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City Council Minutes 1994 01-13-94 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL, ON JANUARY 13 , 1994 Mayor Kittoe called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present (Arrived 7: 04) A quorum was established. OUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked all those present to introduce themselves. PUBLIC HEARING - PC 93-21 A motion was made by Alderman Johnson and seconded by Alderman Baker to move into Public Hearing on the proposed annexation and rezoning to City R-2 Single Family Residential, R-2 Duplex, and B-2 Business. Property is located on the south side of Route 71, 1/8 mile west of Roue 126, and 3/4 mile east of Route 47. Owners are Alice (Fitch) Zeman and Clark Fitch (Petition is filed by Dennis W. Dwyer and Barbara E. Dwyer) . Clerk Allison called the role: Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - abs Baird - aye Baker - aye Motion carried 7-0. Mayor Kittoe asked anyone in attendance if they had comments regarding the petition to annex and rezone. Mr. Lawrence Gardner asked about the natural water flow and if the developers were required to be sure that it is maintained. Administrator Peck indicated that this is a requirement and that he would be sure and follow up on Mr. Gardner's concern. Mr. Charles Doetschman stated that this property adjoins his property and asked if the development is like the plat originally shown at the Plan Commission meetings. If it is, he states he does not have any concerns on the development but did have a question concerning the drainage tiles. He stated he would like to see them maintained as is. Administrator Peck responded to this concern indicate that an inventory would be completed after the zoning is changed and that it will be maintained. Mayor Kittoe requested any other comments from the persons in attendance. A motion was made by Alderman Baker and seconded by Alderman Jones to move out of Public Hearing to regular council session. Clerk Allison called the role: Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Motion carried 8-0. City of Yorkville Council Minutes - January 13, 1994 - page 2 MINUTES APPROVAL. Alderman Callmer moved to waive the reading of the minutes from the regular council meeting of December 16th and approve the minutes as presented. Seconded by Alderman Clark. Motion carried. Alderman Prochaska moved to waive the reading of the minutes from the special council meeting of December 27th and approve the minutes as presented. Seconded by Alderman Stafford. Motion carried. INTRODUCTION OF NEW LIBRARY DIRECTOR Michelle Graff introduced the new Library Director, Eve Kirk to the Mayor and City Council members. Ms. Kirk spoke to the Mayor and Council indicating she was looking forward to working in the Yorkville area. Ms. Kirk did ask if the library could obtain an updated map of the City of Yorkville since many annexations have occurred and they are unsure of the boundaries for their library district. Mr. Peck will follow up on this request. CITIZEN COMMENTS Mayor Kittoe asked for Citizen Comments from the floor. There were no comments made at this time. BILLS APPROVAL Alderman Clark made a motion to approve and pay bills in the amount of $211, 679.95 as presented. Seconded by Alderman Prochaska. Alderman Clark raised a question on page 10 regarding the purchase of a phone for the Police Department. Chief Graff responded that this was for the phone itself and that it is the kind required at the school. The phone was for Office Barry Groesch. Also questioned was on page 7 the bill to R.J.W. Appraisals. This was for the Colonial Parkway property. Clerk Allison called the roll: Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - aye Baker - aye Callmer - present Clark - aye Motion carried 7 aye and one present. PLAN COMMISSION / ZONING BOARD OF APPEALS PC 93-20 / MINKLER ESTATES Alderman Baker informed the council that PC93-20, Minkler Estates Development Corporation was recommended by Plan Commission for approval to the City Council. He stated that this should be approved with an agreement to annex to the City when it becomes contiguous to the City of Yorkville. Alderman Baker made a motion to approve PC93-20, Minkler Estates, to include sidewalks on the final plat upon annexation to the City of Yorkville. Seconded by Alderman Johnson. Alderman Prochaska amended the motion to state: to follow city subdivision control ordinances and annexation upon continuity to the City. The amendment was seconded by Alderman Baker. The Council members discussed the requirement of sidewalks upon annexation to the city and the need for a letter from the developer indicating that this would be complied with. The council was informed that this language would be on the Final Plat that upon continuity to the city, annexation would occur. City of Yorkville Council Minutes - January 13, 1994 - page 3 Clerk Allison called the role for the amendment to the motion: Jones - aye Prochaska - nay