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City Council Minutes 1992 11-12-92 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON NOVEMBER 12 , 1992 . Mayor Kittoe called the meeting to order at 7 : 30 p.m. and requested that Boy Scout Troop #40 lead the Council in the Pledge of Allegiance. Clerk Albin called the roll : ROLL CALL Ward 1 - Baird -Present Jahp - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Jones - Present - Pfister - Present Ward 4 - Bown - Absent Johnson - Present A Quorum was established . QUORUM Guests were introduced : Members of Boy Scout Troop GUEST INTRODUCTION #40 , George Stewart , Joanne Ellertson, Brenda Pritchard , Kathy Farren, and Matthew Maynard . Alderman Baird moved to waive the reading of the MINUTES APPROVAL October 22 , 1992 City Council Meeting and accept them as presented , seconded by ALderman Pfister . Motion carried . Alderman Jahp moved to accept the cost of the computer COMPUTER BILLS bill for the Public Works and Police Department in the amounts of $4 ,654 .00 and $3 , 755 .00 , seconded by Alderman Pfister . Clerk Albin called the roll : Johnson - Aye Baird - Aye Pfister - Aye Clark - Aye Jahp - Aye Jones - Aye Fey - Nay Motion carried with six Ayes , and one Nay. Treasurer Huston noted that a bill from Bristol Welding BILLS APPROVAL had been omitted from the bill list , and requested that the bill in the amount of $175 .00 be added to the bill list . The bill is for five hours of labor for repairs on the snow plows . Alderman Pfister moved to approve and pay bills as presented , with the addition of the $175 .00 bill from Bristol Welding, seconded by Alderman Johnson. Clerk Albin called the roll : Fey - Nay Pfister - Aye Jones - Aye Clark - Aye Johnson - Aye Jahp - Abstain Baird - Aye Motion carried , with five Ayes , one abstention, and one Nay. George Stewart of the Plan Commission commented CITIZEN COMMENTS on some misconceptions regarding the new Kendall County Public Safety Center . He noted that the Beacon News named Bob Davidson as the Plan Commission Chairman, instead of Harold Feltz . Mr . Stewart also noted that Cornell Lane is John Street , and that the articles have made it appear that the County and City are pitted against each other in this issue . Mr . Stewart commented that he feels this project is more of a monument to the County Board , and would like Council to let people know this is a more serious issue, as it affects everyone ' s taxes . The Boy Scouts from Troop #40 were in attendance for the purpose of earning their Citizenship Merit Badge. Page 2 November 12 , 1992 PLAN COMMISSION/ZONING BOARD OF APPEALS - Mayor Kittoe reported that the only item on the agenda for the Plan Commission meeting set for November 18 is for Woodworth PC92-7 Final Plat . ATTORNEY ' S REPORT - Attorney Kramer reported that EASEMENT GRANTED a Grant of Easement regarding the Commonwealth Edison Substation needs to be granted . Alderman Baird moved to authorize the Mayor and City Clerk to grant this easement immediately, seconded by Alderman Johnson. Motion carried. Attorney Kramer reported that in regards to the TOURISM AGREEMEN' Intergovernmental Agreement with the Aurora Tourism AMENDED Council which had been previously passed, that the other municipalities involved had gotten together and decided to shorten up the term from December 15 , 1997 to December 15 , 1995 . Alderman Baird moved to amend the Intergovernmental Agreement with the Aurora Tourism Council from December 15 , 1997 to December 15 , 1995 . Alderman Jahp seconded the motion. Motion carried. Attorney Kramer reported that the Wellhouse on LICENSE AGREEMEN' the west alley actually is on the property that WELLHOUSE the Bridge Street Restaurant owns . Attorney Kramer prepared a license agreement which allows the City to keep the Wellhouse in that location as long as the building is there . He informed Council that this clears up the title for financing