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City Council Minutes 1993 10-28-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT CITY HALL ON OCTOBER 28, 1993 Mayor Kittoe called the meeting to order at 7 : 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll : ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Absent Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Mayor Kittoe asked all those present to introduce themselves . MINUTES APPROVAL Alderman Prochaska moved to waive the reading of the minutes from the October 14 Regular Council Meeting and the October 25 Special Council Meeting and approve the minutes as presented. Seconded by Alderman Baker. Motion carried 7-0 . BILLS APPROVAL Alderman Johnson moved to approve and pay bills in the amount of $167,610 . 53 as presented. Seconded by Alderman Clark. Clerk Allison called the role: Baird - aye Baker - Aye Callmer - aye Clark - Aye Johnson - Aye Jones - Abs Prochaska - Aye Stafford - Aye The motion carried. CITIZEN COMMENTS Arnold Bitterman from the Yorkville VFW, Post #11304 , presented Mayor Kittoe with a check in the amount of $100 to be used towards the restoration of the memorial in the City Park. Mayor Kittoe thanked Mr. Bitterman on behalf of the City. Mr. Harry Rothaug brought forward a concern about the speed of vehicles when driving on McHugh Road. Chief Graff responded to this concern indicating that the Police Department have conducted a traffic study on McHugh Road. They will continue to monitor the situation. Administrator Peck discussed the options the city has including the requirements needed for the city to request a warrant study on this road. A motion was made by Alderman Johnson and seconded by Alderman Baker to move into Public Hearing on PC 93-13, COOPER HOME FURNISHINGS INC. Motion carried. ****************************************************************** PUBLIC HEARING PC 93-13 Attorney Kramer presented information regarding the Cooper Home Furnishings Inc . request to annex the property located at the northwest corner of Route 34 and Cannonball Trail into the City of Yorkville under City A-i Zoning. City Council Minutes -- October 28, 1993 -- page 2 A motion was made by Alderman Prochaska and seconded by Alderman Callmer to close the Public Hearing on PC 93-13, Cooper Home Furnishings Inc. Motion carried. ****************************************************************** A motion was made by Alderman Baird and seconded by Alderman Johnson to move back into Regular Council Session. Motion carried. PLAN COMMISSION / ZONING BOARD OF APPEALS ANNEXATION PC 93-13 A motion was made by Alderman Baker to annex PC 93-13, COOPER HOME FURNISHINGS, INC. into the City of Yorkville as City Ag-1 Zoning. Seconded by Alderman Baird. Clerk Allison called the role: Prochaska - aye Stafford - aye Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - abs Motion carried 7-0 . PUD AGREEMENT PC 93-5 Attorney Kramer discussed the final version of the PUD Agreement on the Development Resources Inc. / Diehl property. This property was previously annexed into the City. The PUD reflects all changes requested by the City Economic Development Committee and the Lannert Group. A question was raised by Alderman Clark regarding the City Council protocol between the City Plan Commission and the Council members . Attorney Kramer discussed the format of the two groups . The Plan Commission did recommend approval on this property and turned the PUD Agreement negotiations over to the Council . Larry Langland, member of the Plan Commission, also questioned the agenda of this PUD Agreement. Again, Attorney Kramer explained that the Council did follow the Plan Commission' s recommendation terms . Alderman Prochaska and Alderman Clark questioned the 9,500 square foot lots indicated in the agreement. Alderman Prochaska asked if the work "adjoining" could be added to the agreement to help explain that these smaller lots do adjoin the "green areas" . A motion was made by Alderman Baird to accept the PUD agreement with Development Resources Inc. / Diehl property (PC93-5) with the change on page two to read: including adjoining green acres . Motion was seconded by Alderman Stafford. Clerk Allison called the role: Jones - abs Prochaska - aye Stafford - aye Baird - aye Baker - aye Callmer - aye Clark - nay Johnson - aye Motion carried 6-1 . CITY INTENT TO PURCHASE LAND A motion was made by Alderman Baird and seconded by Alderman Baker to purchase 3 . 