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City Council Minutes 1994 06-23-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL, ON JUNE 23 , 1994 Mayor Kittoe called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Absent A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked those persons present to introduce themselves. Amendments to the Agenda a) Addition of Resolution for EPA Permit on the Southwest Interceptor Project b) Review of the Building Inspectors 30 day period is tabled. This will be discussed at the Public Works Committee Meeting. c) Addition of Resolution for Special Event / Cruise Night at Route 47 and 34 . d) There will be no executive session held to discuss the hiring of a City Administrator. PUBLIC HEARING None PLAN COMMISSION / ZONING BOARD OF APPEALS None MINUTES APPROVAL Alderman Callmer made a motion to accept the minutes from the regular council meeting of June 9, 1994 and approve the minutes as presented. Seconded by Alderman Prochaska. Alderman Clark amended the motion to read approve the minutes as corrected showing a on page 5 to reflect the revote on the municipal building of carrying 6-2 instead of 6-0. Seconded by Alderman Johnson. Motion carried. BILLS APPROVAL Alderman Baird made a motion to approve and pay bills dated June 23, 1994 in the amount of $247, 391. 88 as presented. Seconded by Alderman Prochaska. Alderman Callmer questioned the payment for the Dwyer development asking if this was the final payout. Tony Graff responded that it was not and that the City was following the recommendations of the Committee. Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - abs Callmer - aye Baird - aye Motion carried. City Council Minutes -- June 23 , 1994 -- page 2 CITIZEN COMMENTS NONE ATTORNEY'S REPORT Attorney Kramer discussed the council 's recent decision to add an 18, 000 square foot lot size into the zoning book entitled Residential Estate. Attorney Kramer informed the Council members that it is his recommendation that they title the current one-acre lot as a Residential Estate and title the 18, 000 square foot lots as R-1. It is Attorney Kramer's feeling that the term "Estate" could be mis-understood. The council members agreed and Attorney Kramer stated he will prepare the proper ordinances and final vote could be made at the July 14, 1994 council meeting. RESOLUTION 94-9 Attorney Kramer stated that he has drawn up a Resolution in IDOT format for the Cruise Night held at the corner of Route 34 and 47 in Yorkville. This is held from 5 p.m. - 11 p.m. on the last Friday of each month for five months beginning June 24th. Acting Administrator Graff stated that a letter had been received from Countryside Center stating that the cruise night was a burden to their businesses. As a compromise to the situation, the resolution is being proposed to allow direct access off Route 47, thus alleviating the traffic through the shopping center. It was noted that any fees involved for items including a police officer will be paid for by McDonalds. A motion was made by Alderman Baker and seconded by Alderman Johnson to pass the resolution to contact IDOT, and allow the cruise nights at McDonalds. Clerk Allison called the role: Prochaska - aye Jones - aye Johnson - aye Stafford - abs Baker - aye Clark - aye Callmer - aye Baird - aye Motion carried. MAYORS REPORT Mayor Kittoe swore in two new part-time police officers, Geri Garrison and Dale Paige. NEW CITY ADMINISTRATOR Mayor Kittoe stated that the Council has made a decision on the hiring of a new City Administrator / Budget Officer. A motion was made by Alderman Baird and seconded by Alderman Jones to approve the appointment of James Nanninga to the office of City Administrator / Budget Officer at a salary of $47, 000 per year. Clerk Allison called the role: Callmer - aye Baker - aye Johnson - aye Prochaska - aye Jones - aye Stafford - abs Clark - aye Baird - aye Motion carried 7-0. Mayor Kittoe stated that Mr. Nanninga will start as of July 7th. City Council Minutes -- June 23 , 1994 -- page 3 CITY CLERK REPORT - no report CITY TREASURER / BUDGET OFFICER REPORT - no report CITY ADMINISTRATOR REPORT Acting Administrator Graff stated that the City has made a decision on the Accounting Software. This has been discussed at a Committee meeting. A