City Council Minutes 1993 05-13-93 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED
CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD AT
CITY HALL ON MAY 13, 1993
Mayor Kittoe called the meeting to order at 7 : 00 p.m. and led the
Council in the Pledge of Allegiance.
Clerk Allison called the roll : ROLL CALL
Ward 1 - Baird Present
Callmer Present
Ward 2 - Baker Present
Clark Present
Ward 3 - Jones Present
Prochaska Present
Ward 4 - Johnson Present
Stafford Present
A quorum was established. QUORUM
MINUTES APPROVAL
Alderman Baird moved to waive the reading of the minutes from the
April 22 , 1993 regular council meeting and approve the minutes as
presented. Seconded by Alderman Johnson. Motion carried.
BILLS APPROVAL
Alderman Baird moved to approve and pay bills as presented.
Seconded by Alderman Jones . Clerk Allison called the roll :
Callmer - Aye Clark - Aye
Johnson - Aye Jones - Aye
Prochaska - Aye Stafford - Aye
Baird - Aye Baker - Aye
AWARDS - PAST ALDERMAN
Alderman Jones presented Awards to the Past City of Yorkville
Alderman in attendance at the meeting. Those presented with the
awards were Past-Alderman Jahp and Past-Alderman Pfister.
CITIZEN COMMENTS
Kim Crowe of Yorkville informed the Council of the upcoming St.
Jude' s Bike A Thon to be held on May 22, 1993 from 9 a.m. to Noon
in the City of Yorkville.
Don Peck requested permission for a Block Party to be held May 23,
1993 on behalf of Yorkville resident, Inez Florence, at the East
end of Fox Street. A fire lane will remain open during the entire
party.
At this time, Alderman Jones presented an Award to Past City
Alderman Bown for his years of service to the City of Yorkville.
PLAN COMMISSION / ZONING BOARD OF APPEALS
Mayor Kittoe reported that the next Plan Commission meeting will be
held on Wednesday, May 19 , 1993 . The agenda for this meeting is
quite large. Each alderman has received a packet of the six public
hearings to be held that evening. Several annexations are on the
agenda. There will also be several other items discussed at this
meeting.
ATTORNEYS REPORT -- No Report
MAYORS REPORT
Mayor Kittoe read the Proclamation to designate the week of May 23
- 29, 1993 as Emergency Services Week.
Bob Smith, Administrator of the Association was present at the
meeting to answer any questions regarding the event. A full week
is planned and all are encouraged to attend.
Page 2 -- May 13, 1993 City Council Meeting
Mayor Kittoe informed the Council that a discussion will be held
next Thursday, May 20th at the Committee as a Whole meeting to
discuss committee appointments .
Mayor Kittoe made the following appointments :
Daniel Kramer City Attorney
Don Peck City Administrator
Anton Graff City Police Chief
Anne Scholle Recreation Director
Robert Jackson Library Director
J.T. Johnson Superintendent Public Works
Joe Moore Water Operator in Charge
Delene Drew Budget Officer
Alderman Clark made a motion to reappoint the individuals listed
above. Alderman Jones seconded. Motion carried.
Mayor Kittoe reappointed Sandy Adams to the Planning Commission.
A motion was made by Alderman Callmer to accept the appointment.
Seconded by Prochaska. Motion carried.
The Mayor will be reviewing the Library Board and Park Board
members .
The Yorkville Area Chamber of Commerce Business After Hours will be
held on Tuesday, May 18, 1993 at the Williamsburg Inn from 5 p.m. -
7 p.m.
CITY CLERK' S REPORT -- No Report
CITY TREASURER' S REPORT / Budget Officer' s Report
The Preliminary Budget Report through April 30, 1993 was
distributed for the Council to review. The Budget was previously
distributed to the Council . There are some line item transfers
needed. These do not increase the budget however move the funds
from one area to another. This will be discussed in Committee
after the Council has had time to review the changes . A resolution
will be presented at the next council meeting.
The City has issued the $15,000 check to the Yorkville Lions Club
for the pool . This will be given to Chuck Stading, a member of the
Lions Club Board.
Also discussed was the need to authorize additional persons to be
on the City' s checking accounts and safety deposit boxes . This
will be discussed further at Committee Meeting on Thursday. Two
signatures are required on all checks . A resolution will be
presented at the next Council meeting.
Treasurer Huston also requested names of the newly elected
officials who wish to attend the Illinois Municipal League
Conference in Rosemont on June 4 and 5 . Anyone interested should
contact the City Office as soon as possible so that Reservations
can be made.
