City Council Minutes 1993 07-08-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT
CITY HALL ON JULY 8, 1993
Mayor Kittoe called the meeting to order at 7 :00 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the roll : ROLL CALL
Ward 1 - Baird Present
Callmer Present
Ward 2 - Baker Present
Clark Present
Ward 3 - Jones Present
Prochaska Present
Ward 4 - Johnson Present
Stafford Present
A quorum was established. QUORUM
INTRODUCTION OF GUESTS
Guests present introduced themselves to the Council .
PUBLIC HEARINGS
There were no Public Hearings held.
MINUTES APPROVAL
Alderman Johnson moved to waive the reading of the minutes from the
June 24 , 1993 regular council meeting and approve the minutes as
presented. Seconded by Alderman Prochaska. Motion carried.
BILLS APPROVAL
Alderman Johnson requested Administrator Peck to discuss the
Somonauk Street project. Administrator Peck indicated that the
project had a $2,572 . 64 overrun. All invoices are listed on
tonight' s bill list.
Alderman Clark moved to approve and pay bills as presented which
includes the $2,572 . 64 overrun on the Somonauk project. Seconded
by Alderman Baker. Clerk Allison called the roll :
Prochaska - Aye Stafford - Abstain
Baird - Aye Baker - Aye
Callmer - Abstain Clark - Aye
Johnson - Aye Jones - Aye
The motion carried with six voting for and two abstains .
CITIZEN COMMENTS
Mark Halligan, Attorney for Mr. and Mrs . Glen Emerson, spoke to the
council concerning the alleged building code violations on the
Emerson' s home in Crooked Creek Subdivision. The City has retained
Attorney James Edwards to represent them in this matter. Mayor
Kittoe will contact Attorney Edwards regarding this issue. All
correspondence regarding this matter will be directed to Attorney
Edwards .
Vernon and Inez Florence spoke to the council concerning a claim
which was turned into the City' s insurance company for a sewer
backup problem which occurred in April . The insurance company has
indicated they are denying the claim and they are requesting the
City to pay for the damages .
Alderman Baird made a motion to pay Mr. and Mrs. Florence of 307 E.
Fox Street, Yorkville, the $2,278 . 10 in damages directly and to
pursue reimbursement of these funds from the City' s insurance
carrier. Seconded by Alderman Baker. Clerk Allison called the
role:
Page 2 - City Council Meeting - July 8, 1993
Jones - Aye Prochaska - Aye
Stafford - Aye Baird - Aye
Baker - Aye Callmer - Aye
Clark - Aye Johnson - Aye
Administrator Peck will follow up with the insurance carrier
regarding this issue.
PLAN COMMISSION / ZONING BOARD OF APPEALS
Alderman Jones discussed the earlier Public Forum held regarding
Transition Fees for the School District. Additional information
will be researched and reviewed by Committee prior to the August
12, 1993 Council Meeting.
An Economic Development Committee meeting will be held on August 5,
1993 at 7 : 00 p.m. at City Hall to discuss the information requested
on the school transition fees .
A meeting will be scheduled with the Lannert Group, Plan Commission
Chairman, Harold Feltz and the Economic Development Committee.
ATTORNEYS REPORT
ORDINANCE #93-15
Attorney Heil distributed copies of an ordinance for the City to
adopt the 1993 Boca Building Code. This ordinance will allow the
City to implement fines and jail terms when violations occur.
Alderman Clark made a motion for the City to adopt Ordinance #93-15
which reflects the City' s use of the 1993 Boca Building Code.
Seconded by Alderman Baker. Motion carried 8-0 .
Alderman Baird made a motion to adopt an Ordinance providing for
the implementation of a purchase order system for the City of
Yorkville offices . Seconded by Alderman Clark.
Discussion was held concerning the motion made. Several alderman
indicated that although this may in fact help the City, they wish
to have it discussed at committee and also with city workers so
that the best possible way can be implemented.
Clerk Allison called the role:
Callmer - Nay Clark - Nay
Johnson - Nay Jones - Nay
Prochaska - Nay Stafford - Nay
Baird - Aye Baker - Nay
Motion was defeated by a 7-1 vote.
