Library Minutes 2012 06-11-12
APPROVED W/ CORRECTIONS
7/9/12
Yorkville Public Library
Board of Trustees
Monday, June 11, 2012
902 Game Farm Road – Library Historic Wing
7:00pm
The meeting was called to order at 7:00pm by Board President Beth Gambro.
Roll Call
Jo Ann Gryder-yes, Beth Gambro-yes, Carol LaChance-yes, Susan Chacon-yes, Judy
Somerlot-yes, Sandy Lindblom-yes
Absent: Barb Johnson, Gail Gaebler, Bob Allen
Others Present
Library Director Michelle Pfister
Carlo Colosimo, Library Liaison
Mariann Manthei, Friends of the Library
Recognition of Visitors –
Alderman Carlo Colosimo and Mariann Manthei were
recognized.
Amendments to the Agenda
none
Minutes –
May 14, 2012
The minutes were approved as read on a motion by Sandy Lindblom and second by Carol
LaChance. Voice vote approval.
Correspondence –
Ms. Pfister said she had received a letter from the Illinois Library
Association stating that House Bill 3637 had been defeated. Had it been passed, this bill
would have discontinued payments of $6,461 in personal property replacement tax. This
will pay State obligations for pension funds.
A letter was also received from the Library Attorney stating that the library did not have
any pending lawsuits. This letter was necessary for the City audit being done.
Public Comment –
None
Staff Comment
– None
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Report of the Treasurer
Financial Statement
Treasurer Lindblom said the Library is starting a new fiscal year. Debt service has not
been paid, however, interest was paid.
Payment of Bills
There were 2 separate bill lists—one with bills paid in May for $495.31 and one for June.
Bill Highlights:
Page 2: Gaylord Brothers-- $760 for patron ID cards
Page 3: Light bulb replacement for $275.60
Page 4: Sound Inc. service agreement for $291
Page 4: Trico, $3,567.38 for cracked fan replacement and spring startup service
Ms. Lindblom also reviewed the Bill List Summary and Cash Statement
Motion:
Ms. Gryder moved to pay the payroll of $37,179.54, bills of $7,310.40 and wire
transfers of $183,403.66. Susan Chacon seconded this motion.
Roll call vote: Gryder-yes, Gambro-yes, LaChance-yes, Chacon-yes, Somerlot-yes,
Lindblom-yes. Motion passed 6-0.
Report of the Library Director
Statistics
1. 10,118 items circulated
2. 80 new patrons
3. 247 items added including 77 music CD’s
4. Publicity articles now also sent to Yorkville Patch website
5. 15 employees attended training for new check-out system that goes live July 5,
many libraries will be closed that day.
Report of Friends of Library by Mariann Manthei
1. Employee Dixie in charge of quilt project and 3 Friends are also on committee—they
have cut quilt squares and all info is in plastic with several people volunteering to
help assemble.
2. Geraniums have been planted in the front.
3. Books were boxed for book sale, High School also contributed books
4. Nine Friends are dusting the books
5. Friends’ finances are doing well
6. Library will celebrate 100 years in 2015—Friends are seeking photos of library
employees, etc. from that time period
7. Author Denise Swanson had 30 persons attend her program.
Report of the Library Director continued….
6. Three Plano High School Young Adult Program students washed library windows
and cleaned 100 library chairs, library received certificate for participation
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7. Library had many visits from schools
8. Summer reading program theme is travel, kids are encouraged to email photos to
library, “Flat Rita” program discussed
9. A YHS student assisted with clerical work, library received certificate
10. $100 donation received from Yorkville Jr. Women’s Club
11. Update of service contracts given
12. Library employee Rita has finished 10 more years of Kendall County obituaries.
This index will enable library patrons to find published obituaries.
13. Library employee Bev Ament will be honored at a retirement party on June 28—
all Board members invited.
Ms. Pfister and the Board then discussed the Hardy siding issues. Ms. Pfister said she
spoke with Rich McCarthy and sent him photos of the siding at his request. She said
when the siding was installed, paint was used to cover nails and “mistakes” and the paint
faded over time. Hardy personnel said the paint is the problem. Tom Lindblom has
found leftover paint, will test a spot and perhaps hire someone to do the painting. Trustee
Somerlot said the paint will just fade again.
