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City Council Minutes 1993 05-27-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT CITY HALL ON MAY 27 , 1993 Mayor Kittoe called the meeting to order at 7 : 00 p.m. and led the Council in the Pledge of Allegiance. Clerk Allison called the roll : ROLL CALL Ward 1 - Baird Present Callmer Present Ward 2 - Baker Present Clark Present Ward 3 - Jones Present Prochaska Present Ward 4 - Johnson Present Stafford Present A quorum was established. QUORUM PUBLIC HEARINGS Attorney Kramer informed the Council and Guests that the Public Hearings regarding PC 93-5 through PC 93-10 will have no action taken at tonight' s Council meeting due to the Council not yet receiving a recommendation from the Plan Commission regarding these annexation requests . The Plan Commission is to continue their review of these items at their next meeting to be held on Wednesday, June 16, 1993 at 7 : 00 p.m. Until a recommendation is received from the Planning Commission, the City Council will not be voting on the requests . Attorney Kramer also indicated that when the Plan Commission does makes a recommendation, the Council will then review the Annexation requests at a Committee meeting and then will vote at a regular council meeting. Attorney Kramer also discussed the Ament Varience Request which was reviewed by the Zoning Board of Appeals on May 24, 1993 . No quorum was at this meeting, therefore no recommendation was received. An Economic Development Committee meeting will be held on June 3, 1993 at 7 : 00 p.m. at City Hall where this subject will be discussed. All Alderman are requested to attend this Committee meeting. Attorney Kramer again assured all interested parties that their input regarding any of the annexation requests will be heard by the City Council as soon as they are able to review the requests after the Plan Commission has made a recommendation. MINUTES APPROVAL Alderman Johnson moved to waive the reading of the minutes from the May 13, 1993 regular council meeting and approve the minutes as presented. Seconded by Alderman Clark. Motion carried. BILLS APPROVAL Alderman Baird moved to approve and pay bills as presented. Seconded by Alderman Prochaska. Clerk Allison called the roll : Johnson - Abstain Jones - Abstain Prochaska - Aye Stafford - Abstain Baird - Aye Baker - Aye Callmer - Aye Clark - Aye The motion carried 5-0 with three abstains . Page 2 -- May 27, 1993 City Council Meeting Page seven of the original bill list did not include payments needed to Zeiter Dickson Insurance. Alderman Baird moved to pay the additional bill payment to Zeiter-Dickson Insurance for $25,604 . Motion was seconded by Alderman Johnson. Clerk Allison called the roll : Prochaska - Aye Stafford - Aye Baird - Aye Baker - Aye Callmer - Aye Clark - Aye Johnson - Aye Jones - Aye The motion carried 8-0 . CITIZEN COMMENTS James Olson requested the Council to review and vote on the Unit Two, Wildwood Subdivision Final Plat. This has not yet been recorded. Mayor Kittoe requested this be reviewed by Committee prior to Council discussion. PLAN COMMISSION / ZONING BOARD OF APPEALS Alderman Jones made a motion that the Final Plat of the Ron Hill Subdivision, PC93-2 be recommended for approval to the Kendall County Board. Seconded by Alderman Baker. Motion carried. ATTORNEYS REPORT Attorney Kramer reported that a meeting with the new Comprehensive Planner, the Lannert Group, is scheduled on Tuesday, June 1, 1993 at 8 : 30 a.m. at the City Hall . This meeting will be a study session and the public is welcome to attend. (Administrator Peck indicated that he met with the Lannert Group today and showed them around the City of Yorkville. ) Attorney Kramer distributed copies of a motion to dismiss received from the courts regarding the lawsuit on the Fisher property in Countryside Center. Attorney Kramer indicated that there is a 21 day leave granted to amend the complaint. This will be reviewed at the next Committee of a Whole meeting on June 17th. Attorney Kramer distributed copies of an ordinance to be reviewed at the next committee meeting. This Provides for the Comprehensive Regulation of Tobacco Products . RESOLUTION 93-5 Alderman Clark made a motion to Approve the Resolution to Reappoint John Schneider as Building Inspector for the City of Yorkville. Seconded by Alderman Stafford. Motion carried 7-1 . (Prochaska voted nay) ORDINANCE 93-14 Motion was made by Alderman Baird to approve the Ordinance to Authorize the City Clerk and Mayor to sign the Ordinance approving the 1993 - 1994 Budget. Seconded by Alderman Jones . Motion carried. ORDINANCE 93-6 Motion was made by Alderman Baird