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City Council Minutes 1991 11-14-91 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELD AT CITY HALL ON NOVEMBER 14 , 1991 . ----------------------------------------------------------- Mayor Kittoe called the meeting to order at 7 : 30 p.m. and led the Council in the Pledge of Allegiance . Clerk Albin called the roll : Ward 1 - Baird - Present Jahp - Present Ward 2 - Fey - Present Clark - Present Ward 3 - Jones - Present Pfister - Present Ward 4 - Fahrlander - Absent Bown - Present A Quorum was established . Guests were introduced : Ross Ament, Howard Johnson, and member of the Press . Alderman Pfister moved to waive the reading of the minutes from the October 24, 1991 City Council Meeting and approve them as presented, seconded by Alderman Jahp. ROLL CALL QUORUM GUEST INTRODUCTION MINUTES APPROVAL Motion carried . At this time Alderman Fahrlander arrived. Alderman Pfister moved to waive the reading of the minutes from the October 28 , 1991 Special City Council Meeting and approve them as presented , seconded by Alderman Bown . Motion carried . After some questions regarding the bill for Christmas Decorations , Administrator Peck explained that the decorations were ordered last fiscal year and the majority of the decorations were delivered last fiscal year with the exception of some $86 .00 worth, and we are now being billed for the entire $3031 . 39 from The Christmas Connection. Alderman Bown moved to approve and pay the bills as presented, seconded by Alderman Pfister . Clerk Albin called the roll : Fey - Nay Fahrlander - Nay Pfister - Aye Bown - Aye Clark - Aye Jones - Aye Jahp - Aye Baird - Nay Motion carried with 5 Ayes and 3 Nays . There were no citizen comments . PLAN COMMISSION/ZONING BOARD OF APPEALS - Alderman Bown reported that PC91-18 (rezone M-1 to R-2 at 301 E . Van Emmon) was heard at a Special City Council Meeting on October 28 , 1991 and was approved . Alderman Bown also reported that items to be heard at the next Plan Commission on November 20, 1991 will be PC91-15 Re-hear annexation and rezoning request at the NE corner of Rte . 34 at Cannonball; PC91-17 - Review the final plat for Myers Subdivision; and PC91-19 Annexation and rezoning petition for 9675 ABC , Rte . 34 (Kathleen Harthan) . X-MAS DECORATION BILL BILLS APPROVAL CITIZEN COMMENTS PC91-18 APPROVED AGENDA FOR PLAN COMMISSI( PC91-15 ,PC91-17 & PC91-1� Page 2 ATTORNEY ' S REPORT - Attorney McCann had no report and stated that Attorney Kramer would attend the meeting later in the evening. November 14 , 1991 MAYOR ' S REPORT - Ross Ament from the Aurora AURORA AREA TOURISM Area Tourism Council made a presentation to GUIDES the Council regarding the possibility of the City sharing in the cost of placing ads in the 2 publications the Aurora Area Tourism Council puts out . The cost would be shared by the Chamber of Commerce, Historical Society, and the City. The cost for 4 page ad placed in both publications would break down to $208 . 33 for each of 3 participants . Alderman Pfister moved to support the $208 . 33 proposal pending a committment for the Chamber of Commerce and Historical Society. Alderman Baird seconded the motion. Clerk Albin called the roll : Jones - Aye Fahrlander - Aye Bown - Aye Pfister - Aye Fey - Aye Baird - Aye Clark - Aye Jahp - Aye Motion carried . :Mayor Kittoe reminded the Council that the Grand Opening of Pamida will be Monday at 8 :45 a.m. CITY CLERK ' S REPORT - No report . CITY TREASURER/BUDGET OFFICER 'S REPORT - Budget Officer Drew reported that she received the final distribution of the 1990 real estate taxes and reported a 982 collection of our extension. PAMIDA GRAND OPENING FINAL DIST. 1990 R .E .T CITY ADMINISTRATOR ' S REPORT - Administrator GRANT SIGNATURE EXTENDEI Peck reported that Attorney Kramer had sent (ORDINANCE 1991-18 ) him a letter stating that he had talked to :Lisa Mareno, the attorney for the Pollution Control Board ,regarding the City ' s possible grant . She recommended to Attorney Kramer that the City approve an Ordinance extending the time the Mayor can sign the loan