8 acres at the Countryside Center at a price of $360, 000 . Alderman Johnson stated that he did feel that this was the best site to locate the City Municipal Building, but with the present financial situation of the City and the current obligations for sewer and water extensions, the vote would not reflect this. City Council Minutes -- October 28, 1993 -- page 3 Alderman Clark stated she concurred with Alderman Johnson's comment. Alderman Stafford stated that he also felt this was the best site, and was making his decision based upon financial matters . He stated his vote will not be against the land itself as he does feel this is the right place for the City' s future. Clerk Allison called the role: Stafford - nay Baird - nay Baker - nay Callmer - nay Clark - nay Johnson - nay Jones - abs Prochaska - nay Motion was defeated 7-0 . All plans for the Municipal building project have been placed on hold. The architect has been stopped as the Council does not want to take on additional liabilities at this time. A question was raised by several citizens present regarding the comments from the council members that they do feel this is the best place to build in the future. The citizens were informed that only Alderman Jones could bring this issue back up for vote as he was not in attendance and will not have cast a negative vote on this issue. The Council stated that they will not be reviewing the City' s financial information and will reopen this issue after the budget is completed. Carole Leifheit, local resident, thanked the Council members for the response received by the Council Members at the Public Hearing regarding this issue. Mayor Kittoe informed the council members that Alderman Jones will be scheduling a joint meeting between the City Council and the City Plan Commission members . Attorney Kramer informed the council members that a favorable recommendation was received from the Plan Commission regarding the Conover and Lies requests to annex into the City under City Ag zoning. This will be voted on at the November 4th council meeting. Attorney Kramer indicated that letters have been sent to land owners north on Route 47 per Mayor Kittoe' s request. The letters have been receiving positive responses currently. ATTORNEYS REPORT Attorney Kramer indicated that meetings have been held to discuss the City financial position and budget. MAYOR' S REPORT Mayor Kittoe stated a copy of a letter was distributed to all Council members regarding a zoning seminar being held on Saturday November 13th. Mayor Kittoe reminded all Council members that the dates for meetings have changed due to the Holiday season and that the next meeting will be on Thursday, November 4, 1993 . CITY CLERK' S REPORT -- No Report City Council Minutes -- October 28, 1993 -- page 4 CITY TREASURER / Budget Officer' s Report Treasurer Huston indicated that the preliminary audit information has been received. This will be distributed to the council members at next week' s meeting along with the detailed audit report. Alderman Stafford stated he would like to have discussion at the Monday Administration Committee meeting regarding what the exact numbers are regarding the City' s finances . Treasurer Huston stated a special meeting can be scheduled with the Audit firm. They will be contacted regarding a presentation at the November 15th Administration Committee meeting. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION Mayor Kittoe indicated that paperwork was being completed on the grant request. SCHOOL COMMUNITY REPORT Alderman Johnson informed the council that the Intergovernmental Agreement on the Police Liaison Officer was discussed at the Monday Night School Board Meeting. This was passed by the School Board and becomes effective November 1, 1993 through June 30, 1993 . A motion was made by Alderman Johnson and seconded by Alderman Prochaska for the City of Yorkville to pass and sign the Intergovernmental Agreement regarding the School Liaison Police Officer. Clerk Allison called the role: Callmer - aye Clark - aye Johnson - aye Jones - abs Prochaska - aye Stafford - aye BAird - aye Baker - aye Motion carried 7-0 . OLD BUSINESS -- None NEW BUSINESS -- None ADMINISTRATOR' S REPORT Administrator Peck informed the Council that a bid has been received to move the light pole located at the corner of Hillcrest and Center Parkway. This was at $600 . A