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City Council Minutes 1993 12-16-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL, ON DECEMBER 16, 1993 Mayor Kittoe called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Absent A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked all those present to introduce themselves. ***************************************************************** PUBLIC HEARING A motion was made by Alderman Johnson and seconded by Alderman Clark to move Council into Public Hearing regarding the City's intent to redistrict Ward Boundaries to reflect an equalization of registered voters and population. Clerk Allison called the roll: Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - abs Baird - aye Baker - aye Motion carried 7-0. Alderman Johnson briefly discussed the proposed new redistricting map on display for those in attendance. Mr. Johnson indicated that there has been a dis-apportionment during the recent city growth, especially in Ward 2 and Ward 3 . The new proposed Wards will distribute the population more accurately. Ward 4 would remain the same through the change and minor changes would be reflected in Ward 1. Alderman Johnson stated that a detailed description of the new wards would be completed if the resolution is approved. Mayor Kittoe asked if anyone in attendance wished to comment on the proposed new Wards. A motion was made by Alderman Prochaska and seconded by Alderman Johnson to move out of Public Hearing. Clerk Allison called the roll: Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - abs Motion carried 7-0. ***************************************************************** REDISTRICTING MAP A motion was made by Alderman Johnson and seconded by Alderman Clark to authorize the Re-districting of the Wards in the City of Yorkville with detailed description of the boundaries to follow in written form. Clerk Allison called the roll: City Council Minutes - December 16, 1993 - page 2 Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - abs Baird - nay Baker - aye Callmer - aye Motion carried 6-1. MINUTES APPROVAL Alderman Baker moved to waive the reading of the minutes from the regular council meeting of December 2 and approve the minutes as presented. Seconded by Alderman Johnson. Motion carried. Alderman Prochaska moved to waive the reading of the minutes from the special council meeting of December 9 and approve the minutes as presented. Seconded by Alderman Baker. Motion carried. BILLS APPROVAL Alderman Baker made a motion to approve and pay bills in the amount of $298,478.51 as presented. Motion was withdrawn due to lack of a second. Alderman Baker made a motion to approve and pay all bills with the exception of the bills listed to Dennis Dwyer and Dempsey Inc. Seconded by Alderman Baird. Question was raised concerning the bills being paid for repair on the dishwasher at the Beecher Center. Mayor Kittoe asked for a full listing of all bills paid this year on the dishwasher so that a discussion can be held. Clerk Allison called the roll: Jones - aye Prochaska - aye Stafford - abs Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Motion carried 7-0. Alderman Prochaska made a motion to approve the bill payments to Dempsey Inc. and Dennis Dwyer subject to all documentation being received and signed and approved by Treasurer Huston and Attorney Kramer. Seconded by Alderman Clark. Clerk Allison called the roll: Stafford - abs Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Motion carried 7-0. CITIZEN COMMENTS Mayor Kittoe asked for Citizen Comments from the floor. Martha Allison commented on the use of the Beecher Center indicating that groups she has worked with that use the Beecher building do not use the dishwasher. She feels that it is only the Seniors Group that utilizes the dishwasher. PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Jones informed the Council that the Plan Commission meeting was held on Wednesday, December 15, 1993 . Items discussed at this meeting will be discussed at the next Economic Development Committee meeting held in conjunction with Committee of the Whole on Thursday, January 6, 1993 at 7: 00 p.m. at the City Hall. City Council Minutes - December 16, 1993 - page 3 At this Committee meeting the following items will be discussed: Niles / Oliver Dwyer (located near Route 71) Ron Hill Estates II Minkler Estates Alderman Jones also reported that Public Hearing will be held at the January 13, 1993 City Council Meeting regarding the Oliver / Niles and the Dwyer annexation / rezoning requests. ATTORNEY'S REPORT - no report MAYOR' S REPORT Mayor Kittoe informed the Council of the following: Committee of the Whole meeting will be held the 1st and 3rd Thursdays of each month. Council Meetings will be held the 2nd and 4th Thursday of each month. November, 1994, 1st and 3rd Thursday will be Council meetings due to Holiday and the 2nd Thursday will be Committee of the Whole. Special City Council Meeting will be held on Monday, December 27, 1993 at 7: 00 p.m. at City Hall. There will be no meeting on Thursday, December 30, 1993 . On Saturday, December 18, 1993 at 1: 00 p.m. Set up for the City Christmas Party will begin at the American Legion. Copies of proposed procedures for handling Council and Committee meeting agendas was distributed to the council members. This will be discussed at the next Committee of a Whole meeting. CITY CLERK REPORT - no report CITY TREASURER / BUDGET OFFICER REPORT The November Budget and Treasurer Reports were distributed. CITY ADMINISTRATOR REPORT Administrator Peck informed the Council that the City Offices will be closed on December 23 , 24 and 31 for observance of the Holiday's. Area contractors will be informed that the streets will be posted as of February 15, 1994 . RESOLUTION #93- 0,1 A motion was made by Alderman Jones and seconded by Alderman Prochaska to approve the Resolution