Loading...
City Council Minutes 1994 04-14-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL, ON APRIL 14, 1994 Mayor Kittoe called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Absent A quorum was established. OUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked those persons present to introduce themselves. PUBLIC HEARING A motion was made by Alderman Clark and seconded by Alderman Baker to move into Public Hearing regarding ZBA 94-1, Inland Appreciation Fund II, sign variance and PC 94-4 , Annexation and zoning request from Countryside Center Inc. Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - abs Callmer - present Baird - aye Motion carried. ZBA 94-1 Alderman Jones stated this was a Public Hearing to discuss the request for a variance to place for sale signs on the premises advertising the sale of other properties. The owners are requesting the three signs to be placed as follows: north of Walnut Street on the east side of Route 47; east of Ace Hardware along the south side of Route 34; and north of Route 71 and west of Silica Sand on Route 47. Alderman Jones stated that this variance is recommended for approval by the Yorkville Plan Commission. Mayor Kittoe asked if anyone in attendance had comments regarding this request. There were no comments. PC 94-4 / COUNTRYSIDE CENTER INC. Alderman Jones stated that this was a public hearing to discuss the annexation and zoning from Kendall County Ag to City R-2 . The property is located south of Cannonball Trail with portions extending southerly to Blackberry Creek and from Boomer road easterly approximately 2 , 200 feet (Approximately 43 A. ) Petitioner is Countryside Center and owner of the property is Chicago Title & Trust Co. , Trust #62764 and Ace Metal Refinishers Inc. A question was asked concerning the size of the lots. Dallas Ingemunson replied that the lots varied in size from the minimum of 12, 000 and up. Density of the property is at 1.8 lots per acre. Mrs. June Loveless stated that she wanted to go on record that she is unhappy with this subdivision request. She lives adjoining the property. City Council Minutes -- April 14, 1994 -- page 2 Attorney Ingemunson stated that they owners are attempting to do everything within their power to direct the traffic away from the Boomer Road. Mrs. Loveless questioned the children in the new subdivision and keeping them away from the pond which is on their property. Attorney Ingemunson stated that the owners are willing to work with the City in any way possible to keep people off the Loveless' property and their private pond. Mayor Kittoe asked if there were any other questions from those persons in attendance. There being none, a motion was made by Alderman Johnson and seconded by Alderman Jones to move out of Public Hearing. Clerk Allison called the role: Johnson - aye Stafford - abs Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Jones - aye Motion carried. Mayor Kittoe stated that the council is now in regular session and will be deviating from the agenda to vote on the Plan Commission and Zoning Board of Appeals items. PLAN COMMISSION / ZONING BOARD OF APPEALS 6 c d�� o,�<< -tL/- (7 ZBA 94-1 / INLAND LAND APPRECIATION FUND II A motion was made by alderman Jones and seconded by Alderman Prochaska to approve the variance request to place for sale signs on the premises advertising the sale of other properties. The owners are requesting the three signs to be placed as follows: north of Walnut Street on the east side of Route 47; east of Ace Hardware along the south side of Route 34; and north of Route 71 and west of Silica Sand on Route 47. Clerk Allison called the role: Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - abs Motion carried. PC 94-4 / COUNTRYSIDE CENTER INC. Alderman Jones made a motion to approve the annexation and zoning from Kendall County Ag to City R-2 contingent to approval of a pre- annexation agreement. The property is located south of Cannonball Trail with portions extending southerly to Blackberry Creek and from Boomer road easterly approximately 2,200 feet (Approximately 43 A. ) Petitioner is Countryside Center and owner of the property is Chicago Title & Trust Co. , Trust #62764 and Ace Metal Refinishers Inc. Seconded by Alderman Baker. Clerk Allison called the role: Prochaska - aye Jones - aye Johnson - aye Stafford - abs Callmer - aye Baird - aye Baker - aye Clark - aye Motion carried. City Council Minutes -- April 14, 1994 -- page 3 PC 93-19 OLIVER/NILES - TABLED Mayor Kittoe stated that PC 93-19 will be tabled until Thursday, April 21 to allow the proper documentation to be prepared. MINUTES APPROVAL Alderman Baird moved to waive the reading of the minutes from the regular council meeting of March 24, 1994 and approve the minutes as presented. Seconded by Alderman Prochaska. Motion carried. BILLS APPROVAL Alderman Baird made a motion to approve and pay bills dated March 24, 1994 in the amount of $484, 645.24 as presented. This motion was dropped due to not receiving a second. Alderman Baird made a motion to approve and pay bills dated March 24, 1994, excluding payment of $216,234. 20 as listed on page four to Dempsey Inc. , in the Total amount of $268,211. 04 . Seconded by Alderman Prochaska. Clerk Allison called the role: Jones - aye Prochaska - aye Stafford - abs Johnson - aye Baird - aye Callmer - aye Clark - aye Baker - aye Motion carried. Alderman Baird made a motion to approve and pay the bill in the amount of $216, 234 .20 to Dempsey Inc. contingent on approval of financing from the Yorkville National Bank which should be made available by April 22, 1994 and the completion of the grant documentation. Motion was seconded by Alderman Clark. Clerk Allison called the role: Baird - aye Callmer - aye Clark - aye Baker - aye Jones - aye Prochaska - aye Stafford - abs Johnson - aye Motion carried. CITIZEN COMMENTS NONE ATTORNEY'S REPORT Attorney Hiles stated that a question had been raised concerning the collection of the transition fees for the school. It is the recommendation of Attorney Kramer that these fees be collected at the City office and not at the school. Acting Administrator Graff asked if the checks could be made directly to the school but collected at the City Office. Attorney Hiles agreed this would be acceptable. Acting Administrator Graff asked when this transition fee went into effect. Attorney Hiles stated that the ordinance would need to be read in order to get clarification. Attorney Hiles stated that the contract with Pandolfi had been reviewed by Attorney Kramer and is acceptable. Attorney Hiles distributed a letter regarding the agreement for the Special U.S. Census Bureau. A discussion was held concerning who will be responsible for the work. The Administration Committee will be responsible and a cover letter is needed. City Council Minutes -- April 14, 1994 -- page 4 Also distributed was a letter regarding the sale of the Hatcher Medical Center. A letter was distributed from Attorney Kramer regarding the Pavia Marting Consulting contract. In reviewing the contract a problem was found. Attorney Hiles stated that they are recommending the contract be set up with a straight hourly fee. Acting Administrator Graff stated that Pavia Marting is agreeable to this change and that an amendment will be drawn up. This will be voted on at the next council meeting upon the receipt of the amended contract. Attorney Hiles reported on a question raised concerning the Countryside Center rezoning request in 1993 to R-4 zoning. No additional public hearing is required if they are to amend the request to an R-2 zoning since this is a less density zoning being requested. Notification should be made to the adjacent landowners. This will be discussed at the Committee of a Whole meeting of May 5th. MAYORS REPORT Mayor Kittoe stated that he had two vacancies to appoint replacements for on the Zoning Board of Appeals. One will be made tonight and the other next week. Mayor Kittoe will appoint Bob Wenman to the Zoning Board of Appeals. A motion was made by Alderman Baird and seconded by Alderman Johnson to accept the Mayor's appointment of Bob Wenman to the Zoning Board of Appeals. Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - abs Callmer - aye Baird - aye Motion carried. Mayor Kittoe informed the council members that Mary Kay Price is in Copley Hospital due to a heart attack. Mayor Kittoe stated that additional appointments will be made at the next council meeting, April 21, 1994. Mayor Kittoe informed the council members that a Letter of Resignation has been received from City Treasurer, Dick Huston, effective April 14, 1994 . (The letter was read in full to the Council members. ) Mayor Kittoe stated that at this time he would like to appoint Kim King as City Deputy Treasurer, effective immediately. Ms. King has been contacted and is willing to accept the position. She will be sworn in publicly at the next Council Meeting, April 21st. A motion was made by Alderman Baird and seconded by Alderman Prochaska to approve the Mayor's appointment of Kim King as Deputy Treasurer for the City of Yorkville. Clerk Allison called the role: Johnson - aye Stafford - abs Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Jones - aye Motion carried. City Council Minutes -- April 14, 1994 -- page 5 A discussion was held concerning a salary for the Deputy Treasurer position. It was mentioned that the Deputy Clerk receives one-half of the Clerk's salary. If this practice was followed then Ms. King would receive $1,800 annually. A motion was made by Alderman Baird and seconded by Alderman Jones to pay Deputy Treasurer, Kim King, one-half of the Treasurer's salary, or $1,800 on an annual rate. Alderman Johnson asked what happens to this pay when a Treasurer is appointed. It was stated that this position may be phased out when a City Treasurer is appointed depending upon the work load at that time. Clerk Allison called the role: Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Jones - abstain Johnson - nay Stafford abs Motion carried 5 aye, 1 nay, and 1 abstain (1 absent) . Alderman Baker requested that a plaque be purchased and presented to Dick Huston for his years of service to the City of Yorkville. This will be obtained by Alderman Jack Jones. CITY CLERK REPORT Clerk Allison stated that the agenda will be changed slightly to reflect a new item entitled Amendments to the Agenda. This item will allow the Council members to schedule additional items to the agenda at the beginning of each meeting. CITY TREASURER / BUDGET OFFICER REPORT - no report CITY ADMINISTRATOR REPORT - no report KENDALL COUNTY ECONOMIC DEVELOPMENT Mayor Kittoe reported that a meeting was held on Tuesday, April 12th. At that meeting, two EDC loans were approved. Those were: Baskin-Robbins / Dunkin Doughnuts -- $70, 000 loan Mike Graves / A & R Trucking for a building & landscaping material company -- $20, 000 loan KENDALL COUNTY GOVERNMENTAL LEAGUE REPORT Alderman Clark stated that the next meeting will be held in June. She also stated that the survey has been received. This survey will be on the agenda for the next Committee of a Whole meeting, May 5, 1994 . SCHOOL COMMUNITY REPORT Alderman Johnson stated that two meetings have been scheduled regarding the lost School Referendums. Those are: Wednesday, April 20th will be held at the high school and Thursday, April 21st will be held at Circle Center (7: 00pm) . These meetings are being held to discuss why they voted no to the referendum. City Council Minutes -- April 14, 1994 -- page 6 OLD BUSINESS - none NEW BUSINESS - none COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Alderman Clark reported that the City has been asked to waive the building permit fees for a Sports Booster building at the High School. This building will be built behind the high school and not attached. Volunteers will be completing most of the work. No hard costs will be waived. A motion was made by Alderman Clark and seconded by Alderman Baker to approve the wiving of water hookup and building permit fees for the Sports Boosters. Clerk Allison called the role: Stafford - abs Johnson - aye Baird - aye Callmer - aye Clark - aye Baker - aye Jones - aye Prochaska - aye Motion carried. Acting Administrator Graff explained the request to waive the bid process for Aurora Blacktop on the Cannonball Trail Sewer and Water project. He stated that the repairs were estimated to be $18, 000 and that the Aurora Blacktop has been negotiated down to $9, 000. A question was raised if this price included all of the work needed. This has been tabled for discussion at the Public Works meeting on Monday, April 18th and to be reviewed again and the April 21st council meeting. Attorney Hiles stated that the City should not waive the bid process if at all possible. ECONOMIC DEVELOPMENT COMMITTEE Alderman Jones asked the council if the temporary moratorium on the Comprehension Plan can be lifted. It is the consensus of the Council that the Lannert Group must complete their