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City Council Minutes 1994 02-03-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT BEECHER CENTER, ON FEBRUARY 3 , 1994 (RESCHEDULED FROM 1-27-94) Mayor Kittoe called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Absent Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. OUORUM INTRODUCTION OF GUESTS Mayor Kittoe omitted the introduction of guests. ***************************************************************** PUBLIC HEARING A motion was made by Alderman Johnson and seconded by Alderman Jones to move Council into Public Hearing regarding PC 93-19. Clerk Allison called the role: Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - aye Callmer - aye Baird - abs Motion carried 7-0. Mayor Kittoe briefly discussed the proposed annexation and rezoning to R-2 Single Family Residential District. Property is located on the east and west side of Cannonball Trail, north of the Burlington Northern Railroad tracks and less than 1/2 mile north of Bristol. Owners of the parcel are Harold Oliver and Barry Niles. Mayor Kittoe opened the Public Hearing to the concerned citizens present: Jim Olson spoke on behalf of the developers indicating that the developers are requesting a pre-annexation agreement with the City of Yorkville. Upon the receipt of this agreement, further details will be finalized discussing the development. The west side of Cannonball Trail will be the first part of the development. The tentative plan has 29 duplexes involved. The Plan Commission recommended 10% of the lots to be zoned for duplex. The developers would also comply with all elements of the zoning and subdivision ordinance. The development will have a lake on the property versus a retention pond only. Dave Greiter asked if the density of the project complies with the City's proposed comprehensive plan. Alderman Jones responded that it does fall within the density discussed in the comprehensive plan. Dave Palowski: Asked a question regarding the proposed lake on the development asking if the late would be lined if needed. Jim Olson responded that it would. Dave Palowski: Asked the City of Yorkville to be sure and take a hard look at the water options for the development as this area is already experiencing some water problems. He asked the council to place this request on hold for up to six months to allow the council adequate time to analyze this. City Council Minutes - February 3, 1994 - page 2 Sheri Robinson of Bristol stated she was concerned with the development's impact on the City, especially the Yorkvlle School System and if the Council knew if the proposed referendum included the increases from development such as this. She stated she has contacted some neighboring cities and stated she felt Yorkville should analyze the need for development fees as well as the current impact fees. Dave Palowski again asked the council to analyze the water drainage in this area. Dave Cinto responded to Ms. Robinson's question regarding the school system being impacted by subdivision such as these. He stated that the referendum numbers did include data from the subdivision currently being proposed in the area. He stated if these subdivisions did not come into play the referendum numbers could possible be decreased. Mr. Cinto stated that he had received calls concerning this subdivision regarding "secret" meetings. Mr. Cinto stated that the City must be aware of the water problems and act responsibly in this matter. He stated that he felt the growth was okay as long as the city controls the growth. Mr Ken Johnson encouraged the City Council to support the subdivision. Mr. Johnson feels that since the developers are local people they will develop the property responsibly. Mr. Johnson stated that this area is going to changed and that the City must be willing to have "planned change". Mrs. Jeannette Bertram stated she objects to this subdivision due to the density of the development. She does not object to the annexation or the development idea, but to the density issue. Dave Palowski responded to Mr. Cinto's statement regarding "secret" meetings. He stated that there were no secret meetings and has tried to keep this issue out of "mud slinging" . He stated he is not opposed to the development but does not want Yorkville to move too fast in allowing this growth. He again stated he would like this issue tabled for six months to be sure the city is handling it correctly. Sheri Robinson asked a question regarding the duplex issue. She does not feel this area warrants duplex and it does not fit into the