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City Council Minutes 1991 01-10-91 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITEL CITY OF THE VILLAGE OF YORKVILLE, KENDALL COUNTY, ILLINOIS , HELE AT CITY HALL ON JANUARY 10, 1991 . Mayor Davidson called the meeting to at 7 : 30 p. m. , and led the Counci in the Pledge of Allegiance . Clerk Erickson called the roll : Ward 1 - Small - Present Jahp - Present Ward 2 - Clark - Present Fey - Present Ward 3 - Pfister - Present Akers - Present Ward 4 - Fahrlander - Present Bown - Absent A quorum was established. Alderman Akers moved to waive the read- ing of the minutes of the December 13, 1991 City Council meeting, and approve them as presented, seconded by Alderman Pfister. Motion carried. Call to order Roll Call Minutes Approval Alderman Akers moved to authorize payment Bills Approval of the bills as presented, seconded by Alderman Jah. Clerk Erickson called the roll : Jahp - Aye Akers - Aye Clark - Aye Fey - Aye I Fahrlander - Aye Small - Aye Pfister - Aye Motion carried 7-0 . PLAN COMMISSION & ZONING BOARD OF APPEALS Alderperson Clark made the report on the recent meetings . Due to the petitioner, Mr. Huber not being ZBA91-1 - Huber present, the Zoning Board of Appeals Variance Tabled Variance ( ZBA91-1 ) was tabled. ATTORNEY' S REPORT - Alderman Jahp moved KC Tax Exemption to authorize the Mayor and Clerk to sign the Affidavit of Compliance with Exempt Property, seconded by Alderman Pfister. Motion carried. Clerk Erickson will deliver the affidavit to Kendall County Clerk, Paul Anderson. 1 MAYOR'S REPORT - Mayor he will not be present Council meeting. Page 2 Davidson announced at the next City January 10, 1991 Alderman Pfister moved to ratify action Radify EPA Permits authorizing the Mayor and City Clerk Cimmaron Subdivision to sign the EPA permits for the Cimmaron Subdivision on Route 34, seconded by Alderperson Clark. Motion carried. CITY CLERK'S REPORT - Clerk Erickson announced the next Plan Commission meeting will be January 16, 1991 . Alderman Jahp moved to adopt RESOLUTION No. 91-1 entitled "A RESOLUTION SETTING 1991 CITY COUNCIL MEETING DATES" , that designates the second and fourth Thursdays of each month, with the exception of the 2nd Thursday only in November and December of 1991 as City Council Meeting Dates. Motion was seconded by Alderman Small . Motion carried. CITY TREASURER' S REPORT - Treasurer Huston received the audit reports and needs the approval of the City Council . Alderman Pfister moved to accept and approve the 1989-90 Fiscal Audit by Sikich & Gardner, seconded by Alderman Jahp. Clerk Erickson called the roll: Pfister - Aye Small - Aye Akers - Aye Jahp - Aye Clark - Aye Fahrlander - Aye Fey - Aye Motion carried 7-0. Treasurer Huston reported that the Annual Report has been filed and published. Discussion of the Management Letter in conjunction of the audit will be discussed January 31 , 1991 Committee of the Whole meeting. PUBLIC WORKS & WATER REPORTS - Alderman Pfister moved to accept the reports from the Public Works and Water Departments, 2 Res . #91-1 1991 CC Meeting Dates 1989-90 Audit Accepted & Approved Annual Report Filed & Published PW & Water Reports Page 3 January 10, 1991 seconded by Alderman Small. Motion carried. POLICE REPORT - Alderman Akers moved to Police Reports acept the reports from the Police Depart- ment, seconded by Alderman Pfister. Motion carried. BUILDING DEPARTMENT REPORT - Alderman Bldg. Dept. Report Jahp moved to accept the report of the Building Department, seconded by Alderman Fey. Motion carried. BEECHER BUILDING REPORT - Alderman Akers Beecher Bldg. Report moved to accept the report of the Beecher Building, seconded by Alderman Akers. Motion carried. PARK BOARD - Alderman Small reported that 1991-92 Budget a copy of their proposed budget for 1991- Park Board 92 was presented and discussed. The gazebo rental was discussed, and $25 Gazebo Rental