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City Council Minutes 1993 12-02-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL, ON DECEMBER 2, 1993 Mayor Kittoe called the meeting to order at 7: 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked all those present to introduce themselves. MINUTES APPROVAL Alderman Johnson moved to waive the reading of the minutes from the regular council meeting of November 18th and approve the minutes as presented. Seconded by Alderman Baker. Motion carried. BILLS APPROVAL Alderman Baird made a motion to approve and pay bills in the amount of $102,273 . 69 as presented. Seconded by Alderman Prochaska. A question was raised concerning the payment of bills to the Lannert Group. Alderman Jones was asked to be sure that we have received all documents the City has been billed for. Also questioned was if the City was billing out to the developers some of the Lannert Group and Attorney fees appropriately. Clerk Allison called the roll: Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Motion carried 8-0. CITIZEN COMMENTS Mayor Kittoe asked for Citizen Comments from the floor. There were no comments made at this time. PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Jones informed the Council that the next Plan Commission meeting will be held on Wednesday, December 15, 1993. At this meeting the Plan Commission will be discussing the following items: Niles / Oliver Dwyer (located near Route 71) Ron Hill Estates II Minkler Estates ATTORNEY' S REPORT Attorney Kramer distributed several ordinances to be reviewed by the Council members. 1) An ordinance was distributed regarding allowing apartments in conjunction with business owned property. City Council Minutes - December 2 , 1993 - page 2 2) Ordinance amending the liquor license: a) if a disturbance or fight occurs in an establishment, it must be reported to the police department b) concerns allowing liquor at the dam -- Since the dam is controlled by the State, this is prohibited by State Law. Ordinance will be amended to reflect that no alcohol can be consumed or sold at any city park, etc. 3) Ordinance authorizing the redistricting which will be discussed at Public Hearing on December 16th. Attorney Kramer also informed the Council that the owners of the Morgan Street Elevator Property have contacted his office concerning the property located along the river. They stated they have a possible buyer for the property and would like to know if the City is interested in utilizing their option to purchase this property. Price offered waS $75, 000. This will be discussed at the Committee of the Whole meeting on December 9th. Final easements have been received on the Sewer and Water Extensions for both the South and North projects. Annexation will be presented for the Remline and Peter Washington property north on Route 47. Industrial Revenue Bonds are in process for Remline as soon as they are annexed to the City. Attorney Kramer announced that the council will be asking for an increase to the tax levy of $616,471.79 with an effective rate increase of 25. 17%. Assessed valuation of property is up 10% again this year. The City's portion of real estate taxes has been decreasing over the past several years. The City has not asked for an increase in five years. MAYOR'S REPORT Alderman Johnson and Mayor Kittoe recently attended a meeting with the members of the Lions Club to discuss the Lions Swim Club. Alderman Johnson as liaison for the Lions Club and Alderman Clark, liaison for the Park Board, have been asked to set up a meeting to discuss the future of the Pool. At the November 4th Council meeting, the City authorized the purchase of a Caterpillar Backhoe. Alderman Jones made a motion authorizing the Mayor to sign Resolution #93-20 on the purchase of the Caterpillar Backhoe Loader. Seconded by Alderman Baird. Clerk Allison called the roll: Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - aye Baker - aye Callmer - aye Motion carried 8-0. CITY CLERK REPORT - no report City Council Minutes - December 2, 1993 - page 3 CITY TREASURER / BUDGET OFFICER REPORT The October monthly report was distributed to the Council indicating the City's cash position. Attorney Kramer will prepare the Public Notice for the news media regarding the Tax Levy. A Special City Council Meeting has been scheduled for Monday, December 27, 1993 at 7: 00 to hold and conduct a Public Hearing regarding the proposed Tax Levy. CITY ADMINISTRATOR REPORT - no report KENDALL COUNTY ECONOMIC DEVELOPMENT - no report SCHOOL COMMUNITY REPORT The next school board meeting will be held on Monday, December 13 , 1993 at 7: 00 p.m. OLD BUSINESS Alderman Jones requested an update on the Amoco property located near the City Park. Attorney Kramer indicated that they are continuing the contacts regarding this property and that they may have an interested party in the building when the estate settles. NEW BUSINESS Alderman Baker indicated that he had discussed a City Ice Rink with Jack Magneson, insurance agent for Zeiter-Dickson. Coverage would cost approximately $200. Several sites for a rink were discussed. A motion was made by Alderman Prochaska and seconded by Alderman Jones to authorize Alderman Baker to purchase insurance coverage at a cost not to exceed $200 for an Ice Rink on City property, weather permitting. Clerk Allison called the roll: Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - aye Motion carried, 8-0. CITIZEN COMMENTS Mayor Kittoe requested Citizen Comments