City Council Minutes 1993 06-24-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT
CITY HALL ON JUNE 24, 1993
Mayor Kittoe called the meeting to order at 7 :00 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the roll : ROLL CALL
Ward 1 - Baird Present
Callmer Present
Ward 2 - Baker Present
Clark Absent
Ward 3 - Jones Present
Prochaska Present
Ward 4 - Johnson Present
Stafford Present
A quorum was established. QUORUM
PUBLIC HEARINGS
Attorney Kramer informed the Council and Guests that the Public
Hearings regarding PC 93-9 (Gary Conover) and PC 93-11
(Holdiman/Bazan) scheduled for tonight' s meeting will be continued.
Although recommendations have been received from the Plan
Commission on both of these properties, the City Council has not
yet discussed these properties in Committee. Therefore, Attorney
Kramer is recommending that the Public Hearings be continued until
a committee meeting is held.
Recommendation from the Plan Commission on PC 93-11 included
approval of annexation and rezoning on the Holdiman / Bazan
property.
Recommendation on the Conover Property (PC 93-9) included approval
of annexation and denial of the zoning request.
Attorney Kramer also informed the Council that the Plan Commission
made a recommendation on the Gail Fisher (PC 93-6 ) property at a
meeting held on Wednesday, June 23rd. This will also be reviewed
at the Building and Zoning Committee meeting being scheduled.
A Building and Zoning Committee Meeting will be scheduled at 6 : 00
p.m. on Thursday, July 15, 1993 to discuss these three properties .
After discussion at the Committee, Public Hearings will be
announced concerning the properties .
Attorney Kramer informed the Council and guests that the Public
Hearings on PC 93-5 (Diehl) , PC 93-7 (John G. Conover) , PC 93-8
(John G. Conover) and PC 93-10 (John Edward Lies) have been
continued due to no recommendation being received from the Plan
Commission.
On Thursday, July 8, 1993 at 6 : 00 p.m. a Public Forum is scheduled
regarding the schools request on Transition Fees . This will be
held prior to the regular Council Meeting on July 8, 1993 .
MINUTES APPROVAL
Alderman Johnson moved to waive the reading of the minutes from the
June 10, 1993 regular council meeting and approve the minutes as
presented. Seconded by Alderman Callmer. Motion carried.
BILLS APPROVAL
Alderman Johnson requested Administrator Peck to discuss the
Somonauk Street project. Administrator Peck indicated that the
project is now at $17,900 . Administrator Peck indicated that there
would be an estimated overrun of $1,500 - $1,700 on this project.
Page 2 -- June 24, 1993 City Council Meeting
Alderman Baird moved to approve and pay bills as presented.
Seconded by Alderman Johnson. Clerk Allison called the roll :
Baker - Aye Jones - Aye
Johnson - Aye Baird - Aye
Prochaska - Aye Stafford - Aye
Callmer - Aye
The motion carried 7-0 .
CITIZEN COMMENTS
Citizen Dave Allison thanked Administrator Peck and the Council for
having the City mow the hill on Adams and Van Emmon Streets.
Complaints had been received regarding weeds .
Clarification of the July 15, 1993 Building and Zoning Committee
meeting was again discussed. The City Council will not vote on the
annexation / rezoning requests until they have been discussed at a
Building and Zoning Committee.
PLAN COMMISSION / ZONING BOARD OF APPEALS
Alderman Jones indicated that there was no additional business
under the Plan Commission than already was discussed under the
Public Hearings .
ATTORNEYS REPORT
Attorney Kramer distributed a letter received from the school
regarding the school ' s request for transition fees . This will be
publicized in the paper for a public forum discussion at 6 : 00 p.m.
on Thursday, July 8, 1993.
Attorney Kramer indicated that the ordinances distributed at a
prior meeting will be referred to during the appropriate Committee
report.
Attorney Kramer also informed the Council that some additional
discussion is required for the Amurol annexation project. This
will be further discussed after the Mayor attends a meeting
scheduled this weekend regarding the City' s grant request.
Alderman Callmer asked about the Kane property Annexation. This
was approved at a prior meeting. A copy will be sent to Mr. Kane.
MAYORS REPORT
Mayor Kittoe indicated that he is to meet with Tom Cross, Ed Petka,
and Dennis Hastert concerning the grant request. This meeting is
scheduled for this weekend.
CITY CLERK' S REPORT
Copies of the Illinois Municipal League Conference were
distributed. If anyone is interested in attending the conference
they should contact either Judy Bell, Deputy Clerk or Jackie
Allison, City Clerk. These reservations will need to be sent in by
August 20, 1993 .
CITY TREASURER' S REPORT / Budget Officer' s Report
Treasurer Huston will submit additional information to Mayor Kittoe
for his meeting scheduled for this weekend.