per day rental fee set. Alderman Pfister stated that plans need to 1991 Golf Outing be formulated for the 1991 Golf Outing very soon. KENDALL COUNTY ECONOMIC DEVELOPMENT COMMISSION REPORT - Mayor Davidson reported that there is no director at the present time for the KCEDC, and they are going to ask Mr. Holt if he will be able to help them out until they can find a replacement. Their next meeting will be January 15, 1991 . SCHOOL COMMUNITY REPORT - Alderperson Clark reported that the Board will discuss their retreat agenda and discussions at the January 14 , 1991 Board meeting. NEW BUSINESS - Alderman Fey asked about the Emergency Generator location of the emergency generator. \ \\ \ \\\\\\\ \ \\\\\\\\ \COMMITTEE REPORTS\\ \\\\\\\\\\\\\\\\\\ \\\\\\ FINANCE - Alderman Jahp reported that he will be meeting with Treasurer Huston and Budget Officer Drew at 9 : 00 a. m. on January 19, 1991 to go over the management 3 Page 4 January 10, 1991 ---------------------------------------------------------------- report from the auditors. Alderman Jahp, on committee recommendation, to authorize expenditure of $935 .00 for the annual maintenance contract for the computer system at the City Offices, seconded by Alderman Pfister. Clerk Erickson called the roll : Fey - Nay Fahrlander - Nay Small - Aye Akers - Aye Jahp - Aye Clark - Aye Pfister - Aye Motion carried 5-2 . PUBLIC PROPERTY & BUILDINGS - Mayor David- son requested a motion on recommendation by the committee to change the dam hours . Alderman Jahp moved to set the park and dam hours from sunset to dusk, subject to approval by the Department of Natural Resources and IDOT Divison of Waterways. Motion was seconded by Alderman Fey. Motion carried, with Alderman Small vot- ing Nay. Computer Maint. Contract Dam Hours Set HEALTH & SANITATION - Mayor Davidson Garbage Contract reported that as soon as it can be worked out with Engineer Klaas and Attorney Kramer, the new garbage removal contract will be submitted for review. UTILITIES - No report. WATER - Attorney Kramer reported there was Hanson Property no further action regarding the Hanson property. BUILDING & ZONING - No report. FUTURE PLANNING - No report. STREETS - Alderman Akers complimented the Public Works crew for their snow removal during the recent snowfall . SEWERS - Alderman Pfister reported there SSES will be a meeting at the Yorkville-Bristol Sanitary District Plan on January 16 , 1991 regarding the SSES . 12 Page 5 POLICE - Alderman Fey reported that two bid proposals for a computer system for the Police Department were received and reviewed. Alderman Fey moved to authorize the purchase of the Compaq Desk-pro computer system model 386/20E and software for the Police Department, at a cost of $12455 . 50 . Motion was seconded by Alderman Pfister. Clerk Erickson called the roll : Akers - Aye Jahp - Aye Fahrlander - Aye Pfister - Aye Small - Aye Fey - Aye Clark - Aye Motion carried. 7-0 . The secretaries are to be trained on the computer system immediately. A maintenance agreement for the computer system and software will be looked into . PUBLIC RELATIONS - Alderman Pfister distri- buted two service commendation resolutions for 10 year anniversary signatures . January 10, 1991 PD Computer System Purchase Mayor Davidson announced that Monday, January 14, 1991 is scheduled for the dinner to recognize the Yorkville Varsity football team for their successful year. The dinner will be held at 6 : 30 p. m. at the WIlliamsburg. YBSD BOARD - Alderman Pfister annnounced the next meeting will be January 21 , 1991 . LIBRARY BOARD - Alderman Jahp announced the next meeting will be January 14 , 1991 at 7 :00 p. m. at City Hall . CHAMBER OF COMMERCE - Alderman Pfister announced the dinner meeting is scheduled for January 15, 1991 . ADJOURNMENT - Alderman Akers moved to Adjournment adjourn the meeting, seconded by Alderman Pfister. Motion carried. CMC Lu ne J. ERic son, City Clerk