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City Council Minutes 1993 07-08-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT CITY HALL ON JULY 8, 1993 Mayor Kittoe called the meeting to order at 7 :00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll : ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM INTRODUCTION OF GUESTS Guests present introduced themselves to the Council . PUBLIC HEARINGS There were no Public Hearings held. MINUTES APPROVAL Alderman Johnson moved to waive the reading of the minutes from the June 24 , 1993 regular council meeting and approve the minutes as presented. Seconded by Alderman Prochaska. Motion carried. BILLS APPROVAL Alderman Johnson requested Administrator Peck to discuss the Somonauk Street project. Administrator Peck indicated that the project had a $2,572 . 64 overrun. All invoices are listed on tonight' s bill list. Alderman Clark moved to approve and pay bills as presented which includes the $2,572 . 64 overrun on the Somonauk project. Seconded by Alderman Baker. Clerk Allison called the roll : Prochaska - Aye Stafford - Abstain Baird - Aye Baker - Aye Callmer - Abstain Clark - Aye Johnson - Aye Jones - Aye The motion carried with six voting for and two abstains . CITIZEN COMMENTS Mark Halligan, Attorney for Mr. and Mrs . Glen Emerson, spoke to the council concerning the alleged building code violations on the Emerson' s home in Crooked Creek Subdivision. The City has retained Attorney James Edwards to represent them in this matter. Mayor Kittoe will contact Attorney Edwards regarding this issue. All correspondence regarding this matter will be directed to Attorney Edwards . Vernon and Inez Florence spoke to the council concerning a claim which was turned into the City' s insurance company for a sewer backup problem which occurred in April . The insurance company has indicated they are denying the claim and they are requesting the City to pay for the damages . Alderman Baird made a motion to pay Mr. and Mrs. Florence of 307 E. Fox Street, Yorkville, the $2,278 . 10 in damages directly and to pursue reimbursement of these funds from the City' s insurance carrier. Seconded by Alderman Baker. Clerk Allison called the role: Page 2 - City Council Meeting - July 8, 1993 Jones - Aye Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Callmer - Aye Clark - Aye Johnson - Aye Administrator Peck will follow up with the insurance carrier regarding this issue. PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Jones discussed the earlier Public Forum held regarding Transition Fees for the School District. Additional information will be researched and reviewed by Committee prior to the August 12, 1993 Council Meeting. An Economic Development Committee meeting will be held on August 5, 1993 at 7 : 00 p.m. at City Hall to discuss the information requested on the school transition fees . A meeting will be scheduled with the Lannert Group, Plan Commission Chairman, Harold Feltz and the Economic Development Committee. ATTORNEYS REPORT ORDINANCE #93-15 Attorney Heil distributed copies of an ordinance for the City to adopt the 1993 Boca Building Code. This ordinance will allow the City to implement fines and jail terms when violations occur. Alderman Clark made a motion for the City to adopt Ordinance #93-15 which reflects the City' s use of the 1993 Boca Building Code. Seconded by Alderman Baker. Motion carried 8-0 . Alderman Baird made a motion to adopt an Ordinance providing for the implementation of a purchase order system for the City of Yorkville offices . Seconded by Alderman Clark. Discussion was held concerning the motion made. Several alderman indicated that although this may in fact help the City, they wish to have it discussed at committee and also with city workers so that the best possible way can be implemented. Clerk Allison called the role: Callmer - Nay Clark - Nay Johnson - Nay Jones - Nay Prochaska - Nay Stafford - Nay Baird - Aye Baker - Nay Motion was defeated by a 7-1 vote. This will be discussed at the July 19, 1993 Administration Committee meeting at 7 : 00 p.m. at City Hall . Also to be discussed at the July 19 , 1993 Committee meeting will be the request for updated budget information to be presented to the Council and Mayor in a timely manner. Alderman Callmer requested the City Attorney prepare a letter to notify Jack Kane of the City' s approval of his request to Annex into the City. The attorney was also asked to follow up on the following projects : Mill Street sidewalk Amoco Station Lumber Mill Fence Game Farm Property Horton' s Page 3 - City Council Meeting - July 8, 1993 Alderman Callmer requested further explanation of the Motions to Dismiss that were prepared and submitted by Attorney Kramer. Attorney Heil further explained the motions to dismiss . MAYORS REPORT Mayor Kittoe informed the Council that he was very pleased with the City' s July 4th Celebration and would like to thank the Bristol Kendall Fire Department, the City of Yorkville Police Department and Bristol Township for spraying the park for bugs. The celebration was a success and enjoyed by all who attended. CITY CLERK' S REPORT - No Report CITY TREASURER' S REPORT / Budget Officer' s Report Treasurer Huston distributed the May, 1993 Budget Report and also informed the Council that the Auditors will be coming in approxi- mately 10 days . CITY ADMINISTRATOR' S REPORT Administrator Peck read a letter received from the Illinois Department of Public Health regarding City Employee, Joe Moore. This letter was written to commend Joe on a job well done. He will be receiving an award at a meeting to be held in Springfield on September 16th. Alderman Johnson will attend this meeting on behalf of the City. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMITTEE - No Report. SCHOOL COMMUNITY REPORT Alderman Jones discussed an article which was in the newspaper concerning the Yorkville School District' s drug problem. A program is being developed to help combat drug usage in the schools . The next School Board Meeting will be held on Monday, July 26, 1993 . Alderman Jones indicated that the Yorkville School District is close to being placed on the State Watch List. OLD BUSINESS Alderman Johnson informed the council that the Countryside Citizen' s Community Group is sponsoring a meeting on Wednesday, July 14, 1993 at the Beecher Center, 7 p.m. , regarding the Carstar project. NEW BUSINESS Alderman Baird read a letter and petition he received from area residents who live on Walter Street. This letter regarded street repair. A child warning sign and no construction sign which were requested have been put into place. This street is listed on the next phase of street repair which will hopefully be completed when the financing structure is in place. Mayor Kittoe informed the council that he has received a summons / complaint regarding the drowning which occurred at the Dam one year ago. Page 4 - City Council Meeting - July 8, 1993 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE Alderman Clark made a motion to approve the May, 1993 Public Work Report and Water Department Report. Seconded by Alderman Baker. Motion carried 8-0 . Alderman Clark made a motion to approve payment not to exceed $1,900 for repair on the City' s street sweeper hydraulic pump. Seconded by Alderman Callmer. Clerk Allison called the role: Clark - Aye Johnson - Aye Jones - Aye Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Callmer - Aye Motion carried 8-0 . Alderman Clark made a motion to approve the request to insulate the old salt shed so it can be used for storage at a cost not to exceed $1, 700 . Seconded by Alderman Prochaska. Clerk Allison called the role: Baker - Aye Callmer - Aye Clark - Aye Johnson - Aye Jones - Aye Prochaska - Aye Stafford - Aye Baird - Aye Motion carried 8-0 . Administrator Peck informed the Council that he has been unable to get the information requested on the concrete wall, curb and gutter project. He will continue to accumulate the information requested. Alderman Clark made a motion to approve a bid of $1,060 to replace the gutters on the Tower Lane building. Seconded by Alderman Prochaska. Clerk Allison called the role: Johnson - Aye Jones - Aye Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Callmer - Aye Clark - Aye Motion carried 8-0 . Administrator Peck informed the Council that he has received the plans on the North Sewer and Water Project. Slight changes were requested and the plans are now ready to be advertised for bid. This should be in the paper next week. Alderman Clark informed the Council that there were no bids received on the retention pond project. Administrator Peck will be readvertised for bid. Administrator Peck informed the Council that the bids have been received ont he Southwest Intercepter Sewer and Water Project. The low bid was at $621,011 . 96 . High bid was at $956,956 .45 . Alderman Clark made a motion to authorize the Mayor to send out the agreement on the Southwest Intercepter Sewer and Water Project for signatures by the Contractor after the easements have been acquired and the financing has been completed. Motion was seconded by Alderman Johnson. Motion carried 8-0 . The Mayor will be signing the final plat of Wildwood II subdivision. This was previously approved by Council . Page 5 - City Council Meeting - July 8, 1993 ECONOMIC DEVELOPMENT COMMITTEE The next Chamber of Commerce meeting will be held as a Breakfast meeting on July 20, 1993 at 7 a.m. The Lannert Group will be the speaker at the meeting. Cost is $5 per person. Alderman Jones will be scheduling a meeting between Harold Feltz, Plan Commission Chairman, the Lannert Group and the Economic Development Committee members . A 4 x 4 sign will be set up on the Purcell Property at Countryside notifying the general public when a Public Hearing is scheduled. Administrator Peck informed the council that Mr. Fisher has requested a building permit for the Carstar project. Plans have been received and do seem to be in order. No permit will be authorized at this time. The PUD is not yet written out and the equipment is still under review. This project will be discussed at the July 15, 1993 Committee as a Whole meeting. PUBLIC SAFETY COMMITTEE Alderman Johnson informed the Council that a Neighborhood Watch Meeting is being scheduled for Wednesday, July 28, 1993 at the Beecher Center at 7 : 00 p.m. The next Public Safety Committee Meeting will be held on Monday, July 12 , 1993 at 5 : 00 p.m. Due to the conflicting times of the Public Works meeting and the Public Safety meeting, the Public Works Committee meeting will be moved from City Hall to Tower Lane at 6 : 00 p.m. on Monday, July 12, 1993 . ADMINISTRATION COMMITTEE Alderman Baird informed the council that the he and the Budget Officer met with the City' s audit firm representatives to discuss various needs of the City. This included the need for the Council to receive budget information quicker. Also discussed was the City' s financing needs . They did discuss GOB Bonds versus local banks . Many other items were discussed and information requested will be received. Alderman Baird informed the Council that on Tuesday, July 13, 1993 at 4 : 00 p.m. the Administration Committee will meet with the City' s Architect firm to discuss preliminary plans . Also to be discussed was a proposal to utilize some of the Game Farm Property for the City' s building needs . The Administration Committee will follow up on the Walnut Street property. This property will need a new appraisal prior to placing the property up for sale. ADHOC / RECYCLING COMMITTEE A meeting was held on July 6, 1993 to review the three proposals received on recycling. The committee has requested that like item proposals be developed so that the committee can compare the proposals accurately. These are to be resubmitted to the committee. A meeting will be held on July 19 , 1993 at 5 : 00 p.m. at the City Hall to discuss the three proposals . I Page 6 - City Council Meeting - July 8, 1993 ADDITIONAL BUSINESS Alderman Clark informed the Council that the Public Works Committee will be meeting every Monday at 6 :00 p.m. at the City Hall . If a holiday falls on a Monday, then the meeting will be held the following Tuesday. The next Plan Commission meeting will be held on Wednesday, July 21, 1993 at 7 : 00 p.m. ADJOURNMENT Alderman Baird made a motion to adjourn at 8 :55 p.m. Seconded by Alderman Jones . Motion carried 8-0 . By' Jacqueline . Alliso'n City/Clerk