Page 3 -- June 24, 1993 City Council Meeting
KENDALL COUNTY ECONOMIC DEVELOPMENT COMMITTEE
Mayor Kittoe indicated that the $700,000 EDC loan is being
processed through the county. Preliminary application has been
approved and is being recommended to the full Board for approval .
SCHOOL COMMUNITY REPORT
Next School Board Meeting will be held on Monday, June 28, 1993 .
OLD BUSINESS
None
NEW BUSINESS
Alderman Callmer asked about the letter received regarding Lydia's
Motel taxes . Administrator Peck indicated that this situation is
being worked on. The Public Works Committee will be kept informed
of the situation.
Alderman Jones asked about the Amoco property located on Route 47 .
Attorney Kramer indicated that they were contacted. Chief Graff
indicated that a meeting is scheduled regarding this property.
Alderman Jones also requested information on the sidewalk on Mill
Street. Attorney Kramer indicated that a letter is drafted to Mr.
Yepsen. Administrator Peck is to return a call to Mr. Yepsen.
COMMITTEE REPORTS
ECONOMIC DEVELOPMENT COMMITTEE
Alderman Jones reminded the Council of the Building and Zoning
meeting scheduled for July 15, 1993 at 6 :00 p.m. Attorney Kramer
indicated that the Elevator property on Morgan / Hydraulic streets
should also be discussed at this meeting as the Plan Commission had
made a recommendation on this property.
Attorney Kramer also indicated that the Elevator owners had been
contacted regarding the safety hazard discussed at the last council
meeting.
Alderman Jones also reminded the Council of the Public Forum
scheduled at 6 : 00 p.m. on Thursday, July 8, 1993 at City Hall
concerning the school ' s request for implementation of transition
fees .
PUBLIC SAFETY COMMITTEE
Alderman Johnson reported that as discussed at the last Committee
of a Whole meeting, several personnel changes are being
recommended.
Alderman Johnson made a motion to appoint Officer Donald
Schwartzkopf to a full time police officer position effective
August 1, 1993 at a pay rate of $23,657 annual as per the Yorkville
Professional Police Association. Seconded by Alderman Baker.
Clerk Allison called the roll :
Prochaska - Aye Stafford - Aye
Callmer - Aye Johnson - Aye
Baird - Aye Baker - Aye
Jones - Aye
Motion carried 7-0 .
Page 4 -- June 24, 1993 City Council Meeting
Alderman Johnson made a motion to appoint two Level II Part Time
Police Officers at $7 . 00 per hour: Officer Eric J. Mathewson to
begin July 1, 1993 and Officer Arneldo Castillo to begin August 1,
1993 upon completion of the 60 hour training period and necessary
exams . Seconded by Alderman Prochaska. Clerk Allison called the
roll :
Jones - Aye Baird - Aye
Callmer - Aye Prochaska - Aye
Johnson - Aye Baker - Aye
Stafford - Aye
Motion carried 7-0 .
Alderman Johnson informed the Council that Chief Graff has been
selected and invited to attend a Law Enforcement Executive
Development Seminar coordinated by the FBI National Academy in
Quantico, Virginia. Due to having just received the information
on June 18, 1993, the request has passed the deadline for bill
submission.
Alderman Johnson made a motion to that the Council send Chief Graff
to the seminar indicated above and authorize payment of the $600
registration fee. Seconded by Alderman Jones . Clerk Allison
called the roll:
Stafford - Aye Johnson - Aye
Prochaska - Aye Jones - Aye
Baker - Aye Baird - Aye
Callmer - Aye
Motion carried 7-0 .
Alderman Johnson also informed the committee that the new squad
cars should be ready by July 2, 1993 .
The next Public Safety Committee meeting will be held on Monday,
June 28, 1993 at 5 : 00 p.m. at City Hall.
Alderman Johnson also informed the Council that he attended the
installation of the new Postmaster last Friday on behalf of the
City. Alderman Johnson read a letter received from the new
Postmaster and presented Mayor Kittoe with a gift received from the
new Postmaster.
ADMINISTRATION COMMITTEE
Alderman Baird discussed the line item transfers being requested
for the 1992 - 1993 Park Board Budget.
Alderman Baird made a motion to approve the line item transfers for
the 1992 - 1993 Park Board Budget. Seconded by Alderman Johnson.
Clerk Allison called the roll :
Johnson - Aye Baker - Aye
Baird - Aye Stafford - Aye
Jones - Aye Prochaska - Aye
Callmer - Aye
Motion carried 7-0 .
Alderman Baird informed the Council that Keith Wheeler is now
contacting the city department heads to set up interviews .
Alderman Baird made a motion to approve the Beecher Building Report
as presented. Seconded by Johnson. Motion carried 7-0 .
Alderman Baird discussed the recent Library Board meeting. A
discussion was held regarding the alarm system at the library.
Administrator Peck indicated that the problems have been corrected.
Page 5 -- June 24, 1993 City Council Meeting
Alderman Baird also informed the Council that Administrator Peck
has scheduled some landscaping for the Library property.
