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City Council Minutes 1991 08-08-91 MINUTES OF THE REGULAR MEEmING OF THE CITY COTTNCIL OF THE UNITED CITY OF 7T E VILLAGE OF YORKVILLF,, KENnALL CO? NTIF'v, ILLINOIS, HELn AT CITY HALL ON AUGUST 8, 1991. Mayor Kittoe called the meeting to order at 7:30 p.m. and led the Council in the Pledge of Allegiance. Clerk Albin called the roll: Ward 1 - Baird - Present Jahn - Absent Ward 2 - Fey - Present Clark - Present Ward 3 - .Tones - Present Pfister - Present Ward 4 - Fahrlander - Absent Bown - Absent A quorum was established. Guests were introduced: Greg Sibenaller, Alyce Fey, Miff Mikkelson, Bob Fleckinger, Richard Shwerckert,P.E. , Jim McElvain, Tom Cross, Robert Jackson, Mary Pat & Jeff Storm, O.D. Moreen, and members of the press. Alderman Pfister moved to waive the reading of minutes from the July 25, 1991 City Council meeting, and approve them as presented, seconded by Alderman Baird. Motion carried. Alderman Pfister moved to approve and pay bills as presented. Alderman Baird seconded the motion, and Clerk Albin called the roll: Fey - Aye Clark - Aye Pfister - Aye Jones - Aye Baird - .Aye Motion carried. Call to Order Roll Call Quorum Guest Introduction Minutes Approval Bills Approval Attorney Tom Cross presented a preliminary plat for Rolling Heights Subdivision on Mill Street. He said Planning Commission approved annexation into the city and recommended zoning of R-2. Attorney Cross advised of some changes in the preliminary plat. The Planning Commission suggested that the west edge of lots 15,14,13 and 12 that there was a request for easement and that the City needed the easement for long term planning. The provision for easement will be included in the final plat. Attorney Cross would like to have the preliminary plat as well as the annexation and zoning approved tonite. Alderman Pfister moved to annex Rolling Heights into the city. Alderman Baird seconded the motion. Motion carded. Alderman Pfister moved to accept the plat as presented. Alderman Jones seconded the motion. Motion carded. Mayor Kittoe said he will get with Attorney Cross if the plans need to be brought to committee regarding the changes from the preliminary plat. Alderman Baird mentioned some resident concern regarding the dust problem. Don Peck said he is looking into a solution for the dust and erosion. PLAN COMMISSION/ZONING BOARn OF APPEALS - No report. Citizen's Comments Page 2 August 8, 1991 ATTORNEY'S REPORT - Attorney McCann presented two ordinances . Stop Sign The first ordinance would provide for a stop sign at Jackson Ordinance and Fremont Street, so that vehicles traveling east and InrIAV west on Jackson Street would be required to stop. Alderman - '1__II Jones moved to pass the stop sign ordinance. Alderman Pfister seconded the motion. Motion carried. The second ordinance would deal with-narking on city No Parking parkways, (the parkway being the area between the curb and Ordinance sidewalk) . The penalty imposes a $50.00 fine and authorizes vehicles to be towed away from those areas and have the towing charges accessed to the owner or driver of the vehicle. Alderman. Pfister moved to pass the ordinance as presented. Alderman Fey seconded the motion. Alderman Baird voted Nay. Motion carried. MAYOR'S REPORT - Mayor Kittoe reported that a letter has been sent to Mr. Gary Conover to get the lights up on Leisure Street. Mayor Kittoe reported that he ' As working with Attorney Kramer on the sidewalks. Mayor Kittoe also reported that a letter is being sent to Amoco regarding the cars being parked there. Mayor Kittoe also announced a proclamation entitled "School's Open Safety Week" for the week of August 26 - August 30, 1991. He also reminded everyone about Nor. Jackson's upcoming open house. Don Peck questioned whether the part of Prairielands III should be considered now. Mr. Peck said that all of the asphalt on McHugh Road needs to be removed. He feels it should all be done at one time rather than a patchwork job. Alderman Fey felt that from a liability standpoint the work should be done at one time also. Alderman Pfister moved to authorize payment of no more than $22,678.80 for Prairielands III. Alderman Fey seconded the motion. Clerk Albin called the roll: Pfister - Aye Fey - Aye Jones - Aye Clark - Aye Baird - Aye Motion carried. CITY CLERK'S REPORT - No report. CITY TREASURER'S/BUDGET OFFICER'S REPORT (Huston/Drew) Dalene reported that she has met with the auditors for the preliminary P. work and is trying to get them to come in within the next 3 to 4 weeks. ADDINISTRATOR'S REPORT - non Peck presented a slumary of ✓ ��, 4 cost to the city for Prairie Park and Prairielai s--IIl showing the total cost to the city being $70,062.67. Mr. Peck feels that this proposal is a fair price. Alderman Fey questioned whether the pavement should run all the way to the back of Mr. Niles' property. Don Peck feels that it should be extended to the property line. Alderman Pfister moved that the city's expenditure (not to exceed 147,383.87) for Prairie Park be accepted. The motion was amended to include the running of the street all along the property. Alderperson Clark seconded the motion. Clerk Albin called the roll: Pfister - Aye Clark - Aye Fey - Aye Jones - .Aye Baird - Aye Motion carried. Don Peck questioned whether the part of Prairielands III should be considered now. Mr. Peck said that all of the asphalt on McHugh Road needs to be removed. He feels it should all be done at one time rather than a patchwork job. Alderman Fey felt that from a liability standpoint the work should be done at one time also. Alderman Pfister moved to authorize payment of no more than $22,678.80 for Prairielands III. Alderman Fey seconded the motion. Clerk Albin called the roll: Pfister - Aye Fey - Aye Jones - Aye Clark - Aye Baird - Aye Motion carried. Page 3 August 8, 1991 Mr. Peck reported that he had looked at a proposal for the tennis court at the Lion's Club. There are two proposals, one was for it%DU' an overlay and the other for a complete replacement. Mr. Peck recommends the overlay. Delene commented that Attorney Kramer is looking into the possibility of using Land Cash fees from the Park Board budget. This will be discussed next week. k__.)Mr. Peck reported that he was to look at parking at Beecher Center. He is not ready to give a proposal at this time. Mr. Peck also reported that he was unable to look into the � 4 water and sewer problem at this time. (State Street) Mr. Peck reported that he was in the process of writing a letter CC to Nick Scarlatis, regarding Yorkville Commons. The letter will advise Mr. Scarlatis that he must reapply with the City, OJT IEPA, and IDOT because of the updates of policies in the last 0', seven years. Mr. Peck reported that he looked into the purchase of Parkview School to be used as the City Municipal Building. He feels that this is a healthy, viable proposition which should be looked into further. Don will come back at a later date with recommendations. The hiring of a part-time person in the City's office was brought up by Mr. Peck. The job would require approximately 20 hours per week. Alderman Pfister moved to authorize the administrator to place an ad for a part-time person. The motion was amended to have the ad run in the Kendall County Record only. Alderperson Clark seconded the motion. Motion carried. Alderman Fey vote Nay. Don Peck reported that he received a letter from the Kendall - County Farm Bureau regarding a sanitary-sewer problem in their basement requiring a cash outlay. Mr. Peck.says we have some liability in this matter. Don recommends that we pay 12,000 of this as they were asking for approximately 13,600. Alderman Pfister moved to have this matter discussed with the City Attorney. Alderman Fey seconded the motion. Motion carried. Parkview School Part-time position Mr. Peck met with Jeff Storm and a signal for school crossing at Route 126 was discussed. Mr. Storm recommended that a signal U Ckjt(-LD be placed at Route 126. Mayor Kittoe said that this matter �� should be brought back to committee. Mr. Peck reported that he looked into the extension for the parking lot at the Beecher Building. Mr. Peck said he was with Mr. Storm and Mr. Storm discussed paying 3/4 of the cost of paving. :Mr. Peck said that he needs to look into this further. PUBLIC WORKS AND WATER REPORTS Alderman Baird commented that Miff and Bob should be commended for doing such a good job regarding the water main break. Alderman Pfister moved to accept the-Public Works and Water Department Reports as presented. Alderman Fey seconded the motion. Motion carried. POLICE REPORT - Alderman Pfister questioned how the software for the police department is working out. Greg Sibenaller reported - - that it's working out fine. Mr. Sibenaller said that