purposes for the restaurant owner . Alderman Pfister moved to approve the license agreement regarding the Wellhouse on the restaurant ' s property. Alderman Clark seconded the motion. Motion carried . Attorney Kramer requested authorization to send a LETTER APPROVED letter to the attorney of the petitioner ' s regarding RE : SUNSET ANNE: Sunset ' s annexation. Alderman Jahp moved to approve the letter of November 9 to Ronald C . Cook regarding the annexation of the Sunset Motel . Alderman Fey seconded the motion. Motion carried, with 6 Ayes , and Alderman Pfister abstaining. MAYOR ' S REPORT - Alderman Jones presented a plaque ELLERTSON PLAQUE to Joanne Ellertson for her outstanding service on the Plan Commission and Committee of the Whole , from 1985 - 1992 . Mayor Kittoe reported that he received a letter DIGATE RESIGNS from Gail Digate resigning her position on the PLAN COMMISSION Plan Commission. Mayor Kittoe reported that Mike Crouch would like to fill that position. Alderman Clark moved to appoint Mike Crouch to CROUCH APPOINTED fill Gail Digate ' s place on the Plan Commission. PLAN COMMISSION Alderman Jahp seconded the motion. Motion carried . Alderman Pfister read a letter from Michael Burnett JOE MOORE who represents the Professional Operator ' s Division COMMENDED of the Illinois Water Environment Assocation which commended Joe Moore. Alderman Pfister moved to commend Joe Moore in writing, seconded by Alderman Baird . Alderman Baird moved to amend the motion to include the placement of this written commendation in Joe Moore ' s personnel file, seconded by Alderman Pfister . Motion for amendment carried . Original motion carried . Page 3 November 12 , 1992 CITY CLERK ' S REPORT - No report . CITY TREASURER/BUDGET OFFICER ' S REPORT - Treasurer MFT 1991 EXPENSES Huston reported that the 1991 actual expenditures for the Motor Fuel Tax needs to be approved . Alderman Pfister moved to authorize the City Clerk to sign the MFT Municipal Maintenance Expenditure Statement , seconded by Alderman Jahp. Clerk Albin called the roll : Johnson - Aye Baird - Aye Pfister - Aye Clark - Aye Jahp - Aye Jones - Aye Fey - Aye Motion carried. Treasurer Huston reported that the Resolution MFT 1992 EXPENSE for the 1992 estimate of $13 ,630 .00 of funds from MFT to be used by the City needs to be approved . Alderman Jahp moved to approve the resolution for the 1992 estimate of $13 ,630 .00 in funds from MFT to be used by the City, "Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code" . Alderman Clark seconded the motion, and Clerk Albin called the roll : Fey - Aye Pfister - Aye Jones - Aye Clark - Aye Johnson - Aye Jahp - Aye Baird - Aye Motion carried. Alderman Jahp moved to approve the Audit for 1992 AUDIT year ending April 30 , 1992 , seconded by Alderman APPROVED Pfister . Clerk Albin called the roll : Jahp - Aye Johnson - Aye Fey - Aye Baird - Aye Clark - Aye Jones - Aye Pfister - Aye Motion carried. CITY ADMINISTRATOR ' S REPORT - Administrator Peck STOP SIGNS reported that the stop signs Ordinance will be ORDINANCE ready for December . Administrator Peck read a letter from the Library LIBRARY PARKING Board requesting that the Library ' s parking lot LOT not be used as an exit for the High School during Library hours , as it poses a safety hazard . Alderman Jones reported that the Library Board would like to have a chain put up during Library hours only. Attorney Kramer saw no problem with this . Administrator Peck will come back to the next Committee meeting with his recommendation. Administrator Peck reported that the leak detection is done and lots of minor leaks were found . Administrator Peck reported that he has 2 quit-claim deeds , one Game Farm deed to the City, and a Game deed to the Yorkville School District . PUBLIC WORKS AND WATER REPORTS - Alderman Pfister moved to approve the Public Works reports as presented , seconded by Alderman Jahp. Motion carried . Alderman