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City Council Minutes 1993 06-24-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT CITY HALL ON JUNE 24, 1993 Mayor Kittoe called the meeting to order at 7 :00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll : ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Absent Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM PUBLIC HEARINGS Attorney Kramer informed the Council and Guests that the Public Hearings regarding PC 93-9 (Gary Conover) and PC 93-11 (Holdiman/Bazan) scheduled for tonight' s meeting will be continued. Although recommendations have been received from the Plan Commission on both of these properties, the City Council has not yet discussed these properties in Committee. Therefore, Attorney Kramer is recommending that the Public Hearings be continued until a committee meeting is held. Recommendation from the Plan Commission on PC 93-11 included approval of annexation and rezoning on the Holdiman / Bazan property. Recommendation on the Conover Property (PC 93-9) included approval of annexation and denial of the zoning request. Attorney Kramer also informed the Council that the Plan Commission made a recommendation on the Gail Fisher (PC 93-6 ) property at a meeting held on Wednesday, June 23rd. This will also be reviewed at the Building and Zoning Committee meeting being scheduled. A Building and Zoning Committee Meeting will be scheduled at 6 : 00 p.m. on Thursday, July 15, 1993 to discuss these three properties . After discussion at the Committee, Public Hearings will be announced concerning the properties . Attorney Kramer informed the Council and guests that the Public Hearings on PC 93-5 (Diehl) , PC 93-7 (John G. Conover) , PC 93-8 (John G. Conover) and PC 93-10 (John Edward Lies) have been continued due to no recommendation being received from the Plan Commission. On Thursday, July 8, 1993 at 6 : 00 p.m. a Public Forum is scheduled regarding the schools request on Transition Fees . This will be held prior to the regular Council Meeting on July 8, 1993 . MINUTES APPROVAL Alderman Johnson moved to waive the reading of the minutes from the June 10, 1993 regular council meeting and approve the minutes as presented. Seconded by Alderman Callmer. Motion carried. BILLS APPROVAL Alderman Johnson requested Administrator Peck to discuss the Somonauk Street project. Administrator Peck indicated that the project is now at $17,900 . Administrator Peck indicated that there would be an estimated overrun of $1,500 - $1,700 on this project. Page 2 -- June 24, 1993 City Council Meeting Alderman Baird moved to approve and pay bills as presented. Seconded by Alderman Johnson. Clerk Allison called the roll : Baker - Aye Jones - Aye Johnson - Aye Baird - Aye Prochaska - Aye Stafford - Aye Callmer - Aye The motion carried 7-0 . CITIZEN COMMENTS Citizen Dave Allison thanked Administrator Peck and the Council for having the City mow the hill on Adams and Van Emmon Streets. Complaints had been received regarding weeds . Clarification of the July 15, 1993 Building and Zoning Committee meeting was again discussed. The City Council will not vote on the annexation / rezoning requests until they have been discussed at a Building and Zoning Committee. PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Jones indicated that there was no additional business under the Plan Commission than already was discussed under the Public Hearings . ATTORNEYS REPORT Attorney Kramer distributed a letter received from the school regarding the school ' s request for transition fees . This will be publicized in the paper for a public forum discussion at 6 : 00 p.m. on Thursday, July 8, 1993. Attorney Kramer indicated that the ordinances distributed at a prior meeting will be referred to during the appropriate Committee report. Attorney Kramer also informed the Council that some additional discussion is required for the Amurol annexation project. This will be further discussed after the Mayor attends a meeting scheduled this weekend regarding the City' s grant request. Alderman Callmer asked about the Kane property Annexation. This was approved at a prior meeting. A copy will be sent to Mr. Kane. MAYORS REPORT Mayor Kittoe indicated that he is to meet with Tom Cross, Ed Petka, and Dennis Hastert concerning the grant request. This meeting is scheduled for this weekend. CITY CLERK' S REPORT Copies of the Illinois Municipal League Conference were distributed. If anyone is interested in attending the conference they should contact either Judy Bell, Deputy Clerk or Jackie Allison, City Clerk. These reservations will need to be sent in by August 20, 1993 . CITY TREASURER' S REPORT / Budget Officer' s Report Treasurer Huston will submit additional information to Mayor Kittoe for his meeting scheduled for this weekend. Page 3 -- June 24, 1993 City Council Meeting KENDALL COUNTY ECONOMIC DEVELOPMENT COMMITTEE Mayor Kittoe