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City Council Minutes 1991 06-27-91 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE , KENDALL COUNTY , ILLINOIS , HELD AT CITY HALL ON JUNE 27 , 1991 Mayor Kittoe called the meeting to order at 7:30 p.m. , and led the Council in the Pledge of Allegiance. Roll was called: Ward 1 - Jahp - Present Baird - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Pfister - Present Jones - Present Ward 4 - Bown - Present Fahrlan.der - Present A quorum was established. Guests were introduced: Rose Kahle, Carol Sheeley Cecilia Sanders, Elden Madden, and representatives of the press. Call to Order Roll Call Guests Alderman Pfister moved to r;-aive the reading of the Minutes Approval minutes from the June 13, 1991 City Council meeting and approve them as presented. The second was by Alderman Baird. Motion carried. Alderman Pfister moved to authorize payment of the bills as presented; Alderman Bown seconded. Alderman Jahp noted an addition to the bill list; there is a bill (3rd payment) in the amount of $21,724.15 to Countryside Center for work done on McHugh Rd a couple of years ago. This would bring the total to $99,814.53. Alderman Jahp moved to amend the motion to approve the bills including the additional amount; Alderman Pfister seconded the amendment. Roll was called: Fey - Aye Fahrlander - Aye Clark - Aye Bown - Aye Pfister - Aye Jones - Abstain Baird - Aye Jahp - Aye Bills Approval Motion carried. (Prior to the approval of the bille, Mayor Kittoe asked Alderman Jones to abstain due to the fact that the eligibility of his position was not settled) Alderman Bown commented to the public in attendance Public Hearin that the there was no need for a Public Hearing at this time since Mr. Schiffleger had agreed to table his petition presented to the Plan Commission and review the configuration of his plans and come back at a later date. The City zoning requirements do not allot: the type of structures he wants to build due to the lot size; the construction would be limited to duplex structures only. Alderman Pfister stated that since a Public Hearing had been publicized, the Council was legally obligated to hold it. This was confirmed by Atty. McCann. Alderman Pfister motioned to commence the Public Hearing; Alderman Bown seconded. Alderman Bown asked that his previous comments be incorporated into the minutes of the Public Hearing. There were no comments from those present regarding the Schiffleger annexation. Alderman Bown moved to come out of the Public Hearing; Alderman Pfister seconded. Motion carried. PUBLIC HEARING Schiffleger Annexation CITIZEN COMMENTS - Rose Kahle presented the City with a road sign and a plaque for the Governor's Home Town Award. The award was given to the City of Yorkville for the youth participation in the mock accident project headed by Bristol-Kendall EMS and Bristol-Kendall Fire Dept. Jason Poppin went to Springfield to accept the award. Ceil Sanders commented on the application process and a pamphlet with photos and articles was given for review. PLAN COMMISSION/ZONING BOARD OF APPEALS - Alderman Bown commented that 2 of the 5 items on the PC agenda referred to the Schiffleger petition; the request was denied based on the zoning ordinance for the size of the building versus the lot size. Auto Repair Business on Rt. 34 - Laniosz -- the PC recommended to the City to recommend to the County to deny this request with the following reasons given: M-1 classification is not consistent with the compre- hensive plan and does not fit in with the residential area; the potential problem with storm water runoff and detention; the anticipated widening of Rt. 34 which would increase the required easement from 90' to 1201 . Wildwood - Phase 2 -- the PC recommended approval of the final plat contingent on: A) Lots 33,34,36 - no egress onto Rt. 71 B) Lot 27 - to be designated as permanent open space C) The State requires an acceleration/deceleration lane onto Candleberry Lane at the time Phase 5 development begins. The City requests that