scheme of the area as there are no rentals in Bristol. She stated she does not feel that this is affordable housing. Also, she asked if there is "talk" between the City and the Schools. Mayor Kittoe responded that the City and Schools do discuss items and liaisons' are in place. Alderman Jack Jones stated that a $1,500 transition fee for the school system was recently implemented by the Council. This fee was supported by Oliver and Niles. Mr. Ken Johnson stated he felt this subdivision would not impact the schools as much as most persons think. He did not think the owners of the duplex units would have a great many children either. Alderman Jones responded that the average children per household was currently a .8 child in the Yorkville area. Mr. Dave Cinto stated that the school used an average of 1. 2 or 1.3 children per household for the increases used in the referendum data. Mr. Verne Poplar raised a question concerning pre-annexation in relation to the duplex issue. City Council Minutes - February 3 , 1994 - page 3 Attorney Hiles responded that this only agrees to the annexation and zoning issue and that the exact percentages would be negotiated into the pre-annexation agreement. Jim Olson stated that currently this development would be paying $1, 150 lot / development fee, $1, 500 school transition fee, and $800 land cash fee for each lot. Dave Cinto stated that the fees are a one-time income fee, but the increased real estate taxes from this development would be long- range income for the school, etc. Dave Richmond stated that he felt the duplexes should be allowed and that the buildings could be built so that they did not "look like" duplexes. He stated he was happy the city has implemented the fees as stated above. Kim Schoenfielder responded that she favored the duplex lots in this subdivision. She stated that single residents and older couples would be the population living in these areas. Dave Greiter asked if the City of Yorkville can handle the increases such as police and public work needs. Mayor Kittoe responded that this can be handled. Dave Palowski also questioned the city's readiness to handle the increase in police and public work needs such as snow plowing. Randy Rogers asked the Council to consider what this means to the others in the area. He does not want this development to damage the character of this area. He does not agree with the duplexes or the density of the proposed development. Jim Olson responded stating that the density is split into five areas with proposed average lot size of 14, 000, 13, 500, 16, 000, 18, 000 and 17, 000. The 17, 000 avg would be the duplexes. Jim Olson also indicted that the City has currently expanded the sewer and water for the Amurol plant. The size etc. will determine how much development can be handled with out further expansion. Dave Palowski asked how this property is scheduled to become contiguous to the current city limits? Mayor Kittoe responded that this was not currently known and that others may propose to come into the city after this us all settled. Tracey White asked for a clarification regarding the comment made by Mr Olson regarding the sewer and water. Mr. Howard Shick asked about the expansion on sewer and water, who pays for it? The developer pays for the expansion and the city would pay for the maintenance / upkeep. Mr. Greiter questioned the need to pay for the developer to hook the Bristol School to sewer / water. Mr. Oliver responded that this was to be done only if the school wanted it. It would not be completed if they did not feel a need for sewer and water. Sheri Robinson stated she was unhappy with the access planned on Corneils road. Dave Palowski stated that the increased traffic would be too much for Corneils road and that the exit from the subdivision should be planned elsewhere. Mr. Harold Oliver stated that they were willing to work with the community for the benefit of the local community. City Council Minutes - February 3 , 1994 - page 4 One gentlemen stated that he was one of the first to move into the area and that the developer he did business with did not follow through with all of the promises made. Alderman Stafford raised a question regarding what the developers would do if this was denied. He stated that they would most likely sell the property and someone else would purchase it. He stated he thought the neighborhood would be better off with a local developer than by some outside developer coming in. Dave Palowski stated he felt the development needed to be upgraded. Alderman Callmer asked if there were any duplexes currently in Bristol. Dave Palowski responded two. Alderman Johnson stated a traffic study would need to be completed after the agreement on the pre-annexation was made. With the current density proposed there would be 2 . 