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City Council Minutes 1992 10-15-92 MINUTES OF THE =ADJOURNED MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF 'HE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON OCTOBER 15 , 1992 . Mayor Kittoe called the meeting to order at 7 : 30 p.m. and led the Council in the Pledge of Allegiance . Clerk Albin called the roll : ROLL CALL Ward 1 - Baird - Present Jahp - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Jones - Present Pfister - Present Ward 4 - Bown - Absent Johnson - Present A quorum was established . QUORUM There were no guests present . Alderman Pfister moved to waive the reading of the MINUTES APPROVAL minutes from the September 24, 1992 Council Meeting, and approve them as presented, seconded by Alderman Baird . Motion carried. Alderman Pfister moved to approve and pay bills as BILLS APPROVAL presented, seconded by Alderman Baird . Clerk Albin called the roll : Johnson - Aye Baird - Aye Pfister - Aye Clark - Aye Jahp - Aye Jones - Aye Fey - Aye Motion carried . There were not citizen comments . PLAN COMMISSION/ZONING BOARD OF APPEALS - Mayor Kittoe noted that regarding the minutes from the August 27 minutes a change should be made regarding Larry Nelson ' s SU request . The acres should be 23 acres , not 17 as noted in the minutes . Alderman Fey moved that the change from 17 acres to 23 acres be noted in the August 27 Council meeting, seconded by Alderman Jahp. Motion carried . Mayor Kittoe noted that the next Plan Commission meeting to be held October 17 will be held at the Beecher Center in the Austin Room. There is one item on the agenda , Dean Fisher meeting with the Citizen ' s Committee . ATTORNEY ' S REPORT - Attorney Kramer wasn ' t present . MAYOR ' S REPORT - Mayor Kittoe reported that next Wednesday at 5 :00 p.m. the Kendall County Board will be hosting a Joint County Municipalities Meeting. Mayor Kittoe reported that when Attorney Kramer arrives the current Sign Ordinance needs to be gone over . Alderman Fey commented that the Ordinance needs to be looked over and come up with something workable for all the businesses doing business downtown . Mayor Kittoe reported that it appears that Hometown Days showed a net profit of between $4 , 500 and $5 ,000 . Alderman Pfister requested a written breakdown of the Police and Public Work ' s cost for this event . CITY CLERK ' S REPORT - No report . CITY TREASURER /BUDGET OFFICER ' S REPORT - City Treasurer Huston handed out the Budget Report for September . CITY ADMINISTRATOR ' S REPORT - Administrator Peck reported that regarding the storm sewer west of McHugh st . between Somonauk St . and Park, Roy Deane Page 2 October 15 , 1992 says he will be responsible for $600 . 00 and Harold Oliver says he will be responsible for $500 .00 . This comes up short of the estimate by $740 .00 . Alderman Fey suggested that this be discussed with Attorney Kramer . Administrator Peck recommended the City authorize SHORING SYSTEM the purchase of an aluminum shoring system for PURCHASE water line breaks from Griswold Machine and Engineering in the amount of $4, 788 .00 . Alderman Pfister moved to expend $4, 788 .00 to Griswold Machine and Engineering for a shoring system. Alderman Fey seconded the motion, and Clerk Albin called the roll : Jahp - Aye Johnson - Aye Fey - Aye Baird - Aye Clark - Aye Jones - Aye Pfister - Aye Motion carried . Adminstrator Peck recommended hiring Chris Johnson HIRING TABLED as a permanent full-time employee ( he is currently a temporary employee) at the salary of $5 . 50 an hour . Alderman Pfister moved to table the hiring of Chris Johnson as a permanent employee to the next Committee Meeting, seconded by Alderman Jahp. Motion carried . Administrator Peck reported that he called for GAME FARM BLDG . insurance on the Game Farm Building and found that POSSIBLE USES the building needs to be occupied to qualify for property damage coverage . He reported that he has come up with some ideas to utilize the building. He reported that the Senior Services are very interested in using the main level , the Parks and Recreation are very interested in using the downstairs , and he thought possible the Police and Public Works could use the upstairs for storage. At this time Chief Graff made a presentation awarding GROESCH ' S AWARDED Barry Groesch and his wife Carla with DARE jackets . Chief Graff reported that Barry Groesch attended the DARE classes in Springfield and graduated . Adminstrator Peck reported that he recommends the STREET SWEEPER purchase of a $1 , 500 . 