This will be discussed at the July 19, 1993 Administration
Committee meeting at 7 : 00 p.m. at City Hall .
Also to be discussed at the July 19 , 1993 Committee meeting will be
the request for updated budget information to be presented to the
Council and Mayor in a timely manner.
Alderman Callmer requested the City Attorney prepare a letter to
notify Jack Kane of the City' s approval of his request to Annex
into the City.
The attorney was also asked to follow up on the following projects :
Mill Street sidewalk
Amoco Station
Lumber Mill Fence
Game Farm Property
Horton' s
Page 3 - City Council Meeting - July 8, 1993
Alderman Callmer requested further explanation of the Motions to
Dismiss that were prepared and submitted by Attorney Kramer.
Attorney Heil further explained the motions to dismiss .
MAYORS REPORT
Mayor Kittoe informed the Council that he was very pleased with the
City' s July 4th Celebration and would like to thank the Bristol
Kendall Fire Department, the City of Yorkville Police Department
and Bristol Township for spraying the park for bugs. The
celebration was a success and enjoyed by all who attended.
CITY CLERK' S REPORT - No Report
CITY TREASURER' S REPORT / Budget Officer' s Report
Treasurer Huston distributed the May, 1993 Budget Report and also
informed the Council that the Auditors will be coming in approxi-
mately 10 days .
CITY ADMINISTRATOR' S REPORT
Administrator Peck read a letter received from the Illinois
Department of Public Health regarding City Employee, Joe Moore.
This letter was written to commend Joe on a job well done. He will
be receiving an award at a meeting to be held in Springfield on
September 16th. Alderman Johnson will attend this meeting on
behalf of the City.
KENDALL COUNTY ECONOMIC DEVELOPMENT COMMITTEE - No Report.
SCHOOL COMMUNITY REPORT
Alderman Jones discussed an article which was in the newspaper
concerning the Yorkville School District' s drug problem. A program
is being developed to help combat drug usage in the schools .
The next School Board Meeting will be held on Monday, July 26,
1993 .
Alderman Jones indicated that the Yorkville School District is
close to being placed on the State Watch List.
OLD BUSINESS
Alderman Johnson informed the council that the Countryside
Citizen' s Community Group is sponsoring a meeting on Wednesday,
July 14, 1993 at the Beecher Center, 7 p.m. , regarding the Carstar
project.
NEW BUSINESS
Alderman Baird read a letter and petition he received from area
residents who live on Walter Street. This letter regarded street
repair. A child warning sign and no construction sign which were
requested have been put into place. This street is listed on the
next phase of street repair which will hopefully be completed when
the financing structure is in place.
Mayor Kittoe informed the council that he has received a summons /
complaint regarding the drowning which occurred at the Dam one year
ago.
Page 4 - City Council Meeting - July 8, 1993
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE
Alderman Clark made a motion to approve the May, 1993 Public Work
Report and Water Department Report. Seconded by Alderman Baker.
Motion carried 8-0 .
Alderman Clark made a motion to approve payment not to exceed
$1,900 for repair on the City' s street sweeper hydraulic pump.
Seconded by Alderman Callmer. Clerk Allison called the role:
Clark - Aye Johnson - Aye
Jones - Aye Prochaska - Aye
Stafford - Aye Baird - Aye
Baker - Aye Callmer - Aye
Motion carried 8-0 .
Alderman Clark made a motion to approve the request to insulate the
old salt shed so it can be used for storage at a cost not to exceed
$1, 700 . Seconded by Alderman Prochaska. Clerk Allison called the
role:
Baker - Aye Callmer - Aye
Clark - Aye Johnson - Aye
Jones - Aye Prochaska - Aye
Stafford - Aye Baird - Aye
Motion carried 8-0 .
Administrator Peck informed the Council that he has been unable to
get the information requested on the concrete wall, curb and gutter
project. He will continue to accumulate the information requested.
Alderman Clark made a motion to approve a bid of $1,060 to replace
the gutters on the Tower Lane building. Seconded by Alderman
Prochaska. Clerk Allison called the role:
Johnson - Aye Jones - Aye
Prochaska - Aye Stafford - Aye
Baird - Aye Baker - Aye
Callmer - Aye Clark - Aye
Motion carried 8-0 .