indicated that the $700,000 EDC loan is being processed through the county. Preliminary application has been approved and is being recommended to the full Board for approval . SCHOOL COMMUNITY REPORT Next School Board Meeting will be held on Monday, June 28, 1993 . OLD BUSINESS None NEW BUSINESS Alderman Callmer asked about the letter received regarding Lydia's Motel taxes . Administrator Peck indicated that this situation is being worked on. The Public Works Committee will be kept informed of the situation. Alderman Jones asked about the Amoco property located on Route 47 . Attorney Kramer indicated that they were contacted. Chief Graff indicated that a meeting is scheduled regarding this property. Alderman Jones also requested information on the sidewalk on Mill Street. Attorney Kramer indicated that a letter is drafted to Mr. Yepsen. Administrator Peck is to return a call to Mr. Yepsen. COMMITTEE REPORTS ECONOMIC DEVELOPMENT COMMITTEE Alderman Jones reminded the Council of the Building and Zoning meeting scheduled for July 15, 1993 at 6 :00 p.m. Attorney Kramer indicated that the Elevator property on Morgan / Hydraulic streets should also be discussed at this meeting as the Plan Commission had made a recommendation on this property. Attorney Kramer also indicated that the Elevator owners had been contacted regarding the safety hazard discussed at the last council meeting. Alderman Jones also reminded the Council of the Public Forum scheduled at 6 : 00 p.m. on Thursday, July 8, 1993 at City Hall concerning the school ' s request for implementation of transition fees . PUBLIC SAFETY COMMITTEE Alderman Johnson reported that as discussed at the last Committee of a Whole meeting, several personnel changes are being recommended. Alderman Johnson made a motion to appoint Officer Donald Schwartzkopf to a full time police officer position effective August 1, 1993 at a pay rate of $23,657 annual as per the Yorkville Professional Police Association. Seconded by Alderman Baker. Clerk Allison called the roll : Prochaska - Aye Stafford - Aye Callmer - Aye Johnson - Aye Baird - Aye Baker - Aye Jones - Aye Motion carried 7-0 . Page 4 -- June 24, 1993 City Council Meeting Alderman Johnson made a motion to appoint two Level II Part Time Police Officers at $7 . 00 per hour: Officer Eric J. Mathewson to begin July 1, 1993 and Officer Arneldo Castillo to begin August 1, 1993 upon completion of the 60 hour training period and necessary exams . Seconded by Alderman Prochaska. Clerk Allison called the roll : Jones - Aye Baird - Aye Callmer - Aye Prochaska - Aye Johnson - Aye Baker - Aye Stafford - Aye Motion carried 7-0 . Alderman Johnson informed the Council that Chief Graff has been selected and invited to attend a Law Enforcement Executive Development Seminar coordinated by the FBI National Academy in Quantico, Virginia. Due to having just received the information on June 18, 1993, the request has passed the deadline for bill submission. Alderman Johnson made a motion to that the Council send Chief Graff to the seminar indicated above and authorize payment of the $600 registration fee. Seconded by Alderman Jones . Clerk Allison called the roll: Stafford - Aye Johnson - Aye Prochaska - Aye Jones - Aye Baker - Aye Baird - Aye Callmer - Aye Motion carried 7-0 . Alderman Johnson also informed the committee that the new squad cars should be ready by July 2, 1993 . The next Public Safety Committee meeting will be held on Monday, June 28, 1993 at 5 : 00 p.m. at City Hall. Alderman Johnson also informed the Council that he attended the installation of the new Postmaster last Friday on behalf of the City. Alderman Johnson read a letter received from the new Postmaster and presented Mayor Kittoe with a gift received from the new Postmaster. ADMINISTRATION COMMITTEE Alderman Baird discussed the line item transfers being requested for the 1992 - 1993 Park Board Budget. Alderman Baird made a motion to approve the line item transfers for the 1992 - 1993 Park Board Budget. Seconded by Alderman Johnson. Clerk Allison called the roll : Johnson - Aye Baker - Aye Baird - Aye Stafford - Aye Jones - Aye Prochaska - Aye Callmer - Aye Motion carried 7-0 . Alderman Baird informed the Council that Keith Wheeler is now contacting the city department heads to set up interviews . Alderman Baird made a motion to approve the Beecher Building Report as presented. Seconded by Johnson. Motion carried 7-0 . Alderman Baird discussed the recent Library Board meeting. A discussion was held regarding the alarm system at the library. Administrator Peck indicated that the problems have been corrected. Page 5 -- June 24, 1993 City Council Meeting Alderman Baird also informed the Council that Administrator Peck has scheduled some landscaping for the Library property. The Administration Committee will be meeting with the City's Auditors to review the City' s budget information. Alderman Jones asked about the Oswego