Stafford - nay Baird - nay Baker - nay Callmer - nay Clark - nay Johnson - nay - ,� Denied by a vote of 6-2. Clerk Allison called the role on the original motion: Prochaska - nay Stafford - nay Baird - aye Baker - nay Callmer - nay Clark - nay Johnson - nay Jones - nay Motion denied by a 7-1 vote. It was noted that this was denied due to the language in the motion. A motion was made by Alderman Baker to approve PC93-20 Minkler Estates Development Corporation subject to annexation upon continuity to the City of Yorkville and parcel to conform to all City of Yorkville subdivision control ordinances and on final plat. Seconded by Alderman Jones. Alderman Callmer stated he felt morally and legally that this motion should be clearly understood for the future owners of this property. Clerk Allison called the role: Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - aye Baker - aye Callmer - aye Clark - aye Motion carried 8-0. PC 93-21 / DWYER Alderman Baker made a motion to approve PC93-21 for annexation and rezoning to City R-2 Single Family Residential, R-2 Duplex and B-2 Business. Property is located on the south side of Route 71, 1/8 mile west of Route 126, and 3/4 mile east of Route 47. Owners are Alice (Fitch) Zeman and Clark Fitch (Petition filed by Dennis W. Dwyer and Barbara E. Dwyer) . Seconded by Alderman Jones. It was noted that there were eight concerns addressed by the plan commission. Mr. Jack Novotny, engineer for the developers, responded to the council's questions regarding the concerns and assured the council that the developers intend to comply with the requests. Mr. Novotny indicated that they have been meeting with the City Engineer and the Lannert Group concerning these items. Alderman Jones made a motion to amend the motion to read: subject to negotiation and approval of annexation agreement. Seconded by Alderman Prochaska. Clerk Allison called the role on the amended motion: Stafford - aye Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye The amendment carried by a 8-0 vote. City of Yorkville Council Minutes - January 13, 1994 - page 4 Clerk Allison called the role on the original motion: Jones - nay Prochaska - nay Stafford - nay Baird - nay Baker - nay Callmer - nay Clark - aye Johnson - nay The original motion was denied by a 7-1 vote. Attorney Hiles discussed the action just taken with the council members. A motion was made by Alderman Callmer to reconsider the motion on PC93-21. Seconded by Alderman Johnson. Clerk Allison called the role: Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - aye Baker - aye Motion carried 8-0. A motion was made by Alderman Jones to approve PC93-21 for annexation and rezoning to City R-2 Single Family Residential, R-2 Duplex and B-2 Business. Property is located on the south side of Route 71, 1/8 mile west of Route 126, and 3/4 mile east of Route 47. Owners are Alice (Fitch) Zeman and Clark Fitch (Petition filed by Dennis W. Dwyer and Barbara E. Dwyer) , subject to negotiation and approval of an annexation agreement. Seconded by Alderman Jones. Clerk Allison called the role: Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Motion carried 8-0. PC 93-22 Ron Hill Estates II A motion was made by Alderman Prochaska and seconded by Alderman Jones for the City of Yorkville to recommend the change in zoning on PC 93-22, RonHill Estates II from Kendall County A-1 Agricultural District to Kendall County R-3 Single Family Residential District. Property is located near the intersection of Immanuel and Legion Road. Subject to the same requirements as given with RonHill Estates Phase I. Clerk Allison called the role: Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - aye Baker - aye Callmer - aye Motion carried 8-0. OLD BUSINESS Alderman Clark asked a question to Mr. Jack Novotny concerning the City's grant they received for a canoe launch. Ms. Clark stated that at this time the City may not wish to accept the grant due to current lawsuits and other issues. Ms. Clark asked if this could be utilized for any other project. Mr. Novotny responded that he felt the City could not utilize the grant for any other purpose than it was originally intended and that the City should send a letter to decline the grant but to reserve the right to re-petition for a grant in the future if the issues were resolved. City of Yorkville Council Minutes - January 13 , 1994 - page 5 ATTORNEY'S REPORT - no report MAYOR'S REPORT - no report CITY CLERK REPORT Clerk Allison asked for clarification of the new process being implemented for agenda's at the Committee of the Whole and Council meetings. Anyone wishing to have items placed on the agenda for the Committee of the Whole meetings must submit their information to the City office no later than 10: 00 a.m. on the Tuesday prior to any meeting. Anyone wishing to have items placed on the City Council Agenda must have all information submitted to the City Office no later than 10: 00 a.m. on the Tuesday prior to the meeting. Any supporting documents should