City Council Minutes 1993 06-10-93 .
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MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTYv ILLINOIGv HELD
AT CITY HALL ON JUNE 10, 1993
_ Mayor Kittoe called the meeting to order at 7: 00 PM and led the
Council in the Pledge of Allegiance.
ROLL CALL
Deputy Clerk Bell called the roll :
Ward l Baird Present
Callmer Present
Ward 2 - Baker Present
Clark Present
Ward 3 - Jones Present
Prochaska Present
Ward 4 - Johnson Present
Stafford Present
A quorum was established. QUORUM
GUEST INTRODUCTION
All guests were introduced (see sign-up sheet attached) . A
MINUTES APPROVAL
Alderman Baird made a motion to approve the May 27, 1993 minutes
with the following correction and addition: on page 2, Ordinance
93-6, change to motion seconded by Alderman Stafford and on page
4 under the City Administrator ' s Report add the amount of the bid
from Aurora Blackop for the Street Improvements as $232,880. 00.
Seconded by Alderman Baker and motion carried.
BILLS APPROVAL
Alderman Johnson made a motion to approve and pay bills as
presented. Seconded by Alderman Prochaska. A discussion
followed and Alderman Baird made a motion to amend the original
motion with the addition of Richardson-Mueller 's bill for a total
of $103, 197. 32, seconded by Alderman Baker . Deputy Clerk Bell
called the roll :
Callmer - Aye Clark - Aye
Johnson - Aye Jones - Aye
Prochaska - Aye Stafford - Aye
Baird - Aye Baker - Aye
Motion carried 8-0.
Mayor Kittoe asked that roll be called for the original motion.
Deputy Clerk Bell called the roll :
Clark - Aye Johnson - Aye
Jones - Aye Prochaska - Aye
Stafford - Aye Baird - Aye
Baker - Aye Callmer - Aye
Motion carried 8-0.
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Yorkville City Council Meeting, June 10, 1993 Page 2
COMMENTS�
There were no citizens comments.
A1derman Jones reported that the Planning Commission wil1 meet
next Wednesday, June 16 at 7: 00 at the County Board Room to
discuss annexations. Continued public hearing will be held on
PC93-8, annex and rezone from Kendall Co. A to City M-lv property
located north of Faxon Rd. , west of Cannonball Trail , at that
intersection containing l95 A. , John Conover. Continued public
hearing on PC93-9 annex and rezone from Kendall Co. A to City B
31 property located 200 feet east of the intersection of
Cannonball Trail and Rt. 34, on the north side of Rt. 34, Gary
Conover " Public hearing on PC93-11 annex and rezone f rom County
A to City 0-3. This property is located on the east side of Rt.
47 between Kennedy Rd. and Countryside Parkway, Clarence Holdiman
and Sharon Bazan. Also on the agenda is PC93-5, property located
on the south side of Rt. 34 , east of Eldamain; PC93-6, property
located . 2 of mile east of Rt. 47, fronting on Kennedy Rd. ; PC93-
7, property is located immediately west of Kendall Co. Jail
Complex on Rt. 34; PC93-8, property located north of Faxon Rd. ,
west on Cannonball Trail at that intersection; PC93-9, property
located 200 feet east of intersection of Cannonball Trail and Rt.
34 on the north side of Rt. 34; PC93-10, property is located at
the southwest corner of the intersection of Faxon Rd. and
Cannonball Trail ; PC93-11 , property located on the east side of
Rt. 47 between Kennedy Rd. and Countryside Parkway; and review
the Kendall Co. Comprehensive Plan.
AMENT VARIANCE
Alderman Jones read a memo stating in regard to the Amen
Variance, that in the City Council 's view, based upon the fact
that they feel the building permit was properly issued pursuant
to both the Ordinances and Illinois law at the time it was
applied for , the Council declines to take any action at this time
in regard to the variance, and do not believe a variance is
necessary. Mayor Kittoe announced that nothing would happen on
this tonight.