President Gambro noted that the Hardy siding was intended to be maintenance free. It
was also mentioned that Hardy is placing the blame on the installers—Henry Brothers. A
suggestion was made to ask the library attorney to write a letter. Trustee Gryder asked if
Gail Gaebler had written a letter to the “Fixer” newspaper column as suggested in the
previous meeting. This question will be placed on the Old Business portion of the July
meeting agenda.
Judy Somerlot brought another concern to the Board’s attention. The windows are dirty
and there are numerous cobwebs around the windows and doors. The Friends discussed
this and the overall maintenance of the building. While some of the work can be done by
volunteers, there are many jobs that need professionals including trimming the shrubs.
On behalf of the Friends, Ms. Somerlot asked the Board to take a leadership role in these
issues. Suggestions were community service projects, volunteers, fund-raising to pay for
maintenance. Ms. Pfister said Cross Lutheran Church will be doing fall clean-up and
mulching. Ms. Lindblom asked Mr. Colosimo if the City could assist with any
maintenance tasks. Since the Parks Dept. has equipment, he will speak with them to see
if they can help. It was suggested by President Gambro that the library community
relations committee could seek monetary assistance from various organizations.
Michelle will obtain an estimate for window cleaning. This item will be placed on the
July agenda for further discussion.
President Gambro asked Ms. Pfister about changing the website to include email
addresses under “contact us”.
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City Council Liaison
Carlo Colosimo said the City Council had received the library year-end report in the
C.O.W. packet. He commented that the building permits have increased and the
B.U.I.L.D. program has been helpful. The downtown is developing nicely and there is
additional TIF money available. He briefly discussed the Rt. 47 project and said the
project is broken into 3 segments. When asked about the Countryside Center property,
he said the Council is lowering their expectations and there is an interested party. Game
Farm Road was patched last year and Kennedy Road will be patched this year. Ms.
LaChance asked about the road study at a cost of $100,000. The roads that are most cost-
effective to save will be fixed first, however, there is not enough money to repair the
roads. It was noted the property taxes were cut instead of fixing the roads. The recent
tax revolt was discussed and Mr. Colosimo noted it was directed at the County and was
designed to teach people how to protest tax bills.
Standing Committees
Policy Committee
Ms. Gryder said this committee was asked to review the library card policy for young
children. The committee is proposing a revision to state that a child who has reached the
age of 5 can have a library card, effective September 1.
Motion:
Ms. Gryder made a motion to change the current wording and adopt language
that states a child who has reached the age of 5, can have a library card. Ms. Lindblom
seconded this motion. Voice vote approval. This will be effective September 1.
Regarding the program policy, Ms. Gryder made a motion to change the wording to state
that library programs are open to the public. The following will be added--- library
sponsorship of a program does not constitute an endorsement of the program, sales or
products from the program must be approved by the Library Director, the program
material must be generic in nature, fees for residents and non-residents will be charged
for certain programs. Ms. LaChance seconded the motion. Voice vote approval.
Another motion to adopt change of language was made by Ms. Gryder regarding the
computer class policy. Registrations for classes must be made in person at the circulation
desk with a possible fee and there should be a maximum of 10 people and minimum of 3
people with a minimum age of 18. A library card is not needed to participate. Judy
Somerlot seconded this motion and the motion passed on a voice vote.
Ms. Gryder also noted that the committee looked at the Statute requirements for the
investment policy and it was their opinion that the current policy meets those
requirements. However, the committee wishes to wait until Trustee Allen brings his
information from other libraries to the Board of Trustees. This item will be brought back
to the July meeting under Old Business.
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New Business
Nominations of Officers
The following nominations were made:
President: Beth Gambro
Vice-President: Barb Johnson
Secretary: Gail Gaebler
Treasurer: Susan Chacon
Ms. Gryder moved to close the nominations and Ms. Somerlot seconded this motion.
Voice vote approval.
No vote will be taken until next month as there could be other nominations.
Inventory Update
Ms. Pfister said the inventory was easy to do this year since there were no purchases of
equipment. The value of the inventory was listed on the report.
Additional Business
None
Adjournment
The meeting was adjourned on a motion by Carol LaChance and second by Judy
Somerlot with voice vote approval.
Meeting adjourned at 8:05pm.
Minutes respectfully submitted by
Marlys Young, Minute Taker
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