narrative regarding this item. This should be completed after the adoption of the New Budget. Alderman Prochaska stated that he has developed an outline and format for a brochure for the City of Yorkville. This will be discussed at the next Committee of a Whole Meeting, May 5th. Alderman Jones stated that the next Plan Commission meeting will be held on Wednesday April 20, 1994. Also, a special Plan Commission meeting and City Council meeting has been scheduled for Wednesday, April 27th. PUBLIC SAFETY COMMITTEE A motion was made by Alderman Johnson and seconded by Alderman Callmer to accept the March, 1994 and February, 1994 Public Safety Reports as presented. Motion carried. A motion was made by Alderman Johnson and seconded by Alderman Callmer to accept the December, 1993 - February, 1994 CPAT Quarterly Reports as presented. Motion carried. City Council Minutes -- April 14, 1994 -- page 7 Alderman Johnson discussed the Mission Statement presented by the Police Department. Mr. Johnson feels that this is a good base for the Police Department to move forward from. Chief Graff stated that there was alot of hard work put into this statement by the staff and department. He stated that the Goals are being developed for the Strategic Plan and that this should be completed by the Fall, 1994. A motion was made by Alderman Johnson and seconded by Alderman Jones to accept the Police Department's Mission Statement as presented. Motion carried. ADMINISTRATION COMMITTEE Alderman Baird stated that an appraisal has been received on the Walnut property. A meeting was held with Melissa Hilt of George K. Baum, a financial consultant. This will be discussed at future meetings. Alderman Baird discussed the three year contract presented by Pandolfi for the City of Yorkville. A motion was made by Alderman Baird and seconded by Alderman Prochaska to enter into an agreement for a three year contract with Pandolfi as the City auditors. A question was raised concerning the need for a three year contract. Alderman Baird stated that a price was negotiated for the three years which will not have any increase in the contract and that they auditors will help with the transition period for the city treasurer, budget officer, etc. Clerk Allison called the role: Clark - aye Baker - aye Jones - aye Prochaska - aye Stafford - abs Johnson - aye Baird - aye Callmer - aye Motion carried. Mayor Kittoe asked the status of the software needed at the City office for. Acting Administrator Graff stated that the information will be presented at the Special Council Meeting of April 27th. A motion was made by Alderman Baird and seconded by Alderman Baker to accept the March Treasurer Report as presented. Clerk Allison called the role: Jones - aye Prochaska - aye Stafford - abs Johnson - aye Baird - aye Callmer - aye Clark - aye Baker - aye Motion carried. A motion was made by Alderman Baird and seconded by alderman Johnson to advertise for the City Administrator Position. Alderman Baird read aloud the advertisement. Clerk Allison called the role: Baird - aye Callmer - aye Clark - aye Baker - aye Jones - aye Prochaska - aye Stafford - abs Johnson - aye Motion carried. City Council Minutes -- April 14, 1994 -- page 8 Alderman Baird discussed the proposed ad for a Building / Zoning Official. This will be discussed at the next Council Meeting, April 21, 1994. The target date for hiring will be July 1, 1994. Acting Administrator Graff stated that it is imperative that a job description is developed. Alderman Baird discussed the special Census that the City of Yorkville will be conducting. This will cost the city approximately $25, 000 but will save the city $48, 000 if the census is at 4, 600 people. SPECIAL CENSUS A motion was made by Alderman Baird and seconded by Alderman Baker to enter into agreement for a Special Census with the Department of Office of Special Census with a payment of $16, 600 to be mailed by May 1, 1994 . Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - abs Callmer - aye Baird - aye Motion carried. ADHOC / RECYCLING COMMITTEE - no report ADDITIONAL BUSINESS Alderman Clark reminded everyone of the City of Yorkville golf outing on Wednesday, May 4th. Alderman Baird stated that plans and specifications have been received from Scott HIll and that final plans are in process. One- half of the $27,000 has been paid. This is to be reviewed by the Lannert group prior to the final payment. EXECUTIVE SESSION A motion was made by Alderman Johnson to move into executive session to discuss consider information on the appointment and employment of a police officer position. Clerk Allison called the role: Johnson - aye Stafford - abs Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Jones - aye Motion carried. A motion was made by Alderman Prochaska and seconded by Alderman Johnson to move out of executive session at 9: 00 p.m. Clerk Allison called the role: Prochaska - aye Jones - aye Johnson - aye Stafford - abs Callmer - aye Baird - aye Baker - aye Clark - aye Motion carried. City Council Minutes -- April 14, 1994 -- page 9 A motion was made by Alderman Baker and seconded by Alderman Baird to move back into Regular Council Session. Clerk Allison called the role: Stafford - abs Johnson - aye Baird - aye Callmer - aye Clark - aye Baird - aye Jones - aye Prochaska - aye Motion carried. A motion was made by Alderman Johnson and seconded by Alderman Baird to hire William Perkins for the position of patrolmen effective May 1, 1994 contingent with the passage of the 1994 - 1995 City budget which has that allocation within it. Clerk Allison called the role: Callmer - aye Baird - aye Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - abs Motion carried. ADJOURNMENT Motion was made by Alderman Baird and seconded by Alderman Jones to adjourn the meeting at 9: 04 p.m. . Motion carried. By:`�C J'a queline Allison Cit Clerk , .. 411111■• ,0 --e.2-1- 1(I -y <-i ?_ L) 1 C ''' ''•(-- C -,2_ -) ,t(z- !' 1 (,--)•Av '/361--tyl.k. _ ■, ;cal CL.,.9 wit/1. / 't lb: 1Z fp 1U2i Sit 1111 LeliVAtAl UhUU1' 41 US • PRESS RELEASE City of Yorkville 610 Tower Lane Yorkville, IL 60560 Contact: Mayor Ken Kittoe Ac7k- C/ /{ Phone: (708) 553-4350 Fax: (708) 553-140-7" 73 FOR IMMEDIATE RELEASE The City of Yorkville, Illinois (pop. 4,600) seeks a professional Building - Zoning Official. The successful candidate will report directly to the City Administrator and will be responsible for administering the Building Ordinance and Zoning Ordinance. The position includes permit issuance, plan reviews, code enforcement and field inspection. This position requires a person who has excellent communication skills and is able to work with the public effectively and tactfully. The City of Yorkville offers excellent employee benefits. The salary for this position will be commensurate with the qualifications of the individual selected. Please send resume with complete references by May 16, 1994 to: City of Yorkville, 610 Tower Lane, Yorkville, IL 60560, Attn. Mayor Ken Kittoe. The City of Yorkville is an equal opportunity employer. n9,13,b9 10: 11 7p 1 O Orr (101 LAN!ILI(t UMW? IRj bZ PRESS RELEASE City of Yorkville 610 Towner Ln., Yorkville, IL 60560 Contact: Mayor Ken Kittoe/,4c? /9a f. DNy 6/14' .1 Phone: (708) 553-4350 FAX: 702 ‘5 7,-J FOR IMMEDIATE RELEASE The City of Yorkville, Illinois (pop. 4,600) seeks a professional City Administrator. Applicants must possess excellent interpersonal skill when working with developers, local and state agencies, and most importantly, the Community. Specific duties are budget preparation, budget monitoring, and assistance in loss prevention. Duties also include negotiating with developers and businesses wishing to locate to our City_ Additional duties include meeting with local business leaders, civic groups, and citizens on their concerns. The successful applicant will meet on a regular basis with the Chief of Police, City Engineer, Public Works Supt, and Water Operator. Attendance at night meetings with City Council is required. This position requires a Bachelor's degree in Public Administration or related field, and experience of five years. The City of Yorkville is a rapidly growing community (20 percent annually) with a minimum projected build out of 17,000. Present yearly budget is 4.5 mil. with approximately 40 full and part-time employees. The City of Yorkville offers excellent benefits. The salary will be commensurate with the qualifications of the individual selected. Please send a resume with complete references by May 16, 1994, to City of Yorkville, 610 Tower Lane, Yorkville, Illinois 60560, ATTN: Mayor Kittoe. The City of Yorkville is an equal opportunity employer. •