Baird moved to approve the Water Report as presented, seconded by Alderman Clark. Motion carried . POLICE DEPARTMENT REPORT - Chief Graff read a letter RIESENBERG ' S of resignation from Det . Steve Riesenberg. Alderman RESIGNATION Clark moved to accept Steve Riesenberg ' s resignation with regret and wishes him well , seconded by Alderman Johnson. Motion carried . Page 4 November 12 , 1992 Chief Graff read a letter from a citizen thanking DIEDERICH THANKED Sgt . Diederich for lcocating her and returning her purse to her . She enclosed $25 .00 in the letter as a token of her apprecation, and Sgt . Diederich donated it to St . Patrick ' s Church. Alderman Baird moved to submit a copy of the letter to Sgt . Diederich ' s personnel file, seconded by Alderman Clark. Motion carried . Chief Graff reported that after conducting interviews , HART APPOINTED he would like to have Richard Hart (currently part-time) appointed to the position of full-time police officer. Chief Graff reported that Mr . Hart would have to pass a psychological and medical exam. Chief Graff would like to set his starting date at December 1 , 1992 at a salary of $21 ,031 .00 . Alderman Johnson moved to appoint Richard Hart as a full-time police officer, seconded by Alderman Baird . Alderman Jahp amended the motion to be contingent upon his passing the medical and psychological tests, and to set his starting salary at $21 ,031 .00 , seconded by Alderman Clark . Clerk Albin called the roll on the Amendment : Baird - Aye Jones - Aye Clark - Aye Jahp - Aye Fey - Nay Pfister - Aye Pfister - Aye Motion carried, six Ayes , one Nay. Clerk Albin called roll on the original motion: Johnson - Aye Jahp - Aye Pfister - Aye Jones - Aye Fey - Nay Clark - Aye Baird - Aye Motion carried, six Ayes , one Nay. Chief Graff reported that he has completed a Part Time PT POLICE OFFICER Police Officer Salary, Qualifications , and Job Description, JOB DESCRIP . Level II . , this is an effort to recruit from recent LEVEL II college graduates as prospective candidates . Alderman Clark moved to approve the Part Time Police Officer ' s Salary, Qualification, and Job Description for the Part Time Police Officer position Level II . Alderman Jones seconded the motion. Alderman Jahp moved to amend the motion to include that the prospective candidates undergo a psychological and physical exam, seconded by Alderman Pfister. Voice vote on Amendment carried, with Alderman Fey voting Nay. Clerk Albin called roll for original Motion: Johnson - Aye Baird - Aye Pfister - Aye Clark - Aye Jahp - Aye Jones - Aye Fey - Nay Motion carried , six Ayes , one Nay. Chief Graff recommended that Dale Arentsen be appointed ARENTSEN APPT. to the position of part-time police officer . Level II . Alderman Pfister moved to appoint Dale Arentsen to the position of part-time police officer at a salary of $5 . 50 an hour for the first 300 hours , then an increase to $7 .00 an hour . Alderman Jones seconded the motion. Clerk Albin called the roll : Jahp - Aye Johnson - Aye Fey - Nay Baird - Aye Clark - Aye Jones - Aye Pfister - Aye Motion carried , six Ayes , one Nay. BUILDING DEPARTMENT REPORT - Alderman Baird moved to accept the Building Department Report as presented, seconded by Alderman Pfister . Motion carried. BEECHER BUILDING REPORT - Alderman Baird moved to accept the Beecher Building Report as presented, seconded by Alderman Jahp. Motion carried. Page 5 November 12 , 1992 PARK BOARD REPORT - Alderman Baird reported that there will be a meeting with the Lion ' s Club at the Williamsburg Inn on Saturday, November 21 at 12 : 30 p.m. He also reported that the next meeting will be next Wednesday at the Beecher Building at 7 :00 p.m. KENDALL COUNTY ECONOMIC DEVELOPMENT - Alderman Fey reported that at last Monday night ' s meeting an application for a $250 , 000 revolving loan was reviewed and will be forwarded to the County Board for approval . Alderman Fey reported