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City Council Minutes 1993 06-10-93 . ^ MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTYv ILLINOIGv HELD AT CITY HALL ON JUNE 10, 1993 _ Mayor Kittoe called the meeting to order at 7: 00 PM and led the Council in the Pledge of Allegiance. ROLL CALL Deputy Clerk Bell called the roll : Ward l Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM GUEST INTRODUCTION All guests were introduced (see sign-up sheet attached) . A MINUTES APPROVAL Alderman Baird made a motion to approve the May 27, 1993 minutes with the following correction and addition: on page 2, Ordinance 93-6, change to motion seconded by Alderman Stafford and on page 4 under the City Administrator ' s Report add the amount of the bid from Aurora Blackop for the Street Improvements as $232,880. 00. Seconded by Alderman Baker and motion carried. BILLS APPROVAL Alderman Johnson made a motion to approve and pay bills as presented. Seconded by Alderman Prochaska. A discussion followed and Alderman Baird made a motion to amend the original motion with the addition of Richardson-Mueller 's bill for a total of $103, 197. 32, seconded by Alderman Baker . Deputy Clerk Bell called the roll : Callmer - Aye Clark - Aye Johnson - Aye Jones - Aye Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Motion carried 8-0. Mayor Kittoe asked that roll be called for the original motion. Deputy Clerk Bell called the roll : Clark - Aye Johnson - Aye Jones - Aye Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Callmer - Aye Motion carried 8-0. ^ ` Yorkville City Council Meeting, June 10, 1993 Page 2 COMMENTS� There were no citizens comments. A1derman Jones reported that the Planning Commission wil1 meet next Wednesday, June 16 at 7: 00 at the County Board Room to discuss annexations. Continued public hearing will be held on PC93-8, annex and rezone from Kendall Co. A to City M-lv property located north of Faxon Rd. , west of Cannonball Trail , at that intersection containing l95 A. , John Conover. Continued public hearing on PC93-9 annex and rezone from Kendall Co. A to City B 31 property located 200 feet east of the intersection of Cannonball Trail and Rt. 34, on the north side of Rt. 34, Gary Conover " Public hearing on PC93-11 annex and rezone f rom County A to City 0-3. This property is located on the east side of Rt. 47 between Kennedy Rd. and Countryside Parkway, Clarence Holdiman and Sharon Bazan. Also on the agenda is PC93-5, property located on the south side of Rt. 34 , east of Eldamain; PC93-6, property located . 2 of mile east of Rt. 47, fronting on Kennedy Rd. ; PC93- 7, property is located immediately west of Kendall Co. Jail Complex on Rt. 34; PC93-8, property located north of Faxon Rd. , west on Cannonball Trail at that intersection; PC93-9, property located 200 feet east of intersection of Cannonball Trail and Rt. 34 on the north side of Rt. 34; PC93-10, property is located at the southwest corner of the intersection of Faxon Rd. and Cannonball Trail ; PC93-11 , property located on the east side of Rt. 47 between Kennedy Rd. and Countryside Parkway; and review the Kendall Co. Comprehensive Plan. AMENT VARIANCE Alderman Jones read a memo stating in regard to the Amen Variance, that in the City Council 's view, based upon the fact that they feel the building permit was properly issued pursuant to both the Ordinances and Illinois law at the time it was applied for , the Council declines to take any action at this time in regard to the variance, and do not believe a variance is necessary. Mayor Kittoe announced that nothing would happen on this tonight. ATTORNEY 'S REPORT Attorney Todd Hiles had a copy of a resolution that was passed out at the last Council meeting. He also announced that all Alderman had a copy of the Ordinance Providing for the Comprehensive Regulation of Tobacco Products. This will be discussed at the Committee of the Whole meeting. FINANCE Budget Officer Del ene Drew reported that the Park Board had passed a Resolution in regard to line item transfers in the ` Yorkville City Council Meeting, June 10, 1993 Page 3 amount of $2 , 400. 00 for the 1992/1993 Budget , and a Resolution should also be passed by the City Council . This will be brought up at the Committee of the Whole meeting next Thursday night. MAYOR 'S REPORT Mayor Kittoe read a letter from Primus Corporation asking that a sidewalk to be constructed on their property located on Rt. 34 not be run continuously through the driveway. This will be discussed at the Committee of the Whole meeting next Thursday. TREES-CITY PARK The family of Joe Hayton has contacted Mayor Kittoe in regard to planting a tree in the City Park in his memory. Admininstrator Peck will contact the family. Alderman Clark would like to officially accept trees that are donated, Alderman Peck announced that the 3 large trees by the monument will be removed. Also, he would like the practice of planting trees in the parkway be eliminated as it can interfere with the sewer and water lines. SAFETY FENCE Administrator Peck will have a safety fence put up on the hill along Rt. 47" He will send out for bids for repair of the fence. The City Office has received many phone calls in support of the fashion shows at Meetballs. This will be discussed at Committee of the Whole meeting next Thursday. CITY CLERK 'S REPORT No report. CITY TREASURER 'S/BUDGET OFFICER REPORT No report. CITY ADMINISTRATOR 'S REPORT Administrator Peck has received a letter from IDOT, Division of Water Resources and they have no problem with the Commonwealth Edison property on Van Emmon. This is the project that the Corps of Engineers had stopped. SOMONAUK ST. There is $114, 184. 