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City Council Minutes 1992 04-09-92 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON APRIL 9 , 1992 . Mayor Kittoe called the meeting to order at 7 : 30 p.m. and led the Council in the Pledge of Allegiance . Clerk Albin called the roll : ROLL CALL Ward 1 - Baird - Present Jahp- Present Ward 2 - Fey - Present Clark - Present Ward 3 - Jones - Absent (arrived at 7 : 33 p.m. ) Pfister - Absent Ward 4 - Fahrlander - Present Bown - Present A quorum was established . QUORUM Guests were introduced : LisaKay Reuter and GUEST INTRODUCTION Kathy Farren. Alderman Baird moved to waive the reading of MINUTES APPROVAL the Minutes from the March 26 , 1992 City Council Meeting, and approve them as presented , seconded by Alderman Bown . Motion carried . Alderman Bown moved to approve payment of BILLS APPROVAL the bills as presented , seconded by Alderman Fey. Clerk Albin called the roll : Clark - Aye Bown - Aye Fahrlander - Aye Baird - Aye Fey - Aye Jahp - Aye Jones - Aye Motion carried . There were no citizen comments . CITIZEN COMMENTS ******************* REPORTS ********************** PLAN COMMISSION/ZONING BOARD OF APPEALS - CC92-4 APPROVED Alderman Bown moved to approved the Ordinance annexing CC92-4 (Bowling Alley) , seconded by Alderman Baird . Motion carried . Alderman Bown moved to authorize the Mayor to sign the Ordinance authorizing the execution of the Annexation Agreement for CC92-4 , seconded by Alderman Baird . Motion carried . Alderman Bown reported that the next Plan NEXT PC MEETING Commission meeting will be held April 15 , 1992 . Alderman Bown reported that there are two Public Hearings on the agenda; one for PC92-5 (Fisher - rezone from B-2 to B-4) , and PC92-6 (Purcell - rezone from B-3 to R-4 ) . ATTORNEY ' S REPORT - Attorney McCann reported LIBRARY RESOLUTION that he had distributed a resolution for the library to participate in the grant program. Alderman Jahp moved to approve the resolution in which the library would participate in the State Grant Program, seconded by Alderman Baird . Motion carried . Alderman Jahp requested that Clerk Albin get a copy of the resolution to the library as soon as possible, so that they may get it sent in to the State . MAYOR ' S REPORT - Mayor Kittoe reported that EXECUTIVE MINUTES after going over the four executive minutes in question with Attorney Kramer , the decision was made to keep 1/10/80 and 2/23/84 . The executive minutes to be released were those that Council agreed to, with the addition of 6/25/81 and 11/18/82 . Alderman Baird moved to release the reviewed minutes with the exception of 1/10/80 and 2/23/84, seconded by Alderman Clark . Motion carried . Page 2 April 9 , 1992 Mayor Kittoe suggested that the next Committee meeting (4/16/92 ) begin at 7 : 00 p.m. and go into Executive Session at 8 :00 p.m. to continue the review of the Executive Minutes . CITY CLERK ' S REPORT - No report . CITY TREASURER/BUDGET OFFICER ' S REPORT - No report . CITY ADMINISTRATOR ' S REPORT - Mayor Kittoe gave Administrator Peck ' s report , as Administrator Peck was not present . Mayor Kittoe reported that the TCD meeting in Oswego on April 14 has changed the starting time to 6 : 30 p.m. Mayor Kittoe reported that Administrator Peck SIDWELL CONTRACT needs approval as soon as possible to allow the expenditure of $9 ,460 .00 to Sidwell for topographic photographs . Mayor Kittoe explained that this needs to be done soon because it becomes difficult to do once the leaves come out on the trees . Alderman Bown moved to approve the expenditure of $9,460 .00 to Sidwell for topographic maps , and a later date check with the Sanitary District for the possibility of their participation. Alderman Fey seconded the motion, and Clerk Albin called the roll : Fey - Aye Fahrlander - Aye Clark - Aye Bown - Aye Jones - Aye Baird - Aye Jahp - Aye Motion carried . Mayor Kittoe reported that Administrator Peck had left notes concerning the Sewer Maintenance Fee Ordinance , and the Kendall Printing Annex- ation. Mayor Kittoe will check with Attorney Kramer regarding these . Mayor Kittoe reported that Administrator Peck ELIZABETH STREET had met with IDOT and found that Route 47 will be widened 9 feet to the west by Elizabeth Street . Administrator Peck proposed curving Elizabeth Street south to Route 47 which would be a 3% slope. PUBLIC WORKS AND WATER REPORTS - Alderman Baird moved to approved the Public Works and Water Reports as presented, seconded by Alderman Jahp. Motion carried . POLICE DEPARTMENT REPORT - Chief Graff reported that there has been a slight increase in criminal damage to property reports in the last month. Alderman Jahp moved to accept the Police Report as presented , seconded by Alderman Clark. Motion carried . Chief Graff reported that there was a squad car accident at the garage in which an officer left the rear drivers door was left open and the officer backed up. Chief Graff is getting quotes from body shops for the repair. Chief Graff reported that there will be an open house at 2 : 00 p.m. this Sunday at the new Public Safety Center for all City