A Saturday meeting can be set up for the Treasurer and Budget
Officer to explain and familiarize the new Council Members with the
City Budget. If anyone is interested, please notify the City
Office.
A discussion was held regarding mileage reimbursement for City
business . Currently, the City is paying $ . 20 per mile. Treasurer
Huston is recommending that the City implement a policy to pay the
IRS prevailing rate. The IRS prevailing rate was $ .28 per mile as
of January 1992 . The State of Illinois prevailing rate is $ .25
per mile. The proposed Employee Policy Manual will indicate a rate
to be paid at the IRS mileage rate.
Page 3 -- May 13, 1993 City Council Meeting
Alderman Baird made a motion that as of May 1, 1993 the City of
Yorkville will reimburse all City Employees and Officials at the
IRS prevailing rate of mileage reimbursement. Seconded by Alderman
Jones . Roll Call :
Baker - Aye Callmer - Aye
Clark - Aye Johnson - Nay
Jones - Aye Prochaska - Aye
Stafford - Aye Baird - Aye
Motion Carried 7-1 .
CITY ADMINISTRATOR' S REPORT
The City has been looking at trailers to purchase for hauling mower
equipment. Several trailers have been viewed. A discussion was
held regarding the types of trailers viewed and what was actually
needed. Administrator Peck is recommending that the Council
approve up to $1,080 to purchase a new trailer.
A motion was made by Alderman Clark to authorize Administrator Peck
to purchase a new trailer to haul mower equipment at $1,080 .
Seconded by Alderman Jones .
The motion was amended by Alderman Clark to read: To purchase a
new trailer to haul mower equipment not to exceed $1,080 . Amended
motion was seconded by Alderman Johnson. Roll Call :
Johnson - Aye Jones - Aye
Prochaska - Aye Stafford - Aye
Baird - Aye Baker - Aye
Callmer - Aye Clark - Aye
The motion carried 8-0 .
The original motion was then voted on:
Prochaska - Aye Stafford - Nay
Baird - Aye Baker - Aye
Callmer - Aye Clark - Aye
Johnson - Nay Jones - Aye
The motion carried 6-2 .
PUBLIC WORKS / WATER REPORTS - No Report
POLICE REPORT
A Respect the Law Banquet was held on April 29th which was
sponsored by the Oswego Optimist Club. Alderman Johnson attended
on behalf of the City. Sgt. Ron Diederich of the Yorkville Police
Department was a candidate for Officer of the Year. This
recognition was due to Sgt. Diederich going beyond the call of duty
to help a citizen in need. The plaque received from the Optimist
Club was re-presented to Sgt. Diederich.
A packet of information was distributed to the new Alderman for
their review. This information represents the recent Collective
Bargaining data, CPAT information, and the end of year Police
Report.
Also distributed to the Council was a letter of Thanks received
from the Aurora Board of Realtors regarding the recent Safety Class
presented to the area realtors .
Chief Graff also distributed a survey received from the Metro
Chicago Information Center regarding persons moving from the city
to the suburbs and the reasons why people make this move.
Page 4 -- May 13, 1993 City Council Meeting
Chief Graff reported on a recent squad car accident. The insurance
carrier, attorney, and Alderman Clark were notified. The low bid
for the repair was received from the Old Coach Works at $568 . The
person did not have insurance. Attorney Kramer recommended the
State ' s Attorney' s office be notified. This has been done.
BUILDING DEPARTMENT REPORT - No report.
BEECHER BUILDING REPORT - No report.
PARK BOARD REPORT - A Park Board meeting was held last evening.
Alderman Baird was unable to attend.
Alderman Baird reported on a need for outside ash tray' s at the
Beecher Building due to the No Smoking Ordinance. There are no
facilities for persons to utilize when disposing of their smoking
materials .
Alderman Baird read a letter received from the Department of
Conservation regarding a boat access on the river. Possible grant
alternatives will be discussed at the next Committee meeting.
The Lions Club Pool will be filled on May 22, 1993 .
KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION - No Report.
SCHOOL COMMUNITY REPORT -- The next School Board meeting will be
held on May 24 , 1993 .
OLD BUSINESS
Alderman Clark inquired about the Adopt A Highway program.
Administrator Peck will make copies to distribute to the Council at
next week' s Committee meeting.
A letter was received by all Alderman and the Mayor regarding the
Ament variance request and a court date scheduled for June 17 ,
1993 . The City will not act on this until a recommendation was
received from the Zoning Board of Appeals . A discussion was held
regarding the variance request. At this time, no action will be
taken by the City until the court case is settled.