The Administration Committee will be meeting with the City's
Auditors to review the City' s budget information.
Alderman Jones asked about the Oswego special Census being
conducted. Alderman Baird indicated that Budget Officer Drew is
working on preliminary information concerning the costs of
Yorkville possibly conducting a special census . This may not be
cost effective for the City since the cost could be quite high.
This will be followed through.
ADHOC / RECYCLING COMMITTEE
Alderman Johnson informed the Council that a meeting is scheduled
for Monday, June 28, 1993 at 7 :00 p.m. at City Hall with three
waste management groups for receipt of proposals on recycling for
the City.
PUBLIC WORKS COMMITTEE
Administrator Peck indicated that several applications for the
temporary employee position have been received. Mr. Peck is
recommending the City hire Gary Bennett at $5 per hour to begin on
July 1, 1993 and work one day less than six months as a temporary
employee.
Alderman Prochaska made a motion for the City to hire Gary Bennett
at a rate of $5 per hour as a temporary employee. Seconded by
Baker. Clerk Allison called the role:
Callmer - Aye Stafford - Aye
Baird - Aye Baker - Aye
Johnson - Aye Prochaska - Aye
Jones - Aye
Motion carried 7-0 .
Administrator Peck indicated that the contracts for the street
rehabilitation of $232,885 have been received. This rehab has been
figured into the City' s 1993 - 1994 budget data.
Alderman Baird made a motion to authorize the Mayor to sign the
contract with Aurora Blacktop to complete the streets as per the
bid received for $232 ,885 . Seconded by Alderman Jones . Clerk
Allison called the role:
Baird - Aye Jones - Aye
Callmer - Aye Baker - Aye
Stafford - Aye Prochaska - Aye
Johnson - Aye
Administrator Peck indicated that although the bid for the streets
came in lower than originally anticipated, and the Council had
discussed extending the streets project due to the lower bid, this
has been deferred pending the completion of the City' s overall
finance evaluation in process .
Administrator Peck indicated that he has received bids from two
engineers regarding the Van Emmon, Hydraulic and Drainage study on
the Southside of Yorkville projects . Pavia Marting was low bidder.
The Van Emmon Project was bid at $8,968 .25, the drainage study was
$6,721 .50 and Hydraulic was $31,688 .50 .
Alderman Prochaska made a motion that the City accept the Pavia
Marting bid for the drainage study on the southside of Yorkville,
the Van Emmon Street improvements and the Hydraulic Street
improvements for a total cost of $47,368 .25 . Seconded by Baker.
Page 6 -- June 24, 1993 City Council Meeting
Clerk Allison called the role:
Baker - Aye Jones - Aye
Johnson - Aye Baird - Aye
Prochaska - Aye Stafford - Aye
Callmer - Aye
Motion carried 7-0 .
Administrator Peck informed the Council that Water District Study
has been received for an amount of $2,550 .
Alderman Prochaska made a motion to authorize Mayor Kittoe to enter
into contract for the PipeNet Water Distribution System with Pavia
Marting in the amount of $2,550 . Seconded by Johnson. Clerk
Allison called the roll :
Prochaska - Aye Stafford - Aye
Callmer - Aye Johnson - Aye
Baird - Aye Baker - Aye
Jones - Aye
Motion carried 7-0 .
Administrator Peck informed the Council that two houses had sewer
backups during the recent rains . Both of these items have been
turned into the Insurance Company.
Administrator Peck also informed the Council that the trees in the
park have been replaced for a total of $512 . A contribution may be
made to the city to cover the costs of replacing the trees .
Administrator Peck informed the Council that a yield sign will be
placed at the intersection of Ridge Street and Main Street on
Ridge.
Administrator Peck informed the Council that the City has been
contacted about placing a Children Playing sign on East Van Emmon
Street. This will be discussed at the next Public Works Committee
meeting.
The City has been contacted about a possible storm sewer problem at
a home located on Sanders Street. This will also be discussed at
the next Public Works Committee Meeting.
The City of Yorkville July 4th Holiday Celebration will be held on
Monday, July 5th in the City Park.
Alderman Prochaska requested a copy of the Ordinance concerning a
Landlord' s responsibility on City water billings . Administrator
Peck will follow through on this.
Alderman Prochaska made a motion to approve the Building Report as
presented. Seconded by Johnson. Motion carried 7-0 .
Alderman Prochaska made a motion to accept the Park Board Minutes
of June 9, 1993 as presented. Seconded by Alderman Callmer.
Motion carried 7-0 .
ADDITIONAL BUSINESS
Chief Graff informed the Council that a Bike-A-Thon for M.S. will
be going through Yorkville this weekend, June 26 & 27 .
ADJOURNMENT
Alderman Baird made a motion to adjourn at 8 : 15 p.m. Seconded by
Alderman Jones . Motion carried 7-0 .
By:
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