to approve an Ordinance to authorize Mayor Ken Kittoe, City Clerk Jackie Allison, City Treasurer, Dick Huston, Alderman Bob Johnson and Alderman Bill Baird to sign on the City' s bank accounts . Seconded by Alderman Stafford. Motion carried 8-0 . Page 3 -- May 27, 1993 City Council Meeting Attorney Kramer indicated that Administrator Peck has received the reports back from the independent experts on the Fisher property in Countryside. This will be discussed at the beginning of the agenda at the next Committee as a Whole meeting on Thursday, June 17, 1993 at 7 : 00 p.m. MAYORS REPORT Mayor Kittoe recommended that Sue Kimes and Michelle Yonkas be reappointed to the Library Board. A motion was made by Alderman Baird to reappoint Sue Kimes and Michelle Yonkas to the Library Board. Seconded by Alderman Jones . Motion carried 8-0 . Mayor Kittoe recommended Dave Dockstader be reappointed to the Park Board. Alderman Clark made a motion to reappoint Dave Dockstader to a five year term on Park Board. Seconded by Alderman Johnson. Motion carried 8-0 . CITY CLERK' S REPORT All Alderman should state their name when making a motion or seconding a motion. CITY TREASURER' S REPORT / Budget Officer' s Report Treasurer Huston discussed the resolutions being presented for approval on the 1992 - 1993 Budget changes and line item transfers . These have been previously discussed at committee meetings . RESOLUTION 93-7 A motion was made by Alderman Baird to approve the Resolution for 1992 - 1993 Budget Amendments . Seconded by Alderman Jones . Roll Call : Clark Aye Johnson Aye Jones Aye Prochaska Aye Stafford Aye Baird Aye Baker Aye Callmer Aye Motion carried 8-0 . RESOLUTION 93-8 A motion was made by Alderman Baird to approve the Resolution to authorize the 1992 - 1993 Budget Line Item Transfers . Seconded by Alderman Johnson. Roll Call : Baker Aye Callmer Aye Clark Aye Johnson Aye Jones Aye Prochaska Aye Stafford Aye Baird Aye Motion carried 8-0 . Treasurer Huston requested the Council to vote to authorize the Mayor to sign the agreement to Epic Life Insurance Company. This is the same plan which the City already had in place. A motion was made by Alderman Baird to authorize the Mayor to execute the agreement with Epic Life Insurance Company. Seconded by Prochaska. Roll Call : Johnson Aye Jones Aye Prochaska Aye Stafford Aye Baird Aye Baker Aye Callmer Aye Clark Aye Motion carried 8-0 . Page 4 -- May 4, 1993 City Council Meeting A motion was made by Alderman Baird to approve a Resolution authorizing three persons to have access to the City's Safe Deposit Box. Seconded by Alderman Baker. Motion carried 8-0 . Treasurer Huston indicated a meeting will be held on June 14, 1993 at 7 p.m. at Alderman Stafford' s home to review and become familiar with the 1993 - 1994 Budget with the new Alderman. CITY ADMINISTRATOR' S REPORT Alderman Peck requested that West Main Street between Church and King street be closed for a graduation party. Police and fire lanes will be in place. The Police and Fire departments will be informed of this closing. Administrator Peck informed the Council that on Friday, May 21, the bidding was opened for the Street Improvements . Copies of the bids were previously distributed to the Council members . Aurora Blacktop was the low bidder on this project at $232,880 . This project is to be completed by August 31, 1993 . The bid was much lower than originally anticipated. A motion was made by Alderman Clark to authorize the Mayor to enter into a contract with Aurora Blacktop for the Street Improvements at $232,880 . Seconded by Alderman Callmer. Roll Call : Jones Aye Prochaska Aye Stafford Aye Baird Aye Baker Aye Callmer Aye Clark Aye Johnson Aye Motion carried 8-0 . Alderman Baird indicated that Walter street was not listed on the bid information. This was originally in the budgeted plans . Administrator Peck will review this . Since the bid was lower than originally anticipated, additional streets may also be improved. The City also received bids on the sale of the 1983 Chevrolet. Only one bid was received in the amount of $325 . It is the consensus of the Council not to accept this bid. Administrator Peck also indicated that an ad was placed in the Kendall County Record for the additional part time employment available. PUBLIC WORKS / WATER REPORTS A discussion was held regarding the Somonauk Street Repair project in process . Alderman Stafford asked about the Time and Material repair terms versus a bid project. A cap was placed on this repair at $20, 000 . Administrator Peck indicated that the $20,000 was over the estimated amount and he felt that the project should not exceed that amount. Alderman Clark made a motion to repair the sewer going east on Somonauk Street. Seconded by Jones . Roll Call : Stafford Aye Baird Aye Baker Nay Callmer Aye Clark Aye Johnson Aye Jones Aye Prochaska Aye Motion carried 7-1 . Mayor Kittoe mentioned that all repairs over $10,000 should have a bid process completed. Page 5 -- May 27, 1993 City Council Meeting The Council Meeting agenda will be changes to reflect the various reports under the appropriate Committee heading. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION Alderman Baird indicated that Bob Fey did attempt to attend the most recent Kendall County Economic Development Meeting. Mr. Fey indicated that there was no one else in attendance. SCHOOL COMMUNITY REPORT Alderman Johnson reminded the council that they are scheduled to meet with Dr. Engler on June 3, 1993 to discuss School Impact Fees . Alderman Johnson also reported that at the last Board of Education Meeting, the Yorkville Tennis Association requested permission to use the Tennis Courts at the High school . This request was approved by the School Board. OLD BUSINESS -- No Report. NEW BUSINESS Citizen Judy Graydon informed the Council that about her concerns regarding the Meetballs Tavern and the Hotel both located in downtown Yorkville. Mrs . Graydon' s husband and partner recently purchased the Dickson building located next to these establishments . One of Mrs . Graydon' s major concerns revolves around the fashion shows being held in the Meetballs Tavern. Mrs . Graydon is asking the Council to review this situation for possible action. The Council will review Mrs . Graydon' s concern at the next Committee as a Whole meeting on Thursday, June 17, 1993 . COMMITTEE REPORTS PUBLIC WORKS A motion was made by Alderman Clark to approve the April, 1993 Water Report. Seconded by Alderman Baker. Motion carried 8-0 . A motion was made by Alderman Clark to approve the April, 1993 Building Report as presented. Seconded by Alderman Stafford. Motion carried 8-0 . Alderman Callmer asked the Council to review the status of the Smoke Eaters which are at the Beecher Building. These were donated to the City by the Lions Club. The Lions Club will be contacted regarding these since the City Buildings are now Non-Smoking buildings and these are not needed. Alderman Johnson will follow up on this information. Alderman Clark made a motion to approve the April, 1993 Beecher Building Report as presented. Seconded by Alderman Prochaska. Motion carried 8-0 . The Park Board meetings are held on the second Wednesday of each month at 7 : 00 p.m. at the Beecher Building. A motion was made by Alderman Clark to approve the May 12, 1993 Park Board minutes . Seconded by Alderman Johnson. Motion carried 8-0 . A discussion was held regarding the new Committee membership. The corrections will be made and presented at the next Council meeting. Page 6 -- May ra, 1993 City Council Meeting Also discussed were the various committees and the need for a representative from each Ward. At this time, James Stafford will be added to the Economic Development Committee. A Public Works Committee meeting will be held at 5 : 30 p.m. on Tuesday, June 1, 1993 at City Hall. Alderman Jones indicated that he recently contacted the Telephone Company regarding the Utility Poles being delivered to the area. In the future, letters will be sent to the homeowners when these are to be delivered. Economic Development Committee A meeting will be held on Tuesday, June 1, 1993 at 8 : 30 a.m. at the City Hall with the Lannert Group. A committee meeting will be held on Tuesday, June 3, 1993, at 7 p.m. at the City Hall . The Ament varience request will be discussed at this meeting. On Thursday, June 17, 1993 at 7 p.m. , the Fisher Special Use Zoning Request will be discussed at the Committee of the Whole meeting. The Amurol Ground Breaking Ceremony has been rescheduled for Thursday, June 10, 1993 at 11 a.m. PUBLIC SAFETY COMMITTEE Alderman Johnson referred to the Police Report which was previously distributed to the Council for review. A motion was made by Alderman Johnson to approve the Police Report as presented. Seconded by Alderman Clark. Motion carried 8-0 . Alderman Johnson reported on the two new police cars . The City needs to purchase the equipment for the cars, i .e. radio, cages, sirens, lights, etc. A motion was made by Alderman Johnson to purchase the necessary equipment at a cost not to exceed $8, 055 . Seconded by Alderman Jones . Roll Call : Prochaska Aye Stafford Aye Baird Aye Baker Aye Callmer Aye Clark Aye Johnson Aye Jones Aye Motion carried 8-0 . A meeting will be scheduled for the Public Safety Committee. Alderman Clark reminded