from the two gentlemen who entered the meeting late. Ron Robb requested an update on the New City Office project. The council indicated that they were now waiting for the land to sell and for the updated budget numbers. Mr. Robb asked why they were not opting to expand the city offices where they are currently located. The council replied that they did not feel this was a good place to have traffic coming out onto Route 47. Herb Tripp commented that he felt the Route 47 / Tower Lane property was a good location and felt the council should reconsider. He stated he did not feel the Beecher property was good due to the close location of the schools, Beecher center activities, after school events, etc. City Council Minutes - December 2, 1993 - page 4 Alderman Baird stated that the Council felt that they should utilize property the City already owned and felt that this was a good compromise to the City going further into debt. The proceeds from the sale of the Walnut Street and Bridge Street properties could offset part of the building project. Mr. Tripp stated that he did not agree with the post-ponement of the building project since he did feel that the City definitely needed to update its facilities. COMMITTEE REPORTS Public Works Committee Alderman Clark made a motion to approve the October 1993 Water Department Report as presented. Motion carried 8-0. Alderman Clark reported that the bids were opened on the temporary light project on Route 47 and Somonauk Street. Four bids were received. Alderman Clark stated that this would be voted on at the next council meeting due to some inconsistency with Administrator Peck's recommendation that cannot be cleared due to his vacation this week. Alderman Callmer stated that he had contacted J.T. Johnson regarding water run-off during the south-side sewer project. He stated that some of the dirt piles created during this project may be causing a water problem. Alderman Clark will contact J.T. to discuss this. Alderman Jones asked to an update regarding the Ridge Road home discussed during a committee meeting. Alderman Clark indicated this was referred to the Public Health Department. ECONOMIC DEVELOPMENT COMMITTEE The next Committee meeting will be held on December 9, 1993 at 6:00 p.m. at the City Hall. At this meeting the Remline annexation will be discussed along with the Comprehensive Plan and the Procedures and Checklist on Plan Commission data. A meeting is scheduled for Monday, December 13 , 1993 between the Plan Commission, Lannert Group and Council members to discuss the Comprehensive Plan. A location for this meeting will be announced. The Chamber of Commerce has asked that Alderman Jones and Chief Graff to write letters to the editor supporting the local businesses during this Christmas season. PUBLIC SAFETY COMMITTEE The next Public Safety Committee meeting will be on Tuesday, December 14, 1993 at 5: 30 p.m. at City Hall. ADMINISTRATION COMMITTEE Alderman Baird distributed information regarding actual numbers of his real estate taxes over the past several years. In this presentation you can see that the City tax has increased the least during this time period. The next Administration Committee meeting will be held at 7: 00 p.m. on Monday, December 6, 1993 at City Hall. Alderman Baird indicated that Treasurer Huston has been reviewing all the budget numbers and departmental budgets will be developed. f X City Council Minutes - December 2, 1993 - page 5 A discussion was held concerning the proposed tax levy increase. Attorney Kramer indicated that it is proper to approve an amount lower than projected but would not be proper to approve a higher amount than originally publicized. Alderman Baird indicated that even with the proposed levy, the City's budget would be very "tight" next year. Alderman Baird made a motion to approve up to $33 , 000 on the Route 47 / Somonauk Street project. This motion was withdrawn due to a second not being received. A discussion was held concerning this project. Alderman Clark indicated that she would not recommend approval of any bid due to the lack of some information having been presented to her. A Special Council Meeting will be held prior to the Committee of the Whole Meeting on Thursday, December 9, 1993 to finalize this project. A motion was made by Alderman Clark and seconded by Alderman Callmer to waive the extra fee for next Thursday' s Special Council Meeting. Clerk Allison called the roll: Jones - aye Prochaska - aye Stafford - aye Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Motion carried 8-0. ADHOC / RECYCLING COMMITEE A short meeting will be held at the end of the council meeting to discuss the proposed educational process for the recycling project. ADDITIONAL BUSINESS Alderman Prochaska and Alderman Clark reported on the recent Kendall County Government Meting they attended. Pat Clark has been named to the By-Law Committee and Art Prochaska has been named to the Legislation Committee. Alderman Prochaska stated he was very happy with the representation at the meeting and felt that all taxing bodies should get involved in this endeavor. Alderman Baird made a motion asking the Alderman and Mayor to support the School Board on their High School project. This motion was withdrawn due to a lack of a second. ADJOURNMENT Motion was made by Alderman Baird and seconded by Alderman Johnson to adjourn the meeting. Motion carried 7-0. / �J Jac•r eli e Alli-on \ Cit 1P lerk .i a 1crq3 Puct-4-e- , aivtd /00-aya0 vino ru ,3) n-rJ4a. 4.k/uct., ((c -