ATTORNEY 'S REPORT
Attorney Todd Hiles had a copy of a resolution that was passed
out at the last Council meeting. He also announced that all
Alderman had a copy of the Ordinance Providing for the
Comprehensive Regulation of Tobacco Products. This will be
discussed at the Committee of the Whole meeting.
FINANCE
Budget Officer Del ene Drew reported that the Park Board had
passed a Resolution in regard to line item transfers in the
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Yorkville City Council Meeting, June 10, 1993 Page 3
amount of $2 , 400. 00 for the 1992/1993 Budget , and a Resolution
should also be passed by the City Council . This will be brought
up at the Committee of the Whole meeting next Thursday night.
MAYOR 'S REPORT
Mayor Kittoe read a letter from Primus Corporation asking that a
sidewalk to be constructed on their property located on Rt. 34
not be run continuously through the driveway. This will be
discussed at the Committee of the Whole meeting next Thursday.
TREES-CITY PARK
The family of Joe Hayton has contacted Mayor Kittoe in regard to
planting a tree in the City Park in his memory. Admininstrator
Peck will contact the family. Alderman Clark would like to
officially accept trees that are donated, Alderman Peck
announced that the 3 large trees by the monument will be removed.
Also, he would like the practice of planting trees in the parkway
be eliminated as it can interfere with the sewer and water lines.
SAFETY FENCE
Administrator Peck will have a safety fence put up on the hill
along Rt. 47" He will send out for bids for repair of the fence.
The City Office has received many phone calls in support of the
fashion shows at Meetballs. This will be discussed at Committee
of the Whole meeting next Thursday.
CITY CLERK 'S REPORT
No report.
CITY TREASURER 'S/BUDGET OFFICER REPORT
No report.
CITY ADMINISTRATOR 'S REPORT
Administrator Peck has received a letter from IDOT, Division of
Water Resources and they have no problem with the Commonwealth
Edison property on Van Emmon. This is the project that the Corps
of Engineers had stopped.
SOMONAUK ST.
There is $114, 184. 51 in the MFT Fund. This will be used for
Somonauk St. The revised plans should be back next week and sent
out for bids shortly.
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Yorkville City Council Meeting, June 10, 1093 Page 4
Administrator Peck has received information for an Enhancement
Workshop to be held June 23, 1993 in Springfield" They will
answer requests for enhancements on money from the Federal
Government.
COUNTY KENDALL ECONOMIC DEVELOPMENT
Mayor Kittoe and Administrator Peck attended the meeting last
Tuesday. They will recommend the loan of $700,000. 00 at 4. 5%
interest ($350,000. 00 going south , and $350, 000. 00 going north)
for sewer and water extension. The grant money will still be
needed. Administrator Peck has contacted George Dingus and
should have more information for the committee meeting.
SCHOOL COMMUNITY REPORT
Alderman Johnson reported that Dr . Engler had met with the City
on June 3 to discuss the ramification fees for new developments.
It was decided that a working committee be formed consisting of
Dan Kramer , Jack Jones , Bob Johnson , Dr. Engler and some members
of the School Board. A tentative meeting was set for Thursday,
June 17, 1993 at 8: 00 or 9: 00 AM.
OLD BUSINESS
Alderman Jones stated that time has elapsed for the construcion
of sidewalks for Mr . Yepsen on Mill St. Administrator Peck will
contact him.
TRACTOR- FOX & HEUSTIS
Alderman Baker asked Administrator Peck to check on the status of
the trailer at Fox & Heustis Sts.
LIGHT
Alderman Prochaska requested the status of the street light on
Leisure. Administrator Peck will contact Dr. Coleman in regard to
an easement running through his lot and should have a street
light in place in the next 10 days.
WALTER
Alderman Callmer requested information on signs on No
Construction Traffic" and "Children at Play" signs on Walter St.