Administrator Peck informed the Council that he has received the
plans on the North Sewer and Water Project. Slight changes were
requested and the plans are now ready to be advertised for bid.
This should be in the paper next week.
Alderman Clark informed the Council that there were no bids
received on the retention pond project. Administrator Peck will be
readvertised for bid.
Administrator Peck informed the Council that the bids have been
received ont he Southwest Intercepter Sewer and Water Project. The
low bid was at $621,011 . 96 . High bid was at $956,956 .45 .
Alderman Clark made a motion to authorize the Mayor to send out the
agreement on the Southwest Intercepter Sewer and Water Project for
signatures by the Contractor after the easements have been acquired
and the financing has been completed. Motion was seconded by
Alderman Johnson. Motion carried 8-0 .
The Mayor will be signing the final plat of Wildwood II
subdivision. This was previously approved by Council .
Page 5 - City Council Meeting - July 8, 1993
ECONOMIC DEVELOPMENT COMMITTEE
The next Chamber of Commerce meeting will be held as a Breakfast
meeting on July 20, 1993 at 7 a.m. The Lannert Group will be the
speaker at the meeting. Cost is $5 per person.
Alderman Jones will be scheduling a meeting between Harold Feltz,
Plan Commission Chairman, the Lannert Group and the Economic
Development Committee members .
A 4 x 4 sign will be set up on the Purcell Property at Countryside
notifying the general public when a Public Hearing is scheduled.
Administrator Peck informed the council that Mr. Fisher has
requested a building permit for the Carstar project. Plans have
been received and do seem to be in order. No permit will be
authorized at this time. The PUD is not yet written out and the
equipment is still under review. This project will be discussed at
the July 15, 1993 Committee as a Whole meeting.
PUBLIC SAFETY COMMITTEE
Alderman Johnson informed the Council that a Neighborhood Watch
Meeting is being scheduled for Wednesday, July 28, 1993 at the
Beecher Center at 7 : 00 p.m.
The next Public Safety Committee Meeting will be held on Monday,
July 12 , 1993 at 5 : 00 p.m.
Due to the conflicting times of the Public Works meeting and the
Public Safety meeting, the Public Works Committee meeting will be
moved from City Hall to Tower Lane at 6 : 00 p.m. on Monday, July 12,
1993 .
ADMINISTRATION COMMITTEE
Alderman Baird informed the council that the he and the Budget
Officer met with the City' s audit firm representatives to discuss
various needs of the City. This included the need for the Council
to receive budget information quicker. Also discussed was the
City' s financing needs . They did discuss GOB Bonds versus local
banks . Many other items were discussed and information requested
will be received.
Alderman Baird informed the Council that on Tuesday, July 13, 1993
at 4 : 00 p.m. the Administration Committee will meet with the City' s
Architect firm to discuss preliminary plans . Also to be discussed
was a proposal to utilize some of the Game Farm Property for the
City' s building needs .
The Administration Committee will follow up on the Walnut Street
property. This property will need a new appraisal prior to placing
the property up for sale.
ADHOC / RECYCLING COMMITTEE
A meeting was held on July 6, 1993 to review the three proposals
received on recycling. The committee has requested that like item
proposals be developed so that the committee can compare the
proposals accurately. These are to be resubmitted to the
committee.
A meeting will be held on July 19 , 1993 at 5 : 00 p.m. at the City
Hall to discuss the three proposals .
I
Page 6 - City Council Meeting - July 8, 1993
ADDITIONAL BUSINESS
Alderman Clark informed the Council that the Public Works Committee
will be meeting every Monday at 6 :00 p.m. at the City Hall . If a
holiday falls on a Monday, then the meeting will be held the
following Tuesday.
The next Plan Commission meeting will be held on Wednesday, July
21, 1993 at 7 : 00 p.m.
ADJOURNMENT
Alderman Baird made a motion to adjourn at 8 :55 p.m. Seconded by
Alderman Jones . Motion carried 8-0 .
By'
Jacqueline . Alliso'n
City/Clerk