City Council Minutes 2007 08-14-07 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL,
OF THE UNITED CITY OF YORKVILLE. KENDALL COUNTY, ILLINOIS.,
HELD IN THE CITY COUNCIL CHAMBERS.
800 GAME FARM ROAD ON
TUESDAY, AUGUST 14.2007.
Mayor Burd called the meeting to order at 10:01 P.M and led the Council in the Pledge of Allegiance.
ROLL CALL
Clerk Milschewski called the roll.
Ward I Leslie Absent
Werderich Present
Ward II Golinski Present
Plocher Present
Ward III Munn Present
Sutcliff Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Treasurer Powell, Interim City Attorney Roth, Interim City
Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Police Chief Martin,
Police Sergeant Hilt, Director of Park & Recreation Mogle, Community Development Director Miller,
Public Relation Officer Spies, City Engineer Wywrot and Human Resource Manager Kasper.
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them
to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
= Alderman Besco asked that Item #3 of the Public Works Committee Report, Kendall Marketplace —
Earthwork LOC Reduction #1, be removed from the agenda.
Alderman Spears asked that Item #1 of the Public Safety Committee Report, Ordinance Amending City
Code Regarding Patio Licenses, be removed from the agenda.
Alderman Munns asked that the bill list be amended by removing the payment to the Law Offices of
Daniel Kramer in the amount of $3835.70.
Clerk Milschewski noted that the Council was being asked to approve the minutes from the July 24, 2007
City Council meeting without the Depo Court attachment.
Mayor Burd asked for a voce vote from those in favor of the amendments. Approval was unanimous.
COMMITTEE MEETING DATES
Public Works Committee 7:00 P.M., Tuesday, September 4, 2007
City Hall Conference Room
Economic Development Committee 7:00 P.M., Tuesday, August 21, 2007
City Hall Council Chambers
Administration Committee 7:00 P.M., Tuesday, September 4, 2007
City Hall Council Chambers
Public Safety Committee 6:00 P.M., Wednesday, August 22, 2007
City of Yorkville Conference Room
PRESENTATIONS
None.
PUBLIC HEARINGS
None.
The Minutes of the Regular Meeting of the Citv Council — Aueust 14, 2007 — Dage 2
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CITIZEN COMMENTS
None.
CONSENT AGENDA
1. Resolution 2007 -43 - Approving Final Plat of Subdivision for Yorkville Crossing Unit 1 (Wal-
Mart) — authorize Mayor and City Clerk to execute, subject to final staff and legal review (PC
2007 -16)
J 2. Monthly Treasurer's Report for June (ADM 2007 -57)
3. Ordinance 2007 -56 - Approving the Revision of the 2007 -2008 Fiscal Library Budget for the
United City of Yorkville - approve revised budget as presented (ADM 2007 -63)
4. Water Department Report for May 2007 (PW 2007 -94)
5. Water Department Report for June 2007 (PW 2007 -95)
6. Grande Reserve Unit 2 — Letter of Credit Expiration — authorize City Clerk to call letter of credit
ifnot renewed by October 12, 2007 (PW 2007 -96)
7. Grande Reserve Unit 12 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit ifnot renewed by October 5, 2007 (PW 2007 -97)
8. Grande Reserve Unit 14 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit ifnot renewed by October 5, 2007 (PW 2007 -98)
9. Grande Reserve Unit 15 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit ifnot renewed by October 12, 2007 (PW 2007 -99)
10. Grande Reserve Unit 20 — Letter of Credit Expiration — authorize City Clerk to call letter of
credit ifnot renewed by September 7, 2007 (PW 2007 -100)
11. Grande Reserve Unit 23 — Letter of Credit Expiration — (Landscaping) authorize City Clerk to
call letter ofcredit ifnot renewed by October 22, 2007 (PW 2007 -101)
12. Grande Reserve Unit 23 — Letter of Credit Expiration — (Sitework) authorize City Clerk to call
letter of credit ifnot renewed by October 22, 2007 (PW 2007 -102)
13. King Street Raw and Finished Wate s — Change Order #2 — approve increase in an amount
not to exceed $6,404. 00 and authorize Mayor to execute(PW 2007 -13)
14. In -Town Road Program — Construction Materials Testing Agreement with Professional Service
Industries, Incorporated — approve as presented and authorize Mayor to execute (PW 2007 -106)
15. Yorkville Business Center Units 2 & 3 — Final Acceptance & Bond Reduction — accept public
improvements for ownership and maintenance, subject to receipt of Bill of Sale and authorize a
reduction to Unit 2 bond in an amount not to exceed $86,660.04 and a reduction to Unit 3 bond
in an amount not to exceed $76,673.21, subject to verification that developer has no outstanding
debt owed to city (PW 2007 -109)
16. Resolution 2007 -44 - IDOT Highway Permit and Resolution- Route 47 & Wheaton Avenue