the report is actually two reports in one, the first one being hours expended per offense, and the second one is hours expended per type of activity. Alderman Pfister moved to accept the Police Report as presented. Alderman Fey seconded the motion. Motion carried. Page 4 August 8, 1991 BUILDING DEPARTMENT REPORT - Alderman Baird moved that the Building Report be accepted as presented. Alderman Fey seconded the motion. Motion carried. BEECHER BUILDING REPORT - Alderman. Pfister suggested that the reports be put in the computer. Alderman Baird moved to accept the Beecher Building Report as presented. Alderperson Clark seconded the motion. Motion carried. PARK BOARD REPORT - No report. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION REPORT - Alderman Fey reported that there will be a meeting August 20 at 7:00 p.m. at the County Office Building. Alderman Fey also handed out the proposal from PHH Fantas. This will be discussed next Thursday at Committee. SCHOOL COMMUNITY REPORT - No report. OLD BUSINESS - Nothing new to report. NEW BUSINESS - Alderman Fey brought up the issue of rescinding the City Sticker Ordinance. It will be brought up at Committee next Thursday. Alderman. Baird wants to remind all employees on medical leave not to be working elsewhere while on medical leave. Don Peck brought up the issue of rescinding the deposit on water as Oswego has done. Delene told him the deposit on water is optional depending on individual apartment owners. This will be brought up at Committee on Thursday. Alderperson Clark requested that a different format for presenting materials for Council. Clerk Albin will get with her regarding this suggestion. a**** ******************COMMITTEE REPORTS************************** FINANCE - No report. NEGOTIATIONS - Alderman Fey reported that next Thursday at Committee he would like to present what the City has arrived at and get back to the employee's after that. PUBLIC RELATIONS - No report. WATER - Alderman Pfister commented that after meeting with Joe and Done there is a problem with well #3 that will need a new valve in the future. BUILDING & ZO_NING/VU`IURE PLANNING - No report. STREETS AND ALLEYS - No report. At this time Mayor Kittoe questioned if Washington Court was dug out. Don said he will look into it. J SEWERS - Alderman Jones reported that recommendations were changed regarding the three bids. Don Peck feels that a straight shot would be the rest recommendation.MrPeck feels based upon the cost of the easement for the value of the land, his recommendation is J about X1,800 for the cost of the easement. Mr. Peck feels that once we get a city easement thru there, then we will go with the county and split our cost to improve the easement. This will be brought back to Committee next Thursday. POLICE - No report. HEALTH & SANITATIONS/UTILITIES - Alderman Fey comments that Jones Cable is shutting off the cable stations even when there is no �; storm. He will be calling Jones Cable regarding this problem. Page 5 August 8,1991 Mayor Kittoe said that he is losing his electricity quite often causing surges within his home. Alderman Fey said that Commonwealth Edison is working on rectifying this. PUBLIC PROPERTY - Alderperson Clark questioned the cost of opening Parkview School for offices and asked Mayor Kittoe to look into it. YORKVILLE BUSINESS & ECONOMIC DEVELOPMENT - Alderman Baird met with Mary K. Spect. She would like to get together with the City and business owners to get a comprehensive plan. WAST_F, MANAGEMENT REPRESENTATIVE - Alderperson Clark attended the meeting and received the minutes from 2/26/91 thru 7/10/91. The next meeting is September 11 at 7:00 p.m. YSBD BOARD REPRESENTATIVE - No report. The next meeting will be August 19. LIBRARY BOARD REPRESENTATIVE - No report. The next meeting will be Monday at 7:00 p.m. PARK BOARD REPRESENTATIVE - No report. CHAMBER OF COMMERCE REPRESENTATIVE - No report. ADDITIONAL BUSINESS - Mr. Peck questioned where the Governor's award should bey posted. Mayor Kittoe told him one should be placed on each end of town. Alderman Fey questioned whether Attorney Kramer had checked into the social security and IMRF fund. Alderman Fey asked Attorney McCann to ask Attorney Kramer about this . ADJOURNMENT - Alderman Fey moved to adjourn the meeting. Alderman Pfister seconded the motion. Motion carried. Meeting adjourned at 9:15 p.m. BY: Cheryl A. Albin City Clerk