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City Council Minutes 1992 03-26-92 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON MARCH 26 , 1992 . Mayor Kittoe called the meeting to order at 7 : 30 p.m. and led the Council in the Pledge of Allegiance . Clerk Albin called the roll : ROLL CALL Ward 1 - Baird - Present Jahp - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Jones - Absent (arrived at 7 : 33 p.m. ) Pfister - Present Ward 4 - Fahrlander - Present Bown - Present A quorum was established . QUORUM Guests were introduced : Mike Aguilar ( Illinois GUEST INTRODUCTION Public Action Council ) and members of the press . Alderman Pfister moved to waive the reading of the MINUTES APPROVAL minutes from the March 12 regular City Council Meeting including the minutes from the Public Hearings of March 12 , 1992 and approve them as presented. Alderman Baird seconded the motion. Motion carried . Administrator Peck reported that the bill from BILLS APPROVAL Coffman ' s for the headlamp in the amount of $70 . 54 from the last bill list was for a snow light for the snow plow, ( in answer to Alderman Fey ' s question of March 12 ) . Alderman Jahp moved to approve and pay the bills as presented , seconded by Alderman Pfister . Clerk Albin called the roll : Clark - Aye Bown - Aye Baird - Aye Jones - Aye Fahrlander - Aye Pfister - Aye Fey - Aye Jahp - Aye Motion carried . Mike Aguilar representing Illinois Public CITIZEN COMMENTS Action requested an extension of the the hours that they could solicit for signatures and donations from the citizens in town to campaign for toxic safety. He requested that his group be allowed to solicit from 4 :00 p.m. until 9 :00 p.m. on April 24 and from 8 :00 a .m. to 6 :00 p.m. on April 25 . Alderman Pfister moved to allow the Illinois Public Action Council to canvass the town commencing April 24 until 9 :00 p.m. and on April 25 until 6 : 00 p.m. , seconded by Alderman Bown. Clerk Albin called the roll : Fahrlander - Aye Bown - Nay Clark - Nay Pfister - Aye Fey - Nay Jones - Nay Baird - Aye Jahp - Nay Motion defeated . Alderman Fey commented that the ordinance reads that 6 : 00 p.m. is the time that soliciting stops . Alderman Bown moved to allow the IPAC to canvass on April 24 from 4 : 00 p.m. to 6 : 00 p.m. and April 25 from 8 : 00 a .m. to 6 :00 p.m. , seconded by Alderman Pfister. Alderman Baird moved to amend the motion to allow the group to canvass from 4 :00 p.m. to 8 :00 p.m. on April 24 . Clerk Albin called roll for the amendment : Pfister - Aye Clark - Nay Bown - Nay Fey - Nay Baird - Aye Fahrlander -Aye Jahp - Aye Jones - Nay Page 2 March 261 1992 Clerk Albin called the roll for the motion including the amendment : Pfister - Nay Clark - Aye Bown - Nay Fahrlander - Aye Jones - Nay Baird - Nay Jahp - Aye Fey - Aye The vote resulted in a tie vote , and Mayor Kittoe voted Aye so the results are that IPAC will be allowed to canvass the town on April 24 from 4 :00 p.m. to 8 :00 p.m. and April 25 from 8 :00 a .m. to 6 :00 p.m. PLAN COMMISSION/ZONING BOARD OF APPEALS - Alderman PC92-4 APPROVED Bown reported that at the March 18 Plan Commission (Bowling Alley) meeting PC92-3 (former Brown ' s Motel ) and PC92-4 (Bowling Alley) be approved . Administrator Peck reported that the questions the Plan Commission had regarding the Bowling Alley have been resolved . Administrator Peck commented that the Plan Commission and City would need to see the location of easements for the former Brown ' s Motel on a map. Administrator Peck said that he will get with the owners regarding this request , and that there is a new building on this property which needs to be shown on the map. Alderman Bown recommended that Administrator Peck resolve the issues regarding PC92-3 with the owners . Alderman Bown moved to approve the annexation and rezoning of PC92-4 with the contingencies that were specified between the City and the Bowling Alley. Motion seconded by Alderman Baird . Motion carried . Alderman Bown moved to approve the variance request PCCC92-2 DENIED (CC92-2 ) for Lloyd Yepson , and to comply with the City Ordinance as they are written regarding sidewalks . Alderman Fey seconded the motion. Voice vote : Variance denied . Alderman Bown reported that at the next Plan PC92-5 &PC92-6 Commission meeting on April 15 , 1992 there are Referred to PC two Public Hearing scheduled . The first one being PC92-5 for a