motion was made by Alderman Clark and seconded by Alderman Stafford to approve to move the street light at the corner of Hillcrest and Center Parkway at a cost not to exceed $600 . Clerk Allison called the role: Baird - aye Baker - aye Callmer - aye Clark - aye Johnson - aye Jones - abs Prochaska - aye Stafford - aye Motion carried 7-0 . Administrator Peck updated the Council regarding the Somonauk Street project stating that the survey has been completed, utility companies have been contacted and they are to start the project next Monday. This includes the conduit work necessary for the stop lights which will be located at this intersection. Administrator Peck stated that the recapture agreements for the South project have been completed and the North project is still in process . City Council Minutes -- October 28, 1993 -- page 5 Administrator Peck stated that the bids have been received as of today on the Van Emmon Street Water and Paving project. This will be discussed at Monday' s committee meeting and will be brought up for vote at next Thursday' s council meeting. Also to be discussed at Monday's committee meeting will be the purchase of the backhoe. COMMITTEE REPORTS PUBLIC WORKS A motion was made by Alderman Clark and seconded by Alderman Baker to approve the September, 1993 Beecher Building Report as submitted. Motion carried 7-0 . The next Public works Committee meeting will be held on Monday, November 1, 1993 at 6 : 00 p.m. at the City Hall . ECONOMIC DEVELOPMENT COMMITTEE -- No additional report. PUBLIC SAFETY COMMITTEE Alderman Johnson made a motion to adopt the Use of Force Policy, Yorkville Police Department Procedure #93-03, to become effective November 1, 1993 . Seconded by Alderman Johnson. Clerk Allison called the role: BAker - aye Callmer - aye Clark - aye Johnson - aye Jones - abs Prochaska - aye Stafford - aye Baird - aye Motion carried 7-0 . Alderman Johnson informed the Council that the paperwork is in process regarding a grant for the City to obtain two additional police officers . Chief Graff distributed copies of a letter received from the Illinois Department of Transportation regarding the Yorkville Dam project. The next Public Safety Committee meeting will be held on Tuesday, November 2, 1993 at 5 : 00 p.m. at the City Hall . ADMINISTRATION COMMITTEE Alderman Baird informed the council that an agreement regarding the Beecher Building is being researched to help the City cover the costs of running the building. This will be discussed at the next Committee meeting. Also to be discussed at next week' s meeting will be the proposed tax levy. A meeting has been scheduled for Saturday, October 30, 1993 at 3: 00 p.m. to discuss the City's financing needs . This will be held at City Hall . A representative from the Yorkville National Bank will attend the meeting along with Mayor Kittoe, Attorney Kramer and Treasurer Huston. The Administration Committee meeting will be held at City Hall on Monday, November 1, 1993 at 7 : 00 p.m. City Council Minutes -- October 28, 1993 -- page 6 ADHOC / RECYCLING COMMITTEE A meeting was held with TCD to begin negotiations regarding the recycling project. The ADHOC Committee and TCD representatives have been invited to attend the Lions Club meeting on Tuesday, November 2, 1993 at 7 :00 p.m. They will be asked to discuss the upcoming recycling project. Target date for implementation of the program is the first week of January, 1993 for the bins to be distributed. Recycling will then begin during the second week of January. ADDITIONAL BUSINESS Alderman Baird indicated that as of last Tuesday, Scott Hill (Architect) was contacted and asked to stop the municipal building plan process . This project has been stopped just prior to requesting bids on the building project. A bill will need to be paid to Mr. Hill of approximately $58,000. Alderman Prochaska stated that the council members and citizens have been invited to help clear the tree line in the Prairie Park. This will be on Saturday, October 30, 1993 from 8 a.m. til noon. ADJOURNMENT A motion was made by Alderman Baird to adjourn the meeting at 8 :25 p.m. Seconded by Alderman Johnson. Motion carried. By: -�- ( J qu line S. Allison ) i y Clerk . . . • / /r1 /z_ [�(9a 6..1 / L'/ �� p.v.„9-- ' �� � ^~ , ' �r ^� '0 -, ' ' ��� AN". 4 • a4-1_ pc- go- —N..,,...t Q.../7/_____e__,,, ,_../_____., tiA.1 0 , , ,,-- =7,,,,,,,4_44 t /eolin ^~ -- '~-'-~/ le Ilk--------2