would be for $100, 000 at 3% interest for three years thru DECA. This would save the city some interest costs . Resolution #94-15 Rural Bond Bank Loan A motion was made by Alderman Prochaska and seconded by Alderman Stafford to pass the Resolution authorizing a Rural Bond Bank Loan up to $100,000 . Tony Graff stated that the City meets all the requirements for this loan and there should be no problems receiving approval . The loan must be applied for before the project begins . (Amurol Intersection) . Clerk Allison called the role: Callmer - aye Baker - aye Johnson - aye Prochaska - aye Baird - aye Clark - aye Stafford - aye Jones - aye Motion carried. It was noted that the City will need to review the budget since the Amurol Intersection is over the amount budgeted. A for sale sign has been placed on the City route 47 property. A sign will be placed on the Walnut Street property. St Pat's Parish has been notified that this property will be for sale. Administrator Nanninga stated that a letter has been sent to the architect stating that the City would like to be moving dirt on the building project by November 1st. IDOT has notified the city that they received bids 40% over estimate. The project was awarded to Aurora Blacktop and the Somonauk / Route 47 intersection work should begin within two weeks . Mayor Kittoe stated that the bus barn will need to be notified to reroute busses if this is not completed by the start of school . City Council Minutes -- July 28, 1994 -- page 4 IDOT has been asked to attend the august 4th Committee of a Whole meeting to discuss the State' s five year plan regarding the Yorkville area. Alderman Prochaska asked that the Community be notified through the press attending this meeting so that they can attend the meeting. This will be the first item on the agenda august 4th. The City Office does have a copy of the States five year plan if anyone is interested. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION - no report KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT A motion was made by alderman Prochaska and seconded by Alderman Baker to rejoin the Kendall County Governmental League and pay dues of $100 annual fee. Clerk Allison called the role: Stafford - aye Johnson - aye Baird - aye Callmer - aye Clark - aye Baker - aye Jones - aye Prochaska - aye Motion carried. SCHOOL COMMUNITY REPORT The next School Board meeting will be held on Monday, August 22, 1994 at 7 : 30 p.m. A special meeting is being held on Tuesday August 9, 1994 at 7 : 30 p.m. OLD BUSINESS -- None NEW BUSINESS -- None COMMITTEE REPORTS PUBLIC WORKS A motion was made by Alderman Prochaska and seconded by Alderman Clark to approve the June 1994 Building Department Report as submitted. Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Clark to waive the sewer fee of $200 for the Rich Hart property. Clerk Allison called the role: The city is receiving an easement for the storm sewer. Jones - aye Prochaska - aye Stafford - aye Johnson - aye Clark - aye Baker - aye Baird - aye Callmer - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Clark to approve the purchase of a heavy-duty root cutter at a cost of $1,455 . Clerk Allison called the role: Baird - aye Callmer - aye Clark - aye Baker - aye Stafford - aye Johnson - aye Jones - aye Prochaska - aye Motion carried. City Council Minutes -- July 28, 1994 -- page 5 Alderman Prochaska made a motion to approve payment of $700 for 1/2 of the cost on the sidewalk repair at 207 West Main Street, H. Horton Property. Seconded by Alderman Clark. Clerk Allison called the role: Johnson - aye Stafford - aye Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Jones - aye Motion carried. The next Public works Committee meeting will be held on August 1, 1994 at 6 : 00 p.m at City Hall . ECONOMIC DEVELOPMENT COMMITTEE The next committee meeting will be held on August 3, 1994 at 7 : 00 p.m. at city Hall . An update has not yet been received on the Comprehensive Plan. This should be received next week and will be distributed as soon as it is received. PUBLIC SAFETY COMMITTEE Motion was made by Alderman Callmer and seconded by Alderman Johnson to approve the May and June Monthly Activity Reports, Vehicle Usage Reports, Arrest Reports and the six-month report as well as the annual CPAT report. Motion carried. The next committee meeting will be held on August 15, 1994 at 5 : 30 p.m. at the Police Department. Alderman Callmer stated that the Police Department was notified that they did receive a grant in the amount of $7,500 from IDOT to help with highway safety for holiday period. A letter has been received form the Department of Justice stating that Yorkville did not receive a grant for an additional officer. There were 250 grants awarded and 2,760 applications received by the Department of Justice. ADMINISTRATION COMMITTEE Alderman Stafford made a motion to enter into agreement for a computer conversion engagement Letter with Pandolfi at a cost not to exceed $12,000 . Seconded by Alderman Baird. Clerk Allison called the role: Prochaska - aye Jones - aye Johnson - aye Stafford - aye Baker - aye Clark - aye Callmer - aye Baird - aye Motion carried. Alderman Prochaska asked if the line items on the budget are still available. Tony Graff stated they were. Alderman Baird stated that this will save funds for the City including paper used for the current budget system, understanding of the budget etc. The Administration Committee will meet at 7 : 00 p.m. at City Hall on Tuesday, August 2, 1994 . ADHOC / RECYCLING COMMITTEE - no report I � City Council Minutes -- July 28, 1994 -- page 6 ADDITIONAL BUSINESS Alderman Jones stated that the Chamber of Commerce has expressed interest in the Adopt a Highway Program. Mayor Kittoe stated that a letter has been received from the Moose Lodge asking permission to have alcoholic beverages outside their location when a Horseshoe or Volleyball game is in process . A copy of the letter is attached. Mayor Kittoe will be granting permission to the Moose Lodge. This will cease if any problems occur. Mayor Kittoe stated that a letter has been received from the Shell Oil Company stating they will be purchasing the Pride Station and will be open for business as of August 8, 1994 . They were asked what they were going to do about the closed Shell property located at Route 126 . This will be sold due to the purchase of the Pride station. Attorney kramer updated the council regarding the Amoco station on Route 47 . Amoco continues to work on this arrangement. ADJOURNMENT A motion was made by Alderman Baird to adjourn the meeting at 7 :55 p.m. Seconded by Alderman Johnson. Motion carried. By: ,o, _ - (EI) ' (2-(1 ` .cqueline S . Allison ty Clerk _ - 4 c x44544-. , ( Z, ■ 4 . . oyal Order of OVIoose a( Lodge 2371 • Box 233 • Yorkville, Illinois 60560 3,A.,‘) /.7, MI / 4112 ..L.641, , ICA) .9.10:31/4.9- 1/444J ..,,,.;0. ,s,...,) -t. sim:J- --ti.g. tr3zu.ISLAQ wto-d-4.t_ ,ec,./y2_ , ' ./3-7/ j). 4. aMotaresi -tw- ASkA.N-Q- akeA ) Br2,4'4•%-g4'. 4J -14`.41 1.0.4-4 0m- A dra-94. erc.A.A■ p ce.A.12:4,%0 IA—. /4/ertAA-41 to ..1*-Q- M ca441 c-46. "titA,0•71.. ri.A.-Ad, 5 .,00 p..... • i. F:00 ,.. ....„1 5,X......4 0.-1 St lUDVA) t 9:op I'.ow • - W.A. toa:a /L._ 14 di,p_ca • . 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