City Council Minutes 1993 05-27-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT
CITY HALL ON MAY 27 , 1993
Mayor Kittoe called the meeting to order at 7 : 00 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the roll : ROLL CALL
Ward 1 - Baird Present
Callmer Present
Ward 2 - Baker Present
Clark Present
Ward 3 - Jones Present
Prochaska Present
Ward 4 - Johnson Present
Stafford Present
A quorum was established. QUORUM
PUBLIC HEARINGS
Attorney Kramer informed the Council and Guests that the Public
Hearings regarding PC 93-5 through PC 93-10 will have no action
taken at tonight' s Council meeting due to the Council not yet
receiving a recommendation from the Plan Commission regarding these
annexation requests .
The Plan Commission is to continue their review of these items at
their next meeting to be held on Wednesday, June 16, 1993 at 7 : 00
p.m. Until a recommendation is received from the Planning
Commission, the City Council will not be voting on the requests .
Attorney Kramer also indicated that when the Plan Commission does
makes a recommendation, the Council will then review the Annexation
requests at a Committee meeting and then will vote at a regular
council meeting.
Attorney Kramer also discussed the Ament Varience Request which was
reviewed by the Zoning Board of Appeals on May 24, 1993 . No quorum
was at this meeting, therefore no recommendation was received. An
Economic Development Committee meeting will be held on June 3, 1993
at 7 : 00 p.m. at City Hall where this subject will be discussed.
All Alderman are requested to attend this Committee meeting.
Attorney Kramer again assured all interested parties that their
input regarding any of the annexation requests will be heard by the
City Council as soon as they are able to review the requests after
the Plan Commission has made a recommendation.
MINUTES APPROVAL
Alderman Johnson moved to waive the reading of the minutes from the
May 13, 1993 regular council meeting and approve the minutes as
presented. Seconded by Alderman Clark. Motion carried.
BILLS APPROVAL
Alderman Baird moved to approve and pay bills as presented.
Seconded by Alderman Prochaska. Clerk Allison called the roll :
Johnson - Abstain Jones - Abstain
Prochaska - Aye Stafford - Abstain
Baird - Aye Baker - Aye
Callmer - Aye Clark - Aye
The motion carried 5-0 with three abstains .
Page 2 -- May 27, 1993 City Council Meeting
Page seven of the original bill list did not include payments
needed to Zeiter Dickson Insurance. Alderman Baird moved to pay
the additional bill payment to Zeiter-Dickson Insurance for
$25,604 . Motion was seconded by Alderman Johnson. Clerk Allison
called the roll :
Prochaska - Aye Stafford - Aye
Baird - Aye Baker - Aye
Callmer - Aye Clark - Aye
Johnson - Aye Jones - Aye
The motion carried 8-0 .
CITIZEN COMMENTS
James Olson requested the Council to review and vote on the Unit
Two, Wildwood Subdivision Final Plat. This has not yet been
recorded. Mayor Kittoe requested this be reviewed by Committee
prior to Council discussion.
PLAN COMMISSION / ZONING BOARD OF APPEALS
Alderman Jones made a motion that the Final Plat of the Ron Hill
Subdivision, PC93-2 be recommended for approval to the Kendall
County Board. Seconded by Alderman Baker. Motion carried.
ATTORNEYS REPORT
Attorney Kramer reported that a meeting with the new Comprehensive
Planner, the Lannert Group, is scheduled on Tuesday, June 1, 1993
at 8 : 30 a.m. at the City Hall . This meeting will be a study
session and the public is welcome to attend. (Administrator Peck
indicated that he met with the Lannert Group today and showed them
around the City of Yorkville. )
Attorney Kramer distributed copies of a motion to dismiss received
from the courts regarding the lawsuit on the Fisher property in
Countryside Center. Attorney Kramer indicated that there is a 21
day leave granted to amend the complaint. This will be reviewed at
the next Committee of a Whole meeting on June 17th.
Attorney Kramer distributed copies of an ordinance to be reviewed
at the next committee meeting. This Provides for the Comprehensive
Regulation of Tobacco Products .
RESOLUTION 93-5
Alderman Clark made a motion to Approve the Resolution to Reappoint
John Schneider as Building Inspector for the City of Yorkville.
Seconded by Alderman Stafford. Motion carried 7-1 . (Prochaska
voted nay)
ORDINANCE 93-14
Motion was made by Alderman Baird to approve the Ordinance to
Authorize the City Clerk and Mayor to sign the Ordinance approving
the 1993 - 1994 Budget. Seconded by Alderman Jones . Motion
carried.