Administrator Peck reported that signs have been ordered.
NEW BUSINESS
Alderman Callmer suggested that the City buy a new tape recorder
for City Council meetings. Administrator Peck will purchase a
new recorder.
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Yorkville City Council Meeting, June 10, 1993 Page 5
COMMITTEE REPORTS
PUBLIC WORKS
Alderman Clark requested how the procedures for recommendations
from the committee would be handled since there is only one
Committee of the Whole meeting per month. Mayor Kittoe stated
that if there was an emergency situation , the Council would take
recommendations from that committee and it would be handled at
that Council meeting.
PIPE NET PROGRAM
Administrator Peck requested that the City purchase a Pipe Net
Program. This would tell what is needed for sizing & location ,
and would assist in value assessment. Could put in all line
sizes and lengths, monitors whole water system pressure. Would
also tell what is happening with pumps, towers, etc. He has a
bid from Pavia & Marting for $2,550. 00. The money would come
from the Water Fund. Alderman Clark made a motion to purchase
the Pipe Net Program at a cost of $2,550. 00 from Pavia & Marting"
Seconded by Alderman Johnson.
Deputy Clerk Bell called the roll :
Baird - Aye Baker - Aye
Callmer - Aye Clark - Aye
Johnson - Aye Jones - Aye
Prochaska - Aye Stafford - Aye
Motion carried 8-0.
RETAINING
Alderman Clark made a motion to waive the bidding on the
retaining wall on Rt . 47 and proceed with emergency repairs for
safety reasons. Seconded by Alderman Callmer.
Deputy Clerk Bell called the roll :
Baker - Aye Callmer Aye
Clark - Aye Johnson - Aye
Jones - Aye Prochaska - Aye
Stafford Aye Baird - Aye
Motion carried 8-0.
Alderman Clark made a motion to accept the Water Department and
Public Works Reports. Seconded by Alderman Baker. Motion
carried.
Alderman Clark passed out information regarding the "Adopt A
Highway" program and would like it implemented in the City of
Yorkville. This will be discussed at a Committee of the Whole
meeting.
Administrator Peck recommends that the two water purification
systems be converted from chlorine gas to sodium hyperchloride.
He has a bid for $1 ,747. 00. This will be disussed at the next
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Yorkville City Council Meeting, June 10, 1993 Page 6
committee meeting.
A tentative meeting of the Public Works Committee was set for
Tuesday, June 15th. Alderman Clark requested that the Council go
back to the Committee of the Whole meetings. The Council will
continue the meetings as they are now set . Recommendations from
the committees can be voted on at the Council meeting.
EXTEND FO
Alderman Clark made a motion to extend Fox Rd. east 60 ft. to end
of right of way at a cost of $25. 00 per foot. Seconded by
Alderman Baird.
Deputy Clerk Bell called the roll :
Johnson Aye Jones - Aye
Prochaska - Aye Stafford - Aye
Baird - Aye Baker - Aye
Callmer - Aye Clark - Aye
• Motion carried 8-0.
Administrator Peck recommends a new 12" water line be placed
behind the buildings downtown (on the west side of Rt. 47)
between Hydraulic and Van Emmon. He will get costs on this.
The water line on the east side of Rt. 47 between Washington
Stg. , and Fox Rd. is deteriorating. He would like to eliminate
the 4" line and run new line to McKeevers, the Fire Station ,
Speedway and the YNB Driveup. Administrator Peck will have the
plans drawn up and proceed to get bids.
The Committee recommends that power poles on Hydraulic be moved
off the sidewalks. The easements were done by Fran Klaas and
Commonwealth Edison will be informed so that the poles can be
moved north off of the sidewalks.
Administrator Peck will get estimate from Baxter & Woodman for
the storm sewer study engineering work (their original estimate
was for the area west of Rt. 47 only) .
