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City Council Minutes 1992 10-22-92 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON OCTOBER 22 , 1992 . The meeting began at 7 :00 p.m. with a presentation of the Audit by the firm of Pandolfi , Topolski ,and Weiss . Mayor Kittoe called the meeting to order at 7 : 30 p.m. and led the Council in the Pledge of Allegiance . Clerk Albin called the roll : ROLL CALL Ward 1 - Baird - Present Jahp - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Jones - Present Pfister - Present Ward 4 - Bown - Present Johnson - Present A quorum was established . QUORUM Guests were introduced : Keith Wheeler of Wheeler, Inc. GUEST INTRODUCTION and Kathy Farren. Alderman Pfister moved to waive the reading of the MINUTES APPROVAL minutes from the October 15 adjourned City Council Meeting and accept them as presented, seconded by Alderman Clark. Motion carried with Alderman Jahp abstaining . Alderman Pfister moved to approve and pay bills as BILLS APPROVAL presented, seconded by Alderman Jahp. Clerk Albin called the roll : Bown - Aye Baird -Aye Johnson - Aye Clark - Aye Pfister - Abstain Jones - Abstain Jahp - Aye Fey - Nay Motion carried with two abstentions and one Nay. There were no citizen comments . CITIZEN COMMENTS PLAN COMMISSION/ZONING BOARD OF APPEALS - Alderman Bown reported that at last evening ' s Plan Commission meeting Dean and Doug Fisher met with the Citizen ' s Committee and discussed their preliminary plan drawing showing the general layout . The Plan Commission gave the Fisher ' s some recommendations . The Fisher ' s will be getting an engineering copy , and they hope to have it in time for the next Plan Commission meeting set for November 18 , 1992 at 7 : 00 p.m. ATTORNEY ' S REPORT - Attorney Kramer brought the RESOLUTION 1992-L.5 Resolution Vacating Sewer Easement (Killian) . VACATING SEWER Alderman Bown moved to approve the execution of EASEMENT Pfisterosecondedathelmotion. Easement . Attorney Kramer reported that he received a phone call from Sunset Motel regarding annexing into the City. He reported that he would like to discuss this at the next Committee meeting. Attorney Kramer reported that Wildwood has signed WILDWOOD IV the agreement for the detention area . Attorney Kramer reported that IDOT is requesting that they would like an agreement between IDOT and the City that Phase IV of Wildwood not be platted yet as IDOT needs to know when Phase IV would be coming in to assure that the full left turn lane on Route 71 has been put in. Alderman Pfister moved to authorize Attorney Kramer to draft the agreement between the City and IDOT that Wlldwood IV not be platted at this time to assure that the left turn lane on Route 71 is put in. Alderman Bown seconded the motion. Motion carried . Page 2 October 22 , 1992 Attorney Kramer also reported with regard to Wildwood III , they would like to take out their service road. Attorney Kramer reported that this will be discussed at the next Committee meeting. Attorney Kramer reported that this will not require a Public Hearing . MAYOR ' S REPORT - Mayor Kittoe reported that he would APPRAISAL OF CIT) like to begin an appraisal of all City owned property. OWNED PROPERTY Alderman Baird moved to get an appraisal of all City owned property . Alderman Bown moved to second the motion. Motion carried . Mayor Kittoe reminded everyone that there is only one COUNCIL MEETINGS Council meeting in November to be held on the 12th. NOV. 12 &DEC . 