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City Council Minutes 1992 05-14-92 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON MAY 14 , 1992 . Mayor Kittoe called the meeting to order at 7 : 30 p.m. and led the Council in the Pledge of Allegiance . Clerk Albin called the roll : ROLL CALL Ward 1 - Baird - Present Jahp - Present Ward 2 - Fey - Present Clark - Present= Ward 3 - Jones - Absent ( arrived at 7 : 35 p.m. ) Pfister - Present Ward 4 - Fahrlander - Absent Bown - Present A quorum was established . QUORUM At this time Mayor Kittoe announced that the Public Hearing regarding the closure of South Main Street would begin. ( 7 : 35 p.m. ) ***************PUBLIC HEARING***************** Administrator Peck opened the Public Hearing by explaining that he has presented both a proposal and drawing to IDOT and that IDOT approves of the plan to close a portion of South Main Street south of Elizabeth Street , and to extend Elizabeth Street onto Route 47 . Administrator Peck explained that a small parcel of land of land at the northwest corner of Elizabeth and South Main Streets will need to be purchased , and that negotiations are underway. Larry Langland , of Elizabeth Street , said that he was there representing five of his neighbors . He commented that they all agreed that South Main Street should be closed but questioned if extending Elizabeth Street onto Route 47 would be necessary. Administrator Peck said that by extending Elizabeth Street onto Route 47 would be improving safety, and also it would discourage people from cutting through Darryl ' s Restaurant ' s driveway. Howard Johnson of Elizabeth Street questioned the cost of this project , and Administrator Peck said that it is expected to be $43 ,000 .00 . Some general discussion took place regarding the condition the the streets in the City and Administrator Peck explained what is being done as far as improvements . Mayor Kittoe asked if there were any further comments regarding the close of South Main Street and since there were none, Alderman Bown moved to adjourn the Public Hearing at 8 : 10 p.m. and resume the regular Council meeting. Alderman Pfister seconded the motion. Motion carried . *************************************************** Guests were introduced : Larry Langland , Richard Hickey, Howard Johnson, Jeff Spang, Linda Stewart , Alyce Fey and Lisakay Reuter . Page 2 May 14 , 1992 Alderman Baird moved to waive the reading of MINUTES APPROVAL the minutes from the April 23 , 1992 regular City Council Meeting and accept them as presented, seconded by Alderman Bown . Motion carried . Alderman Bown moved to approve and pay the BILLS APPROVAL bills as presented , seconded by Alderman Pfister . Clerk Albin called the roll : Bown - Aye Pfister - AYe Jones - Aye Baird - AYe Fey - Aye Clark- Aye Jahp - Aye Motion carried . There were no citizen comments . CITIZEN COMMENTS PLAN COMMISSION/ZONING BOARD OF APPEALS - Alderman Bown reminded everyone that the next Plan Commission meeting will be held May 20 , at 7 :00 p.m. at the County Building . Administrator PARKING ORDINANCE Bown brought up an ordinance providing for #1992-7 parallel parking on West Hydraulic Ave. Administrator Bown moved to approve the parking ordinance on West Hydraulic, seconded by Alderman Pfister . At this time , Alderman Fey questioned what the usable width of the street will be with cars parking parallel . Administrator Peck answered that it will be 21 feet wide . Alderman Fey also questioned how many parking spaces there will be and Administrator Peck said approximately 10 spaces . Police Chief Graff questioned if there should be a towing provision in the ordinance , and Attorney McCann commented that this has not been done on previous parking ordinances . Alderman Jahp questioned if this ordinance is enforceable 24 hours a day. Police Chief Graff said that it would be necessary because of the hotel . Mayor Kittoe called for a vote . Motion carried with Alderman Fey voting Nay. Alderman Bown also recommended that the resolution to vacate South Main Street be brought to the next Committee Meeting for further discussion. Alderman Fey said that Attorney Kramer spoke with him regarding a variation request from Dr . Schlapp and that a Public Hearing Notice needs to be published , and that the petition will be heard before the Zoning Board of Appeals . Attorney Kramer requested