employees . Chief Graff reported that at Kendall County ' s Request , the Yorkville Police Department had 6 officers for 6 hours on 4/6/92 at a staging area near Caterpillar . Page 3 April 9 , 1992 Chief Graff reported that all local Police Departments participated in this , and at this time in appears that the City will be paying for this . Chief Graff reported that there will be a meeting April 21 at 4 : 00 p.m. ( location not yet determined) , regarding the possibility of forming a drug task force with Kendall County, State Police, and all Kendall County munici- palities . BUILDING DEPARTMENT REPORT - No report . BEECHER BUILDING REPORT - No report . PARK BOARD REPORT - Alderman Baird reported that at the last meeting April 8 the Park Board decided to use the $20 ,000 in land cash to begin improving the baseball diamonds , and the Park Board will be purchasing four sets of hoops at the swim club. Alderman Baird reported that there was more discussion re- garding the proposed facility between the School District and Park Board . Alderman Baird also distributed a program outlining all of the programs available from the Yorkville Recreation Department for the Spring of 1992 . KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION - Alderman Fey reported that at a special meeting on April 6 , PHH Fantas Corp. presented their proposal , but that the statistics quoted in their report were flawed . PHH Fantas will be talking further to KCEDC at their next meeting, April 20 at 7 : 00 p.m. at the Kendall County Board Room. SCHOOL COMMUNITY REPORT - No report . OLD BUSINESS - Nothing new. NEW BUSINESS - Alderman Baird reported that after discussing the possibility of using student interns from NIU to do maps for the City, he has obtained a list of communities involved , guidelines , and pay. He explained that the students are in college training for careers in city administration. He distributed this information, and had a letter for Administrator Peck as well . ****************COMMITTEE REPORTS***************** ANNEXATIONS - No report . FINANCE - Alderman Jahp reported that the last meeting was April 6 , and the next meeting will be April 20 at 7 : 30 p.m. at the City Hall . NEGOTIATIONS - Alderman Fey had no report . Chief Graff reported that after discussion between the labor attorney and the City attorney, the first draft should be ready by April 13 . Attorney Kramer informed Chief Graff that the Council will see this first . PUBLIC RELATIONS - No report . WATER - No report . BUILDING & ZONING/FUTURE PLANNING - No report . Page 4 April 9 , 1992 STREETS & ALLEYS - No report . SEWERS - No report . POLICE - No report . HEALTH & SANITATION/UTILITIES - No report . PUBLIC PROPERTY - No report . YORKVILLE BUSINESS & ECONOMIC DEVELOPMENT - No report . WASTE MANAGEMENT REPRESENTATIVE - Alderman Clark reminded everyone of the meeting scheduled for April 14 at 6 : 30 p.m. at Oswego City Hall . She explained that the purpose of this meeting is for TCD to give a presentation of all the various recycling options available. Alderman Clark reported that at the last Kendall County Task Force meeting they suggested that all municipalities get involved . She explained that they would like to come to either Council or Committee to give a presentation regarding what they are all about , what they have been doing, and what their next steps will be . Alderman Clark suggested that this be done as soon as possible, as the first draft needs to be done in July. Mayor Kittoe suggested May 21 at 7 :00 p.m. for this meeting. Alderman Clark reported that Earthday is April 26 , 1992 . She reported that there will be a parade and Ecology Fair in Montgomery . The parade will begin at 1 :00 p.m. with the Fair following. Alderman Clark said that they would like to have the communities in the County to declare that day, or even week as Earth Week. Mayor Kittoe said that the Council could vote on a resolution for this at the April 23 Council meeting. YBSD REPRESENTATIVE - No report . LIBRARY BOARD REPRESENTATIVE - Alderman Jahp reported that the next meeting will be April 13 , at 7 :00 p.m. at the City Hall . PARK BOARD REPRESENTATIVE - No report . CHAMBER OF COMMERCE REPRESENTATIVE - Alderman Baird reminded everyone of the letter from the Chamber of Commerce regarding their quarterly dinner to be held at Fox River Lanes , beginning at 6 : 00 p.m. , and featuring two guest speakers . CITY BUILDING AD HOC COMMITTEE - Mayor Kittoe reported that Alderman Pfister requested that he advise Council that Scott Hill (architect ) has been hired, and that he will have a full report by July 1 . Alderman Pfister asked that they have the regular City Building Ad Hoc meeting next week. ADDITIONAL BUSINESS - Alderman Jahp reminded everyone that the budget has to be approved at the 4/23/92 r meeting . Alderman Fey suggested that Attorney Kramer look into the City ' s Liquor Ordinance with respect to the number allowed , and the annexations . ADJOURNMENT - Alderman Baird moved to adjourn, seconded by Alderman Jonc." . Meeting adjourned 8 :47 p.m. BY: iiZ l 4,2 67bo, Cheryl A. Albin, City Clerk