3 dwelling units per acre in the development. Mr. Jim Bertram asked what occurred if the pre-annexation agreement was in place and it did not become contiguous to the City limits? Attorney Hiles stated this was the responsibility of the developer and that there are no legal ramifications for the city. Mr. Hiles stated that the platting and engineering would not be completed until the agreement is in place due to the cost factors for the developer. A question was raised concerning the water drainage. Mayor Kittoe assured everyone that this would be reviewed and that no-one would be hurt. Barry Niles stated that a study had been completed which discussed the burden this development would pose to the City of Yorkville. Items discussed include public works, police, etc. Harold Oliver responded to the issue concerning drainage stating that the law read that the developer cannot discharge more water than what is already being discharged. A question was raised concerning the maturity date on a pre- annexation agreement. This agreement requests a 15 year maturity date. Alderman Clark asked for the major points being challenged regarding this development: Water problems / discharge Lot size Duplex zoning Corneils Road entrance Traffic issues Barry Niles stated that the annexation to the city was needed due to problems anticipated with well and septic. The land would not handle this type of situation. One citizen stated that there was a collapsed tile somewhere near this area thus increasing the water problems. Cindy Johnston raised a question concerning police coverage as she moved from Countryside Subdivision eight months ago and felt that the City Police did not properly handle problems noted there. City Council Minutes - February 3, 1994 - page 5 A motion was made by Alderman Prochaska and seconded by Alderman Jones to move out of Public Hearing. Clerk Allison called the role: Johnson - aye Stafford - aye Callmer - aye Baird - abs Baker - aye Clark - aye Prochaska - aye Jones - aye Motion carried 7-0. ***************************************************************** Mayor Kittoe stated they would be deviating from the agenda in order to discuss the PLAN COMMISSION information. PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Jack Jones stated that PC 93-19 Oliver / Niles would be tabled for additional discussion to be held at the Special Committee of A Whole Meeting scheduled for Monday, February 7, 1994 at 7:00 p.m. at the Beecher Center. This will then be voted on at the next council meeting, February 10, 1994. CITIZEN COMMENTS Barry Niles raised a question concerning the safety regarding sidewalks on the Diehl property development on Eldamain road. He understood that there would be sidewalks only on one side of the street. The green-areas do have sidewalks, but he still feels this is dangerous for kids. Harold Oliver stressed that this was a safety issue for the kids in that development and that the City should review this issue. A motion was made by Alderman Johnson and seconded by Alderman Callmer to take a five minute recess. Motion carried. A motion was made by Alderman Johnson and seconded by Alderman Jones to move back into regular council session. Motion carried. MINUTES APPROVAL Alderman Prochaska stated that there should be one correction made on the minutes, page 4 should read Phase I instead of Phase II for the Ron Hill Subdivision discussion. Alderman Callmer moved to waive the reading of the minutes from the regular council meeting of January 13th and approve the minutes as corrected. Seconded by Alderman Prochaska. Motion carried. BILLS APPROVAL Alderman Clark made a motion to approve and pay bills dated 1-27-94 in the amount of $642 , 317 . 