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City Council Minutes 1994 06-09-94 ^ ' MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL ON JUNE 9, 1994. Mayor Kittoe called the meeting to order at 7: 00 PM and led the Council in the Pledge of Allegiance. Deputy Clerk Bell called the roll : ROLL CAU Ward l - Baird Present - Callmer Present Ward 2 - Baker Present Clark Present Ward 3 Jones Present - Prochaska Present Ward 4 - Johnson Present - Stafford Present A quorum was established. QUORUM GUEST INTRODUCTION Mayor Kittoe asked those present to introduce themselves. (A listing is attached to the minutes. ) AMENDMENTS TO AGENDA Alderman Baird asked that a revote on the site selection for the new City Building location and the hiring of a part time secretary for the Planning Commission be added to the agenda. PUBLIC HEARINGS None PLANNING COMMISSION/ZONING BOARD OF APPEALS_ AMENT VARIANCE/ORDINANCE 94 Alderman Baker made a motion to approve the amended ordinance granting a side yard variance for the Robert and Steven Ament property line. Seconded by Alderman Johnson. Deputy Clerk Bell called the roll : Johnson - Aye Stafford Aye Callmer - Aye Baird - Aye Baker - Aye Clark Aye Prochaska - Aye Jones - Aye Motion carried 8-0. MINUTES APPROVAL Alderman Prochaska made a motion to accept the minutes of the May 26, 1994 City Council meeting. Seconded by Alderman Baker and motion carried . ^ . . . . ' . . City Council Meeting Minutes, June 9, 1994 Page 2 BILLS APPROVAL Alderman Stafford made a motion to approve and pay bills dated June 9, 1994 in the amount of $172,793. 03. Seconded by Alderman Baird. Deputy Clerk Bell called the roll : Baker Aye Clark - Aye Prochaska - Aye Jones - Aye Johnson - Aye Stafford - Aye Callmer - Aye Baird - Aye Motion carried 8-0° Alderman Callmer emphasized that City Department heads should use City of Yorkville vendors as much as possible. CITIZENS COMMENTS John Lies, Jr . representing area residents stated his opposition to the location of the new City Hall on Game Farm Rd. Game Farm Rd. is too congested and it is too far away from major arteries. It will be difficult for emergency traffic to go through the school zone . Wants to know City 's long range plan and the rush to approve the site. He felt there was no media exposure and needed more community feedback . Felt problems could develop with this site. Harvey Knell felt that 1 ) that congestion would be a problem, 2) could destroy integrity of the recreational center , 3) keep area consistent as a recreational center , 4) home owner loss, back of building in back yards of residentsv if Game Farm Rd. was widened property would be worth less. He suggested that the proposal that the School Board has suggested and put the police station at Rt. 47 & 126 and have the County police on the north side of town. If located on the school property, there would be no residential or recreational loss. He said he would volunteer to help in any way. John Lies, Sr. emphasized the traffic problem. If the new high school is built , traffic on Game Farm Rd . could double. There is limited parking now. Keith Carlson stated he is concerned about the heavy traffic and what would happen if a police vehicle was dispatched in an emergency. Alderman Stafford replied that a police emergency vehicle is rarely dispatched out of the station. There is enough manpower on the street and Alderman Johnson replied that it could possibly happen. . . . . . . • City Council Meeting Minutes June 9, 1994 - Page Mayor Kit toe asked how much traffic was on Game Farm Rd? We would not be increasing it that much. The City would put in a larger parking lot to alleviate the parking problem at the eecher. Kids driving may slow down as there is a police station there. He felt it is the best way to spend the taxpayers ' money" A1derman Prochaska stated th�t the growth has not come to the City yet and the City does not have the tax base necessary , and must live within their budget. Down the road we may have a larger tax base. Alderman Stafford stated that placing a police department is easier than placing art administration bui1ding. Alderman Clark stated that this has been discussed for 2 years and have looked at many different sites. It is okay f or the School Board to have the school on Game Farm Rd. and they will have much more traffic. Harvey Knell asked what is the problem with working with the School Board? Alderman Prochaska stated we might have to forego building the building for a time" Harvey Knell stated the City hadn ' t planned this site before. Can these facilities last? Alderman Prochaska ed we have a building designed but need to look at the future. The City and School Board have been given parcels on land that cannot be sold and he would prefer taxable lands be used for other purposes. Harvey Knell stated that building would be used longer than planned and would be d ult to use for other things. Thinks City shoIA take long term view. Alderman Jones stated that the School Board wanted the City to put in from $80,000. 