be submitted with the request. CITY TREASURER J BUDGET OFFICER REPORT Delene Drew informed the Council that the Park Board has requested a line item transfer from Land Cash Funds for the purchase of park equipment for Prairie Park. CITY ADMINISTRATOR REPORT - no report KENDALL COUNTY ECONOMIC DEVELOPMENT - no report SCHOOL COMMUNITY REPORT Alderman Johnson stated that two members of the school board will be taking part in the City's Comprehensive Plan discussions. The next school board meeting will be held on Monday, January 24, 1994 at 7: 00 p.m. NEW BUSINESS - no report COMMITTEE REPORTS Public Works Committee A motion was made by Alderman Clark and seconded by Alderman Prochaska to authorize a letter declining the grant but reserving the right to re-petition for a grant in the future. Clerk Allison called the role: 4 Johnson - aye Jones - aye Prochaska - aye Stafford - abstain Baird - abstain Baker - aye Callmer - aye Clark - aye Motion carried with a vote of 6 - aye and 2 - abstain. Alderman Clark made a motion to approve the December 1993 Beecher Building Report as presented. Motion carried 8-0. Alderman Clark made a motion to approve the December 1993 Building Department Report as presented. Motion carried 8-0. City of Yorkville Council Minutes - January 13, 1994 - page 6 Don Peck informed the Council that he had been contacted by Ralph Dalton of IDOT regarding the "loan" of some parts needed for the temporary Traffic Signal on Somonauk Street. This would lower the cost to the city an estimated $7,000 - $10,000. This will be discussed at the next Committee of a Whole meeting. Mayor Kittoe stated that he had been in contact with Rep. Tom Cross and that there were no funds available for projects such as this. It was also noted that IDOT has not yet committed to when Route 47 may be widened in the City of Yorkville. ECONOMIC DEVELOPMENT COMMITTEE On January 12, 1994, the ADHOC Comprehensive Plan Committee met. There are two representatives from the School Board on the committee. They will be notifying Mr. Gabel from the Lannert group regarding recommendations of where new schools could be located in the City. A Public Hearing will be held for the Comprehensive Plan at the next Plan Commission Meeting, February 16, 1994 . The City of Yorkville - Kendall County EDC loan papers will be finalized on Friday, January 14th at 1:00 p.m. The first disbursement will be on January 28, 1994 in the amount of $350, 000. The balance will be available in the first part of February. Art Prochaska and Jack Jones met with representatives from the Inland Corporation regarding the City's needs. Light manufacturing and industrial zoning would be advantageous to the City as it grows. A brochure on the City of Yorkville will be discussed at a future committee meeting. Alderman Prochaska and Alderman Jones will help develop this brochure. PUBLIC SAFETY COMMITTEE The next Public Safety Committee meeting will be on Wednesday, February 2 , 1994 at 5: 30 p.m. ADMINISTRATION COMMITTEE Alderman Baird informed the Council that the 1994 - 1995 Budget was discussed at the last Committee meeting. Alderman Stafford stated the Committee will be requesting the department heads to set up goals and needs. From this information, the committee will develop a Five Year Plan. Alderman Jones stated that the Budget should reflect the new City Building project. Alderman Johnson concurred. Alderman Callmer stated that he had spoken with Barb Schiller from K , Senior Services. They discussed the numbers of persons utilizing the Senior Services. Also discussed was the City's possible use of this property for the new City Building and the need for Senior Services to look for new quarters. At the next Council meeting, payment should be made on the North and South Sewer and Water projects. Administrator Peck stated the construction on these projects should be completed by the end of January. Clean up on the projects will be completed in the Spring. City of Yorkville Council Minutes - January 13, 1994 - page 7 ADHOC / RECYCLING COMMITTEE Alderman Clark stated she was contacted by Amy Andrews of TCD after the first pickup for the southside of the City on the Recycling project. Ms. Andrews stated that the Community need exceptionally well. There were only two bags "tagged" by the company. There were 1,312 bins distributed in the City. ADDITIONAL BUSINESS Alderman Clark stated that Ordinances need to be updated on the Handicapped Parking Permits. A question was raised concerning hookup to City Water if outside of the City Limits. When an annexation occurs, this is handled as part of the City's Subdivision Control Ordinances now in place. Alderman Baird requested an update on the Purchase Order process. An ordinance must be completed. This will be reviewed at the next Committee of a Whole meeting. A listing agreement on the sale of real property will be set up by Attorney Kramer. Bids will be accepted on all properties for sale. 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