that a loan application was re-heard and will be sent back to the County Board for approval . Alderman Fey reported that the loan situation is improving, and the next meeting will be December 14 at 7 :00 p.m. SCHOOL COMMUNITY REPORT - Alderman Johnson reported that the School Board has moved to their new offices at the Hatcher Building. He also reported that the officers remain the same after their election. Alderman Johnson reported that a bid in the amount of $180,000 was accepted for the Parkview School . Alderman Johnson reported that the State is sending out "Report Cards" as far as how schools are rated . OLD BUSINESS - No old business . NEW BUSINESS - Alderman Clark reported that on December 4 in the downtown area, the lights will be turned on and the Mayor will be lighting the Christmas Tree . There will be hot dogs at 5 : 00 p.m. , a band at 6 : 00 p.m. with the tree lighting at 7 :00 p.m. and Santa will be there throughout the evening. Administrator Peck requested that he be allowed to purchase some small lights for the pine trees in the City Park in the amount of $1 ,432 .00 for Christmas decorations . Alderman Clark moved to purchase lights for the City Park for Christmas in the amount of $1 ,432 .00 . Alderman Johnson seconded the motion. Clerk Albin called the roll : Pfister - Aye Jones - Aye Clark - Aye Baird - Aye Fey - Nay Johnson - Aye Jahp - Aye Motion carried, six Ayes , one Nay. ********************COMMITTEE REPORTS************************ FINANCE - Alderman Jahp reported that in regard to the letter City Clerk Albin sent to the Aldermen requesting an increase in the Deputy Clerk ' s salary he moved to .table this matter to the Committee meeting on November 19 , and he requested Clerk Albin be present , seconded by Alderman Pfister . Motion carried . PERSONNEL - Alderman Baird moved to accept the 1992-93 salary schedule as presented , seconded by Alderman Jahp. Clerk Albin called the roll : Johnson - Aye Jahp - Aye Pfister - Aye Jones - Aye Fey - Aye Clark - Aye Baird - Aye Motion carried . PUBLIC RELATIONS - No report. BUILDING,ZONING & ANNEXATIONS/FUTURE PLANNING - The next meeting will be November 17 at 4 : 30p.m. at the City Hall . Page 6 , November 12 , 1992 PUBLIC PROPERTY AND BUILDINGS - No report . WATER - Alderman Pfister commented that the money on the leak detection was well spent , and also that the new building for Wellhouse #3 will be there shortly. SEWER - No report . STREETS AND ALLEYS - No report . POLICE - No report . HEALTH, SANITATION AND WASTE MANAGEMENT - Alderman Clark reported that the Kendall County Environment Task Force held their Public Hearing last Tuesday at 7 : 00 p.m. and one interested citizen came . Alderman Clark reported that there are still two weeks left for public comments to be heard, and the Plan will be adopted at the end of November. YORKVILLE BUSINESS & ECONOMIC DEVELOPMENT & COUNTY ECONOMIC DEVELOPMENT - No report . CITY BUILDING AD HOC - Alderman Pfister reported that the next meeting will be held November 16 at 8 : 00 p.m. at the City Hall . Alderman Pfister requested that Administrator Peck do an objective critique of the properties involved and check with a local expert regarding soil contamination. SCHOOL BOARD REPRESENTATIVE - No report . YBSD BOARD REPRESENTATIVE - Alderman Pfister reported that the next meeting will be November 16 at 5 :00 p.m. LIBRARY BOARD REPRESENTATIVE - No report . PARK BOARD REPRESENTATIVE - No report . CHAMBER OF COMMERCE REPRESENTATIVE - Alderman Baird reported that After Hours will be next Tuesday at the Williamsburg Inn. Alderman Baird also reported that he will be unable to attend Chamber meetings until at least April , and requested that someone else attend in his absence . ADDITIONAL BUSINESS - Mayor Kittoe thanked the Boy Scouts for attending. Alderman Baird moved to adjourn at 9 :05 , seconded by Alderman Johnson. Motion carried . L//? L'lVJ &Y'1 Cheryl A. Al in, City Clerk