Intersection Improvements — authorize Mayor and City Clerk to execute (PW 2007 -110)
17. Raging Waves — Sitework LOC Reduction #1 — authorize reduction in an amount not to exceed
$419,096 47, subject to verification that developer has no outstanding debt owed to city (PW
2007 -113)
18. Signage on State Highways — Excessive Engine Braking — authorize Mayor to execute (PW 2007-
117)
19. Whispering Meadows Unit 1— Bond Reduction — authorize sitework bond reduction in an
amount not to exceed $249,907.62 and landscaping bond reduction in an amount not to exceed
$503,500.00, subject to verification that developer has no outstanding debt owed to city (PW
2007 -122)
20. Whispering Meadows Unit 2 — Bond Reduction - authorize sitework bond reduction in an
amount not to exceed $989,612 74 and landscaping bond reduction in an amount not to exceed
$130,914.18, subject to verification that developer has no outstanding debt owed to city (PW
2007 -123)
21. Whispering Meadows Unit 4 — Bond Reduction authorize sitework bond reduction in an amount
not to exceed $2,314,828.31 and landscaping bond reduction in an amount not to exceed
$81,284. 00, subject to verification that developer has no outstanding debt owed to city (PW
2007 -124)
Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman
Besco; seconded by Alderman Golinski.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Plocher -aye, Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Golinski -aye
PLAN COMMISSION /ZONING BOARD OF APPEAL
Director Miller indicated that the Plan Commission would be giving a report to the Economic
Development Committee. Also, no ZBA meeting was scheduled due to the lack of agenda items.
The Minutes of the Regular Meeting of the City Council — August 14, 2007 — rDaee 3
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MINUTES FOR APPROVAL
A motion was made by Alderman Munns to approve the minutes of the City Council meeting of July 24,
2007; seconded by Alderman Spears.
Motion approved by a viva voce vote.
A motion was made by Alderman Munns to approve the minutes of the Committee of the Whole meeting
July 24, 2007; seconded by Alderman Spears.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman Munns to approve the paying of the bills listed on the amended
Detailed Board Report dated August 7, 2007 totaling the following amounts: checks in the amount of
$1,034,639.72 (vendors); $236,352.16 (payroll period ending 7/21/07); $18,314.10 (payroll period ending
7/31/07); $233,418.60 (payroll period ending 8/1/07); for a total of $1,522,724.58; seconded by Alderman
Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Munns -aye, Plocher -aye, Spears -aye, Sutchff- -aye, Werderich -aye, Besco -aye, Golinski -aye
REPORTS
MAYOR'S REPORT
Resolution 2007 -45 Endorsing Metropolitan Mayors Caucus' Greenest Region Compact
(COW 2007 -14)
Mayor Burd read the proposed ordinance to the City Council. She then requested a motion to approve a
resolution endorsing the Metropolitan Mayors Caucus' Greenest Region Compact, as presented. So
moved by Alderman Golinski; seconded by Alderman Plocher.
Motion approved by a viva voce vote.
CITY COUNCIL REPORT
None.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
CITY ADMINISTATOR'S REPORT
Interim City Administrator Olson reported that there was no memo this week from him due to a tight
schedule. He advised the Council he would have one in their mailboxes and/or emailed to them
tomorrow. Also, the vision statement has arrived and will be presented to the City Council at a future
COW meeting.
FINANCE DIRECTOR'S REPORT
Director Mika reported that she had hoped to bring forward a draft audit to the September Administration
Committee meeting but it has been delayed. She hoped to bring it to the October meeting_
DIRECTOR OF PUBLIC WORKS REPORT
Director Dhuse reported on Well #7. The pump assembly is out of the hole and is in good shape for what
it went through. He felt that it should be repaired and back in service with in a month. He explained that
a coupling failed which caused the whole pump to fail. Director Dhuse stated that a claim has been
submitted to the insurance company and that the cost should be covered.
i
The Minutes of the ReLyular Meeting of the Citv Council — August 14, 2007 — Wage 4
CHIEF OF POLICE'S REPORT
Chief Martin reported that the second Senior Police Academy will be held on October 24, 2007 from 9:00
a.m. to 3:00 p.m. Last year there was a good turn out and they are anticipating this again. The academy
will allow 125 participants. Also, on August 7, 2007 the National Night Out was held and there was a
good turnout.