ORDINANCE 93-6
Motion was made by Alderman Baird to approve an Ordinance to
authorize Mayor Ken Kittoe, City Clerk Jackie Allison, City
Treasurer, Dick Huston, Alderman Bob Johnson and Alderman Bill
Baird to sign on the City' s bank accounts . Seconded by Alderman
Stafford. Motion carried 8-0 .
Page 3 -- May 27, 1993 City Council Meeting
Attorney Kramer indicated that Administrator Peck has received the
reports back from the independent experts on the Fisher property in
Countryside. This will be discussed at the beginning of the agenda
at the next Committee as a Whole meeting on Thursday, June 17, 1993
at 7 : 00 p.m.
MAYORS REPORT
Mayor Kittoe recommended that Sue Kimes and Michelle Yonkas be
reappointed to the Library Board.
A motion was made by Alderman Baird to reappoint Sue Kimes and
Michelle Yonkas to the Library Board. Seconded by Alderman Jones .
Motion carried 8-0 .
Mayor Kittoe recommended Dave Dockstader be reappointed to the Park
Board. Alderman Clark made a motion to reappoint Dave Dockstader
to a five year term on Park Board. Seconded by Alderman Johnson.
Motion carried 8-0 .
CITY CLERK' S REPORT
All Alderman should state their name when making a motion or
seconding a motion.
CITY TREASURER' S REPORT / Budget Officer' s Report
Treasurer Huston discussed the resolutions being presented for
approval on the 1992 - 1993 Budget changes and line item transfers .
These have been previously discussed at committee meetings .
RESOLUTION 93-7
A motion was made by Alderman Baird to approve the Resolution for
1992 - 1993 Budget Amendments . Seconded by Alderman Jones . Roll
Call :
Clark Aye Johnson Aye
Jones Aye Prochaska Aye
Stafford Aye Baird Aye
Baker Aye Callmer Aye
Motion carried 8-0 .
RESOLUTION 93-8
A motion was made by Alderman Baird to approve the Resolution to
authorize the 1992 - 1993 Budget Line Item Transfers . Seconded by
Alderman Johnson. Roll Call :
Baker Aye Callmer Aye
Clark Aye Johnson Aye
Jones Aye Prochaska Aye
Stafford Aye Baird Aye
Motion carried 8-0 .
Treasurer Huston requested the Council to vote to authorize the
Mayor to sign the agreement to Epic Life Insurance Company. This
is the same plan which the City already had in place.
A motion was made by Alderman Baird to authorize the Mayor to
execute the agreement with Epic Life Insurance Company. Seconded
by Prochaska. Roll Call :
Johnson Aye Jones Aye
Prochaska Aye Stafford Aye
Baird Aye Baker Aye
Callmer Aye Clark Aye
Motion carried 8-0 .
Page 4 -- May 4, 1993 City Council Meeting
A motion was made by Alderman Baird to approve a Resolution
authorizing three persons to have access to the City's Safe Deposit
Box. Seconded by Alderman Baker. Motion carried 8-0 .
Treasurer Huston indicated a meeting will be held on June 14, 1993
at 7 p.m. at Alderman Stafford' s home to review and become familiar
with the 1993 - 1994 Budget with the new Alderman.
CITY ADMINISTRATOR' S REPORT
Alderman Peck requested that West Main Street between Church and
King street be closed for a graduation party. Police and fire
lanes will be in place. The Police and Fire departments will be
informed of this closing.
Administrator Peck informed the Council that on Friday, May 21, the
bidding was opened for the Street Improvements . Copies of the bids
were previously distributed to the Council members . Aurora
Blacktop was the low bidder on this project at $232,880 . This
project is to be completed by August 31, 1993 . The bid was much
lower than originally anticipated.
A motion was made by Alderman Clark to authorize the Mayor to enter
into a contract with Aurora Blacktop for the Street Improvements at
$232,880 . Seconded by Alderman Callmer. Roll Call :
Jones Aye Prochaska Aye
Stafford Aye Baird Aye
Baker Aye Callmer Aye
Clark Aye Johnson Aye
Motion carried 8-0 .
Alderman Baird indicated that Walter street was not listed on the
bid information. This was originally in the budgeted plans .
Administrator Peck will review this . Since the bid was lower than
originally anticipated, additional streets may also be improved.
The City also received bids on the sale of the 1983 Chevrolet.
Only one bid was received in the amount of $325 . It is the
consensus of the Council not to accept this bid.
