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City Council Minutes 1992 01-09-92 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON JANUARY 9 , 1992 . Mayor Kittoe called the meeting to order at 7 : 30 p.m. and led the Council in the Pledge of Allegiance . Clerk Albin called the roll : ROLL CALL Ward 1 - Baird - Present Jahp - Absent (arrived 7 : 35 ) Ward 2 - Fey - Present Clark - Present Ward 3 - Jones - Present Pfister - Present Ward 4 - Fahrlander - Present Bown - Present A quorum was established . QUORUM At this time Mayor Kittoe swore in the POLICE CHIEF SWORN IN new Chief of Police, Tony Graff . Guests were introduced : Alyce Fey , GUEST INTRODUCTION Tony Graff ' s family, and members of the Press . Alderman Pfister moved to waive the MINUTES APPROVAL reading of the minutes from the December 12 and December 26 ' th City Council Meetings and approved them as presented, seconded by Alderman Bown . Motion carried . Alderman Bown moved to pay the bills BILLS APPROVAL as presented, seconded by Alderman Jahp. Clerk Albin called the roll : Fey - Aye Fahrlander - Aye Clark - Aye Bown - Aye Pfister - Aye Jones - Aye Baird - Aye Jahp - Aye Motion carried . There were no citizen comments . CITIZEN COMMENTS PLAN COMMISSION/ZONING BOARD OF APPEALS - Alderman Bown reported that the next meeting will be January 15 , 1992 at 7 : 00p.m. at the Kendall County Board Room. The first item on the agenda will be additional information regarding the proposed Bed & Breakfast at 507 W. Ridge , and the second item being a variance request (Ament) for edification and comment only. There will also be a joint discussion between the City Council members and the Plan Commission to discuss the Comprehensive Plan . ATTORNEY ' S REPORT - Attorney Kramer reported that per direction from the City Council at the last Committee meeting, he has contacted the Village Attorney ' s and Mayors from Sandwich, Plano and North Aurora regarding their opinion of the Illinois Municipal League Risk Retention Pool Proposal and received a very favorable report from them. He has been unable to reach either the attorney or Mayor from Minooka . Page 2 January 9 , 1992 Attorney Kramer also reported that the County needs to use the City Hall on January 15 because they have a special meeting and the Plan Commission is using the County Board Room. Attorney Kramer reported that he needed IML-FRANCHISE AGREEMENT a motion to execute an agreement that the Illinois Municipal League has negotiated extending the franchise agreement for utilities running through the City . Alderman Bown moved to authorize the Mayor to approve the execution of this agreement , seconded by Alderman Pfister . Motion carried . Attorney Kramer reported that the BOWLING ALLEY ANNEXATION Bowling Alley is very receptive as far as annexing and they are waiting to find out about getting water to them, and as soon as Administrator Peck finds out they will be ready. MAYOR ' S REPORT - Mayor Kittoe read a RESOLUTION: COUNCIL DATE resolution establishing meeting dates 1992 for the City Council . They will be every 2nd and 4th Thursday of every month, with the exception of November and December , when the Council will meet the 2nd Thursday of these months . Alderman Bown moved to adopt this resolution establishing the meeting dates of the City Council , seconded by Alderman Jahp. Motion carried . Mayor Kittoe also reported that he will MAYOR - VACATION be on vacation at the time the next Council meeting will be held on January 23 , and Attorney Kramer said that an "Acting Mayor" will be chosen that evening. CITY CLERK ' S REPORT - No report . CITY TREASURER/BUDGET OFFICER ' S REPORT - AUDIT - BUDGET Budget Officer Drew reported that the final audit should be finished soon, and at the next Committee meeting dates will be set for the presentation. Alderman Bown questioned when the up to date budget will be ready, and Budget Officer Drew told him it should be ready by the next Council meeting on January 23 . CITY ADMINISTRATOR ' S REPORT - Administrator PC91-17 FINAL APPROVED Peck reported that he has the final plat (Meyer ' s Sub. ) of Meyer ' s Subdivision and all the