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City Council Minutes 1993 11-18-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS HELD AT CITY HALL, ON NOVEMBER 18, 1993 Mayor Kittoe called the meeting to order at 7:00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll: ROLL CALL Ward 1 - Baird Absent Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked all those present to introduce themselves. MINUTES APPROVAL Alderman Callmer moved to waive the reading of the minutes from the regular council meeting of November 4th and approve the minutes as presented. Seconded by Alderman Baker. Motion carried. BILLS APPROVAL Alderman Prochaska made a motion to approve and pay bills in the amount of $79, 059. 38 as presented. Seconded by Alderman Stafford. Alderman Stafford questioned a bill payment on page three concerning light bulbs. Administrator Peck explained the expenditure. Alderman Callmer questioned a payment for hand cleaner listed on page two. Administrator Peck indicated that this was a five year supply of the cleaner. Alderman Prochaska presented a question regarding a payment on page seven, for 214 Clayton. Administrator Peck indicated that this was funds held for a project that Nelson Pottinger had completed. The City had been contacted by Yorkville National bank indicating that the check had not been cashed. This was for the bond the City held and the funds were being refunded to Mr. Pottinger. Clerk Allison called the roll: Prochaska - aye Stafford - aye Baird - abs Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Motion carried 7-0. Treasurer Huston informed the Council that the school district has requested $25, 000 to be paid out on the Land Cash Funds. The City is Custodian on these funds for the School. These will be used to add additional portable classrooms at Circle Center. CITIZEN COMMENTS Mayor Kittoe asked for Citizen Comments from the floor. There were no comments made. PUBLIC HEARING - CONTINUED The Public Hearing on PC93-19, Harold Oliver and Barry Niles request to annex and rezone has been continued until a recommendation has been made from the Plan Commission. City Council Minutes - November 18, 1993 - page 2 PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Callmer asked when the meeting between the City and the Plan Commission was to be scheduled. Alderman Jones indicated he will be contacting and setting up a meeting. Alderman Jones indicated that the Lannert Group has been contacted for their input regarding a list of information needed for the Plan Commission meetings. The City Clerk along with Don Peck and Kim King have also been developing a system to help expedite the information being submitted to the Plan Commission. This information will be presented to Council. ATTORNEY'S REPORT The attorney has been asked to develop an ad listing the City's Walnut Street and North Bridge Street properties for sale. A resolution will need to be developed and approved authorizing a realtor to sell the property. MAYOR'S REPORT Mayor Kittoe reminded the Council members that the meetings for the month of December have been rescheduled due to the holiday' s to the first and third week's, December 2 and 16. The mayor also reminded the Council that the City's christmas party has been scheduled for December 18th and will be held at the American Legion. CITY CLERK REPORT - none CITY TREASURER / BUDGET OFFICER REPORT - none CITY ADMINISTRATOR REPORT Don Peck informed the council that he recently attended a meeting entitled the Kane County Council of Mayors. Mr. Peck stated that this meeting will be utilized to discuss items such as group highway improvements. This committee meets every other month. Administrator Peck also informed the council that a meeting was held with Amy Reed of IDOT today concerning the railroad crossing that needs fixing. Ms. Reed will be contacting the Railmster on Monday. The council was informed that the easements are in place for the Southwest Interceptor Sewer project. The bore process for the Cannonball Trail project is in process. Bills will begin being processed soon. Attorney Kramer is in the process of completing the documentation for the $500, 000 grant. A motion was made by Alderman Baker and seconded by Alderman Jones to authorize the Somonauk Street signal Lights for bids. Motion carried 7-0. KENDALL COUNTY ECONOMIC DEVELOPMENT - no report SCHOOL COMMUNITY REPORT The next school board meeting will be held on Monday, November 22, 1993 at 7 : 00 p.m. Alderman Jones will attend. A Public Hearing is scheduled for Monday, November 29, 1993 at the high school to discuss the proposed referendum. City Council Minutes - November 18, 1993 - page 3 OLD BUSINESS Alderman Johnson distributed copies of the proposed new Wards. A Public Hearing will be scheduled for December 16th to discuss the new proposed wards. Alderman Jones asked for an update on the old Amoco building discussion. Alderman Prochaska thanked all those who helped clean up the Park including TCD who picked up the excess garbage. A letter will be sent out on behalf of the City. NEW BUSINESS - none COMMITTEE REPORTS Public Works Committee Alderman Clark discussed the High Performance Utility Location System that the committee is recommending the city purchase. This would alleviate the calls to "JULIE" for underground cable locations. The City made over 50 calls to JULIE this month. Administrator Peck explained the usage of the system to the council members. A motion was made by Alderman Clark and seconded by Alderman Prochaska to purchase the High Performance Utility Location System at a cost of $3 ,558. 