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City Council Minutes 2007 09-25-07 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS, 800 GAME FARM ROAD ON TUESDAY, SEPTEMBER 25, 2007. Mayor Burd called the meeting to order at 9:45 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward I Leslie Present Werderich Present Ward II Golinski Present Plocher Present Ward III Munns Present Sutcliff Present Ward IV Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Interim City Attorney Roth, City Administrator McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Police Chief Martin, Superintendent of Recreation Swithin, Community Development Director Miller, City Engineer Wywrot and Human Resource Manager Kasper. QUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Burd asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Burd amended the agenda by moving Item #I - Library Bond Resolution and Item #2 - the Mechanical Amusement Device License Request from the Mayor's Report to the Consent Agenda. Alderman Spears removed Item #1 — City Shirt Order and Item #2 - the Autumn Creek Discussion under the City Council Report from the agenda. The amendments to the agenda were approved by the City Council by a viva, voce vote. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Tuesday, October 2, 2007 City Hall Conference Room Economic Development Committee 7:00 P.M., Tuesday, October 16, 2007 City Hall Council Chambers Administration Committee 7:00 P.M., Tuesday, October 2, 2007 City Hall Council Chambers Public Safety Committee 6:00 P.M., Tuesday, October 16, 2007 City of Yorkville Conference Room PRESENTATIONS Swearing -In of Tom Grimes and Scott Fiandalo as Patrol Officers _ Mayor Burd, Chief Martin, Police Commissioner Johnson, and Lieutenant Hart swore in Tom Grimes and Scott Fiandalo as patrol officers. Swearing -In of Barry Groesch and Samuel Stroup as Sergeants Mayor Burd, Chief Martin, Police Commissioner Johnson, and Lieutenant Hart swore in Barry Groesch and Samuel Stroup as Sergeants. PUBLIC HEARINGS None. The Minutes of the Regular Meeting of the Citv Council - SeDtember 25, 2007 - Da2e 2 CITIZEN COMMENTS Joanne Gilbert, 8737 E. Highpoint, commented that the odor from the Hammon Yard Waste Facility is not a farm odor. She stated that the problem began in 1994 and after numerous complaints a court order was issued which Hammon disobeyed. She stated that she has breathing problems and hoped the city would do something to correct the situation. CONSENT AGENDA - 1. Riemenschneider (Prairie Meadows) Park Construction Bid results - award contract to L.J. Dodd in an amount not to exceed $268,237 00 (PKBD 2007 -20) 2. Library Bond Tax - authorize the City Administrator to credit the utility billing accounts in an amount equal to the Supplemental Library Debt Service for those residents that can provide documentation that they closed on their newly constructed homes between January 1, 2006 and December 31, 2006 as presented (COW2007 -24) 3. Request for Mechanical Amusement Device License - Taylor Street Pizza - approve a Mechanical Amusement Device License for Taylor Street Pizza, as presented (COW 2007 -25) 4. Ordinance 2007 -64 - Sega Variance Request - Building Height - approve an ordinance approving the height variance, for 504 Heustis Street, as presented, subject to staff comments and legal review (ZBA 2007 -19) Mayor Burd entertained a motion to approve the Consent Agenda as amended. So moved by Alderman Leslie; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -8 Nays -0 Leslie -aye, Munns -aye, Plocher -aye, Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Golinski -aye PLAN COMMISSION /ZONING BOARD OF APPEAL Director Miller reported that the next Plan Commission meeting was scheduled for October 10, 2007 at 7:00 p.m. and the next Zoning Board of Appeals meeting was scheduled for October 3, 2007 at 7:00 p.m. where there would be a public hearing. He also reported that on the September 20, 2007 a Kendall County Planning Consortium meeting was held and two guest speakers gave a presentation on transportation issues. He indicated that the presentation was available on the city's website. The next Consortium meeting will be held on November 13, 2007 at 7:00 p.m. at the Library and the topic will be rural preservation. MINUTES FOR APPROVAL A motion was made by Alderman Munns to approve the minutes of the City Council meeting of August 28, 2007; the Special City Council meetings of August 14, 2007 and the Committee of the Whole meeting of August 28, 2007; seconded by Alderman Spears. Alderman Plocher noted an error on page 5 of the August 28` City Council minutes under the Administration Committee Report - Amending Employee Manual Regarding Comp Time. He stated that his vote is incorrectly noted as an affirmative vote. Alderman Plocher made a motion to amend; seconded by Alderman Werderich. Motion approved by a viva voce vote. Mayor Burd entertained a motion to approve the minutes as amended. So moved by Alderman Munns; seconded by Alderman Plocher. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board Report dated September 13, 2007 totaling the following amounts: checks in the amount of $1,217,778.25 (vendors); $256,064.07 (payroll period ending 9/15/07); for a total of $1,473,842.32; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Plocher -aye, Spears -aye, Sutcliff- -aye, Werderich -aye, Besco -aye, Golinski -aye, Leslie -aye The Minutes of the Regular MeetinE of the Citv Council — September 25. 2007 — nage 3 REPORTS MAYOR'S REPORT Ad Hoc Citizen's Advisory Committee for Senior Issues (CC 2007 -26) Mayor Burd reported that it was announced at the preceding COW meeting the creation of an Ad Hoc Citizen's Advisory Committee for Senior Issues. Anyone interested on being in the committee should contact her or Alderman Spears. Contact information is available on the city's website. CITY COUNCIL REPORT No report. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT Hamman Yardwaste Facility Status Report (CC 2007 -14) City Administrator McLaughlin reported that this was already covered in the preceding COW meeting. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that the repairs to Well #7 were on schedule and should be completed by mid October. CHIEF OF POLICE'S REPORT No report. DIRECTOR OF PARKS & RECREATION'S REPORT No report. COMMUNITY DEVELOPMENT DIRECTOR'S REPORT Director Miller reminded the Council that the Conservation Foundation would be hosting a webcast seminar on community development on Wednesday, October 3, 2007 from 3:00 p.m. to 4:30 p.m. There is a small fee for the seminar and anyone interested should contact him so he can RSVP by October 1, 2007. Director Miller announced the addition of Stephanie Boettcher to the Community Development Department. Ms. Boettcher will be the new senior planner and will start on October 1, 2007. Her first task will be to work on the Comprehensive Plan. COMMUNITY RELATIONS OFFICER'S REPORT Oktoberfest Ms. Spies was not present so Alderman Leslie reported that the first Optimist Club Oktoberfest in Yorkville will be held on September 29 from noon to 10:00 p.m. and there will be children's activities, a beer tent, German food, local venders and bands. Tickets are $5.00. COMMUNITY & LIAISON REPORT Yorkville Economic Development Corporation Alderman Munn reported on the last Yorkville Economic Development Corporation meeting where continued growth and new members were discussed. Their annual dinner will be held on October 11, 2007. Lynn Dubajic reported that 200 people have already RSVP to the event and she encouraged anyone interested in attending to contact her. Downtown Redevelopment Alderman Plocher reported on the downtown redevelopment. He stated that he spoke with the developer of the Tuscany Plaza who indicated that building should begin by the end of October. The Minutes of the Regular Meeting of the Citv Council — Seutember 25, 2007 — Daee 4 Northeastern Illinois Area Agency on Aging Meeting Alderman Spears reported that she attended the Northeastern Illinois Area Agency on Aging Advisory Council Meeting. There was discussion on the Loyola University of Chicago study on the Title C32 meal program. Oswego has a senior commission line item so they submitted an application and a church in downtown Oswego was selected for the site where fifty to eighty people receive nutritional meals. The Title C32 program also covers the "Meals on Wheels" program. In Kendall County there were 376 meals delivered on Saturdays however meals on not delivered on holidays as it is not in the budget. The results of the Loyola study indicate that the quality of food needs to be improved and more socialization is needed for the individuals in the program. Recommendations from the study were program awareness, implementation of a large scale promotion campaign aimed at referrals to the program, quality of food, activities, transportation, etc. KenCom Meeting Alderman Spears reported that she attended the KenCom Executive Board meeting were she met with representatives from the County Board, Sheriffs Department, Fire Protection Districts, several communities and KenCom staff. The preliminary budget was reviewed and discussed. There was a lengthy discussion regarding overcrowded police frequencies, equipment, staffing and space requirements, increase in emergency calls and how theses things are affected by the rapid growth in Kendall County. The current system used is fifteen years old and outdated so changing and upgrading the system was discussed. The discussion included the investigation of available federal grants. The Board approved the hiring of a consultant to conduct a needs assessment and staffing study. Also, a comparison chart was provided showing the number of police officers per agency. Alderman Spears noted that there is a difference of twenty -eight officers between Oswego and Yorkville. School Board Meeting Alderman Sutcliff reported that she attended the School Board meeting were the increase in students was discussed. About forty teachers who are currently working without a contract were present wearing red to support their contract negotiations. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT River Road — Dedication and Vacation of Utility Easement (PW 2007 -142) A motion was made by Alderman Besco to approve an easement agreement, as presented, subject to staff comments and legal review, seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -8 Nays -0 Munns -aye, Spears-aye, Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Leslie -aye, Sutcliff -aye ECONOMIC DEVELOPMENT COMMITTEE REPORT Resolution 2007- 51 Autumn Creek Unit 2 Final Plat of Subdivision (PC 2007 -29) A motion was made by Alderman Leslie to approve a resolution approving the Final Plat of Subdivision for Autumn Creek Unit 2, as presented, subject to staff comments and legal review; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -8 Nays -0 Plocher -aye, Werderich -aye, Golinski -aye, Besco -aye, Leslie -aye, Sutcliff-aye, Munns -aye, Spears -aye _ PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Resolution 2007 -52 Employee Drug Testing Policy (ADM 2007 -68) A motion was made by Alderman Munns to approve a resolution amending the United City of Yorkville Employee Manual regarding employee drug testing policy subject to staff and legal review, as presented; seconded by Alderman Besco. The Minutes of the Regular Meeting of the City Council — September 25, 2007 — Wage 5 Motion approved by a roll call vote. Ayes -8 Nays -0 Werderich -aye, Golinski -aye, Besco -aye, Leslie -aye, Sutcliff -aye, Munns -aye, Spears -aye, Plocher -aye ADDITIONAL BUSINESS Manhole Cover Alderman Plocher noted that it was brought to his attention that a storm sewer on west Van Emmon Road has been covered up. City Engineer Wywrot stated he would check on it. Storage Alderman Golinski questioned if the City Council chambers were the only place for storage of boxes as he pointed out boxes stacked in the corner of the room. He told it was. EXECUTIVE SESSION Mayor Burd entertained a motion to into executive session for the purpose of discussing: 1. For litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or a dministra tive tribunal, or when the public body finds that an action is probable or immin ent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting 2. The purchase or lease of real property for the use of the public body. So moved by Alderman Werderich, seconded by Alderman Golinski. Motion approved by a roll call vote. Ayes -8 Nays -0 Spears -aye, Sutcliff -aye, Werderich -aye, Besco -aye, Golinski -aye, Leslie -aye, Munns -aye, Plocher -aye The City Council adjourned into executive session at 10:20 p.m. The City Council returned to regular session at 11:30 p.m. NEW BUSINESS Vacation of Sleepy Hollow Road C. Attorney Roth recommended that as a matter of new business the city place on the agenda for discussion and potential consideration the adoption of an ordinance conditionally vacating Sleepy Hollow Road as previously considered last October. He stated that as discussed in executive session the purpose of doing so is to address a claim of default under the annexation agreement. So moved by Alderman Plocher; seconded by Alderman Munns. Motion approved by a viva voce vote. ADJOURNMENT Mayor Burd entertained a motion to adjourn. So moved by Alderman Leslie; seconded by Alderman Plocher. Motion approved by a viva voce vote. Meeting adjourned at 11:33 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois i COMMITTEE OF THE WHOLE CITY COUNCIL MEETING September 25, 2007 PLEASE PRINT NAME: ADDRESS: "e rr l q g ��mek� Iles- (3� Z a2cv ', s�t L) L/ -J- DL � 6E / TL k6 wfFLe zV k /Yoo RCN In 5T. I o n - ���Lcz W /Vev OR6HIi--) S ►_ V A �)kd LAtik- /Ey( oewlo ST r 64 A� Joe Xe4.4e ov e4� S SIGNIN COMMITTEE OF THE WHOLE CITY COUNCIL MEETING September 25, 2007 PLEASE PRINT NAME: ADDRESS: �w 1 r / v o ea Qc�► � yn( fie. M - kR 1,C � i yo f z/, v i Gi.7° K" O U ! SIGN 0 /4 SIGN COMMITTEE OF THE WHOLE CITY COUNCIL MEETING September 25, 2007 PLEASE PRINT NAME: ADDRESS: 11 a c Q mbz( &4) eia k V, I l e M ( u� I I� J A 41 otj <' us C i No Auie Aro tc— rr►�e. fir 0P A-A 1 t�r )I\- � .p y �Ah r�u SIGNIN - COMMITTEE OF THE WHOLE & CITY COUNCIL MEETING September 25, 2007 r PLEASE PRINT NAME: ADDRESS: W A e el- W w BAs oA k� , I/e — l ►� ill i `(e �5 � �zrc-�,-Q 11r oaj � Jr HlRegnold9 I4'D2- (Mid (yy-vl Ilif Z, 6k S� . % Y �Y o n COMMITTEE OF THE WHOLE CITY COUNCIL MEETING September 25, 2007 PLEASE PRINT NAME: ADDRESS: OZV� VA C-H kub ovalliA �ff-kvl lb- r � Y 6 dY AW T?cck Lk *7 ke . A 0 a-A C--,o A rk �� I ( r SIGNIN COMMITTEE OF THE WHOLE CITY COUNCIL MEETING September 25, 2007 PLEASE PRINT NAME: ADDRESS: � � �� - � ►'1 w . ► ��r P�, ,Yazk vll LAC k Ili e✓G ��1� I ✓` a IA 1 �^c�, v��u S ` j no V ' /4w t i i SIGNIN