require- ments and recommendations of the Plan Commission have been met . Alderman Bown moved to accept the final plat of Meyer ' s Subdivision as presented , seconded by Alderman Baird . Administrator Peck reported that after SAFETY SEMINAR Yorkville held a safety seminar on confined space with Oswego , Plano and Sandwich on December 19 , he received a letter commending the City of Yorkville for the training , from Sandwich. Page 3 January 9, 1992 Adminstrator Peck reported that he STREET POSTING has a letter posting roads from February 15 until he lifts the ban . The ban would restrict all vehicles over 12 ,000 pounds , and would affect all city streets except Spring from Rt . 47 to McHugh, McHugh from Spring to just north of Jackson, Fox Road west of Rt . 47 and VanEmmon east of Rt . 47 . Alderman Bown moved to authorize the posting of the roads , seconded by Alderman Baird . At this time Alderman Fey questioned why these roads were chosen to be restricted and Administrator Peck said that he will review the specs and make any changes if necessary. Both Aldermen Bown and Baird agreed to this in the above motion. Motion carried . PUBLIC WORKS & WATER REPORTS - Alderman PUB .WORKS AND WATER Pfister reported that both Joe and J.T. completed the State Water Course and they both received an "A" . Alderman Pfister moved to accept the Public Works and Water Reports as presented , seconded by Alderman Bown. Motion carried . POLICE DEPARTMENT REPORT - Police Chief NEW SQUAD CAR Tony Graff reported that after then Acting Police Chief Sibenaller showed a proposal at the last Committee meeting for a new squad car through the State Bid Process the deadline to place the purchase order for the vehicle would be January 10 . The purchase price would be $14,071 . 71 and the order would have to be placed by January 10 to assure availa- bility. Chief of Police Graff noted that 2 of the squads have over 80 ,000 miles on them, and 1 is in the 70 ,000 miles and that the maintenance could become quite costly. Alderman Clark moved that a purchase order be sent in to Miles Chevrolet for a 1992 Chevrolet Caprice Squad Car not to be paid until the 1992 fiscal year , in the amount of $14,071 . 71 , seconded by Alderman Pfister . Clerk Albin called the roll : Bown - Aye Jones - Aye Pfister - Aye Fey - Aye Baird - Aye Fahrlander - Aye Jahp - Aye Clark - Aye Motion carried . At this time Alderman Bown moved to accept the Police Report as presented , seconded by Alderman Clark. Motion carried . BUILDING DEPARTMENT REPORT - Alderman BUILDING DEPT. REPORT Bown moved to accept the Building Department Report as presented , seconded by Alderman Jahp. Motion carried . BEECHER BUILDING REPORT - Alderman BEECHER BLDG . REPORT Baird reported on some scheduling problems and the fact that the City is not breaking even with the Beecher Center . He will get with Judy Bell further on this . Alderman Bown moved to accept the Beecher Building Report as presented, seconded by Alderman Clark. Motion carried . Page 4 January 9 , 1992 PARK BOARD REPORT - Alderman Baird PARK BOARD REPORT moved to accept the minutes from the last month ' s Park Board meeting as presented , seconded by Alderman Pfister . Motion carried . Alderman Pfister commented that he received a call from Ann Scholle requesting that either he or Mayor Kittoe go out to Prestbury to plan for the next golf outing. Mayor Kittoe said that he would go with Alderman Pfister . KENDALL COUNTY ECONOMIC DEVELOPMENT COMM. - KCEDC REPORT Alderman Fey reported that the last meeting was December 17 and he reported that there has been 1 pre-application for a revolving loan, 3 requests for economic development information and 6 demographic and economic information requests . The next meeting is January 21 at 7 :00 p.m. at the Kendall County Office Building. Alderman Pfister commented that he has spoken to Timothy Crumb from AWP Composting Technologies and he has an interest in the possibility of purchasing 200 acres of land for a compost facility. Alderman Pfister reported that he gave Mr . Crumb the phone number of John Church to talk to further about this . SCHOOL COMMUNITY REPORT - Alderman