51 in the MFT Fund. This will be used for Somonauk St. The revised plans should be back next week and sent out for bids shortly. . Yorkville City Council Meeting, June 10, 1093 Page 4 Administrator Peck has received information for an Enhancement Workshop to be held June 23, 1993 in Springfield" They will answer requests for enhancements on money from the Federal Government. COUNTY KENDALL ECONOMIC DEVELOPMENT Mayor Kittoe and Administrator Peck attended the meeting last Tuesday. They will recommend the loan of $700,000. 00 at 4. 5% interest ($350,000. 00 going south , and $350, 000. 00 going north) for sewer and water extension. The grant money will still be needed. Administrator Peck has contacted George Dingus and should have more information for the committee meeting. SCHOOL COMMUNITY REPORT Alderman Johnson reported that Dr . Engler had met with the City on June 3 to discuss the ramification fees for new developments. It was decided that a working committee be formed consisting of Dan Kramer , Jack Jones , Bob Johnson , Dr. Engler and some members of the School Board. A tentative meeting was set for Thursday, June 17, 1993 at 8: 00 or 9: 00 AM. OLD BUSINESS Alderman Jones stated that time has elapsed for the construcion of sidewalks for Mr . Yepsen on Mill St. Administrator Peck will contact him. TRACTOR- FOX & HEUSTIS Alderman Baker asked Administrator Peck to check on the status of the trailer at Fox & Heustis Sts. LIGHT Alderman Prochaska requested the status of the street light on Leisure. Administrator Peck will contact Dr. Coleman in regard to an easement running through his lot and should have a street light in place in the next 10 days. WALTER Alderman Callmer requested information on signs on No Construction Traffic" and "Children at Play" signs on Walter St. Administrator Peck reported that signs have been ordered. NEW BUSINESS Alderman Callmer suggested that the City buy a new tape recorder for City Council meetings. Administrator Peck will purchase a new recorder. � . Yorkville City Council Meeting, June 10, 1993 Page 5 COMMITTEE REPORTS PUBLIC WORKS Alderman Clark requested how the procedures for recommendations from the committee would be handled since there is only one Committee of the Whole meeting per month. Mayor Kittoe stated that if there was an emergency situation , the Council would take recommendations from that committee and it would be handled at that Council meeting. PIPE NET PROGRAM Administrator Peck requested that the City purchase a Pipe Net Program. This would tell what is needed for sizing & location , and would assist in value assessment. Could put in all line sizes and lengths, monitors whole water system pressure. Would also tell what is happening with pumps, towers, etc. He has a bid from Pavia & Marting for $2,550. 00. The money would come from the Water Fund. Alderman Clark made a motion to purchase the Pipe Net Program at a cost of $2,550. 00 from Pavia & Marting" Seconded by Alderman Johnson. Deputy Clerk Bell called the roll : Baird - Aye Baker - Aye Callmer - Aye Clark - Aye Johnson - Aye Jones - Aye Prochaska - Aye Stafford - Aye Motion carried 8-0. RETAINING Alderman Clark made a motion to waive the bidding on the retaining wall on Rt . 47 and proceed with emergency repairs for safety reasons. Seconded by Alderman Callmer. Deputy Clerk Bell called the roll : Baker - Aye Callmer Aye Clark - Aye Johnson - Aye Jones - Aye Prochaska - Aye Stafford Aye Baird - Aye Motion carried 8-0. Alderman Clark made a motion to accept the Water Department and Public Works Reports. Seconded by Alderman Baker. Motion carried. Alderman Clark passed out information regarding the "Adopt A Highway" program and would like it implemented in the City of Yorkville. This will be discussed at a Committee of the Whole meeting. Administrator Peck recommends that the two water purification systems be converted from chlorine gas to sodium hyperchloride. He has a bid for $1 ,747. 00. This will be disussed at the next . Yorkville City Council Meeting, June 10, 1993 Page 6 committee meeting. A tentative meeting of the Public Works Committee was set for Tuesday, June 15th. Alderman Clark requested that the Council go back to the Committee of the Whole meetings. The Council will continue the meetings as they are now set . Recommendations from the committees can be voted on at the Council meeting. EXTEND FO Alderman Clark made a motion to extend Fox Rd. east 60 ft. to end of right of way at a cost of $25. 