DIRECTOR OF PARKS & RECREATION'S REPORT
Director Mogle reported that the neighborhood build of Hiding Spot Park will be held on August 18,
2007. He reported that the curbs and walks have been installed and 72 holes have been dug in
anticipation of the event. The equipment manufacturer will be on the site and initially 60 volunteers have
sigh up to participate and more are expected.
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
No report.
COMMUNITY RELATIONS OFFICER'S REPORT
Mrs. Spies reported that on August 25, 2007 there will be a Rolling on the River bicycle event. The city
will have a booth and will be distributing coupons for local area businesses and ice cream. Alderman
Werderich added that the event is to raise environmental awareness. He stated that part of the event is a
bike drive where people can donate bicycles to be distributed to those who cannot afford them. He
indicated that he has put together a team for the event and would like to have at least ten members on it.
He asked the city to consider a sponsorship for the event such as a $250.00 donation t the Kendall County
Outdoor Education Center.
Mrs. Spies also thanked everyone for their early submissions to the newsletter. The deadline for articles
is August 20, 2007.
COMMUNITY & LIAISON REPORT
Cable Consortium
Alderman Golinski reported that he attended the Cable Consortium meeting where it was discussed to
rebate the involved communities the access in the consortium's budget or approximately $12,000.00. The
City should receive its rebate sometime n October.
Yorkville Economic Development Corporation Meeting
Alderman Munns reported that he attended the YEDC's meeting where he learned that banks are attracted
to Yorkville because people are moving from DuPage County to Kendall County and bringing with them
$120 million in disposable income.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
In -Town Road Program — Heustis Street Trees
(PW 2007 -105)
A motion was made by Alderman Besco to approve the recommendation to move five locust trees from
Game Farm Road in front of the Library to Heustis Street, as presented; seconded by Alderman Munns.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye
In -Town Road Program — Sanitary Manhole Replacement — Change Order 92
(PW 2007 -107)
A motion was made by Alderman Besco to approve the 2007 In -Town Road Program Change Order 42 in
an amount not to exceed $15,500.00, as presented; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Sutcliff- -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye
EEI Engineering Agreements for Well and Water Tower Rehabilitation
Contract HA for Well Rehabilitation
PW 2007 -116
A motion was made by Alderman Besco to approve an agreement for professional engineering services
with Engineering Enterprises, Inc. for the Tower Lane tower rehabilitation, as presented; seconded by
Alderman Spears.
The Minutes of the Regular Meeting of the Citv Council — August 14, 2007 — nage 5
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye, Munns -aye
EEI Engineering Agreements for Well and Water Tower Rehabilitation
Contract H.2 for Water Tower Rehabilitation and Painting
PW 2007 -116
A motion was made by Alderman Besco to approve an agreement for professional engineering services
with Engineering Enterprises, Inc. for the Well #4 rehabilitation, as presented; seconded by Alderman
Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Mums -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye
Sale of PW Equipment and Vehicles
(PW 2007 -119)
A motion was made by Alderman Besco to approve a list of public works vehicles and equipment to be
sold through a sealed bid process, as presented seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye, Munns -aye, Spears -aye
ECONOMIC DEVELOPMENT COMMITTEE REPORT
Ordinance 2007 -57 Approving the Rezoning of Certain Property
Westhaven Planned Unit Development
(EDC 2007 -32)
A motion was made by Alderman Golinski to approve an ordinance rezoning certain property in
furtherance on an Annexation Agreement and Planned Unit Development Agreement for the Westhaven
Planned Unit Development, as presented, and authorize the Mayor and City Clerk to execute all
documents upon final legal review; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Golinski -aye, Besco -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye
Resolution 2007 -46 Approving Time Extension for Recording Request
Yorkville Crossing Unit 1
(COW 2007 -15)
A motion was made by Alderman Golinski to approve a resolution for time extension for recording
request for Yorkville Crossing Unit 1, as presented, and authorize the Mayor and City Clerk to execute all
documents upon final legal review; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT
Resolution 2007 -47 Watershed Based Planning to Restore and
Protect the Aux Sable Creek Watershed
(ADM 2007 -58)
A motion was made by Alderman Munns to approve the resolution for the Watershed Based Planning to
Restore and Protect the Aux Sable Creek Watershed Agreement between the Conservation Foundation
and the United City of Yorkville, in an amount not to exceed $3,500.00 per year for two years, subject to
legal and staff review; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye
Amending Employee Manual Regarding Comp Time
(ADM 2007 -26)
A motion was made by Alderman Munns to approve a resolution amending the United City of Yorkville
Employee Manual regarding the Comp Time Policy subject to legal and staff review; seconded by
Alderman Besco.