Administrator Peck also indicated that an ad was placed in the
Kendall County Record for the additional part time employment
available.
PUBLIC WORKS / WATER REPORTS
A discussion was held regarding the Somonauk Street Repair project
in process . Alderman Stafford asked about the Time and Material
repair terms versus a bid project. A cap was placed on this repair
at $20, 000 . Administrator Peck indicated that the $20,000 was over
the estimated amount and he felt that the project should not exceed
that amount.
Alderman Clark made a motion to repair the sewer going east on
Somonauk Street. Seconded by Jones . Roll Call :
Stafford Aye Baird Aye
Baker Nay Callmer Aye
Clark Aye Johnson Aye
Jones Aye Prochaska Aye
Motion carried 7-1 .
Mayor Kittoe mentioned that all repairs over $10,000 should have a
bid process completed.
Page 5 -- May 27, 1993 City Council Meeting
The Council Meeting agenda will be changes to reflect the various
reports under the appropriate Committee heading.
KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION
Alderman Baird indicated that Bob Fey did attempt to attend the
most recent Kendall County Economic Development Meeting. Mr. Fey
indicated that there was no one else in attendance.
SCHOOL COMMUNITY REPORT
Alderman Johnson reminded the council that they are scheduled to
meet with Dr. Engler on June 3, 1993 to discuss School Impact Fees .
Alderman Johnson also reported that at the last Board of Education
Meeting, the Yorkville Tennis Association requested permission to
use the Tennis Courts at the High school . This request was
approved by the School Board.
OLD BUSINESS -- No Report.
NEW BUSINESS
Citizen Judy Graydon informed the Council that about her concerns
regarding the Meetballs Tavern and the Hotel both located in
downtown Yorkville. Mrs . Graydon' s husband and partner recently
purchased the Dickson building located next to these
establishments . One of Mrs . Graydon' s major concerns revolves
around the fashion shows being held in the Meetballs Tavern. Mrs .
Graydon is asking the Council to review this situation for possible
action.
The Council will review Mrs . Graydon' s concern at the next
Committee as a Whole meeting on Thursday, June 17, 1993 .
COMMITTEE REPORTS
PUBLIC WORKS
A motion was made by Alderman Clark to approve the April, 1993
Water Report. Seconded by Alderman Baker. Motion carried 8-0 .
A motion was made by Alderman Clark to approve the April, 1993
Building Report as presented. Seconded by Alderman Stafford.
Motion carried 8-0 .
Alderman Callmer asked the Council to review the status of the
Smoke Eaters which are at the Beecher Building. These were donated
to the City by the Lions Club. The Lions Club will be contacted
regarding these since the City Buildings are now Non-Smoking
buildings and these are not needed. Alderman Johnson will follow
up on this information.
Alderman Clark made a motion to approve the April, 1993 Beecher
Building Report as presented. Seconded by Alderman Prochaska.
Motion carried 8-0 .
The Park Board meetings are held on the second Wednesday of each
month at 7 : 00 p.m. at the Beecher Building.
A motion was made by Alderman Clark to approve the May 12, 1993
Park Board minutes . Seconded by Alderman Johnson. Motion carried
8-0 .
A discussion was held regarding the new Committee membership. The
corrections will be made and presented at the next Council meeting.
Page 6 -- May ra, 1993 City Council Meeting
Also discussed were the various committees and the need for a
representative from each Ward. At this time, James Stafford will
be added to the Economic Development Committee.
A Public Works Committee meeting will be held at 5 : 30 p.m. on
Tuesday, June 1, 1993 at City Hall.
Alderman Jones indicated that he recently contacted the Telephone
Company regarding the Utility Poles being delivered to the area.
In the future, letters will be sent to the homeowners when these
are to be delivered.
Economic Development Committee
A meeting will be held on Tuesday, June 1, 1993 at 8 : 30 a.m. at the
City Hall with the Lannert Group.
A committee meeting will be held on Tuesday, June 3, 1993, at 7
p.m. at the City Hall . The Ament varience request will be
discussed at this meeting.
On Thursday, June 17, 1993 at 7 p.m. , the Fisher Special Use Zoning
Request will be discussed at the Committee of the Whole meeting.
The Amurol Ground Breaking Ceremony has been rescheduled for
Thursday, June 10, 1993 at 11 a.m.
PUBLIC SAFETY COMMITTEE
Alderman Johnson referred to the Police Report which was previously
distributed to the Council for review.
A motion was made by Alderman Johnson to approve the Police Report
as presented. Seconded by Alderman Clark. Motion carried 8-0 .