00 per foot. Seconded by Alderman Baird. Deputy Clerk Bell called the roll : Johnson Aye Jones - Aye Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Callmer - Aye Clark - Aye • Motion carried 8-0. Administrator Peck recommends a new 12" water line be placed behind the buildings downtown (on the west side of Rt. 47) between Hydraulic and Van Emmon. He will get costs on this. The water line on the east side of Rt. 47 between Washington Stg. , and Fox Rd. is deteriorating. He would like to eliminate the 4" line and run new line to McKeevers, the Fire Station , Speedway and the YNB Driveup. Administrator Peck will have the plans drawn up and proceed to get bids. The Committee recommends that power poles on Hydraulic be moved off the sidewalks. The easements were done by Fran Klaas and Commonwealth Edison will be informed so that the poles can be moved north off of the sidewalks. Administrator Peck will get estimate from Baxter & Woodman for the storm sewer study engineering work (their original estimate was for the area west of Rt. 47 only) . Administrator Peck will get estimates on running sewer laterals on Jackson St. before paving is done, Administrator Peck will contact Citizens Utility Co. to inspect the north water tower to see if repainting needs to be done. Alderman Clark recommended that the Finance Committee find funding for a grant writing individual . NILES-OLIVER PARK DONATION Alderman Jones has received a check in the amount of $1 , 500. 00 from Barry Niles and Harold Oliver , payable to the Yorkville Park Yorkville City Council Meeting, June 10, 1993 Page 7 Commission to go towards the Prairie Lands Park. Alderman Jones will set up a meeting with Barry Niles, Steve Bridge and himself , t 1ook at the park and see what needs to be done. ECONOMIC DEVELOPMENT Nothing to report until next Wednesday. There is a tentative meeting set up for June 1.7th. Alderman Johnson made a motion to accept the Police Activity, Vehicle, Arrest and quarterly CPAT reports. Seconded by Alderman Baker . Motion carried. Alderman Johnson made a motion to create the new position of Community Service Officer at a pay rate of $5. 50 per hour , not to exceed $2v000. 00, total of 360 hours, as in the Budget for fiscal year l993/1994. Seconded by Alderman Jones. Deputy Clerk Bell called the roll : Prochaska - Aye Stafford - Aye Baird - Aye Baker Aye Callmer - Aye Clark Aye Johnson - Aye Jones - Aye Motion carried 8-0. APPOINT SHAWN HAGEMEY Al der"mari Johnson made a. motion to appoint Shawn Hagemeyer to the position of Community Service Officer , effective June 14, l993 at a pay rate of $5. 50 per hour. Seconded by Alderman Prochaska. Deputy Clerk Bell called the roll : Stafford - Aye Baird - Aye Baker - Aye Callmer Aye Clark - Aye Johnson - Aye Jones - Aye Prochaska - Aye Motion carried 8-0. The next Public Safety meeting will be held June 28th at. City Hall at 5 00 PM at City Hall , and will have monthly meetings on the second Monday of each month at 5: 00 at. City Hall . The next meeting will be July 12th. Alderman Baird reported that they have discussed the employee manual , contract with Chief Graff and increasing the Library revenues" The committee recommends that they need the Finance . ^ ' Yorkville City Council Meeting, June 10, 1993 Page 8 Dept. to give them an accurate cost of what it costs to run the Library. The committee needs to meet with all the employees to finish out the contract. They have also met with Architect Scott Hill in regard to the new building. The site needs 4 boring samples taken , a topal survey and IDOT needs to be contacted in regard to an access road. Alderman Baird made a motion that the City of Yorkville enter into an agreement with Scott Hill as the architect for the City of Yorkville Administration Building , contingent on his contract being approved by legal counsel . Seconded by Alderman Stafford. Deputy Clerk Bell called the roll : Callmer - Aye Clark - Aye Johnson - Aye Jones Aye Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Motion carried 8-0. Scott Hill was then introduced. The next Administration Committee meeting will be Monday, June 21st at 7: 00 PM, no meeting on July 5th and the next meeting will be July 19th. ADHOC/PECYCLING RECYCLING PLANS Alderman Clark reported there was a meeting on June 8th. The Committee would like to invite 3 disposal companies to a meeting on June 28th at 7: 00 PM at City Hall to propose recycling plans. They also recommend having 2 public hearings in September to allow citizens to make comments" ADDITIONAL BUSINESS Alderman Clark would like a weekly meeting set up for Public Works. She will contact the committee to set up dates. ADJOURNMENT Alderman Baird made a motion to adjourn at 8: 45 PM. Seconded by Alderman Prochaska. Motion carried. Meeting was adjourned. _ Jucj 411 , Deputy Clerk +a • ••• , v )---yk /9, 93 -c-- --, -'--&---- --------"7"..) ---2-,:-.--/- C---- 7 , L .) , i- - i ,/ / / 4 7 I' ( - ,- / -r (4_ „<'_..;-,, ,■,,..r.-;t's-7-',- 4- , •7--)4,----i- ,...,-.{._,..--- . - ./ / , $