Administrator Peck will get estimates on running sewer laterals
on Jackson St. before paving is done,
Administrator Peck will contact Citizens Utility Co. to inspect
the north water tower to see if repainting needs to be done.
Alderman Clark recommended that the Finance Committee find
funding for a grant writing individual .
NILES-OLIVER PARK DONATION
Alderman Jones has received a check in the amount of $1 , 500. 00
from Barry Niles and Harold Oliver , payable to the Yorkville Park
Yorkville City Council Meeting, June 10, 1993 Page 7
Commission to go towards the Prairie Lands Park. Alderman Jones
will set up a meeting with Barry Niles, Steve Bridge and himself ,
t 1ook at the park and see what needs to be done.
ECONOMIC DEVELOPMENT
Nothing to report until next Wednesday. There is a tentative
meeting set up for June 1.7th.
Alderman Johnson made a motion to accept the Police Activity,
Vehicle, Arrest and quarterly CPAT reports. Seconded by Alderman
Baker . Motion carried.
Alderman Johnson made a motion to create the new position of
Community Service Officer at a pay rate of $5. 50 per hour , not to
exceed $2v000. 00, total of 360 hours, as in the Budget for fiscal
year l993/1994. Seconded by Alderman Jones.
Deputy Clerk Bell called the roll :
Prochaska - Aye Stafford - Aye
Baird - Aye Baker Aye
Callmer - Aye Clark Aye
Johnson - Aye Jones - Aye
Motion carried 8-0.
APPOINT SHAWN HAGEMEY
Al der"mari Johnson made a. motion to appoint Shawn Hagemeyer to the
position of Community Service Officer , effective June 14, l993 at
a pay rate of $5. 50 per hour. Seconded by Alderman Prochaska.
Deputy Clerk Bell called the roll :
Stafford - Aye Baird - Aye
Baker - Aye Callmer Aye
Clark - Aye Johnson - Aye
Jones - Aye Prochaska - Aye
Motion carried 8-0.
The next Public Safety meeting will be held June 28th at. City
Hall at 5 00 PM at City Hall , and will have monthly meetings on
the second Monday of each month at 5: 00 at. City Hall . The next
meeting will be July 12th.
Alderman Baird reported that they have discussed the employee
manual , contract with Chief Graff and increasing the Library
revenues" The committee recommends that they need the Finance
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Yorkville City Council Meeting, June 10, 1993 Page 8
Dept. to give them an accurate cost of what it costs to run the
Library. The committee needs to meet with all the employees to
finish out the contract. They have also met with Architect Scott
Hill in regard to the new building. The site needs 4 boring
samples taken , a topal survey and IDOT needs to be contacted in
regard to an access road.
Alderman Baird made a motion that the City of Yorkville enter
into an agreement with Scott Hill as the architect for the City
of Yorkville Administration Building , contingent on his contract
being approved by legal counsel . Seconded by Alderman Stafford.
Deputy Clerk Bell called the roll :
Callmer - Aye Clark - Aye
Johnson - Aye Jones Aye
Prochaska - Aye Stafford - Aye
Baird - Aye Baker - Aye
Motion carried 8-0.
Scott Hill was then introduced.
The next Administration Committee meeting will be Monday, June
21st at 7: 00 PM, no meeting on July 5th and the next meeting will
be July 19th.
ADHOC/PECYCLING
RECYCLING PLANS
Alderman Clark reported there was a meeting on June 8th. The
Committee would like to invite 3 disposal companies to a meeting
on June 28th at 7: 00 PM at City Hall to propose recycling plans.
They also recommend having 2 public hearings in September to
allow citizens to make comments"
ADDITIONAL BUSINESS
Alderman Clark would like a weekly meeting set up for Public
Works. She will contact the committee to set up dates.
ADJOURNMENT
Alderman Baird made a motion to adjourn at 8: 45 PM. Seconded by
Alderman Prochaska. Motion carried.
Meeting was adjourned.
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Jucj 411 , Deputy Clerk
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