Alderman Johnson reported on the two new police cars . The City
needs to purchase the equipment for the cars, i .e. radio, cages,
sirens, lights, etc. A motion was made by Alderman Johnson to
purchase the necessary equipment at a cost not to exceed $8, 055 .
Seconded by Alderman Jones . Roll Call :
Prochaska Aye Stafford Aye
Baird Aye Baker Aye
Callmer Aye Clark Aye
Johnson Aye Jones Aye
Motion carried 8-0 .
A meeting will be scheduled for the Public Safety Committee.
Alderman Clark reminded the Council that all meetings must be
publicized. When a meeting is scheduled, the Chairman is
responsible for notifying the City Clerk or Deputy Clerk of the
meeting date so that they can be publicized.
ADMINISTRATION COMMITTEE
The Salary Matrix for the 1993 City Salaries was reviewed. A
motion was made by Alderman Baird to approve the 1993 Salary
Matrix. Seconded by Alderman Clark. Roll Call :
Jones Aye Prochaska Aye
Stafford Aye Baird Aye
Baker Aye Callmer Aye
Clark Aye Johnson Aye
Motion carried 8-0 .
Page 7 -- May , 1993 City Council Meeting
Alderman Baird discussed the Administration Committee meeting
recently held. Priorities and goals were established. Also
discussed were finance opportunities and the importance of the
city' s employees .
One of the main goals of the committee will be to inventory city
assets, develop an action plan for new facility and to bring in the
new facility on time and under budget.
Alderman Prochaska discussed the committee' s recommendation to the
council members . Mr. Prochaska discussed the need for monthly or
quarterly reports where departments stand in relation to their
individual departmental budgets and where they compare to last
year' s totals .
The Committee has also decided that they would support the library
board if they should decide to pursue a library district.
The Committee also discussed the new facility in relation to the
police department' s needs . The police department is sending a
person to a seminar regarding how to pursue the police department' s
needs in the new city building.
On June 9, 1993, at 7 p.m. , a meeting is scheduled with Scott Hill
regarding the new building needs . The committee will report on
this meeting at the Council meeting, June 10, 1993 .
Attorney Kramer was requested to send a letter to the renters of
the home on City property informing them of the city' s intention to
utilize the Tower Lane property for the new city building.
The Committee also discussed the need for a Special Census . This
will be researched to see if it is indeed feasible for the City to
pay for a special census .
The Administration Committee will schedule meetings on the first
and third Monday of each month at 7 p.m. at City Hall until further
notice.
A motion was made by Alderman Baird to authorize payment to Keith
Wheeler not to exceed $1,000 to complete the study on the City' s
computer needs . Seconded by Alderman Prochaska. Roll Call :
Stafford Aye Baird Aye
Baker Aye Callmer Aye
Clark Aye Johnson Aye
Jones Aye Prochaska Aye
Motion carried 8-0 .
ADHOC / RECYCLING COMMITTEE
Alderman Clark reported on the recent Environmental Task Force
meeting she attended. At this meeting they county did approve
hiring a solid waste coordinator to represent Kendall County and
possibly some surrounding counties .
The next meeting will be held on June 8, 1993 at 3 : 30 p.m. Frank
Klaas is the Environment Task Force liaison with the county.
Letters in support of this should be sent to Mr. Klaas .
Alderman Clark informed the Council that there will be a Used Oil
Pickup on June 4, 1993 from 10 a.m. - 2 p.m. at the F.S. Plant
south on Route 47 .
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Page 8 -- May vk, 1993 City Council Meeting
ADDITIONAL BUSINESS
Alderman Baker informed the Council that he has received complaints
on the former grain elevator property located on Hydraulic.
Attorney Kramer will contact the owners regarding this property.
Also mentioned was a complaint on the weeds which are growing on
the side of the hill by Adams and Van Emmon. Administrator Peck
indicated that they plan to replant this hill with a ground cover
which will not require mowing.
Alderman Jones indicated that he has received citizen questions
regarding the Amoco Station property on Route 47 . Attorney Kramer
has been asked to make contact with Amoco informing them of the
numerous complaints being received by the City.
Alderman Baird had previously requested the council to review
amending the appropriate ordinances to reflect the city' s fines on
Boca violations . Attorney Kramer will be reviewing this
information.
A new Boca 1993 version will be reviewed and presented to the
council for adoption.
ADJOURNMENT
A motion was made by Alderman Baird to adjourn the meeting at 9 : 10
p.m. Seconded by Alderman Jones . Motion carried.
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