26 as presented. Seconded by Alderman Baker. Several questions were raised regarding the bill listing. Clerk Allison called the role: Clark - aye Baker - aye Jones - aye Prochaska - aye Stafford - aye Johnson - aye Baird - abs Callmer - aye Motion carried 7-0. City Council Minutes - February 3, 1994 - page 6 ATTORNEY'S REPORT Attorney Hiles stated that the Apartment ordinance was distributed. This will be discussed at the Committee of a Whole meeting. Also distributed was the proposed annexation agreement on Dwyer. The purchase order resolution will be discussed at Monday's committee meeting and will be voted upon next Thursday at council meeting. The IMRF Resolution will need to be reviewed and voted on at next Council meeting. Don Peck stated that information was given to the Attorney regarding an agreement between IDOT and the City on the Street Light for Somonauk Street. MAYOR'S REPORT Mayor Kittoe appointed Greg Kraber to the City of Yorkville Plan Commission. Motion was made by Alderman Jones and seconded by Alderman Stafford to ratify the Mayor's appointment of Greg Kraber to the City of Yorkville Plan Commission. Motion carried. Mayor Kittoe reported that he will be appointing a replacement to the Park Board next week. Mary Kay Price has resigned this position. Mayor Kittoe thanked all the City workers for the outstanding job in handling the adverse weather conditions this past week. CITY CLERK REPORT - no report CITY TREASURER / BUDGET OFFICER REPORT Treasurer Huston stated that the second EDC loan advance should be received by Monday this next week. CITY ADMINISTRATOR REPORT Mr. Peck stated that the roads were being posted as of February 15, 1994. Mr. Peck indicated that bids had been received on the City's 1973 Dump Truck. Two bids were received with the high id of $3 , 885. A motion was made by Alderman Clark and seconded by Alderman Stafford to authorize the City to accept the high bid of $3,885 on the 1973 Dump Truck to John Hammond. Clerk Allison called the role: Baird - abs Callmer - aye Clark - aye Baker - aye Jones - aye ` prochaska - aye Stafford - aye Johnson - aye Motion carried 7-0. Mr. Peck indicated that bids had been received on the City's Generator. Two bids were received with the high bid of $2, 501. This generator was given to the City by Caterpillar. The City did check with local municipalities to see if they were interested in the generator prior to the city selling it. City Council Minutes - February 3, 1994 - page 7 A motion was made by Alderman Clark and seconded by Alderman Johnson to authorize the City to accept the high bid of $2, 501 on the Generator to Bryan Dwyer. Clerk Allison called the role: Baker - nay Clark - aye Prochaska - aye Jones - nay Johnson - aye Stafford - nay Callmer - nay Baird - abs Motion was denied 3-4. A discussion was held concerning this vote. The trailer was purchased by the city at a cost of $2, 000 and was to be included in the bids received. A misconception was that the trailer was to be sold separate from the generator. A motion was made by Alderman Callmer and seconded by Alderman Baker to reconsider the vote. Clerk Allison called the role: Johnson - aye Stafford - nay Callmer - aye Baird - abs Baker - aye Clark - aye Prochaska - aye Jones - aye Motion carried 6-1. A motion was made by Alderman Prochaska and seconded by Alderman Johnson to authorize the City to accept the high bid of $2, 501 on the Generator to Bryan Dwyer. Clerk Allison called the role: Callmer - aye Baird - abs Baker - aye Clark - aye Prochaska - aye Jones - aye Johnson - aye Stafford - nay Motion carried 6-1. Administrator Peck stated that Joe Moore was featured in an article in a safety magazine. Mr. Peck stated that Mr. Moore should be commended on being recognized as an employee who utilizes the necessary safety equipment. A copy of this article will be sent to the insurance carrier. Administrator Peck distributed a listing of the equipment needed for the Somonauk Street / Route 47 street light. A discussion was held regarding purchasing the equipment or "borrowing" from IDOT. Due to the minimal cost savings and the fact that this temporary light could be utilized elsewhere when Route 47 was widened, the Council felt it was necessary to purchase the equipment. A motion was made by Alderman Clark and seconded by Alderman Baker to award the contract to the lowest responsible bidder Aldridge Electric Inc. in the amount of $32, 387. 60 as presented. Clerk Allison called the role: Prochaska - aye Jones - aye Johnson - aye Stafford - aye Callmer - aye Baird - abs Baker - aye Clark - aye Motion carried 7-0. Don Peck stated he had received the listing from IDOT regarding the intersections in the City which needed cuts in the curb for ADA compliance. This will be reviewed. Mr. Peck also stated that Alderman Baird has been reviewing costs for a new computer at the City Offices. This will be tabled until the Committee of a Whole Meeting on February 17th. City Council Minutes - February 3, 1994 - page 8 KENDALL COUNTY ECONOMIC DEVELOPMENT - no report SCHOOL COMMUNITY REPORT - no report OLD BUSINESS - none NEW BUSINESS - none COMMITTEE REPORTS Public Works Committee A motion was made by Alderman Clark to accept the January, 1994 Building