that Alderman Fey have the City Clerk publish the Public Hearing Notice, and also have the Council refer this petition to the Zoning Board of Appeals . Alderman Fey moved to refer Dr . Schlapp ' s request for variation setback of Countryside Veterinary Clinic to the Zoning Board of Appeals , seconded by Alderman Bown. Motion carried . ATTORNEY ' S REPORT - No report . MAYOR 'S REPORT - Mayor Kittoe said that the Executive Minutes which have been approved for release will be voted on at the next Council Meeting, May 28 , 1992 . Mayor Kittoe reminded everyone that the next Committee Meeting will begin at 7 : 00 p.m. Mayor Kittoe read a letter from the Fox River Gardeners requesting permission to sponsor the 7th annual "Pet Parade" on Saturday, June 6 from 9 : 30 a .m. to 11 : 00 a .m. , with the parade line-up starting at 9 : 30 a .m. in the City Park. The club is requesting police supervision during the parade. Alderman Bown moved to approve the "Pet Parade" to be held June 6 , seconded by Alderman Fey . Motion carried . Page 3 May 14 , 1992 Mayor Kittoe read the appointments for Boards APPOINTMENTS and Commissions . Mayor Kittoe said that he and Alderman Jahp would be getting together regarding the vacancies on the Library Board . Mayor Kittoe re-appointed Attorney Dan Kramer as City Attorney, Don Peck as City Administrator , Anton Graff as Police Chief , Ann Scholl as Recreation Director , Robert Jackson as Library Director, John Schneider as Building Inspector, J .T. Johnson as Superintendent of Public Works , Joe Moore as Water Operator in Charge, Ross Ament as Aurora Area Convention and Tourism Representative , and Delene Drew as Budget Officer . Plan Commission - Larry Langland will be staying on, and Buck Kolkmeyer will be taking Louis Nauman ' s place . Zoning Board of Appeals - Ken Mandle and in place of Buck Kolkmeyer , Mike Skinner . Park Board - Steve Bridge . Alderman Bown moved to approve the appointments as read, seconded by Alderman Pfister . Motion carried , with Alderman Jones voting Nay. CITY CLERK ' S REPORT - No report . CITY TREASURER/BUDGET OFFICER ' S REPORT - No report . CITY ADMINISTRATOR ' S REPORT - Administrator Peck SEWER USE ORDINANCE reported that he has the Sewer Use Ordinance corrected and it is ready for the Mayor ' s and Clerk ' s signatures . Administrator Peck reported that he brought the CODIFICATION Codification Book . Alderman Bown said that everyone should look it over so it can be voted on at the next Council Meeting. Administrator Peck passed out a letter from Baxter SYPHON PROJECT and Woodman regarding the low bidder for the syphon project . The low bidder was from Richardson-Mueller of Plainfield in the amount of $493 , 771 .71 . Administrator Peck said that Baxter and Woodman recommend going with this contractor . Alderman Pfister moved to accept the bid from Richardson- Mueller , Inc . in the amount of $493 ,771 .71 . Alderman Jahp seconded the motion. Clerk Albin called the roll : Bown - Aye Jones - AYe Pfister - Aye Fey - AYe Baird - Aye Jahp - Aye Clark - Aye Motion carried . Alderman Bown moved to authorize the Mayor to sign the Notice of Award for the syphon project . Alderman Jones seconded the motion. Motion carried . Administrator Peck reported that he received from the IEPA both the water and sewer permits for Wildwood Estates , Phase II . Alderman Jones moved to authorize the Mayor and City Clerk to sign the water and sewer permits for Wildwood Estates , Phase II . Alderman Bown seconded the motion. Motion carried . Administrator Peck reported that the Beecher Center will be getting a new kitchen cabinet and that the City will be installing it . Page 4 May 14, 1992 Administrator Peck reported that he received a letter from the Illinois Department of Commerce and Community Affairs regarding a workshop to be held in Springfield on May 18 . This will be an application workshop for filling out DECCA forms . Administrator Peck commented that he would like MAINTENTANCE HELPER to discuss the Maintenance Helper position that had been discussed two weeks ago. Alderman Baird moved to hire a full-time Maintenance Helper. Alderman Pfister seconded the motion, and Clerk Albin called the roll : Fey - Aye Bown - Aye Clark - Nay Jones - Aye Pfister - Aye Jahp - Aye Baird - Aye Motion carried. Administrator Peck recommended that the plan for SOUTH MAIN ST. the connection of South