00. Clerk Allison called the roll: Stafford - aye Baird - abs Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Motion carried 7-0. The next Public Works meeting will be held on Monday, November 22, 1993 at City Hall. Alderman Clark will be unable to attend this meeting. ECONOMIC DEVELOPMENT COMMITTEE Alderman Jones attended a seminar in Elgin regarding Planning, Building and Zoning. Harold Feltz and George Stewart of the Yorkville Plan Commission also attended the session. Information will be distributed to all council members. A workshop will be scheduled for the speaker of this session to meet with Yorkville Plan Commission and Council members. The next Committee meeting will be held on December 9, 1993 at 6: 00 p.m. at the City Hall. At this meeting the Remline annexation will be discussed. PUBLIC SAFETY COMMITTEE A motion was made by Alderman Johnson and seconded by Alderman Callmer to approve the October 1993 Activity / Man Hour Report, Vehicle Usage Report, and Arrest Report. Motion carried 7-0. A motion was made by Alderman Johnson and seconded by Alderman Jones to authorize the Intergovernmental Agreement between the City of Yorkville and Waubonsee Community College regarding the College Cadet program for police training purposes. Clerk Allison called the roll: City Council Minutes - November 18, 1993 - page 4 Baird - abs Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Motion carried 7-0. A motion was made by Alderman Johnson and seconded by Alderman Baker to accept the resignation from Part-time Officer, Robert Wenman. Motion carried 7-0. Police Chief Graff discussed the proposed appointment of Patricia Bradstreet to part-time police clerk. A motion was made by Alderman Johnson and seconded by Alderman Baker to hire Patricia Bradstreet as a Part-time Police Clerk as of November 29, 1993 at $6.80 per hour for 22 . 5 hours per week. Clerk Allison called the roll: Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - abs Motion carried 7-0. Police Chief Graff discussed the need to hire an Explorer to help in the interim until the new part-time police clerk could begin work. A motion was made by Alderman Johnson and seconded by Alderman Jones to hire Jacqui Watkins as a Temporary Part-time Police Clerk at a rate of $4.50 per hour not to exceed 150 hours, effective November 22, 1993 . Clerk Allison called the roll: Johnson - aye Jones - aye Prochaska - aye Stafford - aye Baird - abs Baker - aye Callmer - aye Clark - aye Motion carried 7-0. Alderman Johnson distributed a copy of a letter received from the US Department of Justice acknowledging receipt of the application for the Bureau of Justice Assistance. The next Public Safety Committee meeting will be changed from Tuesday, December 7 to Tuesday, December 14, 1993 at 5: 30 p.m. at City Hall. ADMINISTRATION COMMITTEE Alderman Stafford reported that the Budget was reviewed at the last committee meeting. All departments will be contacted to be sure that the appropriate numbers have been re-aligned on the line items. The audit was distributed to all council members. The new proposed fee schedule for the Beecher Building will be discussed at the Committee of a Whole meeting on December 9th. All budget information will be summarized so that it can be more readily understood. A special meeting will be held on Tuesday, November 23 , 1993 at 6: 30 p.m. at City Hall. City Council Minutes - November 18, 1993 - page 5 The next regular Administration Committee meeting will be held on December 6, 1993 . ADHOC / RECYCLING COMMITEE The educational process will begin at the school's during December. A meeting will be scheduled with TCD and the City to discuss the details of this process. ADDITIONAL BUSINESS Administrator Peck informed the council that he will be on vacation for six days beginning November 24th. He will be unable to attend that week's Public Works Committee, but someone from the City will attend in Don's place. J.T. Johnson and Joe Moore will be in charge during Don's absence. The Purchase Order System should be in place sometime during December. A discussion will be held at the Committee meetings regarding the new process. Motion was made by Alderman Johnson and seconded by Alderman Callmer to adjourn the meeting at 8: 00 p.m. Motion carried 7-0. bAk Jaccueli e All4C. on City Clerk C �_1 V✓�Cai 1 I - q - � 3 P Lo ,v, f , /.