City Council Minutes 1992 03-12-92 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF
THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL
COUNTY, ILLINOIS, HELD AT CITY HALL ON MARCH 12 , 1992 .
Mayor Kittoe called the meeting to order at 7 : 30 p.m.
and led the Council in the Pledge of Allegiance.
Clerk Albin called the roll : ROLL CALL
Ward 1 - Baird - Present
Jahp - Present
Ward 2 - Fey - Present
Clark - Present
Ward 3 - Jones - Present
Pfister - Present
Ward 4 - Fahrlander - Present
Bown - Present
A quorum was established . QUORUM
Guests were introduced : Lloyd Yepsen, GUEST INTRODUCTION
Robert E . Lee , Roy and Mary Herron,
Cathy and Rich Herron, Mike Lobdell
and family, Kathy Jones and family,
Kathy Tusek and members of the Press .
At this time Alderman Bown moved to PUB.HRG . (CC92-2 )
adjourn into Public Hearing for (CC92-3 ) (CC92-4)
Yepsen ' s variance request (#CC92-2 ) ,
Aubrey annexation (CC92-3 ) and Bowling
Alley (CC92-4) . The motion was seconded
by Alderman Jahp. Motion carried .
********** PUBLIC HEARING CC92-2 ***********
Alderman Bown opened the Public Hearing by PC92-2
stating that this petition is for a sidewalk
variance request for an apartment building
under construction on the east side of Mill
St . near the intersection of Mill St. and
Van Emmon Rd . The petitioner is Lloyd Yepsen.
At this time Alderman Bown asked if there
were any public comments on this petition.
Lloyd Yepsen stated that there are no
sidewalks anywhere else on Mill St . and he
doesn ' t feel he should have to put one in.
Mr . Yepsen asked if he would be assessed at
the time other sidewalks would be put in.
He stated that he would post the money it
would cost to put the sidewalk in. Alderman
Pfister questioned if the construction of the
apartment building would complete the devel-
opment in the block,and Mr . Yepsen informed
him that it would . Alderman Bown questioned
if it would be a safety hazard given the
width of the road , to have a sidewalk placed
there. Mr . Yepsen replied that it would
safer to have a sidewalk running the whole
length of Mill St . from Van Emmon to Route
126 . Alderman Pfister commented that a
sidewalk has to start somewhere given the
fact that the City is under a new set of rules ,
and the fact that the existing residences on
that block were built before the rules pertaining
to sidewalks were in existence. At this time
Alderman Bown questioned if there were any
further comments regarding this petition,
and since there were none , he recommended
going to the next Public Hearing.
Page 2 March 12 , 1992
*******************PUBLIC HEARING CC92-3*******************
Alderman Bown explained that this petition CC92-3
is for the annexation of the former Brown ' s
Motel on Route 34 east of Route 47 . He
asked if there were any public comments on
this petition . Alderman Pfister commented
that it should be annexed into the Sanitary
District and Attorney Kramer informed him
that he has made the petitioner aware of this .
Attorney Kramer informed Council that the
Plan Commission will be reviewing this
petition at their next meeting, March 18 , 1992 .
Alderman Bown asked if there were any more
comments and there were none . At this time
Alderman Bown recommended that the next
Public Hearing be heard .
*******************PUBLIC HEARING CC92-3*******************
Alderman Bown explained that this petition CC92-4
is for the annexation of the Bowling Alley,
and asked for any public comments concerning
this petition. Alderman Fahrlander questioned
if the owners were to file bankruptcy again
what would happen to the property. Attorney
Kramer replied that the annexation stays with
the property, not the owners . Alderman Fey
questioned if the Bowling Alley were to be sold
would the grandfathered in liquor hours stay
the same , and Attorney Kramer replied that
the hours would stay the same, unless their
license was to lapse or they would request an
earlier closing time. Alderman Pfister
questioned the language on page 2 , section 2A of
the annexation agreement regarding the one free
water and sewer tap. Attorney Kramer replied
that this was the agreement per the City 7 years
ago when discussing annexations to the City.
Alderman Pfister questioned what if several
businesses hook up to one water and sewer tap.
Attorney Kramer said he will look into this
language with Alderman Pfister . Alderman Bown
asked if there were any further comments regarding
this petition and since there were none, Alderman
Bown moved to close the Public Hearings , seconded
by Alderman Jahp. Motion carried .
************************************************************
At this time, Mayor Kittoe recommended that we
postpone the Minutes , Bills and Citizen Comments ,
and go directly to Plan Commission. After Plan
Commission, Citizen Comments will be heard , followed
by Minutes and Bills , then returning to the normal
agenda .