Main to Route 47 be acted on, and that South Main be terminated at this time for safety reasons . Administrator Peck reported:. that IDOT would like an answer by May 15 , 1992 . Attorney McCann reported that he had a Resolution prepared for this, but an Ordinance needs to be prepared . Alderman Bown moved to authorize Attorney Kramer to prepare an Ordinance to vacate South Main Street and to implement Administrator Peck ' s plan to extend Elizabeth Street onto Route 47 . Alderman Pfister seconded the motion. Alderman Jahp amended the motion to be 2 separate Ordinances , with one being the vacation of South Main, and the other being the recommendation on the road . Alderman Pfister seconded the motion. Amended motion carried . Motion with amendment carried , with Alderman Pfister voting Nay. Alderman Bown moved to allow Administrator Peck to negotiate to purchase the small triangle of property that the City needs in order to complete the Elizabeth Street addition. Alderman Pfister seconded the motion . Motion carried. PUBLIC WORKS AND WATER REPORTS - Alderman Pfister moved to approve the Public Works and Water Reports as presented, seconded by Alderman Jahp. Motion carried . POLICE DEPARTMENT REPORT - Chief Graff reported NEW SQUAD CAR that he received a confirmation from Miles= Chevrolet that the previously ordered squad car was in and could be picked up. The Council authorized this purchase January 9 , 1992 in the amount of $14,071 . 71 . Chief Graff reported that he is looking into the possibility of a different logo for the squad cars , and should have something for Committea. Chief Graff reported that he has received the resignation of Brian Hester,a part-time officer . Chief Graff reported that he will bring the matter of keeping a couple of part-timers on the force to the next Committee Meeting. Chief Graff reported that he received a letter from CAT STRIKE the Sheriff ' s Department thanking the Yorkville Police Department for their help in the Caterpillar Strike. The State Police also sent a letter noting the professionalism shown by the Yorkville Police Department . Page 5 May 14, 1992 Chief Graff also reported that all municipalities involved with the Caterpillar strike have met and discussed the possibility of reimbursement for the time involved. Chief Graff said that he will keep the Council informed of any decision reached with negotiations between the police departments involved , and Caterpillar and the UAW. Chief Graff reported that as a result of the theft at Massey-Ferguson on April 25, he would like the Mayor to sign an Award of Excellence for Dean Sleezer for his actions involving the apprehension of the thieves . Alderman Baird moved to authorize the Mayor to sign an Award of Excellence for Dean Sleezer, seconded by Alderman Clark. Motion carried . Chief Graff noted that there has been an increase in vandalism in the April Police Report . Chief Graff also noted that Detective Riesenberg and Officer Ikemire went beyond their normal duty and were responsible for the apprehension of a subject who was wanted in other states . Alderman Bown suggested that this information be placed in the Detective and Officer ' s files . Alderman Baird brought up the fact that the City Ordinance regarding animals running loose after a citizen complained to him about cats in her yard . Alderman Baird said that the Ordinance covers any animal running loose , and that they are supposed to be confined . Chief Graff outlined a senior citizen program which would involve a daily check program called "Are you OK?" . He explained the program and that a computer at the County will be making phone calls to elderly and handicapped to assure their safety. He explained that there is no cost to the City. Chief Graff noted that information from the Labor Attorney was distributed for the Council . Chief Graff reported that on June 2 from 8 : 15 a .m. 12 :00 noon there will be a Business Awareness Seminar sponsored by the Chamber of Commerce. The Seminar will be held at the Beecher Center and will deal will bad checks , shoplifting, and other problems businesses may be having. Chief Graff reported that the Tri-County POW will be having a flag day at Routes 34 and 47 on May 23 . Chief Graff said that he will have the group come to the next Committee Meeting regarding this , and he will express to them that the Council is not in favor