this be so stated on the final plat of Phase 2. Comprehensive Plan -- the new map shows the new city boundaries and the 1-1/2 mile limit; this is posted at City Hall. Plan Commission members will consider the plan and when ready, bring before the Council. Alderman Pfister asked for an update on the Clarage PUD development. The structure presently planned cannot be built without approval from the Council. It will be looked into. Alderman Bown motioned to accept the Plan Commission report; Alderman Fey seconded. Motion carried. ATTORNEY'S REPORT - Atty. Timothy McCann was present in place of Atty. Kramer. Alderman Pfister asked that a reminder be given to Atty. Kramer regarding the EPA matter he has been contact with him about. A letter has been drafted to Atty. Ingemunson relative to the matter of Alderman Jones' residency requirement. Alderman Pfister moved that the letter asking for the legal opinion be sent to Atty. Ingemunson; Alderman Jahp seconded. Roll was called: Clark - Aye Bown - Aye Baird - Abstain Jones - Abstain Fahrlander - Aye Pfister - Aye Fey - Aye Jahp - Aye Motion carried. (�2/ail 4 Governor's Home Town Award PC - Schiffleger PC - Laniosz PC - Wildwood - Phase 2 Comprehensive Plan Update EPA Matter Residency Requirement Alderman Jones Alderperson Clark asked what would be the procedure of Council until the matter can be resolved. Mayor Kittoe stated that Alderman Jones would have to abstain from voting on anything that concerned financial matters. MAYOR'S REPORT - Mayor Kittoe announced the appoint- City Clerk Appointment ment of Cheryl Albin as City Clerk. Cheryl lives on Cheryl Albin Terry Lane and is Alderman Fey's daughter. The appoint- ment will cover the remainder of Luanne's 2-yr term. -9_Y Roll was called: Fahrlander - Aye Bown - Aye Clark - Aye Pfister - Aye Fey - Abstain Jones - Aye Baird - Aye Jahp - Aye Motion carried. TCD Services - Mayor Kittoe said that they wanted TCD Services a year as the trial basis instead of the 6 months. Alderman Fey stated that a determination should be made prior to the time of the spring pick-up. Discussion followed on 6, 9, 12 month options. Alderman Jahp thought it could be publicized to avoid any confusion if the change was made to one large item per creek. Alderman Bown thought that a 9-month option might be conflicting as far as the one item per week versus the twice yearly pick-up. Alderman Fey made the motion to amend his previous motion for a 6-month trial (6-13-91) to extend the one item per creek pick up until March 1, 1992. Alderman Bown seconded. Motion carried. Mayor Kittoe stated that there would be no Committee Committee Mtg. Canceled meeting on July 4 or any other day that week. Fran Klaas and Mayor Kittoe will review the candidates City Administrator for City Administrator. Three of them will be re- Candidates viewed in Committee on July 18. Squad car - this will be auctioned to the highest Squad Car bidder. CLERK'S REPORT - Elden Madden is filling in for Luanne while she is on vacation. Vehicle stickers are still on sale; the office will be open until noon Saturday. TREASURER'S REPORT - No report Vehicle Stickers CITY ADMINISTRATOR'S REPORT - Joe Moore stated that Prairie Park water .line passed the pressure test; Cimmaron Ridge sewer work has begun; Sunset & Game Farm have been patched (water main breaks) . He requested a MFT Fund Appropriation resolution to appropriate $105,000 from the MFT fund for the work on Spring Street between Liberty & Rt. 47. Alderman Pfister so moved; Alderman Baird seconded. Roll was called: Pfister - Aye Clark - Aye Bown - Aye Fahrlander - Aye Jones - Abstain Baird - Aye Jahp - Aye Fey - Aye Motion carried. Quotes will be obtained for tar & chip project on Washington St. and for Beecher parking project. For the needed work on State Street an outside firm will be needed since Fran Klaas does not have the time. Wire and transformer work for the well has been completed. PARK BOARD- Alderman Baird reported that there is interest in building a concession stand (with Sports Boosters and the Park