00 to $120,000. 00 in improvements for the 3 Acres and the City does not have the extra money for this. Stafford stated that the City did not want to block the School District and that is why they did not plan to build on the Game Farm operty. A1derman Baird stated that a public hearing was held last October with 100 people in attendance. They were very adamant on not spending tax dollars for land. Feels the building should be built on property the City owns. John Lies Jr . stated that School Board members are present this evening and feel negotiations should continue. . . . . City Council Meeting Minutes, June 9, 1994 - Page 4 Alderman Baker stated that negotiations are continuing with the School Board and that the School Board property would be a great place for tennis and basketball courts. He feel that School property would be a great place for the police station , but at this point in time, we have the citizen of Yorkville and their tax dollars to think about. Alderman Prochaska stated we are looking at growth. If built on the School property we would have a small office building not close to other facilities" There is no clean cut path for development. We would be putting a small office building close to other City buildings. John Lies, Jr. stated there is no long term plan. Soon you will have City buildings scattered all over town. Anne Engelhardt , President of the School Board stated that the offer still stands and there has been no attempt at negotiations from the original offer. They are still willing to negotiate with the City. Mary Borneman stated that there are so few parks in the City and the children are playing on that site. This would take the area away from the children. Alderman Prochaska stated that the Recreation Board had met last night and were reviewing 4 different setups for play areas. Alderman Stafford stated that by the time we moved the water and sewer and improvements to the school property , it would cost $196,000. 00. Michael Crouch of the School Board stated this is still negotiable. Rita Hoffert asked the location of the parking lot? Alderman Baird stated it would be in front of the Beecher Building on Game Farm Rd. Ruth Ann McCoy asked how large the parking lot would be and how many workers would use it? Alderman Baird reported there would he 48 parking spaces and approximately 10 cars during the daytime. Alderman Johnson stated there would be night meetings at the new building. ATTORNEY 'S REPORT • City Council Meeting Minutes, June 9, 1994 - Page 5 Attorney Hiles stated that by State law, the vote taken at the City Council meeting on May 26, 1994 in regard to the site location of the new City building , cannot be passed by a 4-3 vote. REVOTE - NEW CITY BUILDING Alderman Stafford made a motion to revote on the previous motion that the property north of the Beecher Building on Game Farm Rd. be the s ite for th new III bui1ding. Seconded by Alderman Baker. Deputy Clerk Bell ca1led the roll : Prochaska Aye Jones - Aye Johnson - Nay Stafford - Aye Baker - Aye Clark - Nay Callmer Aye Baird - Aye Motion carried MAYOR 'S REPORT Mayor Kittoe recommended that Rebecca Lessmeistar- be appointed to the Library Board due to the resignation of James Sanders and Dave Dockstader be appointed to the Planning Commission due to the resignation of Buck Kolkmeyer. ARY BOA RI) Alderman Clark made a motion to appoint Rebecca Lessmeister to the Library Board. 8econded by Alderman Prochaska and motion carried. APPOINT DOCKSTHDER/PLANNING CO 1111 I SS I ON Ald haska fnade a motion to appoint Dave Dockstadel- to the Planning Commission. Seconded by Alderman Jones and motion carried. CITY CLERK 'S REPORT None CITY TREAS REPORT None . IEPA PERMIT/FOX HILL SUBDIVISION . . . . . City Council Meeting Minutes , June 9, 1994 - Page 6 Alderman Stafford made a motion to authorize the Mayor and Clerk to sign the necessary permits for the IEPA for Fox Hill Subdivision. Seconded by Alderman Jones. Deputy Clerk Bell called the roll Callmer - Aye Baird - Aye Baker - Aye Clark - Aye Johnson Aye Stafford Aye Prochaska - Aye Jones - Aye Motion carried 8-0. PLANNING COMMISSION SECRETARY The position has been advertised and the general consensus was to hire a new secretary not to exceed the cost of $125. 00 per meeting. Alderman Clark volunteered to take the minutes if necessary. Acting Administrator Graff will hire a new secretary. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION REPORT None KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT Alderman Prochaska reported that the League met last Tuesday and two resolutions were passed. One was dealing with the State to ask for other ways to raise money for education for real estate tax relief and keep local governments content , and the second was stating opposition to unfunded mandates. The next meeting will be September 6, 1994 at 7: 00 PM at the Kendall County Office Building. SCHOOL COMMUNITY REPORT None OLD BUSINESS None NEW BUSINESS None COMMITTEE REPORTS PUBLIC WORK COMMITTEE REPORT HIRE RIGONI ES . . . City Council Meeting Minutes, June 9, 1994 - Page 7 Alderman Prochaska made a motion to hire Mike Rigoni , Mitch Hatten and Eric Shutes for 13 weeks at $5. 00 per hour not to exceed the budgeted amount . Seconded by Alderman Clark. Deputy Clerk Bell called the roll : Stafford - Aye Johnson - Aye Baird - Aye Callmer - Aye Clark - Aye Baker - Aye Jones Aye Prochaska - Aye Motion carried 8-0. Alderman Prochaska made a motion to hire Ron Morris for 20 weeks at $5. 50 per hour not to exceed the budgeted amount. Seconded by Alderman Callmer. Deputy Clerk Bell called the roll : Clark Aye Baker - Aye Jones - Aye Prochaska Aye Stafford - Aye Johnson - Aye Baird - Aye Callmer - Aye Motion carried 8-0. FOX VALLEY LANDSCAPING-G Alderman Prochaska made a motion to hire Fox Valley Landscaping for sod installation for Gilbert & Loftus at a cost not to exceed $2. 50 per yard and to guarantee the sod installation. Seconded by Alderman Baker. Deputy Clerk Bell called the roll : Jones Aye Prochaska - Aye Stafford - Aye Johnson - Aye Clark - Aye Baker - Aye Baird - Aye Callmer - Aye Motion carried 8-0. BEHRENS BROS. - MISC. SIDEWALK REPAIRS Alderman Prochaska made a motion to hire Behrens Bros. for sidewalk repairs at a cost of $3. 25 a square yard and $28. 00 per hour for miscellaneous sidewalk repairs not to exceed the budgeted amount" Seconded by Alderman Jones. . . . City Counci1 Meeting Minutes, June 9 , 1994 - Page 8 Deputy Clerk Bell called the roll : Baird - Aye Callmer Aye Clark Aye Baker - Aye Stafford - Aye Johnson - Aye Jones - Aye Prochaska - Aye Motion carried 8-0" "ADOPT A HIGHWAY" M Alderman Clark reported that application has been made to D. O. T. for the "Adopt A Highway" program. Local businesses and organizations will be asked to volunteer and signs will be ordered. Tom Cross has also been contacted. I anyone is interested , they are to contact J. T. Johnson. TEGTING SERVICE Alderman Prochaska made a motion to approve the hiring of Testing Service Corp. to do the soil borings on Hydraulic St . , at a cost not to exceed $2,000. 00. Seconded by Alderman Clark. Deputy Clerk Bell called the roll : Johnson Aye Stafford - Aye Callmer - Aye Baird - Aye Baker - Aye Clark - Aye Prochaska Aye Jones - Aye Motion carried 8-0. ECONOMIC DEVELOPMENT COMMITTEE REPORT The next Economic Development Committee meeting will be held on Monday June 13, 1994 at 6: 30 PM at City Hall . PUBLIC SAFETY COMMITTEE REPORT Alderman Callmer made a motion to hire 2 part time police officers, Geri Garrison at $9. 00 per hour and Dale Paige at. $7.. 00 per hour starting June 10, 1994. Seconded by Alderman Johnson. Deputy Clerk Bell called the roll : Baker - Aye Clark - Aye Prochaska - Aye Jones - Aye Johnson - Aye Stafford - Aye Cal lmer - Aye Baird - Aye . . . . . City Council Meeting Minutes, June 9, 1994 - Page 9 Motion carried 8-0. Alderman Cal. lmer announced that the next Public Safety Committee meeting will be on Wednesday, June 29, 1994 at 5: 30 PM at the Police Station. ADMINISTRATION COMMITTEE REPORT An executive session will be held on Saturday, June 11 , 1994 beginning at. 8: 00 AM at. City Hall to interview applicants for the City Administrator position. � RESOLUTION #8��l 'o NORTH CENTRAL. COUNCIL OF GOVERNMENTS Al.derman Stafford made a motion to adopt a resolution to join the North Central Council of Governments at a cost. of $1 , 110" 72 per year and to appoint Acting Administrator Graff as the City representative to this organization. Seconded by Al derman Prochaska. Deputy Clerk Bell called the roll : Prochaska - Aye Jones - Aye Johnson - Aye Stafford - Aye Baker - Aye Clark - Aye Callmer - Aye Baird Aye Motion carried 8-0. AD/HOC RECYCLING COMMITTEE No report . ADDITIONAL BUSINESS Al derman Jones asked the status of the discussion in regard to the utility t. Prochaska announced that. TED Services will be at the Public Works Committee meeting on Monday , June 13, 1994 to discuss their contract with the City. AD j URNIME:NT Alderman Baird made a motion to adjourn. Seconded by Alderman Johnson,. The meeting was adjourned at 8: r0 PM. J Deputy Clerk . . g. ( 1 C-e - 0, It„,,SL- // i / C - 40 -# v► ✓ J (M it 4."