of this from a safety standpoint . Chief Graff reminded everyone that May 16 is Prom Night . Chief Graff would like to have Mercy come to the next Committee Meeting to give a presentation on "Wellness and Stress" . Chief Graff brought up the CPAT Agreement and said that he would like to have an answer tonite. Chief Graff noted that the Investigator ' s car would be put into use for this until a vehicle was seized . Alderman Bown commented that Attorney Kramer should look at this agreement because the 30 day cancellation clause is unclear . Page 6 May 14 , 1992 Alderman Baird moved that the CPAT agreement be signed upon approval by the City Attorney. Alderman Jones seconded the motion. Clerk Albin called the roll : Clark - Nay Bown - Nay Fey - Nay Pfister - Nay Baird - Aye Jones - Aye Jahp - Nay Motion defeated . Alderman Pfister moved to have the CPAT agreement looked at by Attorney Kramer, and upon his approval , have this agreement brought to Council for a vote . Alderman Clark seconded the motion. Motion carried . Alderman Clark moved to accept the Police Department Report as presented , seconded by Alderman Fey. Motion carried . BUILDING DEPARTMENT REPORT - Alderman Baird moved to accept the Building Department Report as presented , seconded by Alderman Clark. Motion carried . BEECHER BUILDING REPORT - Alderman Bown moved to accept the Beecher Building Report as presented , seconded by Alderman Fey. Motion carried . PARK BOARD REPORT - No report . KCEDC REPORT - Alderman Fey reported that the next meeting will be Tuesday, May 19 at 7 : 00 p.m. SCHOOL COMMUNITY REPORT- No report . OLD BUSINESS - Alderman Clark moved to disallow the purchase of coffee and coffee supplies , unless there is a meeting with outside people attending. Alderman Pfister seconded the motion. Motion carried, with Alderman Jones voting Nay. NEW BUSINESS - Nothing. ******************COMMITTEE REPORTS******************* ANNEXATIONS - No report . Alderman Pfister noted that he would like the Mayor to attend the meetings . FINANCE - No report . NEGOTIATIONS - No report . PUBLIC RELATIONS - Alderman Pfister reported that the golf outing was successful . WATER - Administrator Peck reported that Wellhouse #3 is being painted . Administrator Peck reported that he is looking into a proposal from a leak detection company, and that he should know by the next Committee Meeting. He said that the charge would be $2 , 500 .00 and it would take 10 days to do the town. BUILDING AND ZONING/FUTURE PLANNING - Alderman Bown reminded everyone of the next Plan Commission Meeting, May 20 . STREETS AND ALLEYS - Alderman Baird questioned if the streets were going to be sweeped . Administrator Peck said that anywhere there are curbs and gutters the streets will be cleaned . Administrator Peck said that there are a couple of sweet sweeper companys interested in the job and he will be taking the lowest bid . Page 7 May 14, 1992 SEWERS - Alderman Pfister commented that the City is sending in a pre-application for the revolving loan for the sewer extension from Fox Road to Route 71 . POLICE - No report . HEALTH & SANITATION/UTILITIES - No report . PUBLIC PROPERTY - No report. YORKVILLE BUSINESS AND ECONOMIC DEVELOPMENT - No report . WASTE MANAGEMENT REPRESENTATIVE - Alderman Clark reminded everyone that the Task Force will attend the next Committee Meeting at 7:00 p.m. YBSD REPRESENTATIVE - Alderman Pfister reported that the next meeting will be May 19 at 5 :00 p.m. LIBRARY BOARD REPRESENTATIVE - Alderman Jahp reported that at the last meeting, May 11 , there wasn ' t a quorum. The next meeting will be May 21 at 7 : 00 p.m. PARK BOARD REPRESENTATIVE - Alderman Baird reported that at the last meeting, May 13, they went through the baseball fields . • CHAMBER OF COMMERCE REPRESENTATIVE - Alderman Baird reminded everyone that After Hours will be held at ' the Bank of Yorkville on May 19 at 6 :00 p.m. Administrator ` Peck reported that the Tourism Council is requesting a list of activities in town for advertisement . CITY BUILDING AD HOC COMMITTEE - Alderman Pfister passed out an agreement ,hQtWg :7.thQ:Atc itect and City, expecting a report by June 16 . - ADDITIONAL ADDITIONAL BUSINESS - Nothing. ADJOURNMENT - Alderman Baird moved to adjourn the meeting, seconded by Alderman Fey. Motion carried . Meeting adjourned at 10 : 15 p.m. BY: (� f i "" ,(/� Cheryl A Albin, City Clerk • s