Alderman Bown reported that the next PLAN COMMISSION
Plan Commission meeting will be held PC92-3 ,PC92-4
March 18 , 1992 at 7 : 00 p.m. Alderman
Bown moved to refer both Aubrey (PC92-3) and
the Bowling Alley (PC92-4 ) annexation petitions
to the next Plan Commission, seconded by
Alderman Fey. Motion carried .
Alderman Bown moved to approve the Special PC92-2 APPROVED
Use request (LEE PC92-2 )be approved contingent
upon the plat being updated to reflect the
City ' s and Plan Commission recommendations
making the property R-1 Special Use .
Alderman Pfister seconded the motion. Motion
carried .
Page 3 March 12L 1992
Alderman Bown moved to refer CC92-2 (YEPSEN) CC92-2 REFERRED
to the next Committee meeting to be held TO COMMITTEE
March 19, 1992 for further discussion.
Alderman Fey seconded the motion. Motion
carried .
CITIZEN COMMENTS - Alderman Jones read HERRON RESOLUTION
a resolution commending Rich Herron for #92-11
the lifesaving action taken to save the
life of Tyler Lobdell .
Alderman Fahrlander noted an incorrect MINUTES APPROVAL
date on the minutes from the March 12
Council minutes . On page 1 under Plan
Commission February 20 should have been
March 5 . Alderman Jahp moved to accept
the minutes from the February 27, 1992
meeting with the above noted correction .
Alderman Clark seconded the motion.
Motion carried .
Budget Office Drew reported that she has BILLS APPROVAL
received an addition to the bill list .
She reported that she received a letter
from the school district requesting
$50 ,000 from their land cash money. With
the addition of the $50 ,000 the new total
would be $72 , 815 .92 . Attorney Kramer
asked that there be a letter from the
school on file stating the reason they
are asking for the money . Budget Officer
Drew stated that the letter contains the
reason . Alderman Baird moved to approve
and pay the bills as presented , seconded
by Alderman Bown. At this time, Alderman
Fey said that he had a question on page 1
of the bill list for Coffman Truck Sales
in the amount of $70 . 54 for a headlamp for
truck. Administrator Peck replied that
the charge for the part and installation,
but he will check further into this . At
this time Alderman Jahp said he would like
to clarify the above motion for payment
of bills to include the $50 ,000 land cash
disbursement to the school . Alderman Bown
seconded the clarification. Alderman Pfister
questioned if because the large amount of
money( $50 ,000 ) it would be better to have
a separate motion for that amount . Attorney
Kramer replied that either way is fine .
Mayor Kittoe asked Alderman Jahp is he would
like to amend the motion, and Alderman Jahp
replied that he would not . Mayor Kittoe
asked for a roll call and Clerk Albin called
the roll :
Bown - Aye Jones - Aye
Pfister - Nay Fey - Nay
Baird - Aye Fahrlander - Nay
Jahp - Aye Clark - Aye
Motion carried. 4 Ayes and 3 Nays .
ATTORNEY ' S REPORT - Attorney Kramer reported
that he has a re-draft of the Bowling Alley
annexation agreement and that it needs to back
to Jim Olson regarding an easement question.
Administrator Peck said that the plat needs to
be corrected to show an easement in front of
the property running parallel to Route 47 .
Administrator Peck also reported that after
meeting with the owners of the Bowling Alley he
found they would like to have the sewer line
extended to their side to achieve a more buildable
lot to the north.
Page 4 March 12 , 1992
Alderman Bown questioned if the property
has to re-platted in order to sell the
piece to the north. Attorney Kramer said
that under the Plat Act the property owner
could sell any land to adjacent or contiguous
property owner . Attorney Kramer believes
that the property is platted as one piece
of property , and under our Zoning Ordinance
there is only one building per piece of
property allowed , and if the Council wants
it covered under the annexation agreement
to be like a PUD and allow them to put one
other building on the property that would
solve the problem. Otherwise the Bowling
Alley owners would have to come and sub-divide
the property. Attorney Kramer said that he
will talk to the owners and get this covered
in a re-write of the annexation agreement .
Attorney Kramer reported that he has REVISED RECAPTURE
the revised Recapture Agreement with AGREEMENT (PRIDE)
Pride. The agreement now contains the #92-12
husband and wife ' s names , and the payment
now being $3 , 000 a month. Alderman Bown
moved to accept the resolution to authorize
changes in the Pride Recapture Agreement
entitled "RESOLUTION DECLARING PRELIMINARY
DETERMINATION AND INTENTION TO RECAPTURE
UNDERGROUND PIPE SLEEVING COST" . Alderman
Pfister seconded the motion. Motion carried .
Attorney Kramer reported that he had AUBREY ANNEXATION
talked to Dick Aubrey, and that Mr.
Aubrey had no problems with the annexation
agreement; however Mr . Aubrey feels that
he is concerned that his real estate taxes
are too high, and Dave Thompson is looking
into this . Mr . Aubrey requested that the
Council would make some considerations in
the hook-up costs and the like .
Attorney Kramer reported that a revised WHOLESALE TIRE ANNE)s
annexation agreement has been sent to
Wholesale Tire and it should be ready for
next month.
MAYOR ' S REPORT - Mayor Kittoe reminded
everyone about the Town Meeting set for
Saturday , March 14.
Mayor Kittoe asked for a motion to go into EXECUTIVE SESSION
Executive Session to discuss administrative
responsibilities . Alderman Clark moved to
go into Executive Session to discuss admin-
istrative responsibilities , seconded by Alderman
Pfister . Clerk Albin called the roll :
Jahp - Aye Clark - Aye
Fahrlander - Aye Pfister - Aye
Baird - Aye Jones - Aye
Fey - Aye Bown - Aye
Motion carried .
Alderman Bown moved to go into Executive Session
at 8 : 20 p.m. , seconded by Alderman Fey .
Clerk Albin called the roll :
Fey - Aye Fahrlander - Aye
Clark - Aye Bown - Aye
Pfister - Aye Jones - Aye
Baird - Aye Jahp - Aye
Motion carried .
Page 5 March 12 , 1992
Alderman Bown moved to go out of Executive
Session at 8 : 44 p.m. , seconded by Alderman
Pfister . Motion carried .
CITY CLERK ' S REPORT - No report .
CITY TREASURER/BUDGET OFFICER ' S REPORT - No report .
CITY ADMINISTRATOR ' S REPORT - Administrator EASTER EGG HUNT
Peck reported that he received a phone call APRIL 11
from the Yorkville Women ' s Club requesting
that they hold an "Easter Egg Hunt" April 11 ,
in the City Park . Alderman Jahp questioned
if the City is insured for such an event , and
Attorney Kramer informed him that we are.
Alderman Bown moved to adopt a resolution to
approve an Easter Egg Hunt on April 11 , 1992
in the City Park, seconded by Alderman Jones .
Motion carried .
PUBLIC WORKS AND WATER REPORTS - There was
no water report . Alderman Clark questioned
the overtime and Administrator Peck reported
that this was due to water main breaks , which
are costing approximately $2 , 500 a break.
Alderman Down moved to accept the Public Works
Report as presented, seconded by Alderman
Pfister. Motion carried.
POLICE DEPARTMENT REPORT - Chief Graff gave
a brief overview of the investigative report
he distributed . Chief Graff reported that
he should be able to give Council the results
of an Evaluation Process by the first week
of April . The Evaluation Process assesses the
performance level of officers for the year 1991 ,
and after review of this he will come up with
the standard level an officer should be performing
to . Alderman Bown moved to accept the Police
Report sans the use of acronyms , seconded by
Alderman Clark. Motion carried .
BUILDING DEPARTMENT REPORT - Alderman Pfister
moved the Building Department Report be
accepted as presented , seconded by Alderman
Jahp. Motion carried .
BEECHER BUILDING REPORT - Alderman Bown moved
that the Beecher Building Report be accepted
as presented , seconded by Alderman Pfister.
Motion carried .
PARK BOARD REPORT - No report .
KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION-
Alderman Fey reported that the next meeting will
be Tuesday, March 17 .
SCHOOL COMMUNITY - No report .
OLD BUSINESS - Nothing new.
NEW BUSINESS - Alderman Bown moved to accept the
new Organizational Chart as the Official Organizational
Chart for the City of Yorkville , seconded by Alderman
Pfister. Clerk Albin called the roll :
Pfister - Aye Clark - Aye
Bown - Aye Fahrlander - Aye
Jones - Aye Baird - Nay
Jahp - Aye Fey - Aye
Motion carried . 7 Ayes , 1 Nay.
Page 6 March 12 , 1992
*******************COMMITTEE REPORTS********************
ANNEXATIONS - No report .
FINANCE - Alderman Jahp reported that the
next budget meeting will be held Monday,
March 16 from 5 : 30 p.m. to 7 : 30 p.m. at the
water tower . Alderman Jahp reported that
a motion needs to be made on March 26 , 1992
to display the Budget . The Budget will be
displayed on April 2 and will be voted on
April 23 , 1992 .
NEGOTIATIONS - Alderman Fey reported that
the next meeting is scheduled for Monday,
March 16 at the City Hall commencing at
4 :00 p.m.