Board) . Also discussed was the construction of basketball and tennis courts at the Lion's pool. The problem with the ball diamonds was brought up; Alderman Bown suggested rotating use; Joe Moore suggested taking a look at typical setup in Aurora. Mayor Kittoe referenced a special baseball field mix to cut down on dust. Alderman Baird noted the painting of the Gazebo and the bleachers at the baseball field. The wedding at the Gazebo request has been withdra'rn. Alderperson Clark noted that there was still a problem with parking on the grass areas at the ball fields.. -5- Park Board / Projects Alderman Fey inquired as to the responsibility for the removal of the remnants of the destroyed rest room at Circle Center. Joe Moore will handle. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION - Mayor Kittoe reported on the bus tour through Kane, Kendall and DeKalb Counties; they were impressed with Yorkville. Alderman Bown asked for a status on the question of state funding being withdrawn. Alderman Fey said that there was nothing new on the matter. Reasons for rescinding funds were based on problems in other parts of the state. Kendall County is in good shape; there are no problems with outstanding loans to industry and all requirements for funds are currently being met. SCHOOL COMMUNITY - There has been a request for the City Council or a representative to meet with the Superintendent Search Committee to give background information related to Yorkville. The meeting will be July 1 between 8:00 and 5:00. Pat Clark will call regarding the agenda and discuss with Mayor Kittoe; they will co-ordinate who will attend. TENNIS COURTS - No report. Appear to be well used. TOURISM COUNCIL - No report. OLD BUSINESS - Alderman Fahrlander asked about the parking be given meeting. Alderman picked u tower. ordinance. Alderman Bown asked that a reminder to Atty. Kramer regarding the codification Alderman Pfister asked about the generator. Fey said that it was almost ready to be p. It will probably need to be stored at the Alderman Pfister asked for a report on the lights situation. Alderman Fey stated that Comm Ed was not interested in selling them to the City. If the City purchased new lights they would likely need to purchase poles also. Presently Comm Ed maintains lights, energy use, etc. , for a monthly fee. Alderman Jahp asked if there was a need for additional lighting in some areas of the city. KCEDC State Funds Superintendent Search Meeting Street Liqhts Alderman Baird presented information on the Community Community Guide Guide project. The cost estimate is approximately $500. Possible additional costs were discussed. Alderman Baird made the motion to complete the community guide project with expenses not to exceed $700. Alderman Bown seconded. Roll was called: Fey - A Clark - Aye Baird - Aye Jones - Abstain Pfister - Aye Bown - Aye Fahrlander - Aye Jahp - Aye Motion carried. Alderman Jahp noted that a letter was sent to Pamida Pamida regarding locating in Yorkville. (sent on 06-22-91) NEW BUSINESS - Nothing introduced. ********** CITY COUNCIL COMMITTEE REPORTS ********** FINANCE - Alderman Jahp noted that at the June 20 Acting Chief of Police meeting of the whole a salary for the acting police Salary chief was discussed. $600 per month retroactive to the time he took over was discussed. Alderman Jahp made the motion to compensate acting chief Barna at $600 per month retroactive to the date he assumed the duties. Alderperson Clark seconded. lei There was discussion on the motion. Alderman Fey noted that the $600 uas higher than what the Chief's position previously paid. This was verified by Delene Drew ($6800 yearly - $566.67 mo. ) Alderman Jahp compared to the salary currently being laid to the acting administrator. Roll was called: Pfister - Aye Fey - Aye Jones - Abstain Fahrlander - Aye Bown - Aye Japh - Aye Clark - Aye Baird - Aye Motion carried. NEGOTIATIONS - Alderman Fey stated that a meeting was held. As soon as all figures are totaled, a re- commendation will be made. PUBLIC RELATIONS - No report BUILDING & ZONING / FUTURE PLANNING - No report. The next meeting of the Plan Commission will be July 17. WATER - Alderman Pfister referred to the Well #3 repair bill. He also offered comments relative to water conservation and the current weather conditions. SEWERS - Alderman Jones had no report. Alderman_ Pfister reported on a problem with storm sewers. He met with the County, Don Young and the Fire Dept. regarding dater running to the east from the County building to Mr. Youngs property and relative problems. The matter of responsibility, possible easements and how to handle the situation will be discussed at a meeting set for July 10 at 7:00 p.m. at the County building. (County, Fire Dept. , Sewer Committee, Mayor Kittoe. ) Main issue will be storm sewers & costs. STREETS & ALLEYS - No report. Alderman Fey commented on the patch on Bristol Rd. and on the west alley improvement in appearance. POLICE - Alderperson Clark made the notion to have the City of Yorkville advertise for Chief of Police. Alderman Botm seconded. Mayor Kittoe suggested that the ad be co-ordinated to be in line with when it would appear in the Municipal Review; ads would run concurrently in the Tribune, Beacon, Record, and Times. Motion carried. Storm Sever Problem July 1.0 Meeting Police Chief Search Also introduced was a proposal (Proposal C) to Proposal "C" purchase equipment to replace all existing radios Radio Equipment using Radius equipment. Alderperson Clark made the motion to purchase part of the proposal - one 60-watt mobile radio converted to a base radio - to allow the police and the secretary, or other staff, to be able to communicate on lo- band; cost of $1,210.00. Alderman Jahp amended the motion to include part "B" of Proposal C; this would be an additional $2,850.00 bringing the total to $4,060; Alderman. Bown seconded. Alderman Fey disputed, the purchase of additional low band equipment (mobile) in view of problems experienced. He agreed that the purchase of a base would be acceptable. He also questioned delivery; Mr. Barna said 30 days, but the purchase of the base only would be quicker. Alderman called for the question on the amendment to the motion. Roll was called: Jones - Abstain Clark - Aye Jahp - Aye Boun - Aye Fey - Nay Pfister - Nay Baird Aye Fahrlander - Aye Motion carried. -5- a Roll was called on the motion: Baird - Aye Fey - Nay l Fahrlander - Aye Jahp - Aye Jones - Abstain Clark - Aye Pfister - Aye Bown - Aye Motion carried. Alderperson Clark requested that the rest of Proposal "C" be discussed at the next Committee meeting. HEALTH & SANITATION - No report YORKVILLE BUSINESS & ECONOMIC DEVELOPMENT - No report YBSD BOARD REPRESENTATIVE - No report LIBRARY BOARD REPRESENTATIVE - Next meeting will be on July 8. CHAMBER OF COMMERCE REPRESENTATIVE - No report ADDITIONAL BUSINESS - Alderman Bown talked on the Blue Lake Orchestra performance and the benefit of such an event to the community. Alderman Jahp noted an article on lead and copper issued by the Illinois EPA and asked if any action was necessary. Joe Moore said that a plan to take samples and send to EPA had to be ready by next July. Alderman Baird asked for a proclamation for the volunteers who applied for and secured the Governor's Home Town Award. Alderman Pfister asked that the City Clerk be charged with the duty of preparing a proclamation to honor Joe Moore for his passage of his test for Class B Water Operator. (As noted in the June 13 minutes) Mayor Kittoe asked about reimbursement for sending a representative to receive the Home Town Award. The amount requested was $40; the motel bill was $66. Alderman Pfister moved to reimburse 60% of the total bill; Alderman Bown seconded. Roll was called: Clark - Aye Bown - Aye Fahrlander - Aye Jahp - Aye Baird - Aye Jones - Abstain Pfister - Aye Fey - Aye Alderman Jahp made the motion to adjourn; Alderman Fahrlander seconded. Meeting adjourned at 9:40 p.m. Joanne M. Ellertson 6-;1Q% 'Cl Proclamation Home Town Award Volunteers Proclamation Joe Moore Reimbursement -- Home Town Award Expenses Adiournment