The Minutes of the Re Meet of the City Council — August 14, 2007 — na 6
Interim City Administrator Olson noted that the department heads have brought it to his attention that he
advised the staff that he would bring the amended policy back to the staff for their input before the City
Council voted on it. Alderman Besco asked the City Council to honor Mr. Olson's guarantee to the staff
by postponing this to the next City Council meeting.
A motion was made by Alderman Plocher to postpone this item until the next City Council meeting;
seconded by Alderman Werderich.
Motion approved by a roll call vote. Ayes -7 Nays -0
Spears -aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Sutcliff -aye, Munns -aye
ADDITIONAL BUSINESS
Walgreens Buffering
Alderman Werderich stated that he received a complaint from a resident living behind the new Walgreens
on Routes 47 and 71about the garbage trucks picking up very early in the morning. Alderman Golinski
noted that there isn't any buffering behind the store and he suggested that the PUD be reviewed to see if a
buffering was part of the plan. Mr. Olson stated he would check into the situation and report back to the
Council.
Alderman Sutcliff noted that no one has been mowing the grass in front of the Walgreens and that there is
no landscaping in this area. Director Dhuse explained that this area cannot be planted at this time due to
the water conservation ordinance.
Sycamore Traffic Study
Alderman Munns questioned the status of the traffic study for the Sycamore and Route 34 traffic light.
City Engineer Wywrot explained that the intersection is under design by Smith Engineering who has 60
days from July 24, 2007 to get it to IDOT. He indicated that everything was on track.
John Street Weeds
Alderman Munns noted that there are high weeds on John Street in Fox Hill. He asked staff to enforce
the ground maintenance with the developer responsible for the property.
EXECUTIVE SESSION
Mayor Burd entertained a motion to into executive session for the purpose of discussing:
1. The purchase or lease of renal property for the use of the public body.
2. For litigation, when an action against, affecting or on behalf of the particular public body has
been filed and is pending before a court or administrative tribunal, or when the public body finds
that an action is probable or immin ent, in which case the basis for the finding shall be recorded
and entered into the minutes of the closed meeting
So moved by Alderman Golinski; seconded by Alderman Werderich.
Motion approved by a roll call vote. Ayes -7 Nays -1
Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Gohnski -aye, Munns -aye, Plocher -aye
The City Council adjourned into executive session at 10:40 p.m.
The City Council returned to regular session at 11:21 p.m.
ADJOURNMENT
Mayor Burd entertained a motion to adjourn. So moved by Alderman Besco; seconded by Alderman
Plocher.
Motion approved by a viva voce vote.
Meeting adjourned at 11:22 P.M.
�1
Minutes submitted by:
Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
COMMITTEE OF THE WHOLE
CITY COUNCIL MEETING
August 14, 2007
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Smith Engineering Consultants
Civil /Structural Engineers and Surveyors
August 14, 2007
Mr. Bartholomew A. Olson
Interim City Administrator
Assistant City Administrator
United City of Yorkville
800 Game Farm Road
Yorkville, Illinois 60560
RE: 2007 In -Town Road Program
SEC Job No. YORK - 040818.02
Dear Mr. Olson:
Per your request, the following construction options for Heustis Street at Fox Street are provided for
your review:
Obtion 1: (Recommended)
Construct according to plan. Honor current drainage pattern and slope sidewalk at 2% away from
Heustis Street. Alternatively the sidewalk could be sloped at 2% toward Heustis Street to carry water
to the north at the same profile grade as the roadway.
Ontion 2:
Lower Heustis Street and Fox Street approximately 12" at the center line of Fox Street. Heustis Street
would require total reconstruction from 250' south of Washington Street to Station 203 +50, a length of
560'. Fox Street will require total reconstruction of an approximate length of 405'.
The Engineer's Opinion of Probable Cost totaling $447,650.00 is attached for your reference.
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If you have any questions or require any additional information, please call. I may be reached at (630)
553 -7560.