special Census being conducted. Alderman Baird indicated that Budget Officer Drew is working on preliminary information concerning the costs of Yorkville possibly conducting a special census . This may not be cost effective for the City since the cost could be quite high. This will be followed through. ADHOC / RECYCLING COMMITTEE Alderman Johnson informed the Council that a meeting is scheduled for Monday, June 28, 1993 at 7 :00 p.m. at City Hall with three waste management groups for receipt of proposals on recycling for the City. PUBLIC WORKS COMMITTEE Administrator Peck indicated that several applications for the temporary employee position have been received. Mr. Peck is recommending the City hire Gary Bennett at $5 per hour to begin on July 1, 1993 and work one day less than six months as a temporary employee. Alderman Prochaska made a motion for the City to hire Gary Bennett at a rate of $5 per hour as a temporary employee. Seconded by Baker. Clerk Allison called the role: Callmer - Aye Stafford - Aye Baird - Aye Baker - Aye Johnson - Aye Prochaska - Aye Jones - Aye Motion carried 7-0 . Administrator Peck indicated that the contracts for the street rehabilitation of $232,885 have been received. This rehab has been figured into the City' s 1993 - 1994 budget data. Alderman Baird made a motion to authorize the Mayor to sign the contract with Aurora Blacktop to complete the streets as per the bid received for $232 ,885 . Seconded by Alderman Jones . Clerk Allison called the role: Baird - Aye Jones - Aye Callmer - Aye Baker - Aye Stafford - Aye Prochaska - Aye Johnson - Aye Administrator Peck indicated that although the bid for the streets came in lower than originally anticipated, and the Council had discussed extending the streets project due to the lower bid, this has been deferred pending the completion of the City' s overall finance evaluation in process . Administrator Peck indicated that he has received bids from two engineers regarding the Van Emmon, Hydraulic and Drainage study on the Southside of Yorkville projects . Pavia Marting was low bidder. The Van Emmon Project was bid at $8,968 .25, the drainage study was $6,721 .50 and Hydraulic was $31,688 .50 . Alderman Prochaska made a motion that the City accept the Pavia Marting bid for the drainage study on the southside of Yorkville, the Van Emmon Street improvements and the Hydraulic Street improvements for a total cost of $47,368 .25 . Seconded by Baker. Page 6 -- June 24, 1993 City Council Meeting Clerk Allison called the role: Baker - Aye Jones - Aye Johnson - Aye Baird - Aye Prochaska - Aye Stafford - Aye Callmer - Aye Motion carried 7-0 . Administrator Peck informed the Council that Water District Study has been received for an amount of $2,550 . Alderman Prochaska made a motion to authorize Mayor Kittoe to enter into contract for the PipeNet Water Distribution System with Pavia Marting in the amount of $2,550 . Seconded by Johnson. Clerk Allison called the roll : Prochaska - Aye Stafford - Aye Callmer - Aye Johnson - Aye Baird - Aye Baker - Aye Jones - Aye Motion carried 7-0 . Administrator Peck informed the Council that two houses had sewer backups during the recent rains . Both of these items have been turned into the Insurance Company. Administrator Peck also informed the Council that the trees in the park have been replaced for a total of $512 . A contribution may be made to the city to cover the costs of replacing the trees . Administrator Peck informed the Council that a yield sign will be placed at the intersection of Ridge Street and Main Street on Ridge. Administrator Peck informed the Council that the City has been contacted about placing a Children Playing sign on East Van Emmon Street. This will be discussed at the next Public Works Committee meeting. The City has been contacted about a possible storm sewer problem at a home located on Sanders Street. This will also be discussed at the next Public Works Committee Meeting. The City of Yorkville July 4th Holiday Celebration will be held on Monday, July 5th in the City Park. Alderman Prochaska requested a copy of the Ordinance concerning a Landlord' s responsibility on City water billings . Administrator Peck will follow through on this. Alderman Prochaska made a motion to approve the Building Report as presented. Seconded by Johnson. Motion carried 7-0 . Alderman Prochaska made a motion to accept the Park Board Minutes of June 9, 1993 as presented. Seconded by Alderman Callmer. Motion carried 7-0 . ADDITIONAL BUSINESS Chief Graff informed the Council that a Bike-A-Thon for M.S. will be going through Yorkville this weekend, June 26 & 27 . ADJOURNMENT Alderman Baird made a motion to adjourn at 8 : 15 p.m. Seconded by Alderman Jones . Motion carried 7-0 . By: accrue ne . Allison lty C -rk . • ' , . - i • I I - (7//9 u ' ,41140 /44-7-04/ 13ortiove,0 -TAV-09T/It 41-74_ 71" . 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