needed for IDOT to execute the permit to complete the sidewalks at the Zeiter-Dickson building. Clerk Allison called the roll: Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - abs Baird - aye Baker - aye Motion carried 7-0. City Council Minutes - December 16, 1993 - page 4 KENDALL COUNTY ECONOMIC DEVELOPMENT - no report SCHOOL COMMUNITY REPORT The next school board meeting will be held on Monday, January 10, 1994 at 7: 00 p.m. Alderman Johnson informed the Council that the School Board intends to answer any questions persons may have regarding the upcoming referendum at the beginning of each School Board meeting. OLD BUSINESS - none NEW BUSINESS - none COMMITTEE REPORTS Public Works Committee Alderman Clark made a motion to authorize the Mayor and City Clerk to enter into Contractual Agreement with IDOT regarding the South Detention Pond. Motion was seconded by Alderman Prochaska. Clerk Allison called the roll: Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - abs Motion carried 7-0. Attorney Kramer was asked to develop a letter to be sent to the residents in Countryside Center regarding sidewalks. Administrator Peck informed the Council of the status of the easement for J. Gilbert in relation to the Cannonball Trail Sewer and Water Project. Mr. Peck stated that re-routing the sewer saved 900 foot pipe and will save the city funds even with the payment for the easement. A net savings of $9, 000 is anticipated. A motion was made by Alderman Prochaska and seconded by Alderman Clark to enter into contract with Joe G. Gilbert to purchase the easement on the North Sewer and Water Extension Project at a cost of $17, 000. Clerk Allison called the roll: Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - abs Baird - aye Baker - aye Callmer - aye Motion carried 7-0. A motion was made by Alderman Clark and seconded by Alderman Baker to approve the November, 1993 Building Report as presented. Motion carried. Public Works Committee meetings are scheduled for Monday December 20 and Monday December 27th at 6: 00 p.m. at City Hall. ECONOMIC DEVELOPMENT COMMITTEE A preliminary Comprehensive Plan review was held on December 13 in conjunction with the Lannert Group and Plan Commission members. Alderman Jones indicated that the discussion wa good and the plan will be fine-tuned and discussed at the next Committee of a Whole meeting on January 6, 1993 at 7: 00 p.m. City Council Minutes - December 16, 1993 - page 5 Alderman Jones reminded the Council that the Business After Hours will be held in the Zeiter-Dickson building on Tuesday, December 21, 1993 from 5 - 8 p.m. Alderman Jones indicated that due to recent media coverage, the City will be attempting to contact the Motorola Corporation since they appear to be looking for a place to relocate. PUBLIC SAFETY COMMITTEE Alderman Johnson made a motion to accept the November Manhour Utilization Report, the November Monthly Arrest Summary, the November Monthly Squad Report and the C.P.A.T. Quarterly Report as presented. Seconded by Alderman Baker. Motion carried 7-0. The next Public Safety Committee meeting will be on Tuesday, January 11, 1994 at 5: 30 p.m. at City Hall. ADMINISTRATION COMMITTEE Alderman Baird reminded the Council of the Special City Council meeting scheduled for Monday, December 27, 1993 to discuss the proposed tax levy. A motion was made by Alderman Baird and seconded by Alderman Johnson to accept the November, 1993 Treasurer and Budget reports as presented. Clerk Allison called the roll: Prochaska - aye Stafford - abs Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Motion carried 7-0. RESOLUTION 93-22 Motion was made by Alderman Baird and seconded by Alderman Prochaska to approve Resolution #93-22 to establish an account at the Yorkville National Bank for the purpose of depositing and disbursing funds for the Cannonball Trail Sewer and Water Improvements Project. Clerk Allison called the roll: Jones - aye Prochaska - aye Stafford - abs Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Motion carried 7-0. RESOLUTION 93-23 Motion was made by Alderman Baird and seconded by Alderman Prochaska to approve Resolution #93-23 to establish an account at the Yorkville National Bank for the purpose of depositing and disbursing funds for the Southwest Intercepting Sewer 1990 Project. Clerk Allison called the roll: Stafford - abs Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Motion carried 7-0. A discussion was held concerning the Municipal Sales Tax for the City. Attorney Kramer indicated that this is being reviewed by the Budget Officer and City Treasurer as there is some question as to if the City is obtaining all taxes due. r r t • City Council Minutes - December 16, 1993 - page 6 Alderman Baird stated that he felt the Council needed to be very watchful of where the funds for the City are going and how the City intends to spend them. City funds come in sporadically and do not always tie to how expenditures need to be made. The next Administration Committee meeting will be held on December 20, 1993 at 7: 00 p.m. at City Hall. Alderman Baird stated that the Personnel Manual is nearing completion. ADHOC / RECYCLING COMMITTEE Alderman Clark will attend the Womens Club Meeting on December 21, 1993 to discuss the Recycling program. Alderman Clark stated that appropriate resolutions need to be passed and costs finalized on the Recycling program. The next Committee meeting will be held on December 22 , 1993 at 6: 00 p.m. TCD will be asked to attend this meeting. ADDITIONAL BUSINESS Alderman Clark informed the press and the council members that the Recycling resolutions etc will be on the agenda for the Special Council Meeting December 27th along with the Tax Levy information. ADJOURNMENT Motion was made by Alderman Baird and seconded by Alderman Baker to adjourn the meeting at 8: 00 p.m. . Motion carried 7-0. 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