Sincerely,
SMITH ENGINEE S TANTS
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Mark Lan s
Construction Engineer II
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Yorkville In -Town Improvements - 2007 YORK- 040818 -03
ENGINEERS OPINION OF PROBABLE COST -SOUTH HEUSTIS AND FOX ROAD
TOTAL
ITEM # ITEM DESCRIPTION UNIT QTY. UNIT COST TOTAL COST
1 EARTH EXCAVATION CU YD 1,926 $40.95 $78,869.70
3 BIT IeOUS MATERI LPRIME COAT) SO GAL 536 $ $2 $643.20
4 AGGREGATE fPRIME COAT) TON 3 $10.00 $30.00
5 HOT -MIX ASP ALT DRIVE AY SQ YD 720 $18.00 $12,960.00
6 DRIVEWAY PAVE E E VAL SQ YD 720 $4.25 $3,060.00
7 TYPE A (MODIFIED R D GUTTER REMOVAL LF 955 $10.00 $9,550.00
8 TYPE A (MODIFIED CURB AND GUTTER LF 955 $14.90 $14,229.50
9 HOT -MI ASPHALT BINDER COURSE, SUPERPAVE, IL -19, N50 TON 376 $45.15 $16,976.40
10 HOT -MIX ASPHALT SURFACE COURSE, SUPERPAVE, IL -19, N50 TON 226 $53.75 $12,147.50
11 STORM SEWER L SUM 1 $100,000.00 $100,000.00
SUBTOTAL $273,122.30
CONTINGENCIES (30 %) $81,936.69
TOTAL COST $355,058.99
CONTINGENCIES INCLUDED BUT NOT LIMITED TO:
1) TREE REMOVAL
2) WM LOWERING DUE TO COVER REQUIREMENT PER YORKVILLE ORDINANCE
3) READJUSTING SERVICES
4) LOWERING OF DRY UTILITIES (GAS MAIN)
5) RIM ADJUSTMENTS
6) SANITARY SEWER COVER MAY REQUIRE LOWERING DUE TO LACK OF COVER
7) SURVEYING, ENGINEERING, AND CONSTRUCTION FEES IN LIEU OF ANY CHANGES
Yorkville In -Town Improvements - 2007 YORK- 040818 -03
ENGINEERS OPINION OF PROBABLE COST -NORTH HEUSTIS
TOTAL
ITEM # ITEM DESCRIPTION UNIT QTY. UNIT COST TOTAL COST
1 EARTH EXCAVATION CU YD 324 $40.95 $13,267.80
2 AGGREGATE BASE COURSE, 10" SQ YD 730 $9.20 $6,716.00
3 BITUMINOUS MATERIALS PRIME COAT) GAL 146 $1.20 $175.20
4 AGGREGATE PRIME COAT) TON 1 $10.00 $10.00
5 HOT- MIXASP ALT DRIVEWAY SQYD 66 $18.00 $1,188.00
6 DRIVEWAY PANjT REMOVAL SQ YD 66 $4.25 $280.50
7 TYPE A (MOD] I RB AND GUTTER REMOVAL LF 466 $10.00 $4,660.00
8 TYPE A (MODIFIED) CURB AND GUTTER LF 466 $14.90 $6,943.40
9 HOT-MIX ASPHALT BINDER COURSE, SUPERPAVE, IL -19, N50 TON 103 $45.15 $4,650.45
10 HOT -MIX ASPHALT SURFACE COURSE, SUPERPAVE, IL -19, N50 TON 62 $53.75 $3,332.50
11 STORM SEWER L SUM 1 $30,000.00 $30,000.00
SUBTOTAL $71,223.85
CONTINGENCIES (30 %) $21,367.16
TOTAL COST $92,591.01
CONTINGENCIES INCLUDED BUT NOT LIMITED TO:
1) WM LOWERING DUE TO COVER REQUIREMENT PER YORKVILLE ORDINANCE (ENCASED WM)
2) READJUSTING SERVICES
3) LOWERING OF DRY UTILITIES (GAS MAIN)
4) RIM ADJUSTMENTS
5) SANITARY SEWER COVER MAY REQUIRE LOWERING DUE TO LACK OF COVER
6) SURVEYING, ENGINEERING, AND CONSTRUCTION FEES IN LIEU OF ANY CHANGES
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REIASIONS OWN BY. INT: DATE: PROJECT NO.
02/15/2007 YORK -04 0818
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In 759 John Street, Yorkville, It 60560
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