10 The only Council meeting in December will be the 10th. Mayor Kittoe requested that Administrator Peck look into the street lights which have been promised for Leisure St . CITY CLERK ' S REPORT - No report . CITY TREASURER/BUDGET OFFICER ' S REPORT - Treasurer AUDIT Huston informed Council that they need to accept the Audit report as quickly as possible , if not tonight , then at the November 12 Council meeting. Alderman Jahp commented that he would like to discuss the Audit at the next Committee meeting . Alderman Baird moved to accept the Audit Report tonight , seconded by Alderman Pfister . Clerk ALbin called the roll : Jones - Nay Bown - Nay Pfister - Nay Clark - Nay Fey - Nay Johnson - Nay Jahp - Nay Baird - Nay Motion defeated . ADMINISTRATOR ' S REPORT - Administrator Peck reported PERKIN' S ROOM that he received an estimate of $2 , 840 .00 to put a FLOORING vinyl floor in the Perkin ' s Room at the Beecher Center . The floor is concrete currently . Alderman Pfister moved to purchase tile not to exceed $2 ,900.00 for the Perkin ' s Room, seconded by Alderman Jahp. Clerk ALbin called the roll : Pfister - Aye Bown - Aye Clark - Nay Jones - Nay Fey - Nay Baird - Aye Jahp - Aye Johnson - Aye Motion carried with 5 ayes , and 3 nays . Administrator Peck reported that Mr . Clarage would COMPREHENSIVE like the Council ' s comments regarding the Compre- PLAN hensive Plan he recommended . Alderman Jahp moved to table the discussion of the Comprehensive Plan to the next Committee meeting, seconded by Alderman Pfister . Motion carried . Administrator Peck reported that the sewers on SOMONAUK ST. Somonauk St . east of Route 47 have be TV ' d and it shows three main collapses . He asked 4 contractors in the area for hourly rates, and 3 contractors responded. The estimates range from $8 ,000 .00 to $10 ,000 .00 . to replace 370 feet . Alderman Jahp questioned if this job shouldn ' t be done by sealed bids . Administrator Peck says this job is not an emergency at this time . Mayor Kittoe said he would like to have an exact figure of what the entire job will cost . Alderman Pfister moved to go to sealed bids for the Somonauk St . project, seconded by Alderman Jahp. Clerk Albin called the roll : Johnson - Aye Jahp - Aye Pfister - Aye Jones - Aye Fey- Aye Clark - Aye Baird - Aye Bown - Aye Motion carried . Page 3 October 22 , 1992 Administrator Peck reported that St . Patrick ' s Parish ST. PATRICK ' S has contacted him regarding sidewalk installation SIDEWALK along the south property line . St . Patrick ' s told Administrator Peck that the City agreed to put the sidewalk in. Alderman Bown suggested that the Annexation Agreement be looked at first . Administrator Peck reported that IDOT is finished IDOT (ROUTE 47 ) with their construction on Route 47 and they would like a letter from the City approving their construction. Administrator Peck reported that before a letter is sent he would like a check from IDOT for their fee for the detention area, and he would like to check out the storm sewers . Administrator Peck reported that there was a water WATER LINE BREAK main break at Washington and Fox Streets . This will be discussed further at the next Committee meeting. Administrator Peck reported that Dave Sanderson WHOLESALE TIRE of Wholesale Tire is ready to sign the Annexation Agreement , and that IDOT has approved Administrator Peck ' s plan for access to their business . Administrator Peck is proposing a cut to go directly into their property, and is seeking bids for this project which should be approximately $2 ,000 .00 . Administrator Peck reported that the sidewalk east SIDEWALK-SPRING of Liberty on the south side of Spring St . will ST. be completed shortly at a cost of $2 . 25 a square foot for 600 square feet . POLICE CHIEF ' S REPORT - Keith Wheeler of Wheeler POLICE DEPT. Inc . gave a brief overview of a proposed computer COMPUTER SYSTEM system Cheif Graff is requesting. Alderman Baird moved to have Chief Graff bring the information regarding the computer system to the next Committee meeting, seconded by Alderman Johnson. Motion carried . Chief Graff passed out a cost breakdown for the Police POLICE DEPT.COS'I Department ' s involvement in Hometown Days .Alderman Bown HOMETOWN DAYS moved to accept Police Dept . report on their cost for Hometown Days , seconded by Alderman Clark. Motion carried . Chief Graff reported that he may be losing a full- POSSIBLE VACANCY time officer, and that he would like to fill this _ IN POLICE DEPT. vacancy with an officer who is currently part-time. Alderman