agreement until June 30 , 1992 . Alderman Bown moved to extend the time, by Ordinance, that the Mayor can sign until June 30 , 1992 . Alderman Jones seconded the motion. Motion carried . ,Administrator Peck reported that Attorney SO . MAIN ST. CLOSURE :Kramer will be getting everything set up for the Public Hearing regarding the closure of So . Main St . after a meeting with IDOT scheduled for Friday, November 15 , 1991 . Administrator Peck reported that he .received a letter from TCD informing :him of a rate increase effective December 1 , 1991 . He will check the contract and see if it provides for an increase, and he 'will report back to Committee. TCD RATE INCREASE Administrator Peck reported that Well #3 WELL #3 is operative but not back in service yet . He reported that they are still getting some sand and he ' s trying to determine if it is too much. Administrator Peck will report to Committee next Thursday. Page 3 Administrator Peck reported that the work being done on Spring St . has experienced an over-run. He reported that the black soil under the sub-base would not sustain weight and 3-inch rock had to be put in to stabilize the road. He informed Council that he will try to have a full disclosure of cost to date ready for the next Committee meeting. Administrator Peck reported that he received a Subdivision Improvement Bond Agreement from Dale Woodworth for the work that remains to be finished at Woodworth Estates , Units 1 , 2 and 4. The City will be holding a letter of credit in the amount of $200 ,000 which is the amount necessary to finish the work. Administrator Peck ' s signature is required on the Subdivision Improvement Bond Agreement . Alderman Bown moved to authorize Administrator Peck ' s signature on the Subdivision Improvement Bond Agreement from Dale Woodworth. Alderman Fey seconded the motion . Clerk Albin called the roll : Jones - Aye Bown - Aye Pfister - Aye Clark - Aye Fey - Aye Baird - Aye Fahrlander - Aye Jahp - Aye Motion carried. PUBLIC WORKS & WATER REPORTS - Alderman Jahp moved to accept the Public Works and Water Reports as presented , seconded by Alderman Pfister . Motion carried . POLICE DEPARTMENT REPORT - Acting Chief of Police Sibenaller reported that business checks and residential zone checks are up over last month. He also highlighted some of the Police Report as well as reporting to Council the number of cases solved . Acting Chief of Police Sibenaller also reported that there will be a meeting on November 21 with some Kendall County Board members , Sheriff Randall and himself . They will be reviewing the procedures followed by police,ambulance, and fire responses to the Kendall County Office Building and whether it should be County or City that reponds . Alderman Bown moved to accept the Police Report as presented , seconded by Alderman Jahp. Motion carried . November 14 , 1991 SPRING ST. UPDATE SUBDIVISION IMP . BOND (WOODWORTH) PUB . WORKS & WATER POLICE REPORT BUILDING DEPARTMENT REPORT - Alderman BUILDING DEPT. REPORT Pfister moved that the Building Department Reports for the months of September and October be accepted as presented , seconded by Alderman Fey. Motion carried . BEECHER BUILDING REPORT - Administrator Peck reported that he got a copy of the 11I-80 Exchange" and the Beecher Building is included in this publication, listing the Beecher as a place to hold functions and activities . Alderman Jahp moved to accept the Beecher Building Report as presented, seconded by Alderman Clark. Motion carried . BEECHER BLDG . REPORT Page 4 November 14 , 1991 ------------------------------------------------------------- PARK BOARD REPORT - Alderman Baird PARK BOARD REPORT reported that the next meeting will be December 11 . KENDALL COUNTY ECONOMIC DEVELOPMENT COMM. - KCEDC REPORT No report . Alderman Fey reported that the next meeting will beld Tuesday, Nov- ember 19 . SCHOOL COMMUNITY REPORT - No report . SCHOOL COMM. REPORT OLD BUSINESS - Alderman Jones questioned OLD BUSINESS Administrator Peck how the negotiations on on sidewalk compliance were coming, and Administrator Peck said he would get back to