00 street sweeper for Countryside PURCHASE Center . Alderman Pfister moved to spend $1 , 500 .00 to Countryside Center for the purchase of a street sweeper, seconded by Alderman Johnson. Clerk Albin called the roll : Jones - Aye Clark - Aye Pfister - Aye Johnson - Aye Jahp - Aye Baird - Aye Fey - Aye Motion carried. Administrator Peck reported that Lloyd Yepsen has YEPSEN SIDEWALK sent a letter requesting one year ' s grace in putting his sidewalk in. Alderman Baird moved to inform Mr. Yepsen through Attorney Kramer that his sidewalk be in by May 1 , Alderman Jahp moved to second. Alderman Baird moved to amend the motion to include if the sidewalk is not in by May 1 , 1993 he would fined everyday of violation, seconded by Alderman Pfister . Clerk Albin called the roll for the first motion. Jahp -Aye Johnson - Aye Pfister - Nay Fey - Nay Clark - Aye Jones - Nay Baird - Aye Kittoe - Aye Motion carried with 5 ayes , and 3 nays . Clerk Albin called roll for motion with amendment . Johnson - Aye Jahp - Aye Pfister - Aye Jones - Aye Fey - Aye Clark - Aye Baird - Aye Motion carried . Attorney Kramer reported that the cash for this sidewalk must be posted up front . Page 3 October 15 , 1992 Administrator Peck gave an update on Somonauk St . SOMONAUK ST. UPDATE He reported that after Tying the sewer lines he found 350 ' of the lines are either collapsed or sagging and holding water . He recommends 370 ' of sewer laterals be replaced . He will discuss this further at Committee . Administrator Peck reported that the fire department CHICKEN COOP was unable to burn the chicken coop off of Walnut St . because the wind was too strong. The fire dept . will try again later . Administrator Peck reported that he recommended the WELL#4 BUILDING bid of $1 ,995 .00 for a steel sided removable building PURCHASE for Well#4 sized 10x12 from R .E . Lee. Alderman Jahp moved to spend $1 , 995 .00 to install a building for Well#4, seconded by Alderman Pfister . Alderman Pfister moved to amend the motion to include that there be no company name anywhere on the building. Alderman Jones seconded the motion. Clerk Albin called the roll on the original motion. Johnson - Aye Baird - Aye Pfister - Nay Clark - Aye Jahp - Aye Jones - Aye Fey - Aye Clerk Albin called roll for motion with amendment . Fey - Nay Pfister - Aye Jones - Aye Clark - Aye Johnson - Aye Jahp - Nay Baird - Nay Kittoe - Aye Motion carried with 5 ayes , 3 nays . Administrator Peck reported that the second payment SYPHON PROJECT to Richardson-Mueller, Inc. is due in the amount of UPDATE $131 , 749 . 37 . He reported that the water line crossing the Fox River is totally in place. He reported that there have been 3 change orders to date, and the project is running $29 ,000 in over-runs so far . He reported that he is in the process of asking the EPA for a grant to cover this . Alderman Pfister requested that a breakdown of all cash coming in an going out be seen by Council because of the single audit act under the revolving loan program. Administrator Peck reported that he will supply Council with this information. ATTORNEY ' S REPORT - Attorney Kramer reported that the TOURISM AGREEMENT Intergovernmental Agreement with the Aurora Tourism SIGNED will expire December 15 , 1992 . The Tourism Council is requesting that the City sign the agreement to extend it through December 15 , 1997 . Alderman Baird moved to extend the agreement with the Aurora Tourism Council and the City to expire of December 15 , 1997 . Alderman Clark seconded the motion. Motion carried . Attorney Kramer brought the prepared Ordinances for ANNEX. AGREEMENT annexation of K & K Well Drilling. Alderman Jahp K & K WELL DRILLING moved to authorize the Mayor and Clerk to execute ORDINANCE 1992-13 the annexation agreement for K & K Well Drilling, seconded by Alderman Jones . Motion carried . Alderman Jahp moved to annex the property known as K & K WELL DRILLING K & K Well Drilling (Trust #1292 ) to the City. ANNEXED TO CITY Alderman Jones seconded the motion. Motion carried. ORDINANCE 1992-14 A meeting date for the next Annexation Committee meeting will be set at next Council Meeting. Attorney Kramer reported that Bruce Killian gave EASEMENT GIVEN TO the City a new easement to put the line in for the CITY new sewer project . Attorney Kramer reported that Commonwealth Edison COMMONWEALTH EDISON land trade with the City needs to have a Public LAND TRADE Hearing held first . Administrator Peck will get Jim Olson to do a survey and legal description and when this information is received a Public Hearing can be set. Page 4 October 15 , 1992 Attorney Kramer reported that Ron Cobb will be LOT DONATED donating his lot on Colonial Parkway that is unbuildable. Mr . Cobb is only asking for the City to pay for the appraisal for tax purposes , and the right to name it after a relative in their family. Alderman Baird moved to pay for the appraisal of the donated land , seconded by Alderman Pfister . Clerk Albin called the roll : Pfister - Aye Jones - Aye Clark - Aye Baird - Aye Fey - Nay Johnson - Aye Jones - Aye Motion carried. WATER DEPARTMENT REPORT - Alderman Baird moved to WATER DEPARTMENT accept the Water Dept . Report as presented, seconded by Alderman Clark. Motion carried . Alderman Pfister questioned how the leak detection program is going . Administrator Peck reported that it starts the week of October 26 . POLICE DEPARTMENT REPORT - No report . POLICE DEPT. BUILDING DEPARTMENT REPORT - Alderman Baird moved to BLDG. DEPT. REPORT accept the Building Dept . Report as presented , seconded by Alderman Jones . Motion carried. BEECHER BUILDING REPORT - Alderman Pfister moved BEECHER BLDG . to accept the Beecher Bldg. Report as presented , seconded by Alderman Jahp. Motion carried. PARK BOARD REPORT - No report . KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION REPORT- KCEDC REPORT No report . SCHOOL COMMUNITY REPORT - No report . SCHOOL COMM. OLD BUSINESS - Nothing new. NEW BUSINESS - Nothing . *******************COMMITTEE REPORTS********************* FINANCE - Treasurer Huston reminded Council that OCT. 22 COUNCIL the Council meeting October 22 will begin at 7 :00 p.m. MEETING TO START to go over the audit . AT 7 : 00 p.m. PERSONNEL - Chief Graff reported that he received VOLUNTARY RECOG. a contact from the Illinois Dept . of Labor, that the certification has gone through and that he will be receiving a letter shortly that the voluntary recognition has gone through. The labor attorneys have been notified and the next step will be setting up bargaining rules and go on to collective bargaining. PUBLIC RELATIONS - No report . BUILDING,ZONING & ANNEXATIONS/FUTURE PLANNING - Mayor Kittoe reminded everyone of the Plan Commission meeting set for October 21 at the Beecher Center in the Austin Room. PUBLIC PROPERTY AND BUILDINGS - No report . WATER - Administrator Peck reported that he hired H.D. Backhoe to help Joe exercise the valves . He reported that 110 valves have been exercised at a cost oof $495 .00 . SEWER - No report . STREETS AND ALLEYS - Alderman Jahp questioned if the railroad crossing asphalt work has been completed . Administrator Peck said that there have been rain delays , and this will be done as soon as possible. Page 5 October 15 , 1992 POLICE - Chief Graff requested that Council give him some direction as far as what he should do regarding a computer system. Council asked that Chief Graff bring information to the next Committee meeting. HEALTH, SANITATION & WASTE MANAGEMENT - Alderman Clark reported that the Kendall County Waste Management will be giving their reoprt at 5 : 00 p.m. at the County Building. YORKVILLE BUSINESS & ECONOMIC DEVELOPMENT & COUNTY ECONOMIC DEVELOPMENT - No report . CITY BUILDING AD HOC - Alderman Pfister reminded AD HOC MEETING SET everyone that the City Building Ad Hoc Committee will meet Saturday, October 17 at noon at the Williamsburg Inn. SCHOOL BOARD REPRESENTATIVE - No report . YBSD BOARD REPRESENTATIVE - Alderman Pfister reported that the next meeting will be October 19 , at 5 :00 p.m. LIBRARY BOARD REPRESENTATIVE - Alderman Jones reported that Mrs . Yonkus is interested in a Library Board Rep. , and Mayor Kittoe asked Alderman Jones to contact Bob Jackson and see if he has received any other responses as this request just came out in the newsletter . , PARK BOARD REPRESENTATIVE - Alderman Baird reported that lights are lined up for the baseball field , and Attorney Kramer suggested holding a Public Hearing for this to get input on this . CHAMBER OF COMMERCE REPRESENTATIVE - Alderman Baird reported that the Chamber quarterly dinner will be held next Tuesday at the Williamsburg. ADDITIONAL BUSINESS - Alderman Fey requested that the Sign Ordinance and Liquor Ordinance need to be gone over at the next Committee meeting, October 29 . Alderman Clark moved to go into Executive Session to discuss pending litigation, seconded by Alderman Johnson. Clerk Albin called the roll : Johnson - Aye Baird - Aye Pfister - Aye Clark - Aye Jahp - Aye Jones - Aye Fey - Aye Motion carried . Went into Executive Session at 9 : 50 p.m. Alderman Pfister moved to go out of Executive Session at 10 : 15 p.m. ALderman Clark seconded. Clerk Albin called the roll : Fey - Aye Pfister - Aye Jones - Aye Clark - Aye Johnson - Aye Jahp - Aye Baird - Aye Motion carried . Alderman Baird moved to instruct Attorney Kramer to enter a Motion to Dismiss the charges against the City of Yorkville, seconded by Alderman Fey. Clerk Albin called the roll: ` Clark - Aye Fey - Aye Jones - Aye Johnson - Nay . Baird - Aye Pfister - Aye . Jahp - Aye Motion carried, 6 ayes, 1 nay. . Alderman Baird moved to adjourn, seconded by Alderman Jahp. Meeting adjourned at 10 : 20 p.m. ( ii,„__, a 01--)(,),) Cheryl A. Albin, City Clerk