A discussion was held regarding the property located at 201 N.
Bridge Street, Yorkville. A letter from Attorney Kramer was
reviewed indicating that the property was shown as a duplex at the
last census and does have a history of being used as a duplex. Two
water bills have not been billed on the property which is a
violation of city requirements .
A discussion was held regarding this issue. A motion was made by
Alderman Clark to recognize the property located at 201 N. Bridge
Street as a legal non-conforming use and upon inspection by
Administrator Peck that the two units are metered and billed
separately, both units may be occupied. The motion was seconded by
Alderman Jones . Roll Call :
Jones - Aye Prochaska - Aye
Stafford - Aye Baird - Nay
Baker - Aye Callmer - Nay
Clark - Aye Johnson - Aye
Motion carried 6-2 .
NEW BUSINESS
Alderman Jones made a motion to refer PC 93 - 5 through PC 93 - 10
to the Plan Commission for Public Hearing on May 19, 1993 .
Seconded by Alderman Baker. Motion carried.
Page 5 -- May 13, 1993 City Council Meeting
Alderman Baird requested authorization from the City Council on
behalf of the VIETNOW group to conduct a fund raiser in Yorkville
at the corner of Route 34 and Route 47 on May 29, 1993 from 10 a.m.
to 2 p.m. A certificate of insurance will be required.
Alderman Baird made a motion to allow the Vietnow group to solicit
donations on May 29, 1993 from 10 a.m. to 2 p.m. upon receipt of
the required Certificate of Insurance and Commercial Permits as
required by Chief Graff. Seconded by Alderman Jones . Motion
carried.
COMMITTEE REPORTS
Finance -- A letter was distributed for review by the council .
This will allow Wheeler Inc. to evaluate the City' s short term and
long term computer network needs. Mr. Wheeler will be present and
this will be discussed at the next Committee Meeting.
A Notice of Bid has been publicized for the sale of the 1983
Chevrolet to be held on May 21, 1993 at 10 : 30 a.m. in the City
Hall .
Personnel -- A meeting was scheduled for Friday, May 14th regarding
personnel . Alderman Baird is requesting a postponement on this
meeting until after the new Alderman can be informed. This will be
discussed at Committee.
Administrator Peck is requesting authority to hire the City' s
summer help. One position is for three months and one for almost
six months . Alderman Clark made a motion to hire one summer
employee immediately and advertise for the second position in the
Kendall County Record. Seconded by Alderman Johnson. Motion
carried.
All future job opportunities will be advertised.
Public Relations
The Amurol Company has scheduled their Ground Breaking Ceremony on
Tuesday, May 25, 1993 .
Building, Zoning, Annexations / Future Planning
Administrator Peck has received the BOCA review of the Amurol site
this afternoon. After review, Mr. Peck will forward to the Amurol
Company.
Administrator Peck responded to a letter from Attorney Hallogen on
the Emerson property. Attorney Hallogen and his clients will be at
the Committee meeting next week.
Public Property & Buildings
Alderman Baird informed the council that the Metallic Corporation
would like to meet with the Council regarding the new City
Building.
Water - No Report
Sewer - The Somonauk Street repairs are still in process .
Streets & Alleys -- The City has advertised for bids on the
upcoming street program. This will be held on May 21, 1993 at
10 : 00 a.m. in the City Hall .
Police - No Report
Health, Sanitation & Waste Management - No Report
Page 6 -- May 13, 1993 City Council Meeting
Yorkville Business & Economic Development & County Economic
Development
Alderman Baird indicated that there was information received in the
mail from the DuKane Council for review.
Alderman Baird also informed the Council that the Chamber of
Commerce has requested Chris Lanark and his firm meet for a
breakfast meeting. Invitations will be mailed. This will discuss
the importance of good planning.
Administrator Peck indicated that a meeting has been scheduled on
May 20, 1993 at 5 : 30 p.m. at the Williamsburg.
City Building Ad Hoc - No Report
School Board Representative - No Report
YBSD Board Representative - Next meeting - May 17, 1993 at 5 p.m.
Library Board Representative - No Report
Park Board Representative - No Report
Chamber of Commerce Representative - Alderman Baird indicated that
Alderman Jones will now be the representative to the Chamber of
Commerce Board.
ADDITIONAL BUSINESS
ADJOURNMENT
A motion was made by Alderman Baird to adjourn the meeting.
Seconded by Alderman Jones . Motion carried.
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