Department Report. Seconded by Stafford. Motion carried. A motion was made by Alderman Clark to approve the bid to Bob Barrett for the Water Conditioner for the Beecher Center at a cost of $1, 084.46 to be reimbursed for 1/2 of the cost from the Salvation Army. Seconded by Prochaska. Clerk Allison called the role: Clark - aye Baker - aye Jones - aye Prochaska - aye Stafford - aye Johnson - aye Baird - abs Callmer - aye Motion carried 7-0. ECONOMIC DEVELOPMENT COMMITTEE The Comprehensive Plan will be discussed at the next Plan Commission meeting, February 16, 1994 . A question was raised concerning a variance for the Meetballs Tavern. It was stated that due to the fact that the move will be within 1, 000 feet, a variance is not required. Alderman Jones stated he is attempting to schedule a meeting between the City Council, Dennis Hastert, Tom Cross and Motorola to discuss a move to the City of Yorkville. Research is being completed for an ordinance concerning Over-Lot Grading. The Apartment Owners ordinance will be discussed at the next Committee of a Whole meeting. PUBLIC SAFETY COMMITTEE Alderman Johnson made a motion to accept the December Manhour Utilization Report, the December Monthly Arrest Summary, the December Monthly Squad Report as presented. Seconded by Alderman Baker. Motion carried 7-0. ADMINISTRATION COMMITTEE Alderman Stafford stated that the committee has been working on an updated Organizational Chart for the City as well as updates on administration job descriptions. • City Council Minutes - February 3, 1994 - page 9 ADHOC / RECYCLING COMMITTEE Alderman Clark stated that the City of Yorkville had a 90% participation rate for the recycling the first week. The City of Yorkville is to be used as a model for future transitions. Alderman Clark was thanked by the Mayor for all her work in this matter. She in turn thanked her committee members. ADDITIONAL BUSINESS -- none ADJOURNMENT Motion was made by Alderman Callmer and seconded by Alderman Jones to adjourn the meeting at 9:51 p.m. . Motion carried 7-0. By: , ! ()L.' _. Jacq elan- Allison C�tyLClerk 0 3 c( v CU J---Q CAA 4- Cte-kiej I -11A tetAmActgki WO* (› 44‘4i-><S2. /1/YK1 Ise g/I /LeArY' C. d rjr 01)-1< , ,1-74c-e le // 64.6 ./ )rDax-t7 sc -c; r / .6,LLaty.Q /7",oae 7,5 To / /&t/LjorA:(-;-69 1{6641( ■CWs- Q64 . ■ it 4 /71_,‘ 15,44//u6.,( Th 11, 4 // 49/ 4M1c.4 - ce/112orivineA-Q) Pilf)/frn 4b-CA_ e•P X„ete,7 /3 & 3 *********************************************************************re**rr****** 04 : 26 PM - ' CITY OF YORKVILLE NO . 2399 02/02/34 DUE NOV 29, 1993 10 : 00 AM PERM TEMP SIGNAL ALDRIDGE ELECTRIC INC . AT IL . RT 47 AND A1921-R 28572 N . BRADLEY ROAD SOMONAUK STREET LIBERTYVILLE , IL START JOB 708-680-5200 5 DAY AFTER ANTP WILLIAM H . BOCK , VICE PRESIDENT COMPLETE BY 1 /31/94 QUOTATION GOOD FOR 30 CALENDAR DAYS A : \1921-R .WK1 ITEM NO . PAY ITEM DESCRIPTION U OF M QTY UNIT PR TOTAL #####IF*****iF***##iP#410IF#000400#i41F01 #0#0404#0,100#M#I##*01.0*#0#441.iFIF1i0#0001i*#*I **0 1 SH P 1F 3S SWM EACH 1 . 00 666 . 00 656.00 1A SH P 1F 3S SWM/INSTALL ONLY EACH 6 . 00 232. 00 1160 . 00 2 SH P 1F 5S SWM EACH 2 . 00 506 . 00 1010. 00 3 TS BACKPLATE LOUVERED EACH 8 . 00 65 . 00 440 . 00 4 W POLE 40 CL 2 EACH 4 . 00 833 . 00 3332 . 00 6 FAC SPL SEQ 8P T3 CA8 EACH 1 . 00 1810 . 00 1810 . 00 6 IND L DET AMP EACH 6 . 00 137 . 00 822 . 00 7 DET LOOP TI LIN FT 386 . 00 8 . 50 3281 . 00 8 GALVS CON T 1 1/4 LIN FT 459. 00 4 . 80 2203 . 20 9 GALVS CON P 1 1/4 LIN FT 109 . 00 13 . 80 1504 . 20 10 GALVS CON AT ST 1 1 /4 LIN FT 60 . 00 14 . 60 676 . 00 11 GALVS CON AT ST 2 LIN FT 17 . 00 17 . 90 304 . 30 12 GALVS CON AT ST 3 LIN FT 17 . 00 21 . 40 363 . 80 13 PVC CONT 1 1/4 LIN FT 186 . 00 3 . 90 725 . 40 14 ECBL C 12 2C TW SH LIN FT 568 . 00 1 . 10 624 . 80 15 ELCBL AS 6 2C LIN FT 20 . 00 2 . 10 42 . 00 16 ELCBL AS 14 SC LIN FT 328 . 00 1 . 60 524 . 80 17 ELCBL AS 14 7C LIN FT 232 . 00 1 . 80 417 . 60 18 ECBL AS 14 2C TW SH LIN FT 420 . 00 1 . 40 688 . 00 19 SPAN WIRE LIN FT 280 . 00 1 . 80 504 . 00 20 TETHER WIRE LIN FT 280 . 00 1 . 20 336 . 00 21 SERV INSTALL TY A MOD EACH 1 . 00 779 . 00 779 . 00 22 JUNCTION BOX EACH 2 . 00 347 . 00 694 . 00 23 JUNCTION BOX SPL EACH 4 . 00 318 . 00 1272 . 00 24 TRENCH & BACKFILL LIN FT 186 . 00 1 . 30 241 . 80 26 PAINT PVT MK LINE 6 LIN FT 268 . 00 4 . 10 1098 . 80 26 PAINT PVT MK LINE 12 LIN FT 53. 00 8 . 30 439 . 90 27 TRAF CONT & PROT L SUM 1 . 00 550 . 00 550 . 00 ***** *********, *****.**********sere******************************** *****w******** TOTAL CHECKED BY ( ) 3904 . 00 26600 . 60 32, 38 '7. �(9) 60-° .,c) PAGE 1