the Council that all meetings must be publicized. When a meeting is scheduled, the Chairman is responsible for notifying the City Clerk or Deputy Clerk of the meeting date so that they can be publicized. ADMINISTRATION COMMITTEE The Salary Matrix for the 1993 City Salaries was reviewed. A motion was made by Alderman Baird to approve the 1993 Salary Matrix. Seconded by Alderman Clark. Roll Call : Jones Aye Prochaska Aye Stafford Aye Baird Aye Baker Aye Callmer Aye Clark Aye Johnson Aye Motion carried 8-0 . Page 7 -- May , 1993 City Council Meeting Alderman Baird discussed the Administration Committee meeting recently held. Priorities and goals were established. Also discussed were finance opportunities and the importance of the city' s employees . One of the main goals of the committee will be to inventory city assets, develop an action plan for new facility and to bring in the new facility on time and under budget. Alderman Prochaska discussed the committee' s recommendation to the council members . Mr. Prochaska discussed the need for monthly or quarterly reports where departments stand in relation to their individual departmental budgets and where they compare to last year' s totals . The Committee has also decided that they would support the library board if they should decide to pursue a library district. The Committee also discussed the new facility in relation to the police department' s needs . The police department is sending a person to a seminar regarding how to pursue the police department' s needs in the new city building. On June 9, 1993, at 7 p.m. , a meeting is scheduled with Scott Hill regarding the new building needs . The committee will report on this meeting at the Council meeting, June 10, 1993 . Attorney Kramer was requested to send a letter to the renters of the home on City property informing them of the city' s intention to utilize the Tower Lane property for the new city building. The Committee also discussed the need for a Special Census . This will be researched to see if it is indeed feasible for the City to pay for a special census . The Administration Committee will schedule meetings on the first and third Monday of each month at 7 p.m. at City Hall until further notice. A motion was made by Alderman Baird to authorize payment to Keith Wheeler not to exceed $1,000 to complete the study on the City' s computer needs . Seconded by Alderman Prochaska. Roll Call : Stafford Aye Baird Aye Baker Aye Callmer Aye Clark Aye Johnson Aye Jones Aye Prochaska Aye Motion carried 8-0 . ADHOC / RECYCLING COMMITTEE Alderman Clark reported on the recent Environmental Task Force meeting she attended. At this meeting they county did approve hiring a solid waste coordinator to represent Kendall County and possibly some surrounding counties . The next meeting will be held on June 8, 1993 at 3 : 30 p.m. Frank Klaas is the Environment Task Force liaison with the county. Letters in support of this should be sent to Mr. Klaas . Alderman Clark informed the Council that there will be a Used Oil Pickup on June 4, 1993 from 10 a.m. - 2 p.m. at the F.S. Plant south on Route 47 . • . r ' a Page 8 -- May vk, 1993 City Council Meeting ADDITIONAL BUSINESS Alderman Baker informed the Council that he has received complaints on the former grain elevator property located on Hydraulic. Attorney Kramer will contact the owners regarding this property. Also mentioned was a complaint on the weeds which are growing on the side of the hill by Adams and Van Emmon. Administrator Peck indicated that they plan to replant this hill with a ground cover which will not require mowing. Alderman Jones indicated that he has received citizen questions regarding the Amoco Station property on Route 47 . Attorney Kramer has been asked to make contact with Amoco informing them of the numerous complaints being received by the City. Alderman Baird had previously requested the council to review amending the appropriate ordinances to reflect the city' s fines on Boca violations . Attorney Kramer will be reviewing this information. A new Boca 1993 version will be reviewed and presented to the council for adoption. ADJOURNMENT A motion was made by Alderman Baird to adjourn the meeting at 9 : 10 p.m. Seconded by Alderman Jones . Motion carried. 0_,W. (Ja quine S. Allison \Ci y erk 4' A 11AC 1) 1 c'( &,„v6IJ .V _GRC iT 2 O L) �L j-kc-5SC.0 it 32,7—C G 4.0,v o,o 5,4 L 4/4 /vd2..,V21,/& 461.R _ u ao .��,- a> ?"a-vs-/A f404-7- 7174-61) 670/ ozet-e-, Jeeret 46,6ufeR 7( • 30 6 r ti . 60 -$6„1--o ‘-) I o/so 74 c_ le) 33 o Ai rk_ •-1‘ /V5e-e/elu.4., p - 33 47-iit_e.e, ye-z.-/‘-r-a-t9 ?, ,s84 / " tg, VeitAAAkei271 Kai% / 420- y 1 Sp*.