motion was made by Alderman Baird and seconded by Alderman Jones to purchase Accounting Software at a cost of $6,423 from Software Performance Specialists Inc. Clerk Allison called the role: Johnson - aye Baird - aye Callmer - aye Clark - aye Baker - aye Jones - aye Prochaska - aye Stafford - abs Motion carried 7-0. Acting Administrator Graff stated that the IEPA Permit has been received on the Fox Hill Subdivision. A motion was made by Alderman Baird and seconded by Alderman Prochaska to authorize the Mayor and Water Operator in Charge to sign the IEPA permit for extension and installation of arterial watermain for Fox Hill Planned Unit Development, Unit 1, Route 34 and Eldamain Road. Clerk Allison called the role: Clark - aye Baker - aye Jones - aye Prochaska - aye Stafford - abs Johnson - aye Baird - aye Callmer - aye Motion carried 7-0. Acting Administrator Graff informed the Council that the Senior Services has agreed to the terms authorized by the Council. Alderman Baird made a motion to authorize the Mayor and City Engineers to sign the IEPA Permit for installation of the Southwest Interceptor project. Clerk Allison called the role: Jones - aye Prochaska - aye Stafford - abs Johnson - aye Clark - aye Baker - aye Baird - aye Callmer - aye Motion carried 7-0. Acting Administrator Graff thanked the Council for following through and hiring a new City Administrator by the July 1, 1994 target date. Alderman Johnson stated that Mr. Graff has done a good job in handing the City Administrator and the Police Chief positions during this transition period. Mayor Kittoe agreed that Chief Graff as well as all of the City personnel have pitched in and worked very hard during this transition period. KENDALL COUNTY ECONOMIC DEVELOPMENT - no report KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT - no report City Council Minutes -- June 23 , 1994 -- page 4 SCHOOL COMMUNITY REPORT The next School Board meeting will be held on Monday, June 27, 1994 at 7:00 p.m. OLD BUSINESS - none NEW BUSINESS - none COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Alderman Prochaska made a motion to approve the May 1994 Water Department Report, the April 1994 Building Department Report and the May 1994 Building Department Report as presented. Seconded by Alderman Baird. Motion carried. Alderman Prochaska made a motion to authorize the purchase of a blacktop roller from Kendall County at a cost of $2, 500. This was recommended by the Public Works Committee for completion of smaller jobs within the City. Seconded by Alderman Clark. Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - abs Callmer - aye Baird - aye Motion carried 7-0. ECONOMIC DEVELOPMENT COMMITTEE The next committee meeting will be held on Wednesday, July 6, 1994 at 6: 30 p.m. at City Hall. PUBLIC SAFETY COMMITTEE The next meeting will be held on Wednesday, June 29, 1994 at 6: 30 p.m. at the Police Department. ADMINISTRATION COMMITTEE - no report ADHOC / RECYCLING COMMITTEE Alderman JOhnson discussed a recent letter received from TCD regarding two changes as of July 1, 1994: a) will no longer accept white goods for pickup b) will no longer accept tires for pickup The letter does offer alternatives for disposing of these items. The media will be notified so that the public can be informed of the changes. Mayor Kittoe stated that he would like the contract between the City and TCD reviewed. Alderman Baker stated he was unhappy with the timing of this letter since the City does not have adequate time to inform the Public of the changes. City Council Minutes -- June 23, 1994 -- page 5 t Mayor Kittoe asked to have a weekend pickup discussed with TCD. Acting Administrator Graff stated he will review the contract. Alderman Johnson reiterated the council 's unhappiness with the timing issue for the public notification. Attorney Kramer stated he will also review the contract and will notify the council of his recommendations. Alderman Johnson stated he will contact Frank McCoy of TCD. ADDITIONAL BUSINESS - none ADJOURNMENT Motion was made by Alderman Baird and seconded by Alderman Jones to adjourn the meeting at 7:28 p.m. . Motion carried. By: T c ,uE t,,�k (, ,:CxA.?-1,-:.�_ cqL lin Allison C tyL9lerk ri r4dLeaituLeA, 4-(:) ) • #' (66u0 e o wA,L.Q c)U aak_ 9.1v L/r +D (.(6! N(A4 1