Alderman Jones at Committee next week. NEW BUSINESS - Alderman Baird said that he received a letter from Phyllis Holbrook, with Kendall County Health Department stating that it is OK to have animals in the Beecher Building and thus have Dr. Koch' s horse in for an event . Alderman Baird moved to allow Dr . Koch ' s horse to come to the Beecher Building for one day, around Valentine ' s Day. Alderman Pfister seconded the motion. Clerk Albin called the roll : Fey - Aye Fahrlander - Aye Clark - Aye Jones - Aye Pfister - Aye Bown - Nay Baird - Aye Jahp - Aye Motion carried. HORSE IN BEECHER BLDG . ***************************COMMITTEE REPORTS*********************************-A FINANCE - No report . NEGOTIATIONS - No report . PUBLIC RELATIONS - Alderman Pfister reminded everyone that the City ' s Christmas Party will be December 7 . WATER - No report . BUILDING & ZONING/FUTURE PLANNING - Alderman Bown reported that the next Plan Commission meeting will be held November 20 . STREETS & ALLEYS - No report . SEWERS - No report . POLICE - Alderman Clark reported that the CHIEF OF POLICE APPL. applicants for the Chief of Police position have been narrowed down to six, and of those six, five have responded . There will be a meeting on Monday, November 18 to interview these six. Alderman Clark reported that this meeting will have the Mayor, Administrator Peck, and the Police Committee present , and will start at 7 : 00 p.m. HEALTH & SANITATIONS/UTILITIES - No report . PUBLIC PROPERTY - No report . Page 5 YORKVILLE BUSINESS & ECONOMIC DEVELOPMENT - Alderman Jahp reminded everyone to attend the Grand Opening of Pamida on Monday, November 18 at 8 :45 a .m. WASTE MANAGEMENT REPRESENTATIVE - Alderman Clark reported that she attended a meeting with the Kendall County Environmental Task Force . There will be a meeting coming up regarding incinerators . Alderman Clark reported that this meeting will be held at the VWF in Montgomery on Thursday, November 21 at 6 : 30 p.m. November 14, 1991 YSBD BOARD REPRESENTATIVE - Alderman Pfister reported that after further investigation regarding an intergovernmental agreement with J .U.L. I .E . he would like to work on a letter with Administrator Peck. LIBRARY BOARD REPRESENTATIVE - Alderman Jahp asked Council to look over the minutes from the October 14 Library Board Meeting. Alderman Jahp also reported that a Library park sign is down or either destroyed and they need a replacement . Alderman Jahp also reported that there will be a Special Library Board meeting on November 25 at 7 : 30 p.m. Mr . Larson, from Burr Oak, will be the speaker and he will be talking about Library Districts . The meeting will be held at City Hall , and the Library Board would like as many Council members to attend and learn about Library Districts . Alderman Jahp also reported that there will be a Special Finance Committee Meeting on November 20 at 8 :00 p.m. Alderman Jahp also reminded everyone that the next Library Board Meeting is December 9 at 7 : 00 p.m. PARK BOARD REPRESENTATIVE - No report . CHAMBER OF COMMERCE REPRESENTATIVE - No report . ADDITIONAL BUSINESS - Attorney Kramer arrived with some Ordinances he had prepared . The first one being that the ICC insists that ORDINANCE NO . 1991-15 as Ordinance be prepared accepting the "ORDINANCE ACCEPTING dedication of White Oak streets .Alderman DEDICATION OF WHITE Baird moved to approve the ordinance OAK SUBDIVISION STREE` accepting the dedication of White Oak Streets , seconded by Alderman Bown. Motion carried with Alderman Fey voting Nay. Alderman Baird moved to approve the Ordinance Annexing Rolling Heights to the City, seconded by Alderman Bown. Motion carried. Alderman Pfister moved to approve the Ordinance authorizing execution of the Annexation Agreement, seconded by Alderman Bown. Motion carried . ADJOURNMENT - Alderman Jahp moved to adjourn the meeting. Alderman Clark seconded the motion. Motion carried . Adjourned at 9 :05 ORDINANCE NO . 1991-16 (ROLLING HTS . ANNEX. ) ORDINANCE NO . 1991-17 (ROLLING HTS . AUTHORI: ANNEX. AGREEMENT. ) ADJOURNMENT p.m. �&J 0, C%l6 BY: Cheryl A. Albin,City Clerk