Clark recommended that this be discussed further at Committee. PARK BOARD REPORT - No report . KENDALL COUNTY ECONOMIC DEVELOPMENT - Alderman Fey reported that at last Monday night ' s meeting he learned that the loans that were in arrears are mostly current in their payment . The next meeting will be November 9, with an executive meeting at 6 : 30 p.m. and 7 :00 for the regular meeting to be held at the Kendall County Board Room. SCHOOL COMMUNITY REPORT - No report . OLD BUSINESS - No old business . NEW BUSINESS - Alderman Jones reported that he received a letter from Jewel informing him that Yorkville did not meet their criteria at this point in time, however, they would like a copy of the Comprehensive Plan when it is completed . Page 4 October 22 , 1992 **********************COMMITTEE REPORTS************************ FINANCE - No report . PERSONNEL - Alderman Baird reported that he has completed the pay structures and would like to go into Executive Session to discuss Collective Bargainning at the next Committee Meeting . PUBLIC RELATIONS - No report . BUILDING,ZONING & ANNEXATIONS/FUTURE PLANNING - No report . PUBLIC PROPERTY AND BUILDINGS - No report . WATER - Alderman Pfister reported that all valves have been exercised with the exception of 8 which are not accessible and need to be dug up. SEWER - Administrator reported that videotaping will begin to check for any damage done when the syphon was installed under the Fox River. STREETS AND ALLEYS - No report. POLICE - Chief Graff reported that there is a petition being circulated requesting a school crossing guard be placed at Mill St . and Route 126 . There will be further discussion on this at Committee . HEALTH, SANITATION AND WASTE MANAGEMENT - Alderman Clark reported that there will be a Public Hearing at 7 :00 p.m. on November 10 at the County Building. YORKVILLE BUSINESS & ECONOMIC DEVELOPMENT & COUNTY ECONOMIC DEVELOPMENT - No report . CITY BUILDING AD HOC - Alderman Pfister reported that at the last meeting October 17 some ideas and financing were discussed . The next meeting will be held October 24 with everyone to meet at noon at the Farm Bureau Building, going to the Farm Service Building next door at 12 : 30 p.m. , and then proceeding to the Yorkville Equipment Building at 1 :00 p.m. to tour these facilities . SCHOOL BOARD REPRESENTATIVE - No report . YBSD BOARD REPRESENTATIVE - Alderman Pfister reported that the next meeting will be November 16 at 5 : 00 p.m. LIBRARY BOARD REPRESENTATIVE - Alderman Jones said that he received a list of candidates for the Library Board from Mr . Jackson, and he will talk to Mayor Kittoe after the meeting regarding this . PARK BOARD REPRESENTATIVE - Alderman Baird moved to hold a Public Hearing on January 14, 1993 for lighting of the Baseball Field . Alderman Johnson seconded the motion. Clerk ALbin called the roll : Fey - Aye Pfister - Aye Bown - Aye Clark - Aye Jones - Aye Jahp - Aye Johnson - Aye Baird - Aye Motion carried . The general consensus being that the Public Hearing and Council meeting be held at the Beecher Center, with the Public Hearing at 7:00 p.m. and the Council beginning at 7 : 30 p.m. Page 5 October 22 , 1992 CHAMBER OF COMMERCE REPRESENTATIVE - Chief Graff reported that 65 businesses have signed up for the business Trick or Treat . Chief Graff reported that the Hometown Days Committee will be meeting next Tuesday morning at the Yorkville National Bank, and next Tuesday evening at 7: 00 p.m. at the Farm Bureau. Alderman Jahp reported that he has received complaints from some constituents regarding the Trick or Treating hours set for 2 : 00 p.m. to 7 :00 p.m. ADDITIONAL BUSINESS - The next Committee meeting will begin at 7 : 00 p.m. Alderman Fey questioned if the City has received a report from the EPA regarding what killed the fish in the Fox River . Alderman Johnson said he would check into this . ADJOURNMENT - Alderman Bown moved to adjourn, seconded by Alderman Fey. Meeting adjourned at 9 : 10 p.m. r, r Cheryl A. h`lbin, City Clerk 4