Clark SCHOOL COMM. REPORT reminded everyone about the joint meeting coming up at the Williamsburg on January 28 beginning at 5 : 15 p.m. OLD BUSINESS - Nothing new. NEW BUSINESS - Alderman Baird reported that Laura Ross , an expert in grants , will be coming to the next Committee Meeting . Alderman Baird also commented how glad he was to have Tony Graff as the new Police Chief . *******************COMMITTEE REPORTS************************* ANNEXATIONS - Alderman Fey reported that he has not yet set a meeting date for the Committee , but hopes to by the first of the week. FINANCE - Alderman Jahp reported that he went over the draft copy of the budget and approved it as is , and that there will be a management letter this year. He also reported that copies of the budget will be available to look at . Alderman Jahp also reported that the Risk Management Insurance Pool needs to be looked at again, but not until other bids are looked at . NEGOTIATIONS ' - Alderman Fey reported that a meeting was held January 6 , which was more of an information session. The next meeting will be January 13 , at 4 : 00 p.m. at the City Hall . Page 5 January 9 , 1992 PUBLIC RELATIONS - Alderman Pfister commented that everyone should have received their plastic identification badges . Alderman Bown reported that the "Big Brother-Big Sister" program needs bowlers to sponsor a team for their benefit . Alderman Bown needs 4 bowlers to make this team and asked that any interested Aldermen talk to him after the meeting. WATER - Alderman Pfister commented that WELL #3 the search for a sand separator for well #3 is still underway, and Adminstrator Peck commented that he is waiting to receive a brochure from another company and he hopes to have something for the next Committee meeting . BUILDING & ZONING/FUTURE PLANNING - Alderman Bown requested if the codification changes could be brought to the January 30 Committee meeting and Attorney Kramer replied that would be alright . STREETS AND ALLEYS - Alderman Fey questioned Administrator Peck regarding the stop-light at 47 and VanEmmon that is staying red . Adminstrator Peck said that he will look into this . SEWERS - Alderman Jones questioned if he needed a motion for Joe Moore to join the Professional Sanitary, Sewer and Water Treatment Assocation through the Water Environment Federation for a fee of $35 .00 . Attorney Kramer informed him that this did not need Council approval . POLICE - Alderman Clark had no report , but wanted to welcome the new Chief of Police , Tony Graff . HEALTH & SANITATION/UTILITIES - No report . PUBLIC PROPERTY - No report . YORKVILLE BUSINESS AND ECONOMIC DEVELOPMENT - No report . WASTE MANAGEMENT REPRESENTATIVE - No report. YBSD REPRESENTATIVE - Alderman Pfister reported that the next meeting will be held January 20 at 5 :00 p.m. LIBRARY BOARD REPRESENTATIVE - Alderman Jahp reported that the next meeting will be held January 13 . PARK BOARD REPRESENTATIVE - Alderman Baird reported on the budget for the Park Board ' s next fiscal year . He reported that the budget includes funds for a full-time director, upgrading baseball fields, contributing to the Lions Pool and contributing to an outdoor concession stand . Alderman Baird also said that if a full-time director is employed then that person could take over the scheduling of the Beecher Building. Alderman Bown asked that Alderman Baird bring this to Committee . Page 6 January 9 , 1992 CHAMBER OF COMMERCE REPRESENTATIVE - Alderman Baird reported that Darryl Nelson is stepping down and Tony Gilcrest will be taking his place . He also reported that the Business Trade Fair was so popular that it may be held again this year . He reported that the annual business meeting will be held January 21 . Alderman Baird also reported that Nancy Thompson will be staying on after all . ADDITIONAL BUSINESS - After some discussion regarding the "Blue Bag" proposal , Attorney Kramer will check and see if he can get this in the March election as an advisory referendum. ADJOURNMENT - Alderman Bown moved to adjourn the meeting, seconded by Alderman Pfister . Meeting adjourned at 8 : 55 p.m. at BY: Cheryl Albin, City Clerk Y Y