PUBLIC RELATIONS - Alderman Pfister commented
on the new Yorkville Flag being flown at the
Pride Station. Mayor Kittoe said that John
Hughes of Pride will be getting prices for
that size flag, smaller flags , as well as
prices for patches and decals . Mayor Kittoe
said that the City logo will remain the same.
WATER - Alderman Pfister commented that the
sand separator is installed, and Administrator
Peck said that it should be turned on Monday,
March 16 .
BUILDING & ZONING/FUTURE PLANNING - Alderman
Bown reminded everyone of the next Plan
Commission meeting , March 18 at 7:00 p.m. at
the Kendall County Board Room, and of the
two items on the agenda (Aubrey & Bowling Alley) .
STREETS & ALLEYS - Alderman Fey reported that
he has a copy of the long term plan for City
streets that Administrator Peck worked on, and
would like it discussed at some length at a
Committee Meeting.
SEWERS - Alderman Jones reported that Administrator
Peck sent the 3 items of information that the IEPA
requested and that a committment letter should be
coming next week.
POLICE - Alderman Clark wanted to make Chief
Graff aware that there will be a regional
wrestling tournament at the High School this
Saturday, March 14 and to watch for potential
parking problems .
Alderman Clark requested that she make the
introduction of Chief Graff at the Town Meeting,
on March 14 .
Chief Graff said that Sheriff Randall is holding
an auction, Sunday, March 15 to auction off
unclaimed property. Chief Graff said that there
are 25 bicycles in ill-repair that he would
like to donate from the City to the County to
be auctioned off . Chief Graff feels that the
maximum value of these bikes would be $100 .00 .
Chief Graff feels that this would be advantageous
from an administrative cost , and would also free
up storage . Alderman Bown moved to authorize Chief
Graff to dispose the above mentioned materials to
be auctioned off by the County, seconded by Alderman
Clark. Motion carried .
Page 7 March 12 , 1992
HEALTH AND SANITATIONS - No report .
PUBLIC PROPERTY - No report .
YORKVILLE BUSINESS AND ECONOMIC DEVELOPMENT -
No report .
WASTE MANAGEMENT REPRESENTATIVE - No report .
YBSD REPRESENTATIVE - Alderman Pfister
submitted an agreement between the City of
Yorkville and the Yorkville-Bristol Sanitary
District dedicating the syphon to the Yorkville
Bristol Sanitary District after installation.
Alderman Fahrlander moved to accept the agreement
between the City of Yorkville and the Yorkville-
Bristol Sanitary District . Alderman Bown seconded
the motion. Voice vote : 7 Ayes , 1 abstention.
LIBRARY BOARD REPRESENTATIVE - Alderman Jahp
reported that on the last meeting, March 9,
the budget was looked over. Alderman Jahp
also reported that he had talked to Attorney
Kramer regarding the Project PLUS grant that
needs a resolution. The application needs to
be sent by April 1 for the grant . Alderman
Jahp also reported that Jeff Storm is leaving
and he is concerned about the attendance at
Library Board meetings by members . The next
Library Board meeting will be April 13 , 1992
at 7 :00 p.m. at the City Hall .
PARK BOARD REPRESENTATIVE - No report .
r
CHAMBER OF COMMERCE REPRESENTATIVE - Alderman
Baird reminded everyone of "After Hours" to
be held at the Hatcher Medical Group, commencing
at 5 :00 p.m.
PARKVIEW TASK FORCE - Alderman Pfister requested
that Alderman Baird re-join the Parkview Task
Force Committee , and Alderman Baird replied that
he would . Alderman Pfister set the Parkview
Task Force Meeting to be held Tuesday, March 24 ,
at 7 : 30 at the City Hall . Chief Graff reported
that he had talked with the architect who designed
Sugar Grove ' s building, and that the architect would
like to come to the next Committee Meeting to discuss
both Parkview and the possibility of a new facility.
Mayor Kittoe suggested that he meet with the Parkview
Task Force first .
ADDITIONAL BUSINESS - Alderman Jahp requested copies
of the job descriptions for all employees of the
City of Yorkville to be given to the Council members .
Adminstrator Peck reported that he needs authorization
to advertise for bids for the interceptor . He needs
to advertise March 17 for a bid date of April 29 .
Alderman Bown moved to authorize the advertising
for bids for the interceptor , seconded by Alderman
Jones . Motion carried .
ADJOURNMENT - Alderman Bown moved to adjourn the
meeting at 9 : 35 p.m. , seconded by Alderman Jones .
Motion carried . 'aeting adjourned 9 : 35 p.m.
BY: “f' C J i;-∎
Cheryl A Albin, City Clerk