rezoning from B-2 to B-4 to put in a Midas Muffler Shop and a Carstar Collision Repair Shop. The second petition being for PC92-6 for rezoning from B-3 to R-4 . Alderman Bown moved that PC92-5 and PC92-6 be referred to Plan Commission for their next meeting, April 15 , 1992 . ATTORNEY ' S REPORT - No report as Attorney Kramer is not present at this time . MAYOR ' S REPORT - Mayor Kittoe reported that as a result of the last Committee Meeting held March 19 , 1992 , the Executive Minutes that were reviewed the following are to be held : July 28 , 1977 (two of them) , January 13 , 1978 , February 23 , 1978 , October 11 , 1979 , and May 10 , 1979 . Alderman Jahp moved to release the reviewed minutes with the exception of July 28 , 1977 (two of them) , January 13 , 1978 , February 23 , 1978 , and , October 11 , 1979 and May 10 , 1979 , seconded by Alderman Bown. Motion carried . Mayor Kittoe reminded everyone that the next Committee Meeting (4/2/92 ) the meeting will begin at 7 : 00 p.m. and going into Executive Session at 7 : 30 p.m. to review the second page of the Executive Minutes index . CITY CLERK ' S REPORT - No report . CITY TREASURER/BUDGET OFFICER ' S REPORT - City Treasurer Huston passed out the February Budget Report . Page 3 March 26 , 1992 CITY ADMINISTRATOR ' S REPORT - Administrator Peck reported that he needs Council ' s permission to prepare a Public Hearing Notice for the vacation of South Main Street , as well as for the extension of Elizabeth Street onto Route 47 . Alderman Bown moved to authorize the preparation of a Public Hearing notice for both the extension of Elizabeth Street onto Route 47 as well as the closure of South Main Street at that point, seconded by Alderman Fey. Motion carried with Alderman Baird voting Nay. Administrator Peck reported that Well #3 is operating fine and that everything is working great . Administrator Peck requested that he be allowed to spend $2 ,500 .00 for engineering costs for Somonauk Street (east of Route 47 ) needed to replace the deteriating main. He explained that the new line would have an 80 year expectancy, it would be cast iron rapped in polyeurathane . Alderman Bown moved that Adminstrator Peck proceed with the engineering costs of $2 , 500 .00 for this project . Alderman Baird seconded the motion . Clerk Albin called the roll : Clark - Aye Bown - Aye Baird - Aye Jones - Aye Fahrlander - Aye Pfister -Aye Fey - Aye Jahp - Aye Motion carried . Administrator Peck recommended that at the next Committee Meeting a type of registration for contractors or bonding procedure needs to be discussed . Administrator Peck also recommended that the policy regarding sewer and water fees needs to be discussed . Mayor Kittoe noted that at the same time inspection fees need to be looked into. WATER DEPARTMENT REPORT - Alderman Baird moved to approve the Water Department report as presented, seconded by Alderman Bown. Motion carried . POLICE CHIEF ' S REPORT - Police Chief Graff reminded everyone that at the next Commitee Meeting the phsycological group will be coming at 7 :00 p.m. to give a presentation on their Employee assistance program. Chief Graff reported that he has an evaluation performance of officers for the last quarter of last year and the the first two months of this year , and he should have the results for the first Commitee Meeting in May. Chief Graff reported that regarding the liquor license at OJ ' s Tap, the City needs to renew it ' s interagency agreement with the Illinois State Police for finger- printing checks which need to be done . This is due to the fact that the City has a new Mayor . Chief Graff said that the Mayor needs to sign this . Chieff Graff also reported that he is moving in to his new residence this Saturday, March 28 , 1992 . PARK BOARD REPORT - Alderman Baird moved that the Park Board Report be accepted as presented, seconded by Alderman Pfister . Motion carried . Page 4 March 26L 1992 KENDALL COUNTY ECONOMIC DEVELOPMENT REPORT - Alderman Fey reported that at the last meeting Oswego Industries paid off the balance of their loan early. Alderman Fey also reported that there will be a special meeting on April 6 with PH Fantas giving their review. He also reported that there were two requests for pre-applications for the revolving loan fund , and a few requests for basic information from the Economic Development Commission. The next meeting will be April 21 at the Kendall County Office Building at 7 :00 p.m. SCHOOL COMMUNITY REPORT - No report . OLD BUSINESS- Nothing new. NEW BUSINESS - No new business . ********************COMMITTEE REPORTS**************************** ANNEXATIONS - Alderman Fey had nothing to report . Alderman Baird reported that the Sanitary District had sent a letter designating Ralph Pfister as their Official Representative . FINANCE - Alderman Jahp reported that a tentative budget budget will be ready for April 2 . Alderman Jahp moved that the tentative budget be on display April 2 , and be voted on April 23 , seconded by Alderman Bown. Motion carried. Alderman Jahp said that April 6 , at 7 : 30 p.m. a meeting will be held to over the budget and he requested that everyone bring their questions to this meeting. NEGOTIATIONS - No report . PUBLIC RELATIONS - Alderman Pfister reported that he turned in a bill for hats for the golf outing to the Budget Director . WATER - Alderman Pfister commented that the Finance Committee has discussed the fact that the Revenue Bond Ordinance passed in 1969 , that this November the Council could retire these bonds if they so desire . Alderman Pfister also commented on the appearance of well houses in the City, and asked that Administrator Peck look into this . BUILDING & ZONING/FUTURE PLANNING - No report . STREETS & ALLEYS - No report . SEWERS - Alderman Pfister wanted to thank Bob Davidson and Fran Klaas for their assistance in obtaining the loan for the siphon project . POLICE - Alderman Clark requested that a Police Commitee Meeting be held . April 2 , 1992 at 6 : 30 p.m. was agreed upon. HEALTH AND SANITATIION/UTILITIES - Alderman Fahrlander reported that he has been looking into a project from Waste Management regarding weighing disposable garbage. He is looking further into the cost and how recyclables are being handled. PUBLIC PROPERTY - No report . YORKVILLE BUSINESS AND ECONOMIC DEVELOPMENT - No report . WASTE MANAGEMENT REPRESENTATIVE - Alderman Clark reported that the next meeting will be April 8 at 7 : 30 p.m. at the COOP Extension Office . Page 5 March 26 , 1992 --- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - YBSD REPRESENTATIVE - Alderman Pfister gave the agreement for the siphon between the City and the Yorkville Bristol Sanitary District to the City Clerk. LIBRARY BOARD REPRESENTATIVE - No report . PARK BOARD REPRESENTATIVE - No report . CHAMBER OF COMMERCE REPRESENTATIVE - Alderman Baird reported that the Chamber of Commerce is making Chief Graff a Committe Member . Alderman Baird also reported that April 21 will be the Chamber of Commerce Dinner (with the location yet to be designated) , and that Denny Hastert will be the featured speaker . PARKVIEW TASK FORCE - Alderman Pfister reported that on the meeting of March 24 , the Committee decided to change the name to the "City Building Ad-Hoc Committee" . Alderman Pfister said that he would like to have Chief Graff on the Committee . Alderman Pfister moved to approve the expenditure of up to $4,000 .00 for an architect to look over the facility at Parkview and make his recommendation, seconded by Alderman Bown. Clerk Albin called the roll : Jahp - Aye Clark - Aye Fahrlander - Aye Pfister - Aye Baird- -Aye Jones - Aye Fey - Aye Bown - Aye Motion carried. Alderman Pfister noted that a tentative walk-thru through Sugar Grove facility is scheduled for next Tuesday, March 30 at 4: 30 p.m. The next meeting of the City Building Ad-Hoc Committee will be held April 14 , 1992 at 7 :00 p.m. ATTORNEY ' S REPORT - Attorney Kramer reported that previous changes asked for the Annexation Agreement with the Bowling Alley regarding liquor license hours , a couple of changes on the utilities , and the change that Alderman Pfister asked that there would not be multiple hook-ups have been incorporated into the newest draft of the Bowling Alley agreement . ADDITIONAL BUSINESS - Alderman Bown wanted clarification regarding Lloyd Yepsen ' s variance request as far as Whether Mr . Yepsen should be able to post a bond or whether he should have to put a sidewalk in. Attorney Kramer said that Mr . Yepsen would have to put a sidewalk in to comply with the City ' s Ordinance. Alderman Pfister commented that he was sorry to see the loss of Hughe ' s Motors . Alderman Jahp moved to adjourn the meeting, seconded by Alderman